The Information Networking Institute (INI) at Carnegie Mellon University (CMU) educates and develops engineers through technical, interdisciplinary master’s degree programs in information networking, security and mobile and IoT engineering that incorporate business and policy perspectives.
Carnegie Mellon University is searching for an administrative coordinator to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing administrative support to all functional areas of the INI, and other such tasks as assigned to you.
Your core responsibilities will include:
Providing support by reconciling PRC reports, troubleshooting sales tax exemption issues, preparing expense reimbursement requests for all INI staff and faculty, and working with the INI Business Operations to resolve any ER audit findings and other related issues.
Processing service contracts, including requests for contract review and approval, and contract addendums contracts renewals.
Making travel arrangements (e.g. airfare, ground transportation, hotel reservations, etc.) for faculty, staff and visitors, as needed throughout the year.
Assisting with planning INI events including assisting with agenda development, ordering supplies and equipment, working with vendors to ensure that administrative processes are followed, working with FMS for event setup and clean- up.
Providing meeting support including scheduling meetings and information sessions, facilitating agenda and briefing development, coordinating room reservation and technical support, taking notes, etc.
Assisting with INI building-related issues including working with FMS and external contractors to prepare work orders and trouble-shoot issues, maintaining building signage and key inventory as necessary.
Managing the INI Winthrop Street administrative desk and entrance and provide front desk coverage as needed.
Other duties as assigned.
Flexibility, excellence, and passion are vital qualities within Carnegie Mellon University. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
Qualifications:
Requirements:
Joining the CMU team opens the door to an array of exceptional benefits, available to all full-time Carnegie Mellon University employees. Experience the full spectrum of advantages, from comprehensive medical, prescription, dental, and vision insurance to enticing retirement savings programs. Unlock your potential with tuition benefits, and take well-deserved breaks with generous paid time off and holidays. Rest easy knowing you are covered by life and accidental death and disability insurance. For a comprehensive overview of the benefits awaiting you, explore:
https://www.cmu.edu/jobs/benefits-at-a-glance.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role & responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique key skills and the diverse perspectives you bring. Our commitment to fostering an inclusive work environment means we also account for geographic differentials. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in this exciting opportunity?! Apply today!
Location
Pittsburgh, PA
Job Function
Administrative Support and Coordination
Position Type
Staff – Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:
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Click here to view a listing of employee benefits
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
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