Total 205 Senior Executive sales support specialist job vacancies in Administrative / Clerical category in Malaysia

Urgent!! 

We are looking for a reliable Sales & Administrator to be part of the team. Fluent in both written and spoken English, Mandarin, and Bahasa Malaysia and have prior experience in Admin, sales, or customer service; however, fresh graduates are welcome. 

They will undertake sales & administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Sales & Administrator will include sales and mentoring office sales & admin assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The Sales & Administrator ensures the smooth running of our company’s offices and contributes to driving sustainable growth.

Responsibilities

• Build and maintain relationships with new or existing clients. Maintain positive and professional staff and client relationships: welcome and greet clients and office guests. 
• Support office staff and executives with general operational tasks. 
• Complete all paperwork relating to a sales.
• To liaise between clients, maids, and colleagues for a smooth flow of operation.
• To liaise with relevant authorities to get a work permit for the maids.
• To arrange pick up of the maids from the airport and arrange for medical check-ups with Fomema-appointed clinics.
• Assist in reminding clients and process for the maids' renewal of working permits and contracts.
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages.
• Assist in the preparation of presentation or interview materials.
• Monitor and maintain office equipment: repair or replace malfunctioning equipment and hire technicians when required.
• Monitor office supplies: order and re-stock as needed.
• Ensure the office is kept clean and organized at all times.
• Keep files, contacts, contracts, invoices, and receipts orderly and at the Management's and relevant authorities' disposal.
• Keep all internal company information confidential; in particular don't share information about clients

Perks & Benefits

• Annual bonus
• Uniform dress code
• Personal leave

Duties and Responsibilities :

• Responsible for the operations/ IFCA system of Sales Admin from SPA Signing until delivery of Vacant Possession
  
  
• To handle sales and loan documentations, progress billings, credit control and all matters pertaining to sales and credit administration relating to Sales and Purchase, Loan, Transfer, Change of ownerships, etc
  
  
• To attend to billings, collections, correspondence and follow up with purchasers on their loan to ensure prompt payment by liaising with lawyers and bankers.
  
  
• To handle day to day sales administration operation related to after sales service.
  
  
• To perform data entries and update records into property software system.
  
  
• To perform all relevant liaison and coordination with sales agents, purchasers, solicitors and bankers to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement.
  
  
• Ensuring that the correct procedures and timely processing of documents are carried out on time pertaining to the execution of SPA, reminders and billings.
  
  
• To check sales status, commission, legal fee payment and to prepare sales reports on daily, weekly and monthly basis.
  
  
• To prepare and ensure timely submission of authority reports such as 7F and NAPIC report.
  
  
• Familiar with strata title/ on going project documentation procedures.
  
  
• Assist in project launches and others related events when required.
  
  
• To prepare the handover of vacant possession of the completed property.
  
  
• Any other duties/ task assigned by the superior from time to time.

Pre-Requisites:

• Possess Certificate/Diploma/Degree in Business Studies or Business Administration
  
  
• Minimum 5 years of working experience preferably in sales admin/credit
  admin/conveyancing or related field in property development industry
  
  
• Computer literate with proficient in Microsoft Office and IFCA operating system is an advantage.
  
  
• Pleasant personality, independent, hardworking, and energetic person with good
  interpersonal and communication skills
  
  
• Well verse in read, write and speak Bahasa Malaysia, English, Mandarin, Cantonese, and local dialects would be added advantages.
  
  
• Committed, self-motivated, hardworking, responsible, able to work independently.
  
  
• Confident, proactive and able to work under pressure and meet tight deadlines.

Perks & Benefits

• Personal leave
• Personal development opportunities
• Medical benefits
• Dental & optical benefit

Job Description :

At Ezi Motartech, we believe in the power of innovation and collaboration to drive success. As an Operations Associate: Administrative and Delivery Specialist, you'll have the opportunity to showcase your skills in both administrative support and delivery coordination. This multifaceted role is ideal for individuals who thrive in dynamic environments and are committed to delivering exceptional results.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining office supplies.
• Delivery Coordination: Oversee the coordination of delivery schedules, ensuring timely and accurate deliveries to our valued customers.
• Customer Interaction: Serve as a primary point of contact for customer inquiries, providing outstanding service and resolving issues promptly to ensure customer satisfaction.
• Inventory Management: Assist in managing inventory levels, conducting regular stock checks, and coordinating replenishment as needed to meet demand.
• Documentation and Record-Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with team members across departments to support operational initiatives and drive continuous improvement in processes and procedures.

Qualifications:

• Previous experience in administrative support, customer service, or operations roles is advantageous.
• Excellent communication and interpersonal skills, with a strong customer service orientation.
• Proficiency in Microsoft Office suite and experience with database management software.
• Detail-oriented mindset with strong organizational and problem-solving skills.
  Ability to thrive in a fast-paced, team-oriented environment.
• Fresh Grads are encouraged to apply.
• SQL Accounting is Required

Perks & Benefits

• Work Life Balance
• Personal development opportunities
• Profit Sharing
• Meal allowance
• Group Insurance
• Parking allowance

義務和責任 ：

• 負責銷售管理的營運/ IFCA 系統，從 SPA 簽署直至交付空置財產
  
  
• 處理銷售和貸款文件、進度帳單、信貸控制以及與銷售和購買、貸款、轉讓、所有權變更等有關的銷售和信貸管理的所有事宜
  
  
• 處理帳單、收款、信件並跟進購買者的貸款情況，透過與律師和銀行家聯絡確保及時付款。
  
  
• 處理與售後服務相關的日常銷售管理工作。
  
  
• 將資料輸入並更新記錄到物業軟體系統。
  
  
• 與銷售代理、買家、律師和銀行家進行所有相關的聯絡和協調，以確保及時執行買賣協議和貸款協議。
  
  
• 確保按時執行與 SPA、提醒和計費相關的正確程序和及時處理文件。
  
  
• 檢查銷售狀況、佣金、法律費用支付並準備每日、每周和每月的銷售報告。
  
  
• 準備並確保及時提交7F和NAPIC報告等權威報告。
  
  
• 熟悉分層產權/正在進行的專案文件程序。
  
  
• 需要時協助計畫啟動和其他相關活動。
  
  
• 準備已完成財產的空置所有權的移交。
  
  
• 上級不時分配的任何其他職責/任務。

先決條件：

• 擁有商業研究或工商管理證書/文憑/學位
  
  
• 至少 5 年銷售管理/信貸工作經驗
  房地產開發業的管理/產權轉移或相關領域
  
  
• 具備電腦知識並精通 Microsoft Office 和 IFCA 作業系統者優先。
  
  
• 個性開朗，獨立，勤奮，有活力，有良好的品質
  人際溝通與溝通技巧
  
  
• 精通馬來語、英語、普通話、粵語和當地方言的讀、寫和說將是額外的優勢。
  
  
• 忠誠、上進、勤奮、負責、能夠獨立工作。
  
  
• 自信、積極主動，能夠在壓力下工作並在緊迫的期限內完成工作。

津貼和福利

• 事假
• 個人發展機會
• 醫療福利
• 牙科和光學益處

• Sales order processing function from quotation, sales order, delivery order and invoicing.
• Liaise with customer / Financiers on Loan Approval and the completion of Loan Documents for speedy loan drawdown
• Follow Up with customer on oustanding payment and Financier on loan release payment and reminders.
• To Key in daily transaction on account receivable.
• Independent able to liaise with Banker.
• Perform general administrative such as filing, controlling, recording and maintaining of documents.
• Data entry into our internal control system.
• Able to work independently and sense of urgency with minimum supervision.
• Chinese speaking is mandatory due to nature of business.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave

JOB PURPOSE

To undertake the functions of Sales & Purchase agreements administrative-related work and assist in weekend duties for sales programs and events as required.

KEY RESPONSIBILITIES

• Track and follow up on Sales & Purchase agreements (SPAs) to ensure the SPAs are signed timely
• Co-ordinate and liaise with purchasers, bankers and solicitors on the required documentations
• Prepare and issue official receipts and progress billings
• Monitor and ensure timely disbursements either from purchaser or end-financier
• Prepare and issue letter of undertaking to bankers, and route lawyers letter/email correspondences, as necessary
• Maintain proper and organized filing system of purchasers records and documents
• Assist in sales duties as and when required including weekend duties for sales events
• Ability to communicate in English and Mandarin (spoken and written)

Perks & Benefits

• Medical insurance

工作目的

承擔銷售和採購協議行政相關工作的職能，並根據需要協助銷售計劃和活動的周末工作。

主要責任

• 追蹤並跟進銷售和採購協議 (SPA)，以確保及時簽署 SPA
• 就所需文件與買家、銀行家和律師進行協調和聯絡
• 準備並簽發正式收據和進度帳單
• 監控並確保買方或最終融資方及時付款
• 準備並向銀行家發出承諾書，並根據需要發送律師信件/電子郵件
• 維護採購商記錄和文件的適當且有組織的歸檔系統
• 根據需要協助銷售職責，包括銷售活動的週末職責
• 能夠用英語和普通話進行溝通（口語和書面）

津貼和福利

• 醫療保險

We are looking for an Enthusiastic, Energetic Admin Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

· Coordinate with operations team regarding customers' requests

· Perform daily data update into operations system

· Prepare invoices and setup billing & payments

· Manage customer information database

· Prepare presentations and documents (including e-filing)

· Handle other ad-hoc admin & support duties as assigned

Job Requirements:

· Minimum 1-year relevant working experience, including in admin, accounts executive roles

· Proactive Fast learner with a tremendously positive attitude

· Dedicated, detail-oriented and efficient

· Adaptable and Able to work with minimal supervision

· Patient listener with excellent communication skills

· A flair in using new software will be added advantage

· Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

We regret that only shortlisted candidates will be notified.

Admin Executive

Working hours : 8:30am to 6:00pm

Location : Pandan Loop

Salary: $2500 - $2750

Responsibilities:

• Answering phones calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Managing production team
• Receiving order and create invoice for customers using software MYOB
• Packing for all local, online and overseas order and arrange courier for order delivery
• Create presentation
• Book ticket for directors
• Setting and managing the daily schedules and calendars of company executives
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing production for low stocks
• Arrange videoconferencing
• Reviewing incoming documents
• Conducting research
• Training and/or supervising clerical workers

Admin Executive Requirements:

• Minimum 5 years working experience as Admin
• Bachelor’s degree in admin or related field.
• Experience in planning and implementing sales strategies.
• Experience in customer relationship management.
• Experience managing and directing a sales team.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Well Established Company
• Basic $2200 - $3000 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: North
• Working hours: Normal Working Hours

Job Responsibilities:

• Handle work pass application, renewal and cancellation and work pass related matters
• Responsible in payroll processing and payroll administration
• Invoicing duties
• Daily entry of payment from clients
• Assist accountant on all matters related to accounts
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Nitec/Diploma qualifications with 1-2 years’relevant working experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Responsibilities:

• Responsible for general office administrative duties.
• Provide day-to-day secretarial administrative support to the team.
• Prepare meeting minutes and perform secretariat duties.
• Assist in purchasing of office inventories and pantry items.
• Review vendor quotations and make recommendations to management.
• Assist in HR tasks such organizing company event and candidate interview scheduling.
• Coordinate the accumulation of employee feedback.
• Ad-hoc duties as assigned.

Requirements:

• Diploma in Business Administration or equivalent.
• At least 3 - 5 years of secretarial administrative support experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Degree or diploma in Business Administration or related field.
• At least 5 years of relevant experience in Administration or HR with payroll background.
• Prior working experience in a Korean MNC.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume or send to gs1@talenttradersg.com.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description:

• Handle incoming/outgoing phone calls and emails to ensure customer’s payment enquiries are answered accurately and professionally within the stipulated time frame.
• Provide quality service on hospital’s payment matters including customer’s enquires and feedback to both internal and external stakeholders in a timely manner.
• Manage customer calls, complaints, provide service recovery and to escalate cases where necessary.
• Provide administrative support to the payment enquiry team (e.g. collection and consolidation of data and statistics).
• Other ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘O level.
• 1 to 2 years’ relevant experience in a call centre environment. Candidates with no relevant experience are welcome to apply.
• Proficient in Microsoft Office.
• Possess excellent interpersonal skills with the ability to multi-task.
• React effectively and calmly in emergency situations.
• Maintain high level of confidentiality concerning customer’s data

Interested candidates can write in to Ann at pharma@recruitexpress.com.sg

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

The Job:

• Provide weekend onsite support during classes to faculty and students, including but not limited to:
  • Preparation of teaching materials for faculty, including stationery and clickers
  • Managing technical setup and providing support for online/hybrid classes
  • Managing catering setup and disposal for all breaks and lunches
  • Ensuring that the classroom is clean after breaks and at end of day
  • Simple troubleshooting for IT/AV equipment

Key Qualifications and Competencies

• Minimum Diploma
• Some experience in operations support would be useful
• Knowledge of Microsoft Office – Word, Excel, Powerpoint

SALARY RANGE: $3,000 TO $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Your new role
Southend City Council are looking to appoint a full-time, agency Senior Personal Advisor who is able to undertake the role of liaison officer between aftercare Personal Advisor, the social worker and other colleagues, to make sure that there is a planned transition of the care lever to adulthood.

The Senior Personal Advisor, oversees that the care leavers are living in suitable accommodation, have the opportunity of being engaged in work, training or education and that they are not socially isolated.You will be required to provide consultation on casework and contribute to the development of colleagues within the team and, where appropriate, the wider service by virtue of being an experienced and reliable practitioner.You will provide an efficient and cost-effective service to young people, ensuring that their needs are professionally assessed. Making sure that every young person will have a professional and comprehensive Pathway Plan and risk assessment.

Within this post, you must be on-site a minimum of 4 days a week.

What you'll need to succeed
To be successful in this position you must have worked within front line services, preferably as a Personal Advisor. You must have knowledge of the issues that young people face along with experience of looked after children and practice experience of applying assessment skills within a statutory social work setting.

You are required to have excellent communication skills, inc. verbal, written. Knowledge of methods of social work interventions, relevant legislation regulations, guidance and policy issues.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk