Total 44 Secretary job vacancies in Finance / Banking / Insurance category in The United States of America

Job Responsibilities: Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team. To be highly skilled and experienced in the full range of secretarial work practices, software programmes, and specialised functional terms. To be highly proficient and expert in care notes, advising and guiding others in team, supporting new users and instructing them as necessary.To use proficient internet skills to access, search and retrieve data relevant to team. To use touch typing, audio and shorthand skills as necessary in daily work To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis To update skills as necessary and attend mandatory training To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent. To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work. To participate in yearly appraisals with supervisor/line manager

The role includes the full range of company secretary responsibilities including governance, compliance and maintenance of key registers. The post holder will have line management responsibilities. See the job description attached.

For more information about the role and responsibilities please see the attached job description and person specification.

Deal efficiently and effectively with direct and indirect (i.e. telephone, face to face) enquiries from patients, all levels of medical and nursing staff, GPs, Social Services and other health professionals and staff. Respond to enquiries, providing routine and non-routine information and non-clinical advice, resolving problems where possible. Communicate appropriately with patients who may be fearful, aggressive or have sensitive concerns needing reassurance and who may present difficulties in communication e.g. terminally ill patients, deaf patients, mentally ill patients and elderly confused patients. Attend to all communications, for example, emails, faxes, investigation results on a daily basis and prioritising and actioning as required. Accurately transcribe all correspondence by touch typing from audio / digital dictation or shorthand using knowledge of medical terminology. Generate routine and non-routine correspondence independently. Assist patients and their Carers by arranging translation/interpretation facilities. Demonstrate and maintain knowledge and understanding of Trust RTT policy. Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases. Complete the Tertiary referral proforma/template for internal/external referrals as per Trust policy Promptly action clinical investigations, results and outcomes. Utilise Trust reports to service and administer waiting lists, which may include outpatient, inpatient and waiting lists as required in local work area, escalating to senior staff as required. Adding patients to waiting lists as requested taking into account the urgency of the case and the patients preference. Arrange urgent admissions direct from clinic and ambulatory care areas, contacting the patient and liaising with ward/theatre/clinics as required. Please refer to the Job Description for the full specification of responsibilities and requirements for this post

Deal efficiently and effectively with direct and indirect (i.e. telephone, face to face) enquires from patients, all levels of medical and nursing staff, GPs, Social Services and other health professionals and staff. Respond to complex enquiries, providing routine and non-routine information and non-clinical advice, resolving problems where possible. Communicate appropriately with patients who may be fearful, aggressive or have sensitive concerns, needing reassurance and who may present difficulties in communication e.g. terminally ill patients, deaf patients, mentally ill patients and elderly confused patients. To sensitively provide and receive complex information using tact and adapting communication style to meet the needs of individual levels of understanding. Recognise the importance of individual rights in accordance with legislation, policy and procedures. Attend to all communications, for example, emails, faxes, investigation results on a daily basis. Use judgement to undertake a preliminary assessment of content to determine the appropriate course of action and the priority for the consultants/clinical teams attention. Accurately transcribe all correspondence by touch typing from audio / digital dictation or shorthand using knowledge of medical terminology. Generate routine and non-routine correspondence independently. Assist patients and their carers by arranging translation/interpretation facilities. Demonstrate and maintain knowledge and understanding of Trust RTT policy. Update RTT in accordance with Trust guidelines and ensure accurate patient pathways, investigating and correcting errors as required. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases. Complete the Tertiary referral proforma/template for internal/external referrals as per Trust policy. Promptly action clinical investigations, results and outcomes. Utilise Trust reports to service and administer waiting lists, which may include outpatient, inpatient, diagnostic and waiting lists where relevant. Book patients from waiting lists and update associated booking systems (eg ORSOS, ARIA etc) in line with departmental requirements and in line with the Trust RTT Policy. Utilise outpatient and inpatient PTLs to track patients through pathway. Arrange urgent admissions direct from clinic and ambulatory care areas, contacting the patient and liaising with ward/theatre/clinics as required. Organise and support higher level meetings, such as divisional/directorate/governance meetings, on behalf of Clinical Director or other senior staff, including attending to take formal minutes as necessary. Please see the attached job description for full details.

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Labrador Park
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $5,000 per month - commensurate based on experience
• Contract Duration: 12 months [ With completion Bonus!]

Key Responsibilities:

• Process and perform e-invoice verification and goods receipts for IT goods and services received
• Maintain updated database and records for sharing with the team
• Liaise with corporate finance team, project teams and vendors to resolve billing and invoicing issues
• Organise team bonding activities for the division
• Provide secretariat support for management meeting
• Liaise on meeting date, presentation schedule and presentation slides
• Take Notes of Meeting and liaise with the presenters to verify the Notes of Meeting taken
• Ensure that the presentation materials and relevant documents are uploaded on a timely basis
• And any other duties that may be assigned.

Key Requirements:

• Diploma/Degree in any related field.
• Knowledge is Govt Financial and Procurement procedures will be an added bonus.
• Experience in basic finance & writing minutes like will be advantage.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

Job Responsibilities:

- Responsible for providing dedicated, administrative and secretarial support to the Head of Transaction Banking, APAC and his management team, and ensuring timely completion and compliance with established internal standards

- Ensure that all tasks are organized including emails, documents for signature, phone calls, calendar, expense claims as well as scheduling engagements, meetings and appointment are handled in a timely manner.

- Responsible to produce reports or presentations as when required.

- Other ad-hoc tasks as assigned

Job Requirements:

- Minimum 15 years of relevant experience in secretarial role in banking / financial industry

- Good team player with strong ability to work with multiple teams

To apply, please email your resume in MS Word format to bfcg11@recruitexpress.com.sg indicating in your CV the following information:

Expected Salary:
Notice Required:
Reason for Leaving:

Only shortlisted candidates will be notified.

Jackie Ng May Ying (R1104602)

Recruit Express Pte Ltd

EA No: 99C4599

Deal efficiently and effectively with direct and indirect (i.e. telephone, face to face) enquiries from patients, all levels of medical and nursing staff, GPs, Social Services and other health professionals and staff. Respond to enquiries, providing routine and non-routine information and non-clinical advice, resolving problems where possible. Communicate appropriately with patients who may be fearful, aggressive or have sensitive concerns needing reassurance and who may present difficulties in communication e.g. terminally ill patients, deaf patients, mentally ill patients and elderly confused patients. Attend to all communications, for example, emails, faxes, investigation results on a daily basis and prioritising and actioning as required. Accurately transcribe all correspondence by touch typing from audio / digital dictation or shorthand using knowledge of medical terminology. Generate routine and non-routine correspondence independently. Assist patients and their Carers by arranging translation/interpretation facilities. Demonstrate and maintain knowledge and understanding of Trust RTT policy. Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases Complete the Tertiary referral proforma/template for internal/external referrals as per Trust policy Promptly action clinical investigations, results and outcomes. Utilise Trust reports to service and administer waiting lists, which may include outpatient, inpatient and waiting lists as required in local work area, escalating to senior staff as required. Adding patients to waiting lists as requested taking into account the urgency of the case and the patients preference. Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please view the attached job description for full details of the role, and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

Job Description

Job Title:          Investment Trust Company Secretary

Location:          Edinburgh/ London

Department:    Distribution Division

About

At abrdn, our purpose is to enable our clients to be better investors.

Clients worldwide trust us to find future-fit investment opportunities to deliver the outcomes they want. Our technology and insight help empower them to make better decisions, while the powerful partnerships we build help to enhance the expertise that we offer. And by enabling clients to invest responsibly, it helps us to build a better world.

About the Role

We have an excellent opportunity for an Investment Trust Company Secretary to join the market leading, ambitious, closed-end funds team, which currently manages 18 UK-listed closed-end investment companies across various sectors.

Principal Responsibilities:

To act as company secretary to a number of listed closed-end investment companies and carry out professional departmental responsibilities, acting as a central point for client companies, abrdn departments and external bodies.

Management of Board Meetings

Act as the key point of contact for the Chair and Board Members during preparation for Board and Committee Meetings including:

• Preparation of Board and Committee Meeting agendas and minutes
• Attendance at Board and Committee Meetings, principally in London and Edinburgh but occasional travel elsewhere when required
• Drafting and Presenting Board and Committee Papers on areas of expertise – predominantly relevant legal, corporate governance and regulatory matters
• Management of Board Production process and engagement with Board Paper Authors
• Tracking actions agreed at Board and Committee Meetings through to completion
• To act as a disseminator within the department of news, information or relevant developments.

Statutory & Financial Reporting

Management of the preparation of Annual Reports and Half Yearly Reports and ad hoc financial reports including:

• Preparation of Directors' reports, notices of general meeting and general information
• Support across all other areas of the publications including Chairman's statements and Investment Manager Report and ensuring accuracy of all materials
• Management of production timetables
• Co-ordination and management of production and distribution to shareholders
• Liaising with internal teams to ensure data is timely and accurate
• Management of payment of dividends, and dividend timetables
• Review of all client invoices
• Oversight of Directors’ fees and expenses
• Management of share capital including conversion of loan stock, dividend reinvestment and the issue of new shares and/or share buybacks

Management of Annual General Meeting (and other General Meetings)

Co-ordination and management of the client Annual General Meetings and other General Meetings:

• Preparation of Notices of Meeting and production and circular of notices to shareholders
• Liaising with the Register and Savings Plan holder in relation to proxy voting
• Engagement with Proxy Voting agents on resolution recommendations
• Preparation of stock exchange announcements

Governance

Ensuring compliance with UK Corporate Governance Code, AIC Code of Corporate Governance, Listing Rules, Disclosure Guidance & Transparency Rules and Companies Act:

• Maintenance of Statutory Registers
• Drafting and issuing timely and accurate announcements to the London Stock Exchange
• Ensuring compliance with the Company’s Articles of Association
• Filing all necessary returns with the Registrar of Companies and FCA
• Arrange D & O Insurance
• Monitor shareholders
• Review legal agreements with the company’s solicitor
• To carry out various ad-hoc tasks and projects when required

Relationship Management

To act as a central point of contact for our investment trust clients. Developing and maintaining relationships with:

• Client Chairs
• Client Boards of Directors
• Registrars
• Auditors
• Legal Advisors
• Brokers
• Custodian
• Printers
• Typesetters
• Internal Teams at abrdn

About the Candidate Requirements   

To be successful in this role you will need (minimum experience/ requirements) 

• Education to degree level with a relevant professional qualification (preferably solicitor, chartered secretarial or accountancy).
• Detailed understanding of the UK Corporate Governance Code (preferably with an understanding of the nuances relating to investment companies), the Companies Act, and the FCA Listing Rules, DTRs and PRs.
• Experience of attending Board Meetings, working alongside client Boards and working in professional services.
• Strong management / leadership skills; you will be managing multiple stakeholders
• An excellent communicator (written and oral)

Moreover, we recognise that supplementary skills beyond the minimum criteria can greatly enhance your success in this position. These skills are:

• A team player – able to collaborate effectively with your colleagues, consistently putting the teams’ goals and interests ahead of personal ones and actively contributing to the wider teams shared objectives.
• Strong Organisational Skills and an acute attention to detail.
• Excellent time management skills – the ability to demonstrate exceptional time management skills by efficiently planning and prioritising tasks to meet deadlines.
• Self-Motivation – you exhibit a high level of self-motivation and can take the initiative to identify and tackle challenges proactively.
• You are able to take ownership of your work, ensuring that it aligns with organisational objectives and quality standards.

Our Benefits  

There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.   

When you join us, your reward will be one of the best around, including 40 days annual leave, a 16% employer pension contribution, a discretionary performance-based bonus (where applicable), private healthcare and a range of flexible benefits including gym discounts, season ticket loans and access to an employee discount site amongst many others. You can read more about our benefits here.  

We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment.  We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance.  We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.

If you need assistance or an adjustment due to a disability please let us know as part of your application and we will assist.

Scope of Responsibilities: Entity formation and administration of companies in Hong Kong, Cayman Island and British Virgin Islands Filing and administration duties including data entry Maintain and update company secretarial records, registers and statutory filings Handle and deal with inquiries from clients on company secretarial matters Assist in preparing due diligence / KYC documents Handling general administrative tasks and liaising with other departments as required Provide support to other operations’ tasks as assigned from time to time Undertake ad-hoc projects as assigned. Qualifications & Requirements: Bachelor Degree or equivalent from any related disciplines. 2-3 years working experience preferably gained in the financial services industry. Previous secretarial experience is a MUST. Student or member of ICSA would be a PLUS Proactive, mature, high level of attention to detail, able to work independently under pressure and strong sense of meeting tight committed deadlines. Good interpersonal skill. Good verbal and written communication skills in Mandarin and English. Proficient in Word, Excel, PowerPoint and other presentation applications, including the ability to produce neatly presented work. At FP Global, we focuses on delivering exceptional talent. We want you to reach your full potential. We’d love to listen about how your interests and experience could be a fit with one of the most admired and sustainable companies! Elevate your career with us and apply today! Please submit your resume to angelica@fundspartnership.com for a confidential discussion.

Our client is a Singapore registered firm who are Indonesia based palm producer. They have an immediate requirement for a Company Secretary, Bank and Compliance officer

Job description

• Have a working knowledge on the upkeep of the statutory records for offshore and onshore companies and liaise with company agents and secretaries.
• Able to handle banking matters: consolidate bank and cash balances on a single report, liaise with banks on execution of compliance documents ( KYC, CRS, FATCA), talk to bankers and attend meeting when required. Initiating payment instructions of bank transactions and manage cash liquidity and fixed deposits
• Able to write well and use Microsoft Office such as Word, Excel, Powerpoint. Write letters and e-mail correspondences. Produce reports on excel sheets
• Assisting in the execution of confidential documents
• Maintain a good database and filing of all documents

Job location : Raffles place

Work week : 5 days

Salary : Open for discussions

Interested candidates, with minimum 4 years relevant experience may please email their resume in MSWord format with all details including last drawn salary, notice period, etc

Job posted by

Bhanu Rajan

Saitech Intl

EA Regn : R1106079

Deal efficiently and effectively with direct and indirect (i.e. telephone, face to face) enquiries from patients, all levels of medical and nursing staff, GPs, Social Services and other health professionals and staff. Respond to enquiries, providing routine and non-routine information and non-clinical advice, resolving problems where possible. Communicate appropriately with patients who may be fearful, aggressive or have sensitive concerns needing reassurance and who may present difficulties in communication e.g. terminally ill patients, deaf patients, mentally ill patients and elderly confused patients. Attend to all communications, for example, emails, faxes, investigation results on a daily basis and prioritising and actioning as required. Accurately transcribe all correspondence by touch typing from audio / digital dictation or shorthand using knowledge of medical terminology. Generate routine and non-routine correspondence independently. Assist patients and their Carers by arranging translation/interpretation facilities. Demonstrate and maintain knowledge and understanding of Trust RTT policy. Update RTT in accordance with Trust guidelines. Assist the Administration and Clerical team with data management utilising PAS and other departmental patient databases. Complete the Tertiary referral proforma/template for internal/external referrals as per Trust policy Promptly action clinical investigations, results and outcomes. Utilise Trust reports to service and administer waiting lists, which may include outpatient, inpatient and waiting lists as required in local work area, escalating to senior staff as required. Adding patients to waiting lists as requested taking into account the urgency of the case and the patients preference. Arrange urgent admissions direct from clinic and ambulatory care areas, contacting the patient and liaising with ward/theatre/clinics as required. Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

To become an effective member of the Medical Secretariat, developing productive working relationships with other members of the team and developing and demonstrating a sound understanding of the aims and business activities of the Trust. To ensure that all dealings are conducted in a manner that reflects the professional reputation of the Secretariat. Excellent telephone skills are required to communicate with patients with acute mental health problems, including dementia, psychosis, drug and alcohol problems. The medical secretary is the first point of contact for these patients. Extreme patience, understanding and sensitivities required in such situations: they can be time consuming and the patient needs to be reassured that their situation will be attended to and a response given at the earliest opportunity.

To become an effective member of the Medical Secretariat, developing productive working relationships with other members of the team and developing and demonstrating a sound understanding of the aims and business activities of the Trust. To ensure that all dealings are conducted in a manner that reflects the professional reputation of the Secretariat. Excellent telephone skills are required to communicate with patients with acute mental health problems, including dementia, psychosis, drug and alcohol problems. The medical secretary is the first point of contact for these patients. Extreme patience, understanding and sensitivities required in such situations: they can be time consuming and the patient needs to be reassured that their situation will be attended to and a response given at the earliest opportunity.