Total 3,883 Secretary job vacancies in The United States of America

About Us
Automic Group is Australia’s fastest growing share registry – but we are a lot more than that! Automic has undergone a strong period of growth and development across its service and product innovation as well as acquisitions. Our key role in driving the success of our customers is through technology innovation that provides services and experiences beyond a traditional registry model.
We are on a continuous journey to deliver an unrivalled experience that revolutionisesshare registry, governance and board management and will pave a new way for companies to operate now and in the future.
Our proprietary technology and commitment to meeting the needs and exceeding the expectations of our customers fuel our own success. We work with more than 1,000 listed and unlisted companies, and we were the leading IPO provider in 2022, with 55% market share. Additionally, four out of five listed companies making a share registry transition are moving to Automic Group and enjoying the benefits of our superior technology and service offering.
Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.

The Role
Automic Group is seeking an experienced and adaptable Company Secretary who is comfortable being named or jointly named as Listed Company Secretary for our clients. As a Company Secretary, you will collaborate with various departments to deliver exceptional support and services to a diverse range of entities. Your work will enable clients to meet regulatory requirements and enhance their overall business performance.
Reporting to a Principal – CoSec, you will have the opportunity to expand your skills and become an expert in your field. The successful candidate will share our passion for client success and will be up for a challenging yet fulfilling role, that offers more than just minute-taking.
If you are a skilled communicator, highly organised, and have a proven track record of delivering outstanding results as a Company Secretary, we encourage you to apply and join our high-performing team!

Responsibilities
Manage a portfolio of Company Secretarial clients which has engaged Automic Group as its outsourced Company Secretarial provider
Advising the Board and its committees on governance matters including compliance with the regulatory requirements of the Corporations Act and Market Listing Rules
Board and Committee meeting co-ordination including the completion and dispatch of board and committee papers, attending and minuting the meetings
Assist clients with meeting periodic reporting requirements
Manage shareholder meetings including the drafting of notice of meetings
Acting as the main communications officer with stock exchanges in Australia
Advising and preparing director notices and lodgements required under the listing rules and Corporations Act
Administration of all functions required for public listed entities, which includes preparing and lodging all ASX communications
Administration of ASIC reporting and compliance requirements, including management of ASIC Registered Agents portals
Liaising with interested stakeholders, such as regulators, shareholders, senior management, investors, registries, and other advisers
Leadership, development and training of Assistant Company Secretaries

Demonstrated Capabilities
Hold a relevant tertiary qualification
4+ years of experience within a Company Secretarial role
1+ years of practical ASX experience, with an in-depth understanding of ASX Listing Rules
Demonstrate expertise in the Corporations Act along with ASIC requirements
Organisational skills combined with a strong attention to detail
Outstanding communication, relationship management and presentation capabilities
Proven ability to work effectively both based on individual and team requirements
Capable of managing individuals effectively
Professional Services experience and knowledge of JORC reporting requirements is advantageous, but not essential

Benefits
A structured training program with access to our internal CoSec school
Career advancement opportunities within the organisation
An opportunity to gain exposure to the ASX
A positive and collaborative work culture
Employee recognition and rewards initiatives
An impressive list of employee benefits including discounts on retail, bills, wellbeing, and entertainment

Diversity
Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds, different abilities and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. When you apply, please note the pronouns you use and any workplace adjustments you may need to enable you to put your best foot forward during the interview process.
Acknowledgement of Land
In the spirit of reconciliation, Automic Group acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
Working Rights
Only applicants with work rights in Australia can be considered for this position. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and an ID check.

Automic Group’s policy does not accept speculative CVs from agencies, unless the role has been released directly by our Talent Acquisition team. Should we require any assistance from agencies, we will contact agencies directly.

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27 day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability

ABOUT AsiaNext (Asia Digital Exchange)

Asia Digital Exchange (AsiaNext) envisions to become a trusted digital exchange for institutional clients in Asia and globally by offering an integrated end to end trading, settlement and custody service for crypto-currencies and digital assets. The joint venture between SIX Digital Exchange (SDX) and SBI Digital Asset Holdings Co., Ltd. will provide an institutional-grade environment to initially trade crypto-currency assets and later to issue, trade and custodies digital assets as well as enable the tokenization of existing securities and non-bankable assets.

AsiaNext is set to directly target the institutional demand or trading cryptocurrency assets, as well as the growing demand for public and private regulated digital assets and securities. It will leverage the extensive networks of SIX Digital Exchange in Switzerland and Europe, and SBI in the Asian marketplace, as well as their joint expertise in facilitating Institutional clients’ needs. Both SIX and SBI have demonstrated leadership in digital asset markets globally through several previously launched initiatives in the space.

POSITION SUMMARY

Reporting to the Head of HR & Admin, you will be responsible for general office administration such as facilities management, managing office space, office/pantry supply, travel/hotel arrangements, office expense management, secretarial duties to the CEO and on-boarding and off-boarding of employees.

DUTIES/RESPONSIBILITIES

Key Responsibilities include, but are not limited to the following list and may vary during your employment based on the needs of the business, as determined by the CEO :-

SECRETARIAL SUPPORT TO CEO

• Manage CEO schedule by scheduling and coordinating appointments, meetings and events including travel arrangements (include travel insurance), candidate interviews & conference calls.
• Manage expense claims of CEO & CCO.
• Send invites to participants in various meetings eg Board Meetings, Exco Meetings
• Work with business planning manager to follow up on meeting materials, toggle presentation slides in MS teams and take minutes during meetings.
• Make dinner arrangements and food catering for meetings and work with business planning manager/commercial team on any support needed for visitors (Directors & Clients).
• Attending to CEO’s guests /visitors once they arrive at the office including greeting visitors and escorting clients to their meeting rooms and offering refreshments.

ADMINISTRATION

• Oversee office/pantry supply, acquire and manage office equipment/furniture by overseeing office seat plan to ensure office furniture (desk, chair etc) are adequate.
• Monitor, track and process office rental payment to ensure prompt payment to landlord
• Process utilities bill for Finance payment
• Ensure office tidiness working with cleaning contractor to ensure cleanliness of office (annual carpet cleaning arrangement, meeting rooms, whiteboards, pantry etc)
• Support Head of HR in any office construction or rearrangements of the office space liaising with all necessary internal departments and vendors
• Liaise with landlord on any building maintenance or parking issues

HUMAN RESOURCES

• Coordinate with IT department on on-boarding new hires in preparing of equipment (laptop, door access cards, name card etc).
• Offboarding of leavers in issuing clearance form, ensure signed return of form and return of equipment
• Ensure job posting in company website is up to date.
• Administer and process HR petty cash claim form submission to Finance
• Download monthly claim receipts from Times software for submission to Finance
• Follow up with Operations and Tech department on employee monthly shift allowance submission
• Assist in HR tasks such organizing company event such as birthday, festive celebrations, townhall.

MARKETING INITIATIVES

• Support Commercial Department in venue search, logistic coordination for events & conferences
• Source vendor for corporate gifts

QUALIFICATIONS

Education

• Diploma or relevant certifications in administration / secretarial studies

Experience

• At least 5 years of relevant experience in office administration/secretarial work serving CEO with some experience in HR operations duties such as on-boarding and off-boarding employees, organizing company events.
• Familiar with MS Teams and MS Outlook
• Have experience in office renovation or re-arrangement of office space
• Strong organizational and time management skills
• Attention to detail, ability to multitask, and strong communication skills in handling difficult situation/people
• Pro-active, Self-Starter, A good team player

· Performed routine administrative duties (i.e. photocopying, Scanning, Faxing, Filing, E-mailing, answering phone calls)

· Maintain departmental project correspondence

· Provide administration and secretarial support to project team and management

· Assist Project Manager and Engineers (printing of required drawings/documents from clients/vendors/etc.)

· Work hand in hand with Document Control and Project Cost Control/Planner

· Prepare project weekly/monthly reports

· Arrange hotel, flight, etc. for project team member and client.

· Take minutes of meeting and maintain records for the project team

· Manage calendar and coordinate scheduling of appointments and meetings

· Others ad-hoc duties as and when required by Supervisors

Please see attached the job description and person specification for more information about this role

To be highly proficient in the skill of note taking covering Team Meeting/PG/SAFA/Professionals meetings. Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team. To be highly skilled and experienced in the full range of secretarial work practices, software programmes, and specialised functional terms. To use proficient internet skills to access, search and retrieve data relevant to team. To use touch typing, audio as necessary in daily work, using T Prof Dictation system (training provided in T Pro). To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis. To update skills as necessary and attend mandatory training To demonstrate excellent IT skills, a good working knowledge of all Microsoft Office applications and accurate audio typing is essential. Ensure flexible approach to work and be able/willing to travel to other sites using own car within North Herts to take notes, if necessary. To access and update patient records using Paris database, although training will be provided. For a more indepth Job and Person Specification please read the attached document before applying

Job Overview:

As a Conveyancing Secretary, you will play a crucial role in supporting legal professionals in handling real estate transactions. Your responsibilities will include preparing legal documents, communicating with clients and related parties, and ensuring the smooth flow of conveyancing processes.

Key Responsibilities:

1. Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

2. Client Communication:

• Communicate effectively with clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation. Excellent communication skills. Attention to detail and strong organizational abilities. Ability to work independently and meet deadlines.

Application: If you're interested in this position, please submit your resume to careers@sterlinglaw.com.sg. Only shortlisted candidates will be notified.

• Provide administrative support for case studies for job(projects) ongoing and/or completed
• Support P&L Leads with managing and keeping their calendars up todate
• Upon request from project leads, responsible for setting up projects (create project job numbers (FMS etc..), new client codes where needed, raising of invoices (generate client invoices, assist in payment recovery including up loading to required client payment portals)
• Generate monthly status reports on invoices raised and pending (aligned with finance through topdown)
• Manage all travel arrangements for the team.
• Arrange team events and meetings
• Update and create meeting presentations and reports as requested
• Complete assignments accurately and within set deadlines
• Update client files to ensure accurate information is maintained
• Tracking and following up on submission of Monthly Reports, Client Cares, CEP Online.
• Maintaining and updating project related information on the system.
• Support and lead the renewal of business licenses, registrations and certifications PSPC (PM01/ QS01)
• Provide adhoc support to the team and business leads where required
• Able to support business generation and marketing teams in putting together bids and proposal

Qualifications

• Minimum 5 years' experience in a similar role preferably from a project/cost/engineering consultancy
• Good written and spoken English
• Able to work collaboratively in teams and well organised
• Manage tight timeframes

Transcription and production from winscribe of typewritten reports/correspondence, for the consultants team and visiting consultant team which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence. Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant/s ensuring that urgent correspondence receives prompt attention. In the consultant/s absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician/nurse for urgent attention. Retrieve and act upon correspondence received by e-mail. Process case-notes of patients discharged from hospital; follow through ongoing care plans as indicated in notes. Allocate notes to relevant clinician for dictation, or ensure that any standard letters are completed as appropriate. Where standard letters have been generated at ward level, ascertain from case-notes whether any supplementary letter/action is required and deal with appropriately. Ensure that follow up appointments or referrals to other specialties are arranged where necessary. Ensure that relevant investigation results received after patients discharge are communicated to GPs where appropriate, particularly where treatment may be required. Ensure that discharge summaries and other time-sensitive information are dictated and typed within the designated time limits. Ensure the correct closure of outpatient episodes have been completed, following consultant appointments with patients. Receive, manage and prioritise telephone and personal enquires, complaints, messages and information from patients, relatives, General Practitioners, Consultants and other medical staff and external organisations on behalf of Consultant and clinical team. Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other Healthcare Professionals where appropriate. When responding to enquires, ensure that relevant guidelines or protocols are followed.

For further information on this role, please see the attached detailed Job Description and Person Specification: To act as the first point of contact for users of the service, and to proactively deal with telephone enquiries from patients, their carers, GPs and colleagues in other hospitals in a professional manner. To type and distribute clinical and general correspondence in line with Trust standards. To process new patient referrals within Trust and nationally agreed time frames, enabling compliance with quality standards for the diagnosis and treatment of cancer. To open and action his / her own electronic and paper mail on a daily basis, and also that of the consultant team where required. To input and maintain patient diagnoses and current clinical unit data on the Hospital Information System, and other patient-related information as required.

The successful applicant will ideally have an awareness of mental health issues and will be able to demonstrate a caring and sensitive approach to their work. They will have an eye for detail and a high degree of accuracy. They will be able to effectively and clearly communicate with colleagues, service users and their families, along with external agencies in order to support liaison services. Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying

Please see the full job description and person specification document(s) for main responsibilities of the role.

Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our peoples skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey. The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification. Please refer to the Additional Information attachment before submitting your application.

Job Responsibilities: Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team. To be highly skilled and experienced in the full range of secretarial work practices, software programmes, and specialised functional terms. To be highly proficient and expert in care notes, advising and guiding others in team, supporting new users and instructing them as necessary.To use proficient internet skills to access, search and retrieve data relevant to team. To use touch typing, audio and shorthand skills as necessary in daily work To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis To update skills as necessary and attend mandatory training To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent. To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work. To participate in yearly appraisals with supervisor/line manager

Please see attached Job description and person specification for full details of roles and responsibilities.