Total 138 Manager Administrative job vacancies in Malaysia

OVERVIEW

The role of an Administrative & Operations Manager in school is to play a key role in assisting the school leaders in finance, human resource management, estate management and general administration of the school. The Administrative & Operations Manager will supervise a small team of Executive and Administrative Staff to achieve excellence in school administration and operations. To work closely with CPAS Facilities Executive in estate management for School facilities.

Responsibilities

1. Financial Administration- to assist the School Principal in financial administration of the school. This includes budgeting process, financial control in the expenditure of allocated funds. It entails the following:

Budgeting Process

- Provide input for general and administrative expenses during budgeting exercise;

- Collate budget inputs from all assigned teachers and staff in charge of programmes and school activities.

- Participate in discussion in budget allocation prior to submission to management.

Financial Control in Allocated Funds

- Assist School Principal in monitoring and control of the school budget and grants from MOE, NCSS, Tote Board and any other funding body.

- Prepare financial submissions required by MOE, NCSS or any funding body.

Other Financial Duties

- Supervising the collection of school fees and managing arrears.

- Assisting School Principal in answering audit queries.

2. Procurement - to assist in procurement of goods and services in the school.

3. Asset Management - to assist in accountability of the school’s asset

4. Safety - to assist the School Safety Officer, SSO (Vice-Principal) in coordinating the safety matters in the school

5. Estate Management – to work with the CPAS Facilities Executive in the management and general maintenance of the School facilities

6. Personnel Management

7. General Administration

- Manage the routines, workflow and documentation in General Office.

- Put up proposals and liaises with managing agents and term contractors on matter pertaining to school maintenance work.

- Other duties as and when assigned by management.

Requirements

• At least 2 years of experience in finance, procurement, human resource, estate management or general administration.
• A university degree in any discipline
• Excellent interpersonal, organisation and communication skills.
• A dynamic and motivated individual with a keen interest in continuous improvement and work excellence.
• A heart to serve in the special needs sector

Working Location: School West - 6A Jurong West Street 52 Singapore 649297

Interested applicants please email details resume to: recruit_hr15@cpas.org.sg

Only shortlisted applicants will be notified.

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

To provide executive support to Centre Director, as well as all the administrative processes related to the centre such as HR matters, student matters, finance matters, publicity and events support.

Key Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner.
• Provide updated and organized data capture and management on centre information.
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre.
• Serve as a liaison to internal and external stakeholders.
• Provide effective executive support to Centre Directors.
• Continual review of work processes for improved efficiency and effectiveness in administration.
• Any ad-hoc duties assigned by Centre Directors.

Job Requirements:

• A degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Strong interpersonal & written skill
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task
• Able to work independently
• Proficient in Microsoft Office applications

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Responsible for the day to day management of the Endoscopy administrative servic Leading the administrative team in the delivery of the service, against agreed service standards and measurable outcomes Allocating work to the administrative team, as required to meet service needs Conduct regular performance reviews and appraisals with all admin and clerical staff, to include the development of personal development plans, in line with the Trusts appraisal policy. Ensure all staff are made aware of training opportunities available to them and encourage uptake Responsible for the delivery of all key performance measures within Endoscopy. Responsible for the management of scheduling of Endoscopy and Respiratory procedure Planning and managing the administration of Endoscopy staffing rotas: ensuring lists are set up and cancelled accordingly in a timely manner; ensuring templates are built according to clinical requirements; making short-term adjustments where necessary; identifying and escalating gaps in service provision to the Operational Manager Please refer to the attached Job Description for more details on the role and responsibilities.

Endoscopy Administration Manager

Department: Endoscopy (Medicine Division)

Band 5 £28,407 - £34,581 per annum

Hours: 37.5 per week, all MKUH roles will be considered for flexible working

An exciting opportunity has arisen to join the Endoscopy Department, within the Medicine Division, as the Endoscopy Administration Manager.

The Endoscopy Administrative Manager will support the Endoscopy department in improving performance in key areas and overseeing PTL validation and capacity & demand.

They will oversee, lead and co-ordinate the administrative team and be responsible for training a range of staff.

They will also support the Operational Manager in the smooth day-to-day running of the department. The role holder will be responsible for overseeing outpatient waiting times and RTT pathways, assisting the Endoscopy Operational Manager in implementing appropriate action to mitigate RTT breaches; ensuring patient pathway management co-ordination in accordance with the Trust’s Access Policy and National/ Local targets are met e.g. Cancer, RTT, Diagnostic.

The postholder will provide data and information in support of the diagnostic DM01 reporting KPI and will review and correct data quality issues.

Previous management experience, flexibility, experience of working with collecting, interpreting and analysing data; as well as the ability to build strong working relationships with colleagues across the Trust is essential.

Interview: 12/1/2024

The Endoscopy Administrative Manager will support the Endoscopy department in improving performance in key areas and overseeing PTL validation and capacity & demand.

The Endoscopy Administrative Manager will oversee, lead and co-ordinate the administrative team, including Booking Co-ordinators, Administrators, Schedulers and Receptionists to oversee, lead and co-ordinate all administrative and clerical processes to ensure that a high quality, effective service is delivered.

The postholder will train a range of staff at all levels, including nursing and clinical staff, regarding administrative processes.

The Endoscopy Administrative Manager will support the Operational Manager in the smooth day-to-day running of the department. The role holder will be responsible for overseeing outpatient waiting times and RTT pathways, assisting the Endoscopy Operational Manager in implementing appropriate action to mitigate RTT breaches; ensuring patient pathway management co-ordination in accordance with the Trust’s Access Policy and National/ Local targets are met e.g. Cancer, RTT, Diagnostic.

The postholder will provide data and information in support of the diagnostic DM01 reporting KPI and will review and correct data quality issues.

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
• Free on-site parking
• Free tea and coffee
• Great flexible working opportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• On site nursery (chargeable)
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
• Responsible for the day to day management of the Endoscopy administrative servic
• Leading the administrative team in the delivery of the service, against agreed service standards and measurable outcomes
• Allocating work to the administrative team, as required to meet service needs
• Conduct regular performance reviews and appraisals with all admin and clerical staff, to include the development of personal development plans, in line with the Trust’s appraisal policy. Ensure all staff are made aware of training opportunities available to them and encourage uptake
• Responsible for the delivery of all key performance measures within Endoscopy.
• Responsible for the management of scheduling of Endoscopy and Respiratory procedure
• Planning and managing the administration of Endoscopy staffing rotas: ensuring lists are set up and cancelled accordingly in a timely manner; ensuring templates are built according to clinical requirements; making short-term adjustments where necessary; identifying and escalating gaps in service provision to the Operational Manager

Please refer to the attached Job Description for more details on the role and responsibilities.


This advert closes on Thursday 4 Jan 2024

• Maintaining physical and digital personnel records like employment contracts and PTO requests
• Update internal databases with new hire information
• Create and distribute guidelines and FAQ documents about company policies
• Gather payroll data like bank accounts and working days
• Publish and remove job ads
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR-related metrics like total number of hires by department
• Develop training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for

Role and Responsibilities

                                                                                                         

Role Overview

​The Administrative Manager is responsible for office administration functions.  She provides analysis, guidance, and supervision of all administrative personnel. She acts independently or assists in the performance of any and all duties necessary to ensure that all are in compliance and project support service functions are performed in a timely and efficient manner.

Key responsibilities will include but are not limited to:

• Project management of building maintenance, building works and improvements. Including management of external contactors to ensure an on time, on budget result whilst maintaining clear communication with the external contactors and internal stakeholders
• Manages the Liaising with other government agencies, offices, organizations, and groups, including Bureau of Immigration and Civil Aviation Authority of the Philippines​
• Approves Incoming and Outgoing shipment for the Bureau of Customs and ensure timely manner of process including ensuring custom clearances
• Analyze and certify documents needed by the Bureau of  Immigration requirements 
• Liaise with other government and local agencies and or organizations   ​
• Supervising office staff specifically the IT and System side of the company and anything related to Liaison and Bldg. Admin concerns including managing the Outsourced partners the Security Housekeeping providers.
• Coordinates and work with the Customer Service Department in cascading any Admin related information to client and students.
• Maintaining and Designing filing systems including ensuring protection and security of files and records
• Transferring and disposing of records according to retention schedules and policies
• Planning and implementing office systems, layout and equipment procurement
• Books and finalize all Hotel /Accommodation reservation for employees on scheduled sessions.

To be considered for this role, you will need the following: 

• Requires 2- 3 years of experience supporting administrative or project management.
• Bachelor’s degree (or equivalent work experience)
• Microsoft Office skills (Outlook, Word, Excel, and PowerPoint) required.
• Experience working independently and without supervision.
• Previous experience in Airline/ATO training will be advantage.

Skills:

• Excellent written and verbal communication skills
• Possess strong interpersonal skills and high emotional intelligence
• Discrete and respectful of confidentiality
• Highly organized and resourceful
• Efficient, natural problem solver, multi-tasker, high level of focus on details.
• Ability to work on tight deadlines while producing high-quality work

​

CAE Offers: 

• A supportive culture for all employees
• Yearly Salary reviews
• Global Sabbatical and Flexible leave
• Generous paternity leave & maternity leave
• An exciting career path with potential global opportunities 
• Life & Disability Insurance Cover 
• Health & Wellness Subsidy
• Health Insurance discount  

 #LI-NY1 
 

Position Type

                                                                                         

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity

At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.

Corporate Administrative Manager - Join the TomTom Adventure!

Are you a savvy multitasker with a flair for administration? TomTom International Pte Ltd is on the lookout for a vibrant Corporate Administrative Manager to join our dynamic team! As the right-hand person to our CEO, you'll embark on a fast-paced journey where no two days are the same.

Key Responsibilities:

• CEO Support: Be the backbone of our CEO by managing schedules, coordinating meetings, and handling day-to-day administrative tasks.
• Compliance Champion: Dive into the world of compliance and ensure our operations adhere to the highest standards. We'll provide the training; you bring the enthusiasm!
• Adaptable All-Star: Embrace the fast-paced nature of the role, juggling various responsibilities and adapting to new challenges with a positive attitude.
• Data Dynamo: Dive into data entry and payroll functions with precision, ensuring seamless operations across departments.
• Communication Maestro: Act as the vital link between our CEO and other departments, fostering a culture of effective communication and collaboration.

What We Offer:

• Training Extravaganza: We believe in continuous learning! Receive comprehensive training to enhance your skills and grow with us.
• Dynamic Work Environment: Join a team that values diversity, creativity, and collaboration. Your ideas matter!
• Career Development: As a growing company, there's ample room for your career to flourish. Your success is our success!

Requirements:

• Singaporeans or Permanent Residents Only: We're building a local dream team!
• Youthful Energy: Bring your vibrant and fun personality to the table; we value a positive work culture.

If you're ready to blend professionalism with a splash of fun, apply now and be part of the TomTom adventure! Your journey awaits!

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Curriculum and Policies Implementation

- Work closely with the Deputy Head (Academic matters), Deputy Head (Graduate Studies), Programme Directors and Dean’s Office in preparing proposals for curriculum changes.

- Lead the implementation of revamped curricula, and new initiatives, which include but are not limited to coordinating the timetable, allocation of modules to students to ensure optimal learning and updating the relevant materials (e.g. webpage, NUS bulletin).

Academic Programme Management (Coursework and Research Programmes)
- Provide programme-related advisory

- Programme administration throughout the student lifecycle (leave of absence, withdrawal, dismissal, appeal, academic offence, fee waiver)

- Process financial aids (scholarships, bursaries, awards, study and travel grants)

- Coordinate pre-exam preparation and post-exam processing (including marks checking and processing, checking of reports, exam result appeals, special consideration, academic awards and graduation matters) and BOE meeting

- Follow up on overdue tuition fees

- Any other administrative duties as assigned

Leadership and Team Management
- Lead and manage a team of 2 Assistant Managers and MAOs in the administration of the
academic programmes throughout the student lifecycle.

Job Requirements

- Bachelor’s degree in any discipline
- More than 5 years of academic programme management experience; preferably as programme manager and partnership development in the higher education sector
- Strong verbal and written communication skills
- Strong team player, able to work collaboratively with various stakeholders.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 22949

Reporting to Manager, Clinical Administration Office (CAO), the Assistant Manager will support the various initiatives in clinical services, namely Medical, Nursing and Allied Health.

Your main focus lies in coordinating administrative support to the Domain Heads, Managers, Clinicians, staff and trainees/ students in the delivery of clinical services and care programmes. You will also be responsible in continuously viewing projects to improve patient care and safety and processes to ensure smooth and effective operations and assist in work as and when assigned.

Job Requirements

• Bachelor’s Degree in any discipline
• Preferably at least 6 years of working experience, experience in healthcare setting will be an advantage
• Excellent interpersonal, verbal and written communication skills with the ability to develop and maintain working relationships across organisations
• Meticulous and organised with good planning skills
• Ability to work well in a team and independently
• Proficient in Microsoft Office applications

Job description

Our client is looking for an executive assistant who has experience in administrative and secretarial roles. You will play a critical role in ensuring the smooth and efficient operation of the CEO's office. You will provide comprehensive administrative and executive support to the CEO and the office, enabling them to focus on strategic priorities, business growth, and effectively manage their responsibilities. This role requires a high level of professionalism, discretion, organizational skills, and the ability to handle a wide range of tasks with precision and efficiency.

Job Descriptions

• Assist to set up new office
• Provide full spectrum of secretarial and administrative support
• Oversee and coordinate daily administrative operations, ensuring efficient and effective office management.
• Develop and implement administrative policies and procedures to improve organizational efficiency.
• Supervise and provide guidance to administrative staff
• Manage office facilities and resources, including equipment, supplies, and maintenance.
• Maintain records and files, ensuring compliance with company policies and legal requirements.
• Handle employee-related administrative tasks, such as onboarding, visa application, employee's accommodation etc.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration.
• Identify areas for process improvement and implement solutions to enhance administrative workflow.
• Assist in scheduling appointments, meetings, and events for the center.
• Collaborate with the team to ensure effective communication and coordination.
• Manage office related tasks.
• Ad hoc duties assigned by Director.

Requirements

• Preferably able to speak fluent Man.darin
• Proactive and experience in administration
• Good in MS Office
• Can work independently, good in problem solving
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail

To be responsible for ensuring the administrative support to a service or group of services is provided in an efficient and effective manner.

Premises and Facilities Management:

Provide and/or supervise the provision of an effective, user friendly reception service.
Provide and/or supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room booking and staff movement
Ensure the service is equipped with the necessary furniture, equipment and supplies.
Liaise with staff from Property and Facilities Management (PFM) or external landlords to ensure premises and vehicles are fit for purpose and well maintained.
Ensure that systems are working effectively to maintain standards of cleanliness and food hygiene within the premises
Undertake tasks so premises and vehicles are secure, safe and are operating effectively. (This may involve key holder responsibilities.)
Undertake or supervise health and safety and fire safety responsibilities.
Financial Administration:

Assist with budget preparation.
Monitor income and expenditure
Prepare audit information and reports as required.
Complete or supervise the completion of appropriate invoice paperwork and checking invoice coding is correct
Ensure income is recorded and receipted according to Barnardo's policies and procedures by undertaking the tasks directly or supervising others to do so.
Ensure income is banked in a timely, safe and secure way.
Manage the Imprest account to support effective and timely service delivery.
Process staff and volunteer expenses or supervise others to do so.
Undertake journal transfers
Undertake required checking processes including payroll reconciliation. Payments to Carers and/or service users (if applicable)
Records administration and production of management information
Support and provision of secretarial/administrative services.

Proud member of the Disability Confident employer scheme

• Plan and streamline all administrative procedures
• Guiding the Organization’s Activities
• Identifying Opportunities to improve a business policies or objectives.
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Manage personnel scheduling and project deadlines
• Monitor office inventory and organizational costs
• Encourage effective communication across the organization
• Hiring and training administrative staff
• Developing strong relationships with cross-functional teams and departments.

~ Undertaking typing tasks as requested by the secretary supervisor or secretaries ~ Filing clinic letters and reports into patient medical notes within the department (or this may be required to be done directly at Health Records in Gloucester or Cheltenham). ~ Managing the mail for the unit by opening and sorting incoming post, stuffing envelopes and sending out correspondence both internally and externally ~ Request and return notes on behalf of the department, including using the electronic tracer system ~ Taking/collecting urgent notes or requests to relevant departments in order to minimise delays ~ Clerical tasks as required i.e. faxing, photocopying, filing, answering the telephone, etc to support team members. ~ Comprehensive use of in-house patient administration system to check information on patients, outpatient appointments and results etc. ~ Responsible for chasing queries where patient contact details are incorrect ~ Undertaking collation tasks when required, such as photocopying and distributing meeting paperwork, making up clinical packs, etc ~ Undertake work when requested by the line manager or secretaries as well as prioritising workload appropriately ~ Communicate inter-departmentally with all levels of staff, MDT functions, GPs, patients and their relatives. ~ On the request from the lead coordinator you may be required to cover colleagues during absences/annual/sick leave etc. You may also be required to undertake job rotation for cross cover as well as for development and training purposes. ~ Undertake any other appropriate duties, commensurate with the role as required at the request of your line manager.