To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely an.....
To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner. To analyse and interpret complex payments (for example, following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed data to identify errors and discrepancies. Inform individuals of overpayments and negotiate how monies are recovered. Using under-pinning knowledge ensure the processing, correct application and calculation of tax, national insurance, pension, sickness, maternity, paternity and statutory deductions (e.g. court, council tax, child support deductions) etc are accurate and complies with statutory and organisational requirements escalating and liaising with internal & external bodies where necessary. To advise staff on maternity entitlements and calculate statutory and occupational maternity pay in accordance with the Trust Policy and HMRC regulations. Accrue arrears on pension contributions and certain deductions and liaise with the employee on the recovery of the underpayments. To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary. Input duty sheets/claims onto ESR for staff not using the e-rostering system. Check and reconcile such work performed by other officers as deemed necessary by senior payroll staff. Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR. Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner Provides routine payroll information and reports to outside agencies, Finance and Workforce managers as required, in line with confidentiality and security procedures To understand the rules and regulations that relate to Auto Enrolment and its impact on both employees of the Trust and NHS Pension Scheme members To work as part of a small Team, assisting the Team leader in ensuring that all enquiries from NHS Pensions are answered in a timely manner in accordance with pre-set deadlines via the computer link to the NHS Pensions Agency (POL) and by other means To complete complex calculations required for retirement benefit purposes and giving information to staff when required To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements. Understand tax implications around the Life Time Allowance (LTA) and Annual Allowance (AA) affecting in the main high earnings At the end of each financial year assist with the distribution of P60s and P11ds to all staff. Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested. Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details. To ensure that changes to employees details and pay and any payments made, are done so in line with the correct authorisation procedures detailed within the department, by means of the Trusts authorised signature list. Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary. Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details. Ensure that both statutory deductions are made in line with HMRC guidelines and Non-Statutory deductions are made in line with the relevant legislation and Trust policies. Such deductions include: Income Tax, national Insurance, Pension contributions, lease cars, Union subscriptions, Accommodation, Expenses, Student Loans and Court orders etc. Identify all overpayments and deal with these in accordance with the Trusts overpayment procedures. Prepare an overpayment calculation sheet with the amount to be recovered. Enter all data onto the computer system and ensure necessary in house paperwork is completed to enable an invoice to be sent out to the employee where necessary. Ensuring the Trusts overpayment procedure is followed at all times. Check and verify payroll and associated input/output prior to distribution of payslips and related documentation and check exception reports for items of materiality, taking any necessary action to make good financial discrepancies, which will in turn ensure budget reports are an accurate reflection of expenditure/income. Give expert advice to staff in regard to Income Tax, national Insurance and Pension scheme regulations. Undertake regular and systematic checks of permanent information held by the computer to ensure that it is valid and correct. Adhere to quality standards and comply with agreed Audit recommendations. Make necessary amendments to NHS Pension Scheme records via the NHS Pensions Agency `online website facility. Calculate the pensionable pay figures for the NHS Pensions Agency / Pensions Team Leader for the calculation of scheme members pension benefits. To help resolve queries from managers and budget holders regarding payroll matters and to assist in more complex issues, giving advice where required. Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times. Comply with the requirements of the data protections act with regard to confidentiality of pay and personal information. Sort and prioritise work on a daily, weekly and monthly basis. Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels. Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required. Maintain a tidy and organised workstation that projects the efficient image of the post and the department. Carry out other ad hoc duties as required. To maintain the confidentiality of Trust and employee information and use such information only as authorised for specific purposes. Report any concerns about the use of such information to a Payroll Team Leader.
