Total 3,871 Secretary job vacancies in Malaysia

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

To quality check documentation completed in clinical administration support. Audit reports bi-monthly against KPIs (key performance indicators). Mentor, train and supervise relevant staff as required by the Administration Services Co-ordinator. Complete any Tertiary Referrals to external Trusts and ensure these are completed on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral To Treat (RTT) patient pathway. Type dictation from audio transcription of clinical correspondence and documentation. Ensuring appropriate follow up arrangements /investigations are in place. Liaise with Personal Medical Secretary of specialty accordingly. Deal appropriately with concerns from staff in line with Trust policy. To answer the telephone promptly and politely, telephoning patients where appropriate using tact, discretion, and empathy in all situations. Accurate use of patient information using the Patient Administration System (PAS), including registration screen to check patient details are correct. Ensure efficient audit processes in place concerning correspondence to ensure quality levels maintained and rectify accordingly. Print off EIS reports for discharges. Taking minutes of meetings and circulating to relevant groups. Obtain information requested by Administration Services Co-Ordinator. Record sickness/absence, annual leave on ESR system. Carry out appraisals as appropriate. Organise and order stationary items as appropriate. Ensure all mandatory training is up to date and report accordingly. Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly. General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment. Attend appropriate training, meetings, and education sessions at the request of manager. Work with managers to review working practices, ways of working and find solutions to problems. To work in a flexible manner in accordance with the Trust Policy. Any other duties required by Line Manager SAFEGUARDING RESPONSIBILITES Comply with Trust Safeguarding Adults & Safeguarding Children Policy and standard operating procedures to safeguard vulnerable children up to 18 years throughout the Trust, this includes the Protocol for Children who Do Not Attend Clinics, fulfilling your role as defined in these documents. Liaise with all relevant professionals (Police, Social Services) in relation to safeguarding work undertaken by your Consultant. Type any medical reports for child protection cases as requested by the Consultant, nurse, or junior medical staff. Arrange multi-professional meetings regarding child protection/child in need cases. Minute multi-professional meetings as necessary. Provide administrative support for the Named Consultant and Named Nurse for Safeguarding Adults / Children. Know about the range of physical abuse, emotional abuse, neglect, and sexual abuse. Be able to recognise signs of abuse appropriate to role and what action to take. Know what to do if concerned that someone is being abused. Know about the Trusts local policies/procedures. Understand the importance of sharing information, how it can help and the dangers of not sharing information. Be able to recognise signs of child abuse as this relates to their role. e.g., observe inappropriate parenting, an unusually quiet and withdrawn child etc. Be able to seek advice and report concerns, ensuring that they are listened to. GENERAL DUTIES To observe the provisions of and adhere to all Trust policies and procedures. To actively participate in the annual performance review to identify personal development needs. To attend Trust Statutory and Mandatory training sessions as required and any other training courses relevant to the post. To fully comply with the relevant sections of the Health and Safety at Work Act. They must also understand and implement St Helens and Knowsley Hospitals NHS Hospitals Trust Statement of Policy on Health and Safety at Work and the Trust corporate Health and Safety Policies and Procedures. You are required to follow all applicable rules and procedures relating to Health and Safety at Work and to take all responsible precautions to avoid actions. To be aware of the confidential aspects of the post. To keep up to date with the requirements of information governance; undertake mandatory training and follow Trust policies and procedures to ensure that trust information is dealt with legally, securely, efficiently, and effectively. Breaches of confidentiality will result in disciplinary action that may involve dismissal. You must maintain the confidentiality of information about service user staff and organisational business in accordance with the General Data Protection Regulation 2018 (GDPR) and Caldicott principles. The post holder should also be aware that, regardless of any action taken by the employing authority, breaches of confidentiality could result in civil action for damages. All staff will be treated with respect by management, colleagues, patients, and visitors and equally staff will treat management, colleagues, patients, and visitors with the same level of respect. Staff will be supported to challenge any discriminatory behaviour that may be based on differences in race, disability, language, culture, religion, sexuality, age, and gender or employment status. You will be expected to undertake the Trusts commitment to safeguarding and promoting the welfare of children, young people, and vulnerable adults. To ensure that when creating, managing, and sharing information records it is done in an appropriate way, subject to statutory requirements and agreed security and confidentiality policies, procedures, and guidelines. All employees are responsible for implementing and maintaining data quality, ensuring that records are legible and attributable and that the record keeping is contemporaneous. In accordance with the Health and Social Care Act 2008, the post holder will actively participate in the prevention and control of infection within the capacity of their role. The Act requires the post holder to attend infection prevention and control training on induction and at regular updates and to take responsibility for the practical application of the training in the course of their work. Infection prevention and control must be included in any personal development plan and/or appraisal. To adhere to relevant Code of Practice of Professional body (if appropriate). The post holder must be flexible in the duties performed and it is expected that similar duties, not specifically listed above, will be carried out as required and may be cross site. The duties contained in this job description are not intended to be exhaustive. The duties and responsibilities of this post are likely to evolve in line with the Trusts continued organisational development. To adhere to the NHS Constitution and its principles and values. You must be aware of your Duty of Candour which means that you must be open and honest during your employment and if you see something wrong, you must raise it. You must read the NHS Constitution in full and can download this from the Trusts intranet site or the www.gov.uk website. Hard copies are available from the HR Department on request. The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.

Blackstone & Gold is a modern award winning law firm in Singapore. We are looking for a litigation secretary to join our small collegiate team. We offer a friendly supportive and modern set-up where typical litigation support like bundling and photocopying tends to be outsourced. Litigation secretaries will focus on higher value aspects of the work alongside general office support. The candidate must have some experience in litigation secretarial work.

The suitable candidate should be

• Self-starter individual with enthusiasm to learn and initiative
• Resourceful team player that enjoys varied work
• E-litigation knowledge

Ultimately, we are looking to develop with our staff over the long term as we are a small young team. If you enjoy working in a supportive team, do feel free to apply.

The BG Team

A full service Singapore law firm located at Raffles Place.

Responsibilities:

• Provide comprehensive of secretarial and PA support to the asset & wealth management team

• Prepare and format legal documents such as bibles, prospectuses, and agreements

• Monitor timelines for MAS filings

• Process billing, time sheets, and expense claims

• Perform rotational lunchtime reception duty (1-2 times/month)

Requirements:

• Min. 2 years of legal secretarial experience preferably in investment funds, asset

• & wealth management, trust, corporate, banking & financial services with law firm.

• Familiar with track changes and formatting of legal documents

• Knowledge of KYC/AML checks

• Ability to produce the first draft of legal documents and e-lodgement to MAS

• Proficient in MS Word, Excel, PowerPoint, Opera, CISNet, Lex Affinity

• Salary $3,800 to $4,800/month depending on experience and relevancy.

Interested applicants are welcome to submit MS word resume with current/expected salary

and availability to :- jobs@c-connect.com.sg

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Telephone: 6955 7787 Mobile: 9843 5711

Employment Agency Licence no.: 18C9211

Website: c-connectconsultants.careers

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: Identity Checks Professional registration and qualification checks Employment history and reference checks Work health assessments Criminal record check standards Right to work checks For further information please visit: https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.

My client, a global legal firm is hiring a legal secretary to join them.

You will be responsible for providing secretarial and administrative support to the lawyers. You will provide proactive support by collaborating with lawyers and other members of the support staff to fulfil the needs of the business.

Requirements:

• Previous experience in a similar role within a international law firm environment
• Experience in supporting corporate / commercial group will be a plus

Interested applicants please send your resume in MS Words format to joey.chen@ambition.com.sg and attn it to Joey Chen (R1878026)

Shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: R1878026

Data provided is for recruitment purposes only

Business Registration Number: 200611680D.

Licence Number: 10C5117

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

Provide an administrative, secretarial and clerical service to support the Team members, ensuring that letters, memos, reports are accurately produced within agreed timescales, data is input to required standards, and an effective filing and retrieval system is maintained. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies ensuring accurate information is communicated as and when required, including reception/switchboard duties dealing with enquiries from clients and the public. Responsibility for the processing of incoming and outgoing mail, includingprioritising, sorting and action as necessary Responsibility for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records. Responsibility for the maintenance of client database including the collection of statistics. Arranging, when required, meetings and taking minutes, ensuring accuratetranscription and distribution. Ensuring the maintenance of the referral pathway process following Serviceprocedures including liaison with other agencies. Responsibility for petty cash being an authorised signatory for same. To support the completion of Staff Variation Lists and payroll documentation,including medical certificates, as directed by the Team Manager, ensuringdocumentation is accurate and completed within designated timescales andforwarded to the Payroll Department. Calculation of annual leave and the recording of staff absence as directed by the Team Manager in accordance with Inter-Agency Policies. Ensure appropriate records are maintained as directed by Line Manager. Contribute to the ordering of stationery supplies and associated procedures Please refer to attached Job Description for a full list of duties and responsibilities.

Heysara is a company that specializes in online incorporation and other secretarial services. We aim to streamline our client’s mundane corporate work and serve as a one-stop solution for businesses to help increase their efficiency and productivity.

We are currently looking for a Corporate Secretary to join our company that will work across teams and helps support our clients.

Job Highlights

• High potential for career growth
• Flexible work arrangements; Hybrid work
• Annual wage supplement and variable bonus
• Training and sponsored education will be provided for promising employees

Job Description

• Handle full spectrum of corporate secretarial duties including incorporation of Companies and LLP, strike-off, preparation of directors/shareholders’ resolutions for on-going corporate secretarial matters
• Update and maintain clients’ company statutory registers and records
• Perform KYC and Due Diligence for clients
• Maintain corporate records to serve as a point of reference for compliance issues
• Preparation of Annual General Meeting documents and Filling of annual returns
• Issue invoices for renewals and client services
• Remind clients of filing deadlines
• Perform other corporate or business-related requests as required

Job Requirement

• Entry or Junior Level Corporate Secretary to service our portfolio of corporate clients
• Willing to learn, proactive, meticulous, and responsible
• Must have a good communication and presentation skills
• Comfortable in speaking mandarin to liaise with Chinese-speaking clients would be an advantage
• Fresh graduates are welcome to apply
• Preferred Skill(s): Microsoft Office, Xero Accounting

Job Title:

Secretary (FTC)

Type:

Fixed Term Contract

Location:

Manchester City Centre

Salary:

Competitive

Do you have experience of supporting a commercial litigation department? Are you experienced within digital dictation? The Recruitment Co. currently have a great opportunity to join of of our key clients based in Manchester for 3 months from the end of April and this could be the perfect opportunity for you!

Key Overview:

• Working as part of a dynamic and high performing team
• Liaising directly with clients and contacts
• Digital dictation typing
• Management of diaries, meetings and fee earner commitments
• Liaising with other departments, accounts and central management
• Knowledgeable use of Word and Excel programmes
• Experience of the IT systems Proclaim, iManage preferable but not essential

The successful candidate must be able to work well within a team as well as having the flexibility required when working within a fast paced environment. Ideally the candidate would have experience of operating within commercial litigation environments.

Please note that The Recruitment Co. are an equal opportunities employer

CPProfessional

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Established Law Firm since 1978 as part of its expansion plans, is looking for

Roles & Responsibilities:

· Provide administrative and secretarial support

· Handle incoming / outgoing mail and correspondence

· Engross letters / legal documents etc.

. Organizing and filing Court documents via E-Litigation

· Attend to telephone calls and make appointments

· Responsible for diary and calendar movements

Requirements:

· Minimum GCE ‘O’ Level / Private Secretarial Cert or equivalent

· Proficient in Microsoft Office 365

· Good organizational skills with attention for details

· Good communication & interpersonal skills.

· Able to work as a team member

· Ability to prioritize tasks assigned

· Able to work on own initiative and under minimal supervision

· Experience will be useful

__________________________________________________________________

Attractive remuneration and benefits, good working environment with training await the right candidate.

Interested applicants please apply with your detailed resume, last drawn salary, expected salary, reason(s) for leaving all jobs and notice period required to: recruit@niru-co.com

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidentiality).

Responsibilities:

• Draft and review contracts, memos and writing communications with the internal stakeholders
• Providing support to legal team, with a focus on contract matters, company initiatives, and external stakeholders’ communication
• Conduct legal research and review legal presentation, or legal documentation
• Administer and maintain database of legal documents and agreements
• Provide administrative support for regional legal unit
• Other duties as per assigned

Requirement:

• Degree/Diploma in Law or Compliance related fields from a reputable university (preferred but not a must)
• Good communication and interpersonal skills
• Possessing good research skills
• Proven expertise in MS Office Product (Word, Excel, PowerPoint, etc.)
• Excellent analytical and organizational skills, with attention to detail
• Ability to interact professionally with all organizational levels
• Highly ethical, discreet and able to maintain confidentiality.

About Us
Automic Group is Australia’s fastest growing share registry – but we are a lot more than that! Automic has undergone a strong period of growth and development across its service and product innovation as well as acquisitions. Our key role in driving the success of our customers is through technology innovation that provides services and experiences beyond a traditional registry model.
We are on a continuous journey to deliver an unrivalled experience that revolutionisesshare registry, governance and board management and will pave a new way for companies to operate now and in the future.
Our proprietary technology and commitment to meeting the needs and exceeding the expectations of our customers fuel our own success. We work with more than 1,000 listed and unlisted companies, and we were the leading IPO provider in 2022, with 55% market share. Additionally, four out of five listed companies making a share registry transition are moving to Automic Group and enjoying the benefits of our superior technology and service offering.
Our culture is innately entrepreneurial, comprising people who thrive in an atmosphere where ideas, actions and initiative are encouraged. Our core values, Customer Success, Ambition, Equality and Team are at the foundation of who we are and how we operate.

The Role
Automic Group is seeking an experienced and adaptable Company Secretary who is comfortable being named or jointly named as Listed Company Secretary for our clients. As a Company Secretary, you will collaborate with various departments to deliver exceptional support and services to a diverse range of entities. Your work will enable clients to meet regulatory requirements and enhance their overall business performance.
Reporting to a Principal – CoSec, you will have the opportunity to expand your skills and become an expert in your field. The successful candidate will share our passion for client success and will be up for a challenging yet fulfilling role, that offers more than just minute-taking.
If you are a skilled communicator, highly organised, and have a proven track record of delivering outstanding results as a Company Secretary, we encourage you to apply and join our high-performing team!

Responsibilities
Manage a portfolio of Company Secretarial clients which has engaged Automic Group as its outsourced Company Secretarial provider
Advising the Board and its committees on governance matters including compliance with the regulatory requirements of the Corporations Act and Market Listing Rules
Board and Committee meeting co-ordination including the completion and dispatch of board and committee papers, attending and minuting the meetings
Assist clients with meeting periodic reporting requirements
Manage shareholder meetings including the drafting of notice of meetings
Acting as the main communications officer with stock exchanges in Australia
Advising and preparing director notices and lodgements required under the listing rules and Corporations Act
Administration of all functions required for public listed entities, which includes preparing and lodging all ASX communications
Administration of ASIC reporting and compliance requirements, including management of ASIC Registered Agents portals
Liaising with interested stakeholders, such as regulators, shareholders, senior management, investors, registries, and other advisers
Leadership, development and training of Assistant Company Secretaries

Demonstrated Capabilities
Hold a relevant tertiary qualification
4+ years of experience within a Company Secretarial role
1+ years of practical ASX experience, with an in-depth understanding of ASX Listing Rules
Demonstrate expertise in the Corporations Act along with ASIC requirements
Organisational skills combined with a strong attention to detail
Outstanding communication, relationship management and presentation capabilities
Proven ability to work effectively both based on individual and team requirements
Capable of managing individuals effectively
Professional Services experience and knowledge of JORC reporting requirements is advantageous, but not essential

Benefits
A structured training program with access to our internal CoSec school
Career advancement opportunities within the organisation
An opportunity to gain exposure to the ASX
A positive and collaborative work culture
Employee recognition and rewards initiatives
An impressive list of employee benefits including discounts on retail, bills, wellbeing, and entertainment

Diversity
Creating a workforce that actively embraces diversity, inclusion and a sense of belonging is key to our success. We believe in treating everyone fairly which means that inclusion, removing barriers, striving for equity and embracing diversity are woven through our values and behaviours. We encourage applications from all backgrounds, different abilities and communities and are committed to providing a work environment that enables you to thrive, whatever your circumstances. When you apply, please note the pronouns you use and any workplace adjustments you may need to enable you to put your best foot forward during the interview process.
Acknowledgement of Land
In the spirit of reconciliation, Automic Group acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.
Working Rights
Only applicants with work rights in Australia can be considered for this position. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and an ID check.

Automic Group’s policy does not accept speculative CVs from agencies, unless the role has been released directly by our Talent Acquisition team. Should we require any assistance from agencies, we will contact agencies directly.

ABOUT AsiaNext (Asia Digital Exchange)

Asia Digital Exchange (AsiaNext) envisions to become a trusted digital exchange for institutional clients in Asia and globally by offering an integrated end to end trading, settlement and custody service for crypto-currencies and digital assets. The joint venture between SIX Digital Exchange (SDX) and SBI Digital Asset Holdings Co., Ltd. will provide an institutional-grade environment to initially trade crypto-currency assets and later to issue, trade and custodies digital assets as well as enable the tokenization of existing securities and non-bankable assets.

AsiaNext is set to directly target the institutional demand or trading cryptocurrency assets, as well as the growing demand for public and private regulated digital assets and securities. It will leverage the extensive networks of SIX Digital Exchange in Switzerland and Europe, and SBI in the Asian marketplace, as well as their joint expertise in facilitating Institutional clients’ needs. Both SIX and SBI have demonstrated leadership in digital asset markets globally through several previously launched initiatives in the space.

POSITION SUMMARY

Reporting to the Head of HR & Admin, you will be responsible for general office administration such as facilities management, managing office space, office/pantry supply, travel/hotel arrangements, office expense management, secretarial duties to the CEO and on-boarding and off-boarding of employees.

DUTIES/RESPONSIBILITIES

Key Responsibilities include, but are not limited to the following list and may vary during your employment based on the needs of the business, as determined by the CEO :-

SECRETARIAL SUPPORT TO CEO

• Manage CEO schedule by scheduling and coordinating appointments, meetings and events including travel arrangements (include travel insurance), candidate interviews & conference calls.
• Manage expense claims of CEO & CCO.
• Send invites to participants in various meetings eg Board Meetings, Exco Meetings
• Work with business planning manager to follow up on meeting materials, toggle presentation slides in MS teams and take minutes during meetings.
• Make dinner arrangements and food catering for meetings and work with business planning manager/commercial team on any support needed for visitors (Directors & Clients).
• Attending to CEO’s guests /visitors once they arrive at the office including greeting visitors and escorting clients to their meeting rooms and offering refreshments.

ADMINISTRATION

• Oversee office/pantry supply, acquire and manage office equipment/furniture by overseeing office seat plan to ensure office furniture (desk, chair etc) are adequate.
• Monitor, track and process office rental payment to ensure prompt payment to landlord
• Process utilities bill for Finance payment
• Ensure office tidiness working with cleaning contractor to ensure cleanliness of office (annual carpet cleaning arrangement, meeting rooms, whiteboards, pantry etc)
• Support Head of HR in any office construction or rearrangements of the office space liaising with all necessary internal departments and vendors
• Liaise with landlord on any building maintenance or parking issues

HUMAN RESOURCES

• Coordinate with IT department on on-boarding new hires in preparing of equipment (laptop, door access cards, name card etc).
• Offboarding of leavers in issuing clearance form, ensure signed return of form and return of equipment
• Ensure job posting in company website is up to date.
• Administer and process HR petty cash claim form submission to Finance
• Download monthly claim receipts from Times software for submission to Finance
• Follow up with Operations and Tech department on employee monthly shift allowance submission
• Assist in HR tasks such organizing company event such as birthday, festive celebrations, townhall.

MARKETING INITIATIVES

• Support Commercial Department in venue search, logistic coordination for events & conferences
• Source vendor for corporate gifts

QUALIFICATIONS

Education

• Diploma or relevant certifications in administration / secretarial studies

Experience

• At least 5 years of relevant experience in office administration/secretarial work serving CEO with some experience in HR operations duties such as on-boarding and off-boarding employees, organizing company events.
• Familiar with MS Teams and MS Outlook
• Have experience in office renovation or re-arrangement of office space
• Strong organizational and time management skills
• Attention to detail, ability to multitask, and strong communication skills in handling difficult situation/people
• Pro-active, Self-Starter, A good team player

· Performed routine administrative duties (i.e. photocopying, Scanning, Faxing, Filing, E-mailing, answering phone calls)

· Maintain departmental project correspondence

· Provide administration and secretarial support to project team and management

· Assist Project Manager and Engineers (printing of required drawings/documents from clients/vendors/etc.)

· Work hand in hand with Document Control and Project Cost Control/Planner

· Prepare project weekly/monthly reports

· Arrange hotel, flight, etc. for project team member and client.

· Take minutes of meeting and maintain records for the project team

· Manage calendar and coordinate scheduling of appointments and meetings

· Others ad-hoc duties as and when required by Supervisors