Total 396 admin executive job vacancies in Others category in George Town, Pulau Pinang

We are seeking a dynamic individual with a diploma in Finance, Accounting, Business or related field to join our team as a Treasury Operations Executive. This position provides an excellent opportunity to work in the operations function of a large corporate treasury where the individual will play an important role in transaction processing, treasury reporting and analysis, and shaping our work processes with technology.

Responsibilities:

• Perform daily trade verification, process confirmations, and ensure efficient settlement of treasury transactions (FX, FX options, swaps, structured products etc)

• Prepare and analyse management reports on treasury transactions, FX exposures and risks.

• Contribute to initiatives that enhance operational efficiency through the use of technology solutions and robotic process automation.

• Participate in enhancement and implementation projects for our treasury management system.

• Maintain relationships with banking partners and troubleshoot operational issues.

• Contribute to the maintenance of strong internal controls within the treasury function and ensure compliance with regulatory requirements.

• Keep abreast of market developments and new regulations that impact treasury operations workflow or activities.

• Support on other ad-hoc assignments / projects related to treasury functions.

Qualifications:

• At least a Diploma in Finance, Accounting, Business or related field.

• Minimally possess 3 years of relevant work experience.

• Strong academic record with a focus on finance-related coursework.

• Proficiency in Microsoft Office applications, particularly with good Excel skills. Competency in managing data sets and automating process in Excel will be an advantage.

• A team player with good communication and interpersonal skills.

• Meticulous, with a sharp eye for details and figures.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Reporting to the Head of MBA Experiential Learning, the staff will be involved in the administration and operations relating to MBA experiential learning courses and student life matters, which include, but not limited to, activities such as course planning ranging from class timetable scheduling, resources planning, enrolment-related matters, orientation, commencement, facilitation of business case competition and procurement.

Experiential Learning Course Management

• Provide administrative and facilitation for experiential learning core and electives courses that include:Course planning and class time scheduling
  Provide resource planning and logistical support
  Follow-up on course enrolment matters
  Liaise with faculty on course-related matters
  Follow-up on the course information sharing with students and enquiries from students
  
• Provide administrative and support for experiential learning courses in particular:
  Credit-Bearing InternshipPartner with the BIZCareers Office on following up on students’ enquiries on Credit-Bearing Internship
  Follow-up with NUS Faculty and Workplace Supervisor on course-related administrative matters such as awarding course grading
  Track and follow up with students on the submission of learning journals and final reports for grading
  Course enrolment for students
  
  Cross-Faculty CoursesCourse enrolment for students
  Liaise with cross-faculty on course-related matters
  Follow-up on course information sharing with students and enquiries from students
  

Business Case Competition facilitation and support

• Facilitation and support of case competition participation
• Administration of case competition logistical and funding matters
• Social media outreach to showcase student participation and experience

Programme Inventory Management

• Responsible for the inventory management to support Orientation, Commencement and MBA Merchandise

Others

• Additional responsibilities as assigned by the Head
• Ad-hoc duties / projects as assigned by the Head
• Provide team support in other functions as needed
• Involvement in process innovation and improvement initiatives

Qualifications

• At least a Bachelor’s Degree from a recognized University
• 3 - 5 years of working experience
• Able to work independently, is pro-active, task-oriented, yet service-minded
• A fast learner, willingness to learn, meticulous with good problem-solving skills and ability to multi-task
• A team player, with a willingness to support inter-team/office activities
• Self-motivated with strong interpersonal skills
• Good verbal and written communication skills
• Comfortable in communicating with senior management/faculty, cross-department colleagues, diverse culture (experienced) students and external stakeholders
• Experience in using Microsoft Office such as Word, Excel, PowerPoint and Outlook and other educational IT Systems
• Experience in working in the education industry will be ideal but not necessary

(Appointment job grade will commensurate with the selected candidate's experience)

As one of the world’s leading and largest graduate business schools, INSEAD brings together people, cultures and ideas to change lives and to transform organisations.

Within our INSEAD Asia Campus located at the One-North district in Singapore, we have an in-house hotel, Residences. INSEAD’s Residences has 133 rooms and they are mainly catered for short stays for our Executive Education and Executive Degree participants as well as visiting staff and faculty.

We are hiring for 2 Front Desk Executives (full time and permanent positions) to join INSEAD’s Residences to provide quality services to our guests during their stay. The role will involve handling the activities of the Residences Front Office. Responsibilities will include handling guests’ reservations, registration, guest services, maintenance, and settlement of guests’ accounts at the Residence Front Office. In addition, each role will also take on 1 of the following administrative duties:

1 Administrative & Finance

• Coordinate and execute financial transactions and activities, such as bill payment, invoicing, sales transactions, cashiering, reports etc.
• Assist in the audit process by providing information, supporting documents, invoices, and data as requested
• Process vendor invoices according to internal procurement and payment processes

2 Guest Services, Housekeeping & Front Desk Operations

• Coordinate with outsourced parties (Housekeeping, Maintenance, Aircon, Landscape, Pest Control, and Security) in ensuring excellent guest services and room standards.
• Conduct preparatory room checks and inspections for expected arrival and occupied rooms to ensure quality standards.
• Ensure all housekeeping SOPs are in place, reviewed, and updated on regularly; and the relevant reports are submitted timely.

3 Reservations Operations

• Plan room inventories to maximize overall hotel revenue, based on future demand forecasts, current trends, and historical data
• Manage related email inquiries from customers within the response time of 24hours; and prepare the required reports relating to room reservations, etc.
• Maintain the room inventory on Amadeus accordingly to facilitate staff/faculty room booking.

The successful candidate should possess the following qualifications and qualities:

• At least a diploma or NITEC, in hospitality/tourism
• At least 3 to 5 years experience in hospitality/customer service industry will be preferred
• Proficient in OPERA systems
• Proficient in Microsoft Office
• Good written and spoken English
• A team player with good interpersonal skills
• Positive attitude and Pleasant disposition; Able to go above and beyond to exceed customers expectations
• Able to work shifts, weekends and public holidays

This is a 5-day a week roster system and includes the following shift schedules:

• 7am to 4pm
• 11am to 8pm
• 2pm to 11pm

PDS International is a committed Personal Protective Equipment (PPE) Specialist with the mission to empower all businesses with the innovation and knowledge to keep their workplace health and safety in check. We have expanded regionally in SE Asia and we are looking for enthusiastic and dynamic Customer Service Executives to be part of our team.

Job Responsibilities:

• Serving potential and satisfied customers, providing timely responses to requests for information, coordinating orders and delivery.
• Handle incoming calls and queries from customers and ensure that issues, concerns, and/or questions are resolved promptly and thoroughly.
• Build rapport and maintain good relationships with customers through regular after sales service, communication and support.
• Ensure delivery of excellent customer service through timely and accurate processing of orders, close follow up on back orders.
• Provide appropriate product recommendations/alternatives, and update customers promptly on their order status.

Requirements:

• Customer centric with strong focus on service excellence.
• With 1-2 years of relevant work experiences (0 experience/fresh/school leavers are also encourage to apply)
• Possess strong working knowledge in order fulfillment: order processing, invoicing and back order tracking, logistics arrangements.
• Able to use Microsoft computer applications (Outlook, Excel and Word).
• Good with numbers and good multi-tasking skills.

Job Purpose

The National University of Singapore (NUS) Yong Loo Lin School of Medicine invites applications for Lecturer/Senior Lecturer positions on the Educator Track Scheme in the Department of Biochemistry. The Department teaches medical, dental and life science students at both undergraduate and graduate levels (more information is available here). Appointments will be made on a 2- or 3-year contract basis in the first instance with possibility of extension, depending on performance. Applications are assessed on a rolling basis.

Job Description:

• Maintaining accurate records for all transactions
• Accounts payables: recording suppliers’ invoices and preparing payments
• Accounts receivables: preparing and recording invoices
• Bank reconciliation
• Prepare GST submission
• Prepare monthly financial and management reports;
• Assist in group consolidation reports;
• Support audit and tax queries;
• Liaise with banks on banking transactions;
• Support the operational teams in maintaining strong vendor relationships.

Requirements

• Diploma in Accounting & Finance or equivalent;
• At least 2 years of experience in accounting & finance;
• Strong understanding of accounting principles;
• Ability to work independently with a high degree of accuracy and efficiency;
• Hands-on experience with SAP would be an advantage.
• Proficient in Microsoft Excel

• Candidate with no experience is welcome
• Passionate about gaming industry
• Japanese MNC

Responsibilities

• Coordinate global game tournaments from inception to conclusion.
• Propose and implement creative enhancements to enhance publicity and engagement for diverse events.
• Oversee shop tournaments and handle PR materials for events.
• Manage event budgets, expenses, and negotiate favorable rates.
• Support various events, including mobile gaming.
• Collaborate with internal and external stakeholders for seamless event execution.

Requirements:

• Candidate must possess at least Diploma in Marketing
• Candidates with 3 years of relevant working experience would be considered as
• Excellent communication skills in English, both written and oral
• Must have basic knowledge of social media management

If you are interested, kindly apply through mycareersfuture.

I regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R21100604

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The incumbent will support the core functions in the MSc degree programmes’ student life activities and administration as follows:

Student Life and Student Club Activities

• Work with students, student leaders and student clubs to organize activities and programmes to promote interaction, build and strengthen the sense of community between student cohorts as well as with alumni
• Handle and provide support to students for programme-related matters (e.g. accommodation, well-being, etc.)
• Support Orientation programmes, welcome and end-of-semester events, and other programme events organized by the MSc Programmes Office
• Conduct programme-related administrative briefings for the students
• Provide general counselling and support services to students
• Collaborate with internal and external stakeholders (e.g. Career Services, Strategic Relations, Executive Education and other Programme Offices) on engagement opportunities for students

Event Management and Liaison

• Support in contributing to the social media outreach to current and prospective students, and alumni
• Deliver a super level of customer service and programme satisfaction to internal and external stakeholders
• Support SOP documentation, establish and streamline processes and systems
• Other duties as assigned by the Director, Academic Directors and Programme Office

Qualifications

• Bachelor degree from a reputable institution, with at least 2 years of relevant working experience, ideally in managing academic programmes or student life functions in tertiary institutions
• High level of written and oral communication skills
• Experienced, confident and effective working in cross-cultural settings
• Meticulous with an eye for detail and keen appreciation of good documentation
• Ability to manage multiple and competing tasks and deadlines well, and with a high degree of accuracy
• Team player with good combination of high intelligence, emotional and cultural quotient
• IT savvy, with good knowledge in Microsoft Office Applications

(Appointment job grade will commensurate with the selected candidate's experience)

Job Description

1. Coordinate with suppliers, customers, kitchen team and transporters to ensure timely delivery of goods and materials.

2. Plan and schedule deliveries, considering factors such as transportation modes, routes and cost effectiveness.

3. Monitor inventory levels and collaborate with procurement teams to maintain optimal stock level.

4.Perform regular quality checks on finished products (cakes) to ensure adherence to quality standards.

5. Assist in fulfilling orders by picking and packing accessories and gift cards accurately and efficiently.

Responsibility

• Provide financial and administrative services, inluding full accounts payable function, intercompany reconciliation, journal entries to support the Finance & Accounting Team in AP and other reporting
• Provide efficient, timely and accurate payment to suppliers and vendors
• Prepare and perform review on Balance Sheet, P&L schedules and bank reconciliations
• Prepare GST, import duty, withholding tax and corporate income tax return
• Responsible and maintain fixed asset and inventory register
• Liaise with external parties, e.g. auditors, tax agents, corporate secretarial agents, local tax and government authorities when required
• Ensure timely and accurate financial closing and compliance with local statutory requirements / accounting standards
• Participate in the annual fixed assets verification exercise and year-end stocktake exercise
• Other ad-hoc duties as and when assigned by the Finance Manager

Requirement

• Diploma / Degree in Accounting and Finance
• 3 years of financial accounting, preferably in accounts payable or full sets of accounts
• Familiar with Navision would be advantage
• Able to work in a fast paced and dynamic environment
• Adaptable, meticulous, responsible

We are looking for a dedicated Building Executive / Senior Building Executive to join us in managing one of our commercial buildings at the One-North precinct (Buona Vista).

Ideal candidates shall display an ability to communicate effectively with internal stakeholders, tenants, and contractors, ensuring works are carried out accordingly.

Job Descriptions :

· Daily inspection of the building to ensure that it is in satisfactory and serviceable condition, and where necessary, follow up with rectifications or recommendations to the Management.

· Work functions may include security management, cleaning, landscape, waste management, irrigation system, lifting system, car park system, building defects and repair, etc. and overseeing the fire & safety matters

· Control and manage the use of common amenities and facilities in the Building.

· Ensure building components are serviced regularly by term contractors according to schedule and scope of work.

· Conduct regular inspections to ensure that the building is in good condition, e.g. cleanliness, car park and signages etc.

· Follow up with rectifications and make recommendations to the Management. Coordinate with the M&E team on the required testing or inspection to be carried out during the unit's fit-out and reinstatement work.

· Act as Company’s Emergency Response Team (CERT) member for the development

· Budget Control and Preparation for Operations and Capital Expenditures

· Conduct regular inspections of the fire protection facilities and systems and ensure that the systems are satisfactory and serviceable. When necessary, follow up with rectifications or recommendations for rectifications to the Management.

· Liaise with the public, tenants and relevant authorities on the required implementation of improvement Works

· Assist in contract administration and procurement of goods and services, manage and maintain proper records, files of correspondence, documents and materials about Building and Contractors

· Creating and maintaining good rapport with tenants and attending to their feedback and attending to emergencies when the need arises after office hours

Requirements

· Recognized Diploma in Building Management & Services, or equivalent

· Good interpersonal and communication skills, both written and spoken

· Customer service-oriented with a positive attitude

· Good team player and able to work independently

· Relevant experience in commercial properties, including carrying out routine inspections, following up on tenants’ complaints, arranging of repair and maintenance work

1. Able to start work immediately.

2. Strong customer service and communication skills.

3. High proficiency in Microsoft Office including Word, Excel, Outlook, handle full set of documents and follow up on Sea & Air shipments.

4. To ensure accurate and timely production of relevant export documentation and declarations (eg. HB/L, MBL, manifest, pre-alerts), customs declaration, Trade-net operations and billings.

5. Ensure timely shipping instruction & manifest to carrier.

6. Perform general shipping functions including system data entries.

7. Follow up coordinate/communicate shipment information with vendors like shipping lines, shipping agents, transportation companies and overseas agents.

8. Declaration and monitoring of import & export bookings.

9. Prepare invoices for all jobs.

10. Handle complaints and dispute from customers and/or shipping lines.

11. Perform ad-hoc duties/tasks as assigned by the Company.

12. Good organizational skills as this position requires working with multiple departments and following up with both local & overseas clients and prospects.

13. Any other duties to be assigned from time to time by management.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processes only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Purpose

To support the development and delivery of high quality executive education programmes.

Job Description

- Support the delivery of programmes, predominantly in Singapore, but occasionally overseas if required (eg. oversee logistics, liaison with faculty, participants and vendors etc.)
- Conduct post-programme evaluation with participants
- Work with internal departments to fulfil other administrative duties as required (eg. finance, logistics, operations, marketing etc.)
- Where opportunities arise, to engage potential clients to develop high quality programmes (eg. attend meetings with clients, proposal writing, marketing existing programmes etc.)
- Other duties as required

Qualifications

- Minimum university degree
- At least 2 to 3 years of relevant work experience
- Experience working on programmes or projects for international institutions or clients
- Experience with end-to-end project/events management
- Ability to handle multiple tasks and projects concurrently
- Capable of synthesizing large amounts of information with a meticulous eye for detail and accuracy
- Demonstrates strong criical thinking skills and resourcefulness
- Excellent written and spoken communication skills in English. Knowledge of a foreign language is a plus
- Sound information technology skills including knowledge of Microsoft Office, online conference and collaborative tools
- Experience in Salesforce CRM, and video and photo editing skills, is a plus
- Skills in database management, or ability to learn these skills quickly and effectively
- Excellent team player, motivated, proactive and willing to work after office hours when needed

Job Highlights

Position Title: Account/Admin Assistant ( Permanent )

Industry/ Organization Type: Wholesale Distribution

Working Location: West Coast (Nearest MRT-Clementi)

Working Hours: 5 days (Mon-Fri, 8:30 AM-6 PM)

Role Responsibilities:

1. Handle day-to-day general administration duties and support to the Account department.

2. Checking and downloading sales data from the Portal for billing.

3. Processing transactions, issuing invoices, and general accounting duties.

4. Perform data entry & updating of records.

5. Manage office operations, including coordinating schedules, handling correspondence, and organizing meetings.

6. Perform ad hor and backup for the Logistics & Purchasing dept when required.

7. Other scope of work assigned by the management from time to time.

Job Requirements:

1. Min. GCE “N” level, Nitec, or equivalent experience.

2. Able to start work at short notice.

3. Min 1-year experience or fresh graduates are welcome.

4. Proficient in MS Word, Excel or PowerPoint.

5. Good attitude, meticulous & able to work independently

JOB DESCRIPTION:

• Responsible for supply chain processes, such as inventory analysis, order fulfilment, import/export operations and shipping, for a country or regional business unit with minimum supervision applying discretion and judgment.
• Key focal point for India
• Compiles key metrics, produces reports, and analyzes data using IT systems for Backlog management activities like managing of Distress orders, Aging orders etc.
• Work with regional Order management team to review daily backlog.
• Work with respective functional team to solve any issues.
• Reviews performance metrics on a regular basis, identifying opportunities for improvement
• Collaborates across countries within a region.
• Typically partners with high-level Individual Contributors.
• Supports small projects requiring quantitative and qualitative analyses.

JOB REQUIREMENTS:

Education and Experience Required:

• Diploma / Degree Qualifications
• Typically 0-2 years of experience in a supply chain function

Knowledge and Skills Required:

• Good understanding of supply chain processes (plan, source, make deliver).
• Demonstrated analytical skills.
• Strong written and verbal communication skills; mastery in English and local language.
• Good interpersonal skills
• Basic Microsoft Office skills (Excel, PowerPoint, etc.)
• Basic understanding of project management methodology.
• Developing business acumen and technical knowledge within area of responsibility
• Well versed in SAP Order management tools will be an advantage
• Basic understanding of Material Requirements Planning (MRP) and ATP.
• Basic understanding of import/export regulatory requirements and compliance.
• Basic knowledge of Power BI would be an asset.

Work Location: 452 Alexandra Road, Singapore 119961

Working Days / Hours: 5 days work week

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Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).

At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.

COMPANY OVERVIEW:

Celestica (NYSE, TSX: CLS) enables the world’s best brands. Through our recognized customer-centric approach, we partner with leading companies in Aerospace and Defense, Communications, Enterprise, HealthTech, Industrial, Capital Equipment and Energy to deliver solutions for their most complex challenges. As a leader in design, manufacturing, hardware platform and supply chain solutions, Celestica brings global expertise and insight at every stage of product development – from drawing board to full-scale production and after-market services for products from advanced medical devices, to highly engineered aviation systems, to next-generation hardware platform solutions for the Cloud.

Headquartered in Toronto, with talented teams spanning 40+ locations in 13 countries across the Americas, Europe and Asia, we imagine, develop and deliver a better future with our customers.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.

Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.