Total 3,882 Secretary job vacancies in The United States of America

Key Responsibilities To ensure post addressed to the consultant/clinical team is promptly collected, sorted, recorded and actioned as appropriate. To act on own initiative where appropriate in responding to incoming mail. Act as a focal point for the clinical team. Provide a friendly and professional service, deal with enquiries from a multitude of sources following Trust policies and standard operating procedures. Liaise with GPs, other hospitals, patients, internal medical/non-medical staff and medical/non-medical external staff by a variety of means i.e. face to face/phone/e-mail/letter/faxes on a daily basis. Assist clinicians with administrative tasks, e.g. utilising IT systems or ensuring paper forms are completed and sent to relevant departments in a timely manner in line with service specific standard operating procedures. To ensure all duties are undertaken in line with standard operating procedures and to enable the achievement of Trust and Service specific Key Performance Indicators. To request, cancel and re-arrange appointments when necessary. Frequently receive and respond appropriately to telephone and personal enquiries from patients, relatives, GPs, other consultants and external bodies, referring enquiries to the consultants / clinical team where necessary. This will require analysis of queries/issues, making judgements about how to deal with them and escalating as appropriate. This may require the use of tact/ empathic or reassurance skills. In addition, persuasive skills are often required where agreement or co-operation is required in trying to avoid Trust complaints. Prioritise and ensure clinical investigations are acted upon appropriately and timely, within standard operating procedures and meeting KPIs. Accurate recording of all paper/computerised patient records, updating and amending information timely and within standard operating procedures. Undertake routine or ad hoc data validation as directed. Preparation of documentation for MDTs Keep an up to date and accurate record of patient case notes entering and leaving the department. Sourcing and distribution of case notes to other departments and hospitals e.g. File Tracker/relevant IT system. Undertake typing of medical correspondence using audio transcription and relevant IT systems to a high and accurate standard. This may include clinic letters, medico-legal reports and other administrative work Keep appropriate statistical records/information as and when required for the clinical team for audit purposes. Provision of statistical returns required at regular intervals. This may involve entering statistical data onto databases. Responsible for the receipt of referral letters with timely input onto the computerised IT Systems and ensuring that all patients demographic information is recorded accurately in order to arrange outpatient appointments for clinics in accordance with service specific requirements. To be responsible for ensuring copies of correspondence are stored in the patients records in accordance standard operating procedures. To attend meetings and appropriate Committees to provide secretarial support by taking minutes and arranging meetings, as and when required. This could include support to Consultants in their special interests role(s), eg Clinical Tutor, Child Protection, etc. To be responsible for the confidential management of patient records and ensure that all documentation is returned to the appropriate department timely within standard operating procedures. To be responsible for the preparation of patient records for admission, transfer and discharge in a timely manner as and when required. The post holder will give relevant assistance and training as and when required to support all colleagues. To carry out general administration duties and provide clerical assistance, as required. To send and receive faxes in a safe haven environment as per Trust policy. Ensure that all Hospital records are tracked and booked using the Trusts File Tracker computer system, or other relevant IT system.

Maintain close and collaborative working relationships with the Service Co-ordinator and other administrative and clinical staff. Maintain effective manual and computerised systems to ensure accurate and timely delivery of information to clients and professionals. Deal with correspondence making use of IT, i.e. email, internet and intranet, using initiative and discretion to prioritize. Deal with all telephone calls promptly and courteously with an empathetic approach. Respond sympathetically to individual needs within resources available. Type clinic letters from digital dictation to meet Trust guidelines on responses. Ensure clinic letters are sent out to GP within agreed timeframe of the clinic date. Ensure an audit trail in the patients notes is kept. Responding to the requests of the Patient Access team regarding RTT18 queries and/ or input clinical outcomes for clinics. Book appointments for patients for the services as required onto Patient Care. Manage patients expectations when booking appointments and advising them of updates. Monitor the patient pathways for all patients in the services make every effort to ensure all patients are offered an appointment within 6 weeks of referral. Support the Service Co-ordinator with gathering monitoring data for the service as required. Ensure patient case notes are stored, tracked and archived according to Trust guidelines. Develop and maintain a sound knowledge of medical terminology, tests, symptoms and procedures. Actively participate in Departmental meetings as required. Attend statutory Trust training courses as necessary and access training ensuring continued professional development within the service. Follow the QVH Trusts guidelines on confidentiality. Ensure a professional image of QVH and the service is maintained at all times.

Job Description:

• Administer clients' IP portfolios, including reviewing and monitoring clients' portfolios as well as filing administration comprising correspondence and office actions.
• Prepare cost estimates in various jurisdictions.
• Liaising with foreign agents of trademarks, patents and registered design applications in other countries.

Requirements:

• Minimum 2 years relevant experience in IP Work.
• Proficient in Microsoft Office, Outlook, Adobe, and IPOS e-services.
• A team player with a positive working attitude, meticulous, and able to work independently.
• Good command of written and spoken English.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

To quality check documentation completed in clinical administration support. Audit reports bi-monthly against KPIs (key performance indicators). Mentor, train and supervise relevant staff as required by the Administration Services Co-ordinator. Complete any Tertiary Referrals to external Trusts and ensure these are completed on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral To Treat (RTT) patient pathway. Type dictation from audio transcription of clinical correspondence and documentation. Ensuring appropriate follow up arrangements /investigations are in place. Liaise with Personal Medical Secretary of specialty accordingly. Deal appropriately with concerns from staff in line with Trust policy. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion, and empathy in all situations. Accurate use of patient information using the Patient Administration System (PAS), including registration screen to check patient details are correct. Ensure efficient audit processes in place concerning correspondence to ensure quality levels maintained and rectify accordingly. Print off EIS reports for discharges. Taking minutes of meetings and circulating to relevant groups. Obtain information requested by Administration Services Co-Ordinator. Record sickness/absence, annual leave on ESR system. Carry out appraisals as appropriate. Organise and order stationary items as appropriate. Ensure all mandatory training is up to date and report accordingly. Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly. General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment. Attend appropriate training, meetings, and education sessions at the request of manager. Work with managers to review working practices, ways of working and find solutions to problems. To work in a flexible manner in accordance with the Trust Policy. Any other duties required by Line Manager SAFEGUARDING RESPONSIBILITES Comply with Trust Safeguarding Adults & Safeguarding Children Policy and standard operating procedures to safeguard vulnerable children up to 18 years throughout the Trust, this includes the Protocol for Children who Do Not Attend Clinics, fulfilling your role as defined in these documents. Liaise with all relevant professionals (Police, Social Services) in relation to safeguarding work undertaken by your Consultant. Type any medical reports for child protection cases as requested by the Consultant, nurse, or junior medical staff. Arrange multi-professional meetings regarding child protection/child in need cases. Minute multi-professional meetings as necessary. Provide administrative support for the Named Consultant and Named Nurse for Safeguarding Adults / Children. Know about the range of physical abuse, emotional abuse, neglect, and sexual abuse. Be able to recognise signs of abuse appropriate to role and what action to take. Know what to do if concerned that someone is being abused. Know about the Trusts local policies/procedures. Understand the importance of sharing information, how it can help and the dangers of not sharing information. Be able to recognise signs of child abuse as this relates to their role. e.g., observe inappropriate parenting, an unusually quiet and withdrawn child etc. Be able to seek advice and report concerns, ensuring that they are listened to. GENERAL DUTIES To observe the provisions of and adhere to all Trust policies and procedures. To actively participate in the annual performance review to identify personal development needs. To attend Trust Statutory and Mandatory training sessions as required and any other training courses relevant to the post. To fully comply with the relevant sections of the Health and Safety at Work Act. They must also understand and implement St Helens and Knowsley Hospitals NHS Hospitals Trust Statement of Policy on Health and Safety at Work and the Trust corporate Health and Safety Policies and Procedures. You are required to follow all applicable rules and procedures relating to Health and Safety at Work and to take all responsible precautions to avoid actions. To be aware of the confidential aspects of the post. To keep up to date with the requirements of information governance; undertake mandatory training and follow Trust policies and procedures to ensure that trust information is dealt with legally, securely, efficiently, and effectively. Breaches of confidentiality will result in disciplinary action that may involve dismissal. You must maintain the confidentiality of information about service user staff and organisational business in accordance with the General Data Protection Regulation 2018 (GDPR) and Caldicott principles. The post holder should also be aware that, regardless of any action taken by the employing authority, breaches of confidentiality could result in civil action for damages. All staff will be treated with respect by management, colleagues, patients, and visitors and equally staff will treat management, colleagues, patients, and visitors with the same level of respect. Staff will be supported to challenge any discriminatory behaviour that may be based on differences in race, disability, language, culture, religion, sexuality, age, and gender or employment status. You will be expected to undertake the Trusts commitment to safeguarding and promoting the welfare of children, young people, and vulnerable adults. To ensure that when creating, managing, and sharing information records it is done in an appropriate way, subject to statutory requirements and agreed security and confidentiality policies, procedures, and guidelines. All employees are responsible for implementing and maintaining data quality, ensuring that records are legible and attributable and that the record keeping is contemporaneous. In accordance with the Health and Social Care Act 2008, the post holder will actively participate in the prevention and control of infection within the capacity of their role. The Act requires the post holder to attend infection prevention and control training on induction and at regular updates and to take responsibility for the practical application of the training in the course of their work. Infection prevention and control must be included in any personal development plan and/or appraisal. To adhere to relevant Code of Practice of Professional body (if appropriate). The post holder must be flexible in the duties performed and it is expected that similar duties, not specifically listed above, will be carried out as required and may be cross site. The duties contained in this job description are not intended to be exhaustive. The duties and responsibilities of this post are likely to evolve in line with the Trusts continued organisational development. To adhere to the NHS Constitution and its principles and values. You must be aware of your Duty of Candour which means that you must be open and honest during your employment and if you see something wrong, you must raise it. You must read the NHS Constitution in full and can download this from the Trusts intranet site or the www.gov.uk website. Hard copies are available from the HR Department on request. The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.

Blackstone & Gold is a modern award winning law firm in Singapore. We are looking for a litigation secretary to join our small collegiate team. We offer a friendly supportive and modern set-up where typical litigation support like bundling and photocopying tends to be outsourced. Litigation secretaries will focus on higher value aspects of the work alongside general office support. The candidate must have some experience in litigation secretarial work.

The suitable candidate should be

• Self-starter individual with enthusiasm to learn and initiative
• Resourceful team player that enjoys varied work
• E-litigation knowledge

Ultimately, we are looking to develop with our staff over the long term as we are a small young team. If you enjoy working in a supportive team, do feel free to apply.

The BG Team

A full service Singapore law firm located at Raffles Place.

Responsibilities:

• Provide comprehensive of secretarial and PA support to the asset & wealth management team

• Prepare and format legal documents such as bibles, prospectuses, and agreements

• Monitor timelines for MAS filings

• Process billing, time sheets, and expense claims

• Perform rotational lunchtime reception duty (1-2 times/month)

Requirements:

• Min. 2 years of legal secretarial experience preferably in investment funds, asset

• & wealth management, trust, corporate, banking & financial services with law firm.

• Familiar with track changes and formatting of legal documents

• Knowledge of KYC/AML checks

• Ability to produce the first draft of legal documents and e-lodgement to MAS

• Proficient in MS Word, Excel, PowerPoint, Opera, CISNet, Lex Affinity

• Salary $3,800 to $4,800/month depending on experience and relevancy.

Interested applicants are welcome to submit MS word resume with current/expected salary

and availability to :- jobs@c-connect.com.sg

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Telephone: 6955 7787 Mobile: 9843 5711

Employment Agency Licence no.: 18C9211

Website: c-connectconsultants.careers

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: Identity Checks Professional registration and qualification checks Employment history and reference checks Work health assessments Criminal record check standards Right to work checks For further information please visit: https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

Provide an administrative, secretarial and clerical service to support the Team members, ensuring that letters, memos, reports are accurately produced within agreed timescales, data is input to required standards, and an effective filing and retrieval system is maintained. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies ensuring accurate information is communicated as and when required, including reception/switchboard duties dealing with enquiries from clients and the public. Responsibility for the processing of incoming and outgoing mail, includingprioritising, sorting and action as necessary Responsibility for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records. Responsibility for the maintenance of client database including the collection of statistics. Arranging, when required, meetings and taking minutes, ensuring accuratetranscription and distribution. Ensuring the maintenance of the referral pathway process following Serviceprocedures including liaison with other agencies. Responsibility for petty cash being an authorised signatory for same. To support the completion of Staff Variation Lists and payroll documentation,including medical certificates, as directed by the Team Manager, ensuringdocumentation is accurate and completed within designated timescales andforwarded to the Payroll Department. Calculation of annual leave and the recording of staff absence as directed by the Team Manager in accordance with Inter-Agency Policies. Ensure appropriate records are maintained as directed by Line Manager. Contribute to the ordering of stationery supplies and associated procedures Please refer to attached Job Description for a full list of duties and responsibilities.

Heysara is a company that specializes in online incorporation and other secretarial services. We aim to streamline our client’s mundane corporate work and serve as a one-stop solution for businesses to help increase their efficiency and productivity.

We are currently looking for a Corporate Secretary to join our company that will work across teams and helps support our clients.

Job Highlights

• High potential for career growth
• Flexible work arrangements; Hybrid work
• Annual wage supplement and variable bonus
• Training and sponsored education will be provided for promising employees

Job Description

• Handle full spectrum of corporate secretarial duties including incorporation of Companies and LLP, strike-off, preparation of directors/shareholders’ resolutions for on-going corporate secretarial matters
• Update and maintain clients’ company statutory registers and records
• Perform KYC and Due Diligence for clients
• Maintain corporate records to serve as a point of reference for compliance issues
• Preparation of Annual General Meeting documents and Filling of annual returns
• Issue invoices for renewals and client services
• Remind clients of filing deadlines
• Perform other corporate or business-related requests as required

Job Requirement

• Entry or Junior Level Corporate Secretary to service our portfolio of corporate clients
• Willing to learn, proactive, meticulous, and responsible
• Must have a good communication and presentation skills
• Comfortable in speaking mandarin to liaise with Chinese-speaking clients would be an advantage
• Fresh graduates are welcome to apply
• Preferred Skill(s): Microsoft Office, Xero Accounting

My client, a global legal firm is hiring a legal secretary to join them.

You will be responsible for providing secretarial and administrative support to the lawyers. You will provide proactive support by collaborating with lawyers and other members of the support staff to fulfil the needs of the business.

Requirements:

• Previous experience in a similar role within a international law firm environment
• Experience in supporting corporate / commercial group will be a plus

Interested applicants please send your resume in MS Words format to joey.chen@ambition.com.sg and attn it to Joey Chen (R1878026)

Shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: R1878026

Data provided is for recruitment purposes only

Business Registration Number: 200611680D.

Licence Number: 10C5117

Job Title:

Secretary (FTC)

Type:

Fixed Term Contract

Location:

Manchester City Centre

Salary:

Competitive

Do you have experience of supporting a commercial litigation department? Are you experienced within digital dictation? The Recruitment Co. currently have a great opportunity to join of of our key clients based in Manchester for 3 months from the end of April and this could be the perfect opportunity for you!

Key Overview:

• Working as part of a dynamic and high performing team
• Liaising directly with clients and contacts
• Digital dictation typing
• Management of diaries, meetings and fee earner commitments
• Liaising with other departments, accounts and central management
• Knowledgeable use of Word and Excel programmes
• Experience of the IT systems Proclaim, iManage preferable but not essential

The successful candidate must be able to work well within a team as well as having the flexibility required when working within a fast paced environment. Ideally the candidate would have experience of operating within commercial litigation environments.

Please note that The Recruitment Co. are an equal opportunities employer

CPProfessional

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Established Law Firm since 1978 as part of its expansion plans, is looking for

Roles & Responsibilities:

· Provide administrative and secretarial support

· Handle incoming / outgoing mail and correspondence

· Engross letters / legal documents etc.

. Organizing and filing Court documents via E-Litigation

· Attend to telephone calls and make appointments

· Responsible for diary and calendar movements

Requirements:

· Minimum GCE ‘O’ Level / Private Secretarial Cert or equivalent

· Proficient in Microsoft Office 365

· Good organizational skills with attention for details

· Good communication & interpersonal skills.

· Able to work as a team member

· Ability to prioritize tasks assigned

· Able to work on own initiative and under minimal supervision

· Experience will be useful

__________________________________________________________________

Attractive remuneration and benefits, good working environment with training await the right candidate.

Interested applicants please apply with your detailed resume, last drawn salary, expected salary, reason(s) for leaving all jobs and notice period required to: recruit@niru-co.com

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidentiality).

Responsibilities:

• Draft and review contracts, memos and writing communications with the internal stakeholders
• Providing support to legal team, with a focus on contract matters, company initiatives, and external stakeholders’ communication
• Conduct legal research and review legal presentation, or legal documentation
• Administer and maintain database of legal documents and agreements
• Provide administrative support for regional legal unit
• Other duties as per assigned

Requirement:

• Degree/Diploma in Law or Compliance related fields from a reputable university (preferred but not a must)
• Good communication and interpersonal skills
• Possessing good research skills
• Proven expertise in MS Office Product (Word, Excel, PowerPoint, etc.)
• Excellent analytical and organizational skills, with attention to detail
• Ability to interact professionally with all organizational levels
• Highly ethical, discreet and able to maintain confidentiality.