Total 3,871 Secretary job vacancies in Malaysia

About the Firm:

CHP Law LLC is a mid-sized corporate and commercial law firm that engages in a broad spectrum of corporate transactions, dispute resolution, and advisory work. CHP is made up of a band of like-minded individuals from diverse backgrounds. We celebrate and harness this diversity, by collaborating with and complementing each other. In doing so, we have created a culture which benefits the firm, and our clients. Of course, this can only be achieved with the right people, because after all, our people are our most valuable of assets.

Litigation Secretary

Job Description:

Legal Secretary in a mid-sized local law firm, whose responsibility will be to provide administrative support to a team of 3 to 4 lawyers in the litigation department. The role will involve general legal secretarial and administrative work and some litigation support work.

Legal Secretarial Duties

• Assisting in the preparation of large files or bundles of documents ahead of hearings / trials
• Engrossing and sending letters / documents
• Carrying out public searches on ACRA
• Carrying out conflict searches
• Using eLitigation for carrying out searches and/or filing simple court documents

Administrative Duties

• Providing general administrative support including printing, photocopying, filing of documents and managing files.
• Taking accurate telephone messages if lawyers are unavailable
• Generating invoices and billing
• Managing diaries of allocated lawyers in Microsoft Outlook and scheduling meetings with clients
• Assisting lawyers with filing claims/reimbursements
• Making bookings for BD events / business trips

Candidates interested in the above opening should email their detailed resume and expected salary to hr@chp.law.

We regret that only shortlisted candidates will be notified.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

RWong Law Corporation invites applications for the position of litigation secretary to join its dispute resolution team.

We are a young firm (the firm started practice on 5 November 2019), and our principal area of practice is dispute resolution, particularly in the fields of building and construction, liability insurance, international trade and commercial disputes, banking and financial services, defamation, debt recovery, and general litigation.

Responsibilities:

· To provide administrative support to lawyer

· Assist with the preparation of legal documents and correspondence

· Calendar management and other secretarial functions

· Drafting and preparation of legal documents

Requirements:

· Preferably with at least 0-1 year of secretarial experience in a law firm

· Good command of written and spoken English

· Good interpersonal skills; strong team player

· Organized, thorough and meticulous

· Proficient in MS Word, Excel and PowerPoint

JOB DESCRIPTION:

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual (Good communication in English and Chinese)
• Computer literacy

Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed/ referred to the PA/Medical Secretary as appropriate Ensure accurate input of patient details when entering data on to information databases and Patient Administration System (Medway), including routine use of case note tracking system Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature Liaise with team members to ensure stationery stock is kept replenished Closely liaise with Clinic Managers and PA/Medical Secretaries to ensure new patient referrals are registered on Medway, triaged and subsequently appointed in accordance with clinical instructions. Liaise with PA/Medical Secretary to ensure accurate booking of clinical appointments for both new and review patients Liaise with internal and external departments to arrange clinical investigations and procedures Book treatment appointments, liaising with schedulers as appropriate. Liaise with schedulers to book treatment and review appointments for radiotherapy and chemotherapy, ensuring appointments are made in accordance with clinical instructions. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference Contribute to the compliance of all patient pathway targets. Provide information required to support investigation of litigation cases. Provide statistical information to the Information Department as required. Ensure all relevant information is available for multi-disciplinary meetings for your team. Coordinate case notes and reports where necessary Delegate to clerical team members to ensure relevant paperwork is available for clinic appointments and admissions Contribute to the training of new members of staff within a given area as require Work with clinicians, nurses, managers and administrative staff to review working practices, identify new improved ways of working and find solutions to problems Work with Divisional Managers to improve quality and range of services, with resources being managed according to agreed policies and priorities. This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions. At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work. Interview Date: To be confirmed

Manpower is recruiting a Secretary on behalf of our public sector client the NHS.

Location: Swansea
Job type: Temporary
Duration: 8-12 weeks, possibly longer
Hours: Monday to Friday
Hourly rate: £11.67

The role
As a Secretary within a multifunctional department you will provide a comprehensive secretarial service to the Consultant and Team.

Key Responsibilities:

1. Audio Typing and Data Entry: Accurately transcribe medical reports, patient information, and correspondence using various software applications.
2. Appointment Management: Coordinate and manage appointments for patients, healthcare providers, and other stakeholders.
3. Record Maintenance: Maintain and update patient records, ensuring compliance with confidentiality and data protection regulations.
4. Communication: Liaise with healthcare professionals, patients, and external stakeholders to facilitate effective communication and information exchange.
5. Administrative Support: Provide general administrative support to the healthcare team, including managing incoming calls, scheduling meetings, and handling correspondence.
6. Adherence to Policies and Procedures: Ensure compliance with NHS guidelines, policies, and procedures related to administrative tasks and data management.

Qualifications and Skills:

• Proficiency in typing and data entry, with excellent accuracy and attention to detail.
• Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanour.
• Familiarity with medical terminology and understanding of confidentiality and data protection regulations.
• Previous experience working in a healthcare setting or as a secretary/typist is preferred but not essential.
• Proficiency in Microsoft Office applications and experience with electronic medical records systems is advantageous.

What we offer you

• Weekly pay
• 28 days paid annual leave
• Access to the MyPath Programme

How to apply
If you meet the above criteria, we welcome your application. Apply now with a current CV for consideration.

Job offers are subject to satisfactory references and DBS check.

To assist with the implementation and maintenance of an efficient office management system/procedures to enable the Group to optimize its patient care services. To support Team members. Undertaking appropriate staff training and development as required; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. To undertake any other reasonable duties as requested. For further details please see the attached job description.

4. To implement and maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultants time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultants office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required. 5. To continually contribute to patient and business improvement Agendas. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include IPM, CRRS, Opera, CRIS, Ultra, Respond, IMPAC etc. Share ideas for potential service improvement. 6. To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. For further details please see the attached job description.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role: Typical tasks that you will complete are: Using computers systems to identify and inform the nursing team of any relevant findings Organising complex programmes of education, training and audits Monitoring generic e-mail inboxes Assist with complex diary management on behalf of colleagues Assist with setting up meetings, including minute taking Formatting of departmental policies Uploading patient referrals and organising the attendance of patients to outpatient appointments. Proof reading Clinical letters (please note there is no audio typing in this role) Booking outpatient appointments Liaising with other Healthcare professionals Assisting and supporting other members of the Administrative team including dealing with telephone calls and resolving enquiries from patients. To assist other members of the admin team in the achievement of a quality service Working Pattern: 37.5 hours per week, Monday to Friday 8.30 - 4.30pm Interview Date: To be confirmed For further information please contact: Janet Oatley; Admin Line Manager for Infection Prevention & Control and Tissue Viability, on janet.oatley@nhs.net or Emily Walton, Team Secretary, on Emily.walton18@nhs.net. As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

Medical Secretary

Nuffield Health Chichester Hospital | Permanent | Full time

£25,480 per annum

37.5 hours per week

Nuffield Health is here to take care of the nation's wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That's why we're looking for someone who brings a blend of strong administration skills and a passion for exceptional customer care to join us.

As a Medical Secretary at our Chichester Hospital, you'll bring a keen eye for detail, strong secretarial skills and great communication abilities. You're proficient with Microsoft Office, comfortable working with numbers and you're committed to providing our teams with the best level of support.

As a Medical Secretary, you will:

• Deliver high-quality administration support

• Enjoy the satisfaction of providing truly exceptional customer service

• Be able to prioritise a busy workload

• Keep calm under pressure and remain professional at all times

The Person

• A keen eye for detail

• Strong secretarial skills

• Great communication skills

• Proficiency with Microsoft Office whilst being comfortable working with numbers

• Experience in audio typing is essential

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From a cycle to work scheme to financial wellbeing support, gym membership and more. At Nuffield Health, we'll take care of what's important to you.

Nuffield Health Chichester Hospital

Nuffield Health Chichester Hospital is a 30 bedded hospital within walking distance of the city centre with free onsite car parking.  The hospital has two laminar flow operating theatres, a JAG accredited endoscopy unit and two minor treatment rooms in the outpatient department.  There is a small radiology department and CT/ MRI services are provided in a mobile unit.  Inpatient physiotherapy is provided within the hospital whilst our outpatients attend the fitness and wellbeing centre at Chichester gate for their follow up physio and hydrotherapy treatments. 

Our main speciality is orthopaedics. We also care for patients needing treatment within the specialties of gynaecology, urology, general surgery, plastic surgery, ophthalmology max fax, and pain. We provide outpatient services for dermatology, cardiology, neurology, and rheumatology.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

To assist with the implementation and maintenance of an efficient office management system/procedures to enable the Group to optimize its patient care services. To support Team members. Undertaking appropriate staff training and development as required; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. To undertake any other reasonable duties as requested. For further details please see the attached job description.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Position Objective

· Provide administrative & secretarial support to the leadership team.

· Support the Office Manager and is responsible for general administrative duties and office tasks.

Responsibilities

General Office Administration (Primary role)

• Answer phone calls and direct incoming calls to appropriate parties.
• Attend to doorbell and visitors.
• Collect and distribute postal documents.
• Arrange local and overseas courier consignments.
• Stock take, order and manage office equipment, stationery and pantry supplies, coordinate with office contractors such as cleaners and building management.
• Assist in organizing year-end employees’ events and staff birthdays.
• Coordinate printing of staff name cards and staff badges.
• Keep record and issue office building access cards to new staff and visitors.
• Keep proper record of visitors log book.
• Stand in for other administrative staff in their absence.

Secretarial Support

• Manage diaries for senior executives where needed.
• Arrange travel schedules and arrangements including visa applications and other travel related tasks.
• Prepare expense claim for senior executives.
• Coordinate meetings and events.
• Collate and compile periodical reports if needed.

Update/maintain/compile various contact lists, school calendars, etc

Position Requirements

• Minimum of 5 years working experience including at least 3 years in secretarial role.
• Highly motivated with an eye for detail and quality of work.
• Ability to work independently with minimal supervision, as well as in a small team environment, sharing workload with other administrative staff and covering where necessary.
• Have a friendly demeanor and endearing nature, with a professional presentation.
• Must be reliable, flexible, and honest, with ability to multitask and meet deadlines.
• Proven ability to maintain confidential information.
• Must have outstanding communication skills in English, both spoken and written, and proven ability to communicate at all levels of management.
• Excellent interpersonal skills
• Advanced skills in Microsoft Office Suites.
• Experience in a multinational organization an advantage.

Qualifications

• Diploma in any related field

Contacts

• Executives in the Asia Pacific region; executives from the Cognita Group; Heads of School and Heads of Department/Function.
• External parties and contractors.

Working Conditions

• Opportunity to work with a diverse range of Departments, Functions and multi-national executives.
• Reasonable additional hours beyond official work hours are expected in this role.

Terms of Employment

• Working hours: 9am – 6pm
• Annual leave: 15 days
• Group Medical Insurance: Provided
• Referee request: Required
• Background Check: Required

Safeguarding

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.