Total 137 Manager Administrative job vacancies in Malaysia

Main Purposes The Post holder will: Provide support to the Business Manager in project work, and in the running of key systems and procedures such as Information Governance, Human Resources, Urgent Treatment Centre (UTC) administration and Health and Safety. Be responsible for the promotion, monitoring and documentation of performance and quality standards within the Practice, using IT and manual solutions under the direction of the Business Manager. To become familiar with all relevant aspects of the clinical software system and their applications. Manage data quality issues, providing support and guidance to Practice staff in the use of the clinical system to promote quality achievement. Undertake specific assigned tasks, project support, general administration or development work which may arise from time to time. Become familiar with all national and local quality standards for primary care. The post holder will be aware of the various statutory requirements and will assist in implementation as directed by the Business Manager. There is a need to work closely with non-clinical and clinical staff to ensure the smooth running of the Practice, reporting any problems encountered to the relevant person. Training requirements will be monitored by yearly appraisal. Personal development will be encouraged and supported by the Practice. It is the individuals responsibility to remain up to date with recent developments. Principal Duties and Responsibilities Health & safety: The post-holder will assist the Business Manager in implementing and leading on the full range of promotion and management of their own and others health, safety and security as defined in the Practice Health & Safety policy, the Practice Health & Safety manual, and the Practice Infection Prevention and Control policy and published procedures. This will include: Maintain own knowledge and liaise with the Business Manager and others to update policies relating to Health and Safety and Infection Prevention and Control to ensure the Practice is compliant with current legislation and best practice. Assist the Business Manager to carry out regular reviews of Health and Safety, and other policies and to communicate changes effectively across the Practice. Assist the Business Manager to ensure that adequate fire prevention and security systems are in place and arrange all necessary safety checks and risk assessments, following up actions and obtaining all necessary information and ensuring good record keeping. Assist the Business Manager to ensure that staff and building occupants are aware of security and fire procedures and that these are correctly followed. Assist the Business Manager to carry out hazard spotting exercises and make effective use of training to ensure staff members take responsibility for their own and others health and safety across the workplace. Assist the Business Manager by carrying out any necessary risk assessments. Assist the Business Manager by ensuring all risks are recorded on the Practice risk register. Review the risks on a monthly basis and ensure these are followed up. Arrange periodic attendance for Infection Prevention and Control and other training as required. Assist the Business Manager to oversee compliance with the use of personal security systems. Assist the Business Manager by receiving, processing and investigating accidents and recommending any actions. Assist the Business Manager in respect to RIDDOR and the compilation and updating of COSHH files. Assist the Business Manager in respect of carrying out DSE assessments for all new staff, on an annual basis and where else necessary. Use personal security systems within the workplace according to Practice guidelines. Identify the risks involved in work activities and undertaking such activities in a way that manages those risks. Make effective use of training to update knowledge and skills. Use appropriate infection prevention and control procedures, to maintain work areas in a tidy and safe way and free from hazards. Actively report health and safety hazards and infection hazards immediately when recognized. Keep own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role. Undertake periodic infection prevention and control training (minimum annually). Report all potential risks identified. Demonstrate due regard for safeguarding and promoting the welfare of children. Organisational and administration Liaise with the Business Manager, attend appropriate meetings, prepare agendas, disseminate information and ensure distribution of minutes as required. Arrange meetings for the Business Manager and others, organizing the Business Managers diary and booking meeting rooms as required. Provide the necessary documentation for the Business Manager for meetings to be attended. Assist the Business Manager with recruitment administration. Assist the Business Manager with the administration and booking of trainers for Protected Learning Time afternoons and the collection of information associated with these. Work under the direction of the Business Manager in the handling of patient complaints, ensuring timely responses are made to all non-clinical complaints and pro-actively work to diffuse complaints at an early stage. To coordinate and record responses in respect to clinical and non-clinical matters and ensure the timely submission of all statutory returns. Assist the Business Manager to update the practices website, NHS Choices and information leaflets as well as Health Education Material as required. Manage incoming and outgoing communications on behalf of the Business Manager. Assist the Business Manager with all aspects of the Practices policies and procedures. Ensure that the Practice Intranet is kept up to day and staff are trained adequately on its use. Production of performance, quality and data collection information Assist the Business Manager in actively reviewing CQC requirements. Ensure that documentation (electronic and paper-based) exists to support performance standards across the full range of performance-based activity Quality and Outcomes Framework (QOF), Enhanced Services etc. Assist in the production of information for clinical audit. Assist the Business Manager with the gathering and uploading of information for data collections and extractions. Undertake ad-hoc work related to the performance of the Practice under the guidance of the Business Manager. Equality and diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional development The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development. Taking responsibility for own development, learning, and performance and demonstrating skills and activities to others. This role is considered to be a developmental position and the jobholder will be encouraged to develop personal and business skills. Quality The post-holder will strive to maintain quality within the Practice, and will: Alert other team members to issues of quality and risk. Assess own performance and take accountability for own actions, either directly or under supervision. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in other agencies to meet patients needs. Confidentiality In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Other Personal tasks To provide support and training for current and new staff in resolving simple problem with PCs and printers. To provide a personal secretarial role to the Business Manager as required. To control peripheral software packages, running updates, reports and associated administration. To become involved with key aspects of the Business Managers workload and be able to respond to information requests and updates as necessary. To deal with patients, and contacts within the NHS and other practices, both in person and on the telephone. To provide administrative cover for absences and help with extra-ordinary workloads. To be generally involved in the administration of a small business. 1.NOTES This is not intended to be an exhaustive list of responsibilities, and it is expected that the successful applicant will participate in a wide range of activities.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role We are seeking a dynamic and enthusiastic Administrative Line Manager to be based within our Surgical Division in Ophthalmology. This interesting and challenging post will offer you the opportunity to work in partnership with the departments Multi-Disciplinary Management Team supporting the needs of this extremely busy department. The successful applicant will have excellent communication and interpersonal skills, be a confident leader, with a willingness to embrace change. The role will predominantly be based at Heavitree Hospital with the Glaucoma service but will also support WEEU (West of England Eye Unit, Wonford), therefore being adaptable is key. We are looking for someone who has an interest in service improvement and the ability to motivate and support staff to ensure that they achieve their full potential. Someone who has proven leadership skills, is passionate about managing their staff and committed to providing an excellent level of patient care is essential. Working Pattern: Monday - Friday, hours to be agreed. Interview Date: To be confirmed. For further information please contact: Lauren Tyrer, Admin Services Manager on 07586696463 or email lauren.tyrer@nhs.net Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applications for the Administrative Manager position in the Policy, Curriculum and Leadership (PCL) Academic Group.

Responsibilities

• Provide executive and administrative support to the Head of Academic Group.
• Oversee the general administration of the department, including staff matters.
• Assist the Head in recruitment, re-appointment, and performance management matters.
• Assist the programme coordinators in timetabling.
• Assist the practicum coordinators with practicum workload.
• Manage the workload and budget for Part-time Lecturers.
• Manage staff training and associated development.
• Assist the Head with drafting various reports.
• Support the Head with developing research and scholarly initiatives.
• Perform other duties as determined by the Head.

Requirements

• A Bachelor’s Degree.
• At least two years of administrative experience, preferably in an educational institution.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Applications.
• Committed and with a positive learning attitude.
• Ability to multi-task and work within tight timelines.
• Some familiarity with academic research work will be an advantage.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.

Job Details

Grade: 6A

Hourly Rate: £13.67 - £14.84

Salary: £24,949.18 - £27,084.43 per annum ( pay award pending )

Contract Duration: Permanent

Please note successful applicants will be placed on the first point of the salary scale unless they meet certain criteria.

Role Purpose

An exciting opportunity has arisen to lead the business support team in Social Work, Peebles.

The role will ensure administrative tasks are carried out efficiently such as:

Answering phones and dealing with customer enquiries.
Recording of information on the Mosaic client database.
Recording Power of Attorney details. Processing Police Concern Forms.
Purchase order raising and invoice processing.
Financial transactions on behalf of Corporate Appointee clients.
You will ensure client meetings are scheduled and arrange for minute takers to attend. You will provide valuable support to help guide staff through periods of change and be striving to adopt streamlined and efficient ways of working.

Essential

HNC/D in a related discipline, or other relevant qualification OR equivalent relevant experience, knowledge and skills necessary to undertake the role

Informal Enquiries

Informal enquiries may be made to Nicola Tait by telephone on 01835825080 or by email at NTait@scotborders.gov.uk.

Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.

Proud member of the Disability Confident employer scheme

Reporting to Manager, Clinical Administration Office (CAO), the Assistant Manager will support the various initiatives in clinical services, namely Medical, Nursing and Allied Health.

Your main focus lies in coordinating administrative support to the Domain Heads, Managers, Clinicians, staff and trainees/ students in the delivery of clinical services and care programmes. You will also be responsible in continuously viewing projects to improve patient care and safety and processes to ensure smooth and effective operations and assist in work as and when assigned.

Job Requirements

• Bachelor’s Degree in any discipline
• Preferably at least 6 years of working experience, experience in healthcare setting will be an advantage
• Excellent interpersonal, verbal and written communication skills with the ability to develop and maintain working relationships across organisations
• Meticulous and organised with good planning skills
• Ability to work well in a team and independently
• Proficient in Microsoft Office applications

Role Summary:

The Executive Assistant cum HR & Administrative Manager for The Winstedt School plays a crucial role in supporting the Chief Executive Officer (CEO) and overseeing all aspects of human resources and administrative functions within the organization. This position requires a dynamic and organized individual who can multitask, prioritize responsibilities, and maintain a high level of professionalism and confidentiality.

Key Responsibilities include:

Executive Support:

• Provide comprehensive executive support to the CEO, including managing their calendar, scheduling meetings, and handling correspondence.
• Prepare and distribute agendas, reports, and presentations for meetings.
• Assist in research and data collection for strategic decision-making.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between the CEO, staff, parents, and other stakeholders.
• Draft and edit written communications, including emails, memos, and reports.
• Handle incoming phone calls and email inquiries as needed.

HR Operations Management

• Oversee end-to-end HR management including Recruitment and Onboarding of new hires, Employee Records Management, Compensation & Benefits, HR policies and procedures, HR compliance, Performance Management, Employee Engagement, Training and Development.
• Assist in the administration of employee benefits programs, such as health insurance and retirement plans. Provide information and support to staff regarding benefits inquiries.
• Ensure that HR practices and policies comply with relevant laws and regulations. Help in the development and implementation of school-specific

HR policies and procedures.

• Foster positive staff relations by addressing employee inquiries and concerns. Assist in handling basic employee relations issues and grievances.
• Support training and development initiatives for staff as needed.
• Foster a positive, supportive and cohesive work environment for our staff.

Administrative Management:

• Oversee the day-to-day administrative operations of the school.
• Manage and supervise a small team of administrative staff, ensuring smooth workflow and adherence to policies.
• Develop and implement efficient administrative processes and procedures.
• Coordinate with various departments to ensure effective communication and cooperation.
• Manage office supplies and equipment procurement.

Event Planning:

• Plan and coordinate school events, meetings, and special projects.
• Arrange logistics, including venue booking, catering, and guest coordination.
• Ensure all events run smoothly and meet their objectives.

Requirements:

• Bachelor's degree in business administration, HR management, or have equivalent experience.
• Over 15 years of proven experience as an executive assistant and HR cum Admin manager.
• A people leader who is hands on and leads by example and with kindness.
• Highly collaborative and able to work well in a multicultural environment.
• Strong organizational and time-management skills. Positive and resourceful with good ability to manage conflicting priorities and multiple stakeholders effectively.
• Independent and self-motivated while also a team player with excellent interpersonal skills and highly people-oriented.
• Good written and spoken communication skills in English is essential.
• Proficiency in office software (e.g., Microsoft Office Suite) is required.
• Ability to handle confidential information with discretion.

Interested candidates are requested to email their detailed and current CV to hr@winstedt.edu.sg. All applications will be treated with confidence. We regret that only shortlisted applicants will be contacted.

Winstedt offers a salary that commensurate with experience and competitive benefits for all positions.

As an Equal Opportunity Employer, the School is committed to diversity and inclusion, offering a respectful work environment free from discrimination and harassment. We employ and promote individuals based on their merits, regardless of the person’s race, color, religion, sex (including pregnancy, transgender status, gender identity or expression, and sexual orientation), national origin, age, disability, or citizen status.

Duties & Responsibilities:

· Manage operations team and its required deliverables

· Coordinate with drivers on daily work

· Responsible for simple administrative functions

· Other adhoc jobs as assigned

Requirements:

· Familiar with Singapore roads

· Familiar with Microsoft Office (Word & Excel)

· Able to communicate in both English and Chinese

· Good communication skills and be able to work with others confidently

· A positive attitude and friendly disposition

· Able to work independently and resourcefully

Preferably possess driving license

Main Duties and Responsibilities

Learning, Teaching and Assessment

• Provide outstanding academic leadership across the School in teaching, including development and maintenance of academic standards.
• Plan, prepare and deliver lessons and set assessment and learning activities to a range of classes and age groups of students (including overseas colleges, if required).
• Monitor student progress through the application of formative and summative assessment strategies that support appropriate feedback and skills development.
• Monitor student success rates to an agreed standard across all student levels.
• Conduct administration duties pertinent to the programmes of study in the School.
• Review and ensure the quality of all examination papers set for the School and manage the moderation of examination results.
• Conduct objective assessments on examination appeal cases.

Application Assessment

• Assess and approve international and local applications.
• Escalate or refer applications to the Head of School for further assessment where necessary.
• Coordinate with university partners on any progression matters, if necessary.
• Review and execute academic and language minimum entry requirements for all programmes for the Schools.

Curriculum/Partnership Development, Management and Administration

• Periodically review and develop programmes pertinent to the School to ensure continued relevance and quality improvement of curricula.
• Evaluate and recommend appropriate teaching materials to cover the learning outcomes of the different programmes of study.
• Develop online learning strategies with a duality of pedagogical functions (online learning, Blended learning).
• Lead in exploring new programmes to grow the School.
• Manage academic partnerships and courses.
• Coordinate and prepare information for inspection and quality assurance assessments.
• Improve the management of administrative resources including the optimal use of shared services.
• Deliver responsive quality assurance processes and outcomes that promote a culture of continuous improvement.
• Contribute to the development of partnerships with national and international academic and non-academic organisations, government and commercial sector.
• Represent and work closely in Academic Committees

Management of Staff

• Responsible for the management of academic staff in the School.
• Mentor and advise new academic colleagues (including Associate Lecturers) and provide support, where necessary.
• Review and approve teaching assignments for Associate Lecturers.
• Assign and manage academic workloads for all full-time academic in the School.

Student Success

• Manage and engage students during classroom management.
• Engage in student development by providing strong learning support and monitoring of students’ academic performances.
• Advise students with respect to academic performance, and pursuit of advanced studies
• Conduct and assign staff to assist in new student orientation.
• Refer students with academic or personal difficulties to the appropriate channels of support within the Academy.

Budget/P & L Responsibility

• Responsible in budgeting and managing cost for academic areas.

Others

• Represent and participate in marketing events for the School.
• Any other ad-hoc duties as required by the company from time to time.

Requirements

• 8 and more years in related industry, with significant professional experience in the education field and leadership capacity. Ability to relate to students of diverse nationality, academic and social background will be useful.
• Experience or knowledge of module and programme leadership, development and administration within a higher education environment.
• Ability to engage with and enable organisational change based on a well-developed vision by the senior management team.
• Evidence of engagement in professional practice and the ability to design, deliver and assess a range of modules in and related to specialist areas of professional practice.
• Enthusiasm for working in an interdisciplinary context.
• Evidence of commitment to continuing professional development.
• Experience in working with digital technology including an interest in emerging technology and techniques and maintaining an active interest in related developments within the sector.
• Significant leadership and management experience in higher education.
• Experience or knowledge of module and programme leadership, development and administration within a higher education environment.
• Ability to engage with and enable organisational change based on a well-developed vision by the senior management team.
• Evidence of engagement in professional practice and the ability to design, deliver and assess a range of modules in and related to specialist areas of professional practice.
• Enthusiasm for working in an interdisciplinary context.
• Evidence of commitment to continuing professional development.
• Experience in working with digital technology including an interest in emerging technology and techniques and maintaining an active interest in related developments within the sector.
• Significant leadership and management experience in higher education.
• Excellent interpersonal and communication skills.
• Good people skills and ability to handle difficult situations, lead and motivate people.
• Ability to manage a team of academic staff and work as part of a wider team involving senior managers.
• Forward and outlooking approach to the profession.
• An understanding of the changing landscape within the education sector nationally and internationally.
• Classes are conducted in day/evening/weekend depending on schedule/programme.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref12 at trustrecruit.com.sg or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Sing Wen Qiang

EA Personnel Reg No: R22104221

Provide leadership to resolve day-to-day administration related management issues within the service area. Assist Clinical Operations Managers, Lead Nurse and Clinical Services Manager to monitor administration activity and ensure that it is in line with contracts and that the service works collectively to ensure optimal outcome for service users. Play a lead role in ensuring that all services within the administration team record activity in real time, accurately, completely, and consistently to enable monitoring, tracking and improvement of performance and to satisfy reporting requirements. Assist with implementation of IM&T developments for the administration team. Develop a customer service focus within the administration team promoting engagement and facilitating the promotion and easy use of CLCH services. Please see attached Job Description and Person Specification for full roles and responsibilities.

Learning, Teaching and Assessment

• Provide outstanding academic leadership across the School in teaching, including development and maintenance of academic standards.
• Plan, prepare and deliver lessons and set assessment and learning activities to a range of classes and age groups of students (including overseas colleges, if required).
• Monitor student progress through the application of formative and summative assessment strategies that support appropriate feedback and skills development.
• Monitor student success rates to an agreed standard across all student levels.
• Conduct administration duties pertinent to the programmes of study in the School.
• Review and ensure the quality of all examination papers set for the School and manage the moderation of examination results.
• Conduct objective assessments on examination appeal cases.

Application Assessment

• Assess and approve international and local applications.
• Escalate or refer applications to the Head of School for further assessment where necessary.
• Coordinate with university partners on any progression matters, if necessary.
• Review and execute academic and language minimum entry requirements for all programmes for the Schools.

Curriculum/Partnership Development, Management and Administration

• Periodically review and develop programmes pertinent to the School to ensure continued relevance and quality improvement of curricula.
• Evaluate and recommend appropriate teaching materials to cover the learning outcomes of the different programmes of study.
• Develop online learning strategies with a duality of pedagogical functions (online learning, Blended learning).
• Lead in exploring new programmes to grow the School.
• Manage academic partnerships and courses.
• Coordinate and prepare information for inspection and quality assurance assessments.
• Improve the management of administrative resources including the optimal use of shared services.
• Deliver responsive quality assurance processes and outcomes that promote a culture of continuous improvement.
• Contribute to the development of partnerships with national and international academic and non-academic organisations, government and commercial sector.
• Represent and work closely in Academic Committees

Management of Staff

• Responsible for the management of academic staff in the School.
• Mentor and advise new academic colleagues (including Associate Lecturers) and provide support, where necessary.
• Review and approve teaching assignments for Associate Lecturers.
• Assign and manage academic workloads for all full-time academic in the School.

Student Success

• Manage and engage students during classroom management.
• Engage in student development by providing strong learning support and monitoring of students’ academic performances.
• Advise students with respect to academic performance, and pursuit of advanced studies
• Conduct and assign staff to assist in new student orientation.
• Refer students with academic or personal difficulties to the appropriate channels of support within the Academy.

Budget P & L Responsibility

• Responsible in budgeting and managing cost for academic areas.

Others

• Represent and participate in marketing events for the School.
• Any other ad-hoc duties as required by the company from time to time.

Requirements:

• 8 and more years in related industry, with significant professional experience in the education field and leadership capacity. Ability to relate to students of diverse nationality, academic and social background will be useful.
• Experience or knowledge of module and programme leadership, development and administration within a higher education environment.
• Ability to engage with and enable organisational change based on a well-developed vision by the senior management team.
• Evidence of engagement in professional practice and the ability to design, deliver and assess a range of modules in and related to specialist areas of professional practice.
• Enthusiasm for working in an interdisciplinary context.
• Evidence of commitment to continuing professional development.
• Experience in working with digital technology including an interest in emerging technology and techniques and maintaining an active interest in related developments within the sector.
• Significant leadership and management experience in higher education.
• Experience or knowledge of module and programme leadership, development and administration within a higher education environment.
• Ability to engage with and enable organisational change based on a well-developed vision by the senior management team.
• Evidence of engagement in professional practice and the ability to design, deliver and assess a range of modules in and related to specialist areas of professional practice.
• Enthusiasm for working in an interdisciplinary context.
• Evidence of commitment to continuing professional development.
• Experience in working with digital technology including an interest in emerging technology and techniques and maintaining an active interest in related developments within the sector.
• Significant leadership and management experience in higher education.
• Excellent interpersonal and communication skills.
• Good people skills and ability to handle difficult situations, lead and motivate people.
• Ability to manage a team of academic staff and work as part of a wider team involving senior managers.
• Forward and outlooking approach to the profession.
• An understanding of the changing landscape within the education sector nationally and internationally.
• 1 year contract convertible to perm.

5 days work week

Private education Industry

Central Area

Interested applicants, please forward a detailed resume and email to hr@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Audris Teo / EA Personnel No: R1102063

• You will create and maintain an overall multi-year integrated master schedule for all of the Energetics Comprehensive Modernization Plan (ECMP) projects and coordinate with all major stakeholders (Comptroller, Facilities, Safety, etc.)
• You will identify the critical path for all projects to include projected project timelines and expenditure of funds.
• You will be responsible for project management while coordinating and collaborating regularly with the Strategic Infrastructure lead in all areas of the overall ECMP project.
• You will identify risks and create mitigation plans for project plans to include communicating those risks to leadership; and engaging and collaborating with various Governance Boards as a feedback channel to ensure priorities are executed timely.
• You will support the development of a messaging campaign for ECMP, to include assisting corporate communication and the ECMP Strategic Infrastructure Lead with external messaging on progress and support requirements.

Starting at $112,015 Per Year (NT 6)

The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.

As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:

Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)

Duties and responsibilities of position include, but not limited to the following:

Personnel Administration & Business Management Work (50%)

• Responsible for providing the Director of Surgical Services, with full information and specific recommendations concerning all administrative aspects required in sound and proper management concepts and determinations.
• Assists the Director of Surgical Services with the development of new policies, systems planning, monitoring and evaluation of systems, and development and implementation of the quality improvement plan.
• Provides administrative and technical support in the areas of fiscal planning, marketing, organizational development, customer satisfaction, resource management, safety planning and implementing all professional and administrative activities.
• Ensures the business plan contains specific; short term, and long term metrics and milestones that enable progress to be tracked measured.
• Provides advice to management and program personnel on budgetary and finance issues. As top advisor to management, provides budget management for major, unstable programs.
• Perform in depth analysis of stable work processes or service delivery practices to identify reasonable and efficient quality measurements tailored to the activity. Investigate and analyze adverse quality trends or conditions and· initiates corrective action

Budgeting, Financial and Resource Management Work (25%)

• Assists in the formulation and execution of the budgetary plans for the service which requires an accurate perception of immediate and long-range needs of the product line.
• Manages procurement and contracting for the department.

Administrative Management/Performance Management (25%)

• Serves as administrative resource to other health professionals within the Directorate of Surgical Services.
• Assists with Joint Commission mandated activities, including identifying important aspects of care, developing indicators which reflect current knowledge and clinical experience, establishing thresholds for evaluation, participating in the review process, evaluating and analyzing data, identifying opportunities to improve care, and initiating actions when problems arise.
• Provides administrative support to ensure customer satisfaction through education of staff and through researching and reviewing controlled correspondence for the Clinical Director such as patient complaints or congressional inquiries.
• Provides all reporting, evaluation, and requirements for the Clinical Directorate of Surgery associated with the accreditation of the organization.
• Coordinates special studies (including reports of survey) and review the technical and professional aspects of existing activities, which present problems of special concern.
• Assists in the strategic planning process and provide expert assistance in goal development, program planning, achievement, and evaluation.
• Responsible for assuring that adequate documentation of meetings is maintained.

Work Schedule: Monday-Friday, (7:30 am-4:00 pm)
Telework: Yes- no more than 1-2 days per week
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer - Business Manager/PD081540
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $92,279 Per Year (GS 12)

The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.

As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:

Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)
Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)

Duties and responsibilities of position include, but not limited to the following:

Personnel Administration & Business Management Work (50%)

• Responsible for providing the Director of Surgical Services, with full information and specific recommendations concerning all administrative aspects required in sound and proper management concepts and determinations.
• Assists the Director of Surgical Services with the development of new policies, systems planning, monitoring and evaluation of systems, and development and implementation of the quality improvement plan.
• Provides administrative and technical support in the areas of fiscal planning, marketing, organizational development, customer satisfaction, resource management, safety planning and implementing all professional and administrative activities.
• Ensures the business plan contains specific; short term, and long term metrics and milestones that enable progress to be tracked measured.
• Provides advice to management and program personnel on budgetary and finance issues. As top advisor to management, provides budget management for major, unstable programs.
• Perform in depth analysis of stable work processes or service delivery practices to identify reasonable and efficient quality measurements tailored to the activity. Investigate and analyze adverse quality trends or conditions and· initiates corrective action

Budgeting, Financial and Resource Management Work (25%)

• Assists in the formulation and execution of the budgetary plans for the service which requires an accurate perception of immediate and long-range needs of the product line.
• Manages procurement and contracting for the department.

Administrative Management/Performance Management (25%)

• Serves as administrative resource to other health professionals within the Directorate of Surgical Services.
• Assists with Joint Commission mandated activities, including identifying important aspects of care, developing indicators which reflect current knowledge and clinical experience, establishing thresholds for evaluation, participating in the review process, evaluating and analyzing data, identifying opportunities to improve care, and initiating actions when problems arise.
• Provides administrative support to ensure customer satisfaction through education of staff and through researching and reviewing controlled correspondence for the Clinical Director such as patient complaints or congressional inquiries.
• Provides all reporting, evaluation, and requirements for the Clinical Directorate of Surgery associated with the accreditation of the organization.
• Coordinates special studies (including reports of survey) and review the technical and professional aspects of existing activities, which present problems of special concern.
• Assists in the strategic planning process and provide expert assistance in goal development, program planning, achievement, and evaluation.
• Responsible for assuring that adequate documentation of meetings is maintained.

Work Schedule: Monday-Friday, (7:30 am-4:00 pm)
Telework: Yes - no more than 1-2 days per week
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer - Business Manager/PD081540
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Starting at $92,279 Per Year (GS 12)

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.