Total 5,236 administrative job vacancies in Malaysia

身為行政兼客戶經理，您的雙重角色包括監督客戶部門的高效行政運作。您的關鍵地位確保了會計部門行政流程的順利運作。您將與高級客戶經理密切合作，直接向她報告工作動態。您與高階領導層的協調有助於我們的客戶管理和行政職能的整體成功，確保與公司標準作業程序保持一致。

職責：

1. 行政任務：

• 管理辦公室運營，包括組織文件、處理信件和維護準確的記錄。
• 協調和安排高級客戶經理的會議，確保所有工作遵循日期和公司 SOP。
• 協助一般會計部辦公室任務，確保組織良好且有生產力的工作環境。
• 維護會計部門的工作流程圖並確保每個人都遵守SOP。
• 協助經理管理所有客戶團隊並確保所有歸檔正確且有系統。
• 確保透過自動計數的所有交易採購訂單均已更新，並且必須更新使用者活動和非活動使用者。

2. 客戶執行職務：

• 支援經理監督會計部門，確保所有任務在規定期限內執行。監控並維護全面的付款清單。
• 透過與同事和其他部門的有效溝通和回應，培養和維持牢固的關係。
• 透過提供及時有效的回饋來解決詢問、解決問題並保證滿意度。
• 與內部團隊合作，確保提供卓越的服務。

要求：

• 擁有豐富的管理經驗，最好有客戶管理經驗。
• 出色的組織和多任務處理能力。
• 較強的溝通和人際交往能力。
• 精通Autocount和基本會計軟體。
• 注重細節，注重準確性和效率。

所需技能：

• 解決營運問題：有效識別和解決營運問題的能力強。
• 流程改善：強大的流程改善技能，可提高營運效率和有效性。
• 團隊管理：管理和激勵負責所有更新付款和工作的團隊的領導技能
• 注重細節：在核實過程中註重細節，以維持會計部門的準確性。
• 溝通技巧：與各部門、供應商和員工聯絡的有效溝通技巧。
• 培訓和發展：能夠制定和提供培訓計劃，以確保員工有能力使用系統和遵循程序。
• 適應性：能夠適應不斷變化的環境並根據不斷變化的業務需求實施改進。

津貼和福利

• 內部和外部培訓機會。
• 向 EPF、Socso、EIS 捐款。
• 每年基本加薪和年終獎（視業績而定）。
• 根據勞動法，年假和病假。
• 績效和年度獎金。
• 提供津貼。

· Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible

· Handles incoming and outgoing correspondence effectively

· Drafts and prepares written correspondence effectively

· Follows through on all outstanding matters ensuring that open issues are effectively resolved

· Ensures that all invoices, etc have the necessary approvals before following through on payments

· Assist and administer HR Matters and documents

· Performs duties in a highly confidential and ethical manner

· Any other duties as may be assigned.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role: We are seeking an individual who would like to utilise their administrative skills, within a office environment, to support a busy team who are dedicated to supporting individuals living with long term Cardiac conditions. The post holder will be supported by the Senior Administrator, with the role including varied administrative tasks and will require good understanding of IT systems. Patients are in regular contact with the team, with the post holder being a frequent first point of contact, therefore good interpersonal skills are essential. If you think you would be suitable for this position, we would be delighted to hear from you. Working Pattern: 15 hours per week, 9am - 5pm, 2 days per week Interview Date: Thursday 6th June 2024 For further information please contact: Angela Pearson, Senior Administrator on 01271 311633 or email: angelapearson2@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Singpass.

• Assisting Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

Please see attached Job Description and Job Specification for further detail and more information. Please see contact details on advert.

Using Microsoft Office applications to produce letters, memos and other documents as requested. Answering telephone calls promptly and courteously, assisting the caller or redirecting the call as appropriate. Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary. Uploading correspondence and documents to the Clinical portal. Ensuring that all radiology and blood results are reviewed and distributed to correct Consultant Logging and Tracking patient notes for delivery and discussion at the Emergency Care Mortality and Morbidity meeting. Track patient Discharge Summaries from across the Emergency Care Centre footprint and ensure they are completed by the relevant doctor as required. Maintain investigations spreadsheet escalating issues as required. Maintain an efficient filing system ensuring all information is filed accurately and promptly. Opening and dealing with incoming correspondences as appropriate. Undertaking photocopying tasks as and when required. Prepare papers as requested. Retrieve Medical records and update tracking system. Support other staff as requested in a professional manner with various administration duties. Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology e.g. word processing, spreadsheets, databases, electronic mail, etc. Maintain and encourage safe working practices and environment in accordance with local Health and Safety Policies. To adhere to agreed policies, procedures, and protocols

Reporting to the Nurse Manager, you will provide administrative support to the home care team.

Responsibilities:

• Perform data entry transactions in the IT system.
• Check patient’s means testing in system. Liaise with next-of-kin on means-testing documents for online submission to MOH.
• Generate monthly means test Subsidy Change Report, update accordingly and send the report to Finance for verification.
• Apply for Home-Based Respite Care (HBRC) for patients; check availability of service with vendors, create referral in ILTC portal, collate all information required for application from nurse and doctor. Send monthly updates of HBRC data to MOHH.
• Process Consumables/ Devices application and guide the family if needed.
• Send daily breakdown of the total number of patients held by the primary nurse to the Triage Nurse.
• Extract weekly audit report when required.
• Email on the 1st week of each month, extract of patients hospitalised for nurses to update any discharges accordingly.
• Send a reminder to the team to confirm entries in INGOT by the 5th of each month.
• Prepare new case sheet folders for primary nurses.
• Prepare a letter to inform referring doctor upon discharge of patient
• Prepare mortality case files for the weekly interdisciplinary team meetings. Check all documents are in order before sending the patient’s file to Medical Record Office.
• Assist to keep track of the number of syringe drivers available for use and those that need maintenance.
• Ensure there are sufficient consumables for use.
• Coordinate with Operations team on bi-annual servicing of oxygen concentrators.
• Assist in sorting and checking of expiry dates of donated non-pharmaceutical items e.g. milk feed, medical supplies & etc.
• Assist in receiving and loaning of donated equipment.
• Arrange for transfer of donated hospital bed.
• Liaise with Volunteer Management on delivery of diapers/milk supplements to patient’s home.
• Keep inventory of medical equipment and record items issued to nurses/doctors.
• Upload patient’s IC, genogram, ACP, faxed discharge summary, clinical reports in INGOT.
• Assist with orientation of new Medical Officer’s initial assignment to Homecare; issuance of work phone, check/submit transport claims, etc.
• Attend to incoming calls and enquiries pertaining to services provided by the hospice.
• Assist to answer triage phone when all nurses are attending training.
• Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering stationery/clinical supplies and scheduling maintenance checks on office equipment.
• Undertake to keep oneself well informed of the updated industry guidelines and develop new skills that are necessary for the job.
• Maintain a high standard of housekeeping and workplace organisation at all times.
• Any other duties as and when assigned.

Requirements:

• Possess minimum GCE 'O' Level and above or equivalent.
• Minimum of 2 years experience in a healthcare or related field preferred.
• Proficient in Microsoft applications.
• Meticulous, proactive and able to work independently or as a team.
• Customer Service-Orientated.
• Has excellent organisation, interpersonal and communication skills.

• Handle and process all accident claims cases. Oversee the full spectrum of Accident reporting, survey, repair & claims
• To assess and prepare estimated accident repair quotations on insurance claim issues
• Monitor and review pending claims and closure of claims in a timely manner
• To handle all administration in the department, prepare & submit monthly report for the department
• Candidate with experiences working in Automotive industry will have added advantages
• Chinese speaking required

Job Title: Administrative Assistant

Location: Alcester

Salary: £12.50 per hour

Hours: Monday to Friday 9am-5pm

Duration: Temporary to permanent

My client is currently looking for an experienced Receptionist/Administrative Assistant to join their team. You'll be responsible for providing administrative support and ensuring the office runs smoothly. The ideal candidate will have strong clerical skills, be proficient in CRM Systems, and possess excellent phone manners.

Key Responsibilities:


* Warmly greet and welcome visitors in a professional manner
* Manage incoming calls, take messages, and redirect calls when necessary.
* Update and maintain records through data entry tasks.
* Assist with general office duties like filing, scanning documents, and preparing beverages for clients.
* Handle incoming and outgoing mail and packages.
* Coordinate appointments and maintain calendars.
* Provide administrative support to various departments as needed.

Experience:


* Previous experience as a receptionist or administrative assistant preferred.
* Strong clerical skills with great attention to detail
* Excellent organisational skills to handle multiple tasks efficiently.
* Computer literacy with accurate typing abilities
* Familiarity with office equipment including printers and scanners.
* Knowledge of administrative procedures and basic accounting principles
* Professional phone etiquette with outstanding verbal and written communication skills

Job Description

• Assist in picking up and answer any phone call on general enquiries
• Meet and greet parents / students / visitors
• Provide proper information about school fees and programs
• General clerical duties
• Create file using Microsoft Office
• Assist in preparation of Expenditure Requisition Forms and obtain price quotations from suppliers
• Purchase items from suppliers for capital expenditures, kitchen, stationary, events, etc
• Responsibility in proper storage of stationary and uniforms
• Send invoices and cheques by post
• Support operational work flow

Qualifications

• Minimum qualification of a Diploma
• Minimum 2 years’ experience in administrative skills
• Proficient in Microsoft Office and IT savvy
• Good communication and interpersonal skills
• Able to multi-task and work independently

Responsibility：
We are seeking an Administrative Assistant to support to our construction team. This role requires proficiency in both administrative tasks and accounting functions, including full set account responsibilities using the AutoCount system. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Description：
* Prepare and submit monthly CPF contribution, employee salary voucher.
* Sometime need liaise with relevant Auditor.
* Able to read carpentry interpret sketches, and blueprints to build for calculation materials order
* Provide administrative support to the construction team, including managing correspondence, answering phones, scheduling appointments, and organizing meetings.
* Assist in the preparation of documents, reports, and presentations related to construction projects, utilizing AutoCount system for accounting-related tasks.
* Maintain accurate records of project expenses, invoices, and receipts, ensuring compliance with company policies and accounting standards.
* Handle accounts payable and receivable tasks, including processing payments, reconciling financial statements, and managing vendor relationships.
* Assist with payroll processing and employee expense reimbursements, ensuring accuracy and timeliness.
* Liaise with suppliers, subcontractors, and clients to coordinate deliveries, payments, and project updates, maintaining positive relationships and clear communication.
* Monitor inventory levels of construction materials and supplies, initiating reorders as needed to ensure timely project completion.
* Provide general administrative support to the construction team, including data entry, filing, and photocopying.
* Ensure compliance with company policies, procedures, and regulatory requirements, maintaining confidentiality and integrity in handling sensitive information.
* Collaborate effectively with colleagues to achieve team goals and objectives, contributing to a positive and productive work environment.

* Able to work overtime, public holiday or weekend if required
Working Location: ADMIRALTY

Requirement：
• At least 2 Year(s) of working experience and have experience in the related field is required for this position.
• Proficiency in using the AutoCount system for accounting tasks, with experience in full set account responsibilities.
• Proficient in MS Office Word, Excel and Power point.
• Candidate must possess at least higher Education/ Diploma in any field.
• Strong leadership skills and management competencies.
• Strategic & critical thinking as well as decision-making and negotiation skills.
• Able to adapt, prioritize, exercise initiative, manage pressure, multi task and work independent and pressure environment
• Excellent organizational and coordination skills, including communication and interpersonal skills to deal with a diverse spectrum of people.

**Please send resume to our HR department also, we will via email to reply & contact with you. Email : hr.recruit9192@gmail.com

**The employer has the reasons to reject the applicant as an item not in the resume: Complete personal details, personal photo, email and contact number.

Administrative Assistant Level 3
Required ASAP
Term time only plus 5 days (Inset Days)
Hours – 37 hours per week
HC4 SCP 4 to 6 - Actual pay - £19884 - £20555
We are looking for an Administrative Assistant to provide administrative support to our HR Department and General Office.
We are looking for an individual who:
• Has a calm and professional approach, and who can engage effectively with children, their parents, school staff and other stakeholders;
• Is organised, self-motivated and can offer support with minimal supervision;
• Has excellent IT Skills, especially Microsoft Office;
• Is flexible, can manage time effectively, and is able to multi-task; and
• Can communicate clearly, both verbally and in writing, with a wide range of people.
Aylestone School can offer you:
• An exciting and creative school environment;
• A friendly atmosphere;
• Supportive staff;
• Opportunities for professional development.
Our governors are keen to recruit someone with dedication and a passion for delivering excellent customer service and administrative support, whilst supporting the school’s values and culture. If you are interested, please contact Mrs A Griffith, Office Manager, to arrange a visit or to discuss the post over the phone.Aylestone School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will be required to provide a DBS Disclosure.
Closing date for applications: 15th May 2024
Interview date: Week commencing 20th May 2024

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in both Mandarin and English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

• Documents Filling;
• Maintaining all filling records;
• Payable and Receivable document processing – Focus Accounting System;
• Preparing worker salary;
• Enquiry of minimum 3 quotations for material purchasing;
• Prepare the progress claims;
• Handling of petty cash;
• Auditee for Procurement, Store and Site for Altus Facilities Engineering;
• Project Management (Procurement and Post project documents);
• Responsible for accounts payable & receivable for the company;
• Create and maintain material purchasing price list (Regular Suppliers);
• General office admin duties as assigned by manager;
• To source for equipment, PPE and materials.
• Answering call;
• Assist in store set up (create assets master list).
• Any add hoc job from Manager

Qualifications & experience

● Diploma or equivalent qualification in office administration or related field.

● Proven experience as an administrative assistant, office administrator, or similar role.

● Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

● Excellent organizational and time management skills & Attention to detail and

problem-solving skills.

● Ability to multitask and prioritize tasks.

● Discretion and confidentiality.

Tasks & responsibilities

● Provide high-quality administrative support to the office manager, including managing

calendars, scheduling meetings, and handling correspondence.

● Assist in maintaining office policies and procedures, ensuring they are up-to-date and

adhered to.

● Manage office supplies inventory and place orders as necessary.

● Coordinate with vendors and service providers to ensure smooth operations.

● Assist in the onboarding process for new employees, including setting up workstations

and completing necessary paperwork.

● Help organize office events, such as meetings, team building activities, and celebrations.

● Maintain office equipment and ensure it is in working order, arranging for repairs or

replacements as needed.

● Assist in budget preparation and monitoring, including tracking expenses and processing

invoices.

● Maintain daily and monthly expense records accurately & Assist with filing and scanning

of documents.

● Handle all other administrative tasks as required by the office manager.

Benefits

● Medical coverage

● Training & professional development

● Dental insurance

● Paid sick leave

● Travel opportunities