Total 803 Secretary job vacancies in Health / Beauty / Fitness category in The United States of America

Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully. Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Job Description To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. To assist the Practice Manager with all clerical and administrative duties. To make appointments, bookings and admissions as required. Use of e-referral system To liaise and arrange meetings (to include the booking of rooms) as required and to attend meetings and take minutes if required. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance records. File patient records and correspondence in patient medical records. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. In liaison with the person responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties. To receive and dispatch mail and maintain a pending system.

The Medical Secretary at North Street Medical Care is responsible for undertaking a wide range of secretarial duties and the provision of administrative support to the multidisciplinary team. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). Processing SARS and PMARs in an accurate and timely fashion. To assist in other administration areas as needed. The right candidate must display a positive 'can-do' attitude and a team player. Please see the detailed Job Description attached for more information.

To ensure all clinical and non-clinical correspondence are reported and typed within local targets. To work closely with all grades of clinical and administrative staff, along with other employees within the Trust. To liaise with patients, GP's and otherexternal agencies. To communicate effectively in writing and verbally on a daily basis. To ensure all results of tests and investigations are tracked effectively, shown to the relevant consultant promptly and to undertake appropriate action as instructed. To independently deal with patient/carer telephone calls and enquiries in an efficient, sensitive and confidential manner, exercising judgement to analyse and resolve any problems and referring on to the clinician as appropriate. All clinic outcomes must be recorded accurately and complete or amend any that have not been done. A good knowledge of Word, Excel, Maxims, Rio and other hospital systems would be of benefit for new recruits. Please refer to the attached Job Description and Persons Specification for more information.

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

What should you do next? Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

An exciting opportunity has arisen within our Care Group for a TIA Medical Secretary to work supporting the clinical team.

We are looking for a new member to join our friendly administration team with the personality and passion to complement the existing team’s high standards.

The successful candidate must have a flexible approach, possess excellent communication skills, must be reliable, well organised, and able to work as part of a team or independently.

You will provide secretarial and administrative support, working both autonomously and as part of a team, involving day to day co-ordination and the booking of our rapid access TIA (Transient ischaemic attack) outpatient clinic.
• Administration and co-ordination of daily TIA clinics.
• Administration of clinic booking for our TIA clinical team.
• Central point of contact for the TIA service.
• Assist in timely data registration and reporting.
• Maintenance of up to date filing and archiving processes.

You should be able to work with minimum supervision and have a cheerful, tactful, sensitive approach to dealing with occasional difficult situations.

Communication and Working Relationships will include:
• Patients/Relatives/Carers
• Consultants, Nurses and Healthcare professionals both in Community and Acute services
• GPs
• Other Trust staff/staff of Statutory/Voluntary Agencies and Commercial Representatives
• Communicate/co-ordinate with General Practitioners and other Healthcare Professionals regarding patients, referrals, domiciliary visits, admissions, discharges, transfers.
• Direct communication with patients/carers resolving their problems and queries as appropriate.

Management and Personal Development
• Ability to plan, organise and prioritise own workload which can be pressured and require a high level of concentration.
• Provide cover/cross cover in the absence of other secretarial and administrative colleagues within the department as required to maintain a service to patients.
• To work according to Trust policies and procedures.
• To act as an information resource for other members of the team.

Administrative
• To provide a high quality secretarial service to the team facilitating effective communication at all times.
• To maintain confidentiality at all times and sensitivity when dealing with contentious and complex information.
• Set up and maintain accurate records and effective filing systems.

Royal Cornwall Hospitals NHS Trust is the biggest provider of healthcare services in Cornwall and the Isles of Scilly. Our three main sites are Royal Cornwall Hospital Truro, St Michael’s Hospital Hayle and West Cornwall Hospital Penzance, our staff and services are available across the region.

We employ approximately 6,700 staff and have a budget of approximately £580 million.. We work with health and social care organisations -including NHS Kernow and NHS England- to ensure local healthcare needs are met. We provide acute medical, surgical and specialist services to around 500,000- which can increase significantly during busy holiday periods.

The Trust has teaching hospitals status as part of the University of Exeter Medical School. Keeping at the forefront of medical advances, we continually develop clinical services and are committed to maximising the range of specialist care offered locally.

We can offer you a rewarding career in a supportive working environment. We have extensive educational links to help you realise your full potential and develop skills to provide outstanding healthcare to the local community.

Enjoy an outstanding quality of life in a place that offers surfing beaches and fishing harbours to beautiful countryside and historic towns. With clean air, plenty of opportunities for outdoor activities and excellent schools, colleges and universities (including adult education) it is the ideal place for families and for you to develop your own career.

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. 

To be an employee of the NHS you need to successfully complete the following: 
• Identity Checks 
• Professional registration and qualification checks 
• Employment history and reference checks 
• Work health assessments 
• Criminal record check standards 
• Right to work checks

For further information please visit: 

https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation 

Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.

We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity. 




This advert closes on Monday 1 Apr 2024

What should you do next? Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

The following are the core responsibilities of the Medical Secretary. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently c. Managing all enquiries in an effective manner d. Maintaining an accurate referrals database e. Actioning all incoming email f. Processing calling letters as requested g. Scanning of patient related documentation and attaching scanned documents to patients healthcare records h. Inputting data into the patients healthcare records as necessary i. Processing referrals using the electronic referral system (ERS) j. Processing requests for information i.e., SAR, insurance/solicitors letters and DVLA forms k. Clinically coding data on EMIS l. Answering incoming phone calls, transferring calls or dealing with the callers request appropriately m. Managing all administrative queries as necessary n. Carrying out system searches as requested o. Maintaining a clean, tidy, effective working area at all times p.Supporting all clinical staff with general administrative tasks as requested

We are looking for a motivated Medical Secretary who is passionate about providing high quality healthcare and tackling the role in new and exciting ways. We want you to come and work alongside an already motivated and inspiring practice team of like-minded and varied professionals. The post holder will be expected to undertake all the normal duties and responsibilities associated with a Medical Secretary working within primary care. Duties include but not limited to: - Typing letters, reports and associated documentation as required - Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently - Manage all enquires in an effective manner - Maintain an accurate referrals database - Action all incoming emails - Process calling letters as requested - Scanning of patient related documentation and attaching scanned documents to patients healthcare records - Input data into the patients healthcare records as necessary - Process referrals using the electronic referral system (ERS) - Process requests for information i.e. SAR, insurance / solicitors letters and DVLA forms - Minute taking and typing up minutes of various practice meetings - Read code data on SystmOne - Answer incoming phone calls, transferring calls or dealing with the callers request appropriately Manage all administrative queries as necessary Carry out system searches as requested - Maintain a clean, tidy, effective working area at all times - Support all clinical staff with general administrative tasks as requested

* Provide a key service within the practice team and project a positive and friendly image to patients and other visitors, both in person and on the telephone. * Answer telephone calls from patients, taking a summary of their problem and allocating them to the most appropriate clinician. * Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. * Undertake a variety of administrative duties to assist in the smooth running of the practice. * Applicant MUST be able to work 8am starts and 6:30pm finishes

Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!!!