Total 17 Junior Executive level Administrative / Clerical job vacancies

Responsibilities:

• Provide administrative support to the team and management.
• Manage office documentation, including drafting and editing correspondence.
• Coordinate meetings, events, and travel arrangements.
• Assist in the preparation of reports, presentations, and data analysis.
• Handle inbound calls, emails, and inquiries.
• Maintain office supplies and equipment.
• Ensure a well-organized and efficient office environment.
• Collaborate with various departments for cross-functional projects.
• Perform other duties as assigned.

Requirements:

• Minimum of a diploma; degree or certification in administration is a plus.
• Proven experience in administrative roles.
• Proficiency in office software (Microsoft Office, Google Suite).
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in work.
• Ability to work independently and collaboratively in a team.
• Problem-solving and decision-making skills.
• Positive attitude and willingness to learn.

Perks & Benefits:

• Competitive salary with performance bonuses.
• Comprehensive Staff Benefits (EPF, SOCSO, EIS etc.)
• Personal Leave (Annual Leave, Medical and Hospitalization Leave etc.)
• Allowance (Medical Insurance & Claim)
• Company Trip.
• Flexible working hours.
• Collaborative and inclusive work environment.
• Employee assistance programs.

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域專業資格文憑。
• 擁有 SQL 會計經驗。
• 具備基本簿記程序的良好知識。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 員工股權
• 開放文化
• 個人發展機會
• 工作時間為上午 8:30 至下午 5 點 5 天工作制

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

 

Requirements:

• Possess at least a Diploma  in Accounting, Finance or related fields with professional qualifications.
• Experienced in SQL Accounting.
• Possess good knowledge of basic bookkeeping procedures.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Employee equity
• Open culture
• Personal development opportunities
• Working hours from 8:30am to 5pm                                                  5 Day Work 

Responsibilities:

• Assist in day-to-day operations and activities
• Organize office and assist in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records and databases ensuring accuracy and validity of information.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

 

Requirements:

• Meticulous, analytical, strong interpersonal skills and able to work under pressure to meet deadlines
• Integrity and confidentiality.
• Computer literacy.
• Possess own transport

• EPF, Socso, EIS
• Insurance
• Medical Benefits

職責：

• 協助日常營運和活動
• 以優化程序的方式組織辦公室並提供協助。
• 及時整理、分發通訊。
• 建立和更新記錄和資料庫，確保資訊的準確性和有效性。
• 處理機密文件，確保其安全。
• 維護電子和紙本記錄，確保資訊井然有序且易於存取。

要求：

• 細緻、分析能力強、人際溝通能力強，能夠在壓力下按時完成工作
• 誠信和保密。
• 電腦知識。
• 擁有自己的交通工具

• EPF、社會保險、EIS
• 保險
• 醫療福利

Job Scope:

The Personal Assistant is responsible for providing secretarial and
administrative support and services to the Managing Director and
the organization.

Key Responsibilities:

• Prepare and manage correspondence, reports and documents
• Make travel and accommodation arrangements
• Maintain schedules, calendars and coordinate and follow up on
  daily duties and files
• Arrange and schedule appointments, departmental meetings,
  and management meetings
• Take, prepare and distribute minutes of meetings
• Organise internal and external events
• Coordinate specific outsourcing activities
• Screen telephone calls and handle incoming mails and faxes
• Maintain office systems including data arrangement and filing
• Special related duties

Competency:

• High level of integrity and able to maintain confidentiality of
  sensitive information
• Good interpersonal skills and the ability to interact with all level
  of people
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Qualification:

PSC, related first degree/diploma or equivalent qualification with
relevant experience

Experience:

Previous experience for at least 2 years in related field preferably
with senior management

Perks & Benefits

• Personal leave
• Company Trip
• EPF & SOCSO

Key Relationships Mortuary Assistant, Anatomical Pathology Technologists, Bereavement Officers, Service Manager, Consultants, Junior Doctors, Nurses, Medical and Nursing Students, Biomedical scientists and various external stakeholders; Funeral Directors, Coroners Officers, Police Officers. Duties and Responsibilities Organisational and Administrative To organise the office work area To establish and maintain high standards of work within the office area. To ensure that records are kept up to date and stored safely to ensure compliance with good working practices for the standards of ISO accreditation and the Human Tissue Authority (HTA) codes of practice. To organise the daily case list in consultation with the APT staff. To liaise with and book appointments for funeral directors and/or family to collect deceased patients from Guys and St Thomas Mortuaries. To management appointment diaries To book viewings as required and liaise with relevant stakeholders to ensure adequate attendance by qualified staff. To maintain professional links with external statutory offices concerned with the administration of death by communicating in an effective and professional manner. To book groups attending the Mortuary for lectures in consultation with APT staff. To provide secretarial assistance to the department and management team. To organise patient transfers when required To maintain the departmental filing systems to an acceptable standard in order to comply with ISO and HTA standards. To ensure the provision of effective telephone answering service for department. To issue official documentation from the department under the direction of APTs. To maintain professional competency and dexterity in those precision based physical tasks, e.g. keyboard skills and maintain the levels of concentration required maintaining a quality service. To take minutes at meetings as required To identify and participate in audits within the department To adhere to all departmental standard operating procedures, policies and health and safety regulations. To keep the workplace and work areas clean and tidy To control access to the Mortuary within working hours. Clinical and Laboratory Informatics To arrange for the safe collection and transportation of human tissue and samples and to maintain accurate records of dispatch and receipt To take case referrals from external service users in liaison with the APTs. To obtain relevant clinical information as required for cases including collection from departments if required. To enter data onto the Mortuary and Bereavement Microsoft CRM system correctly and with care Procurement To assist the APTs in requisitioning and maintaining adequate supplies of office and Mortuary consumables To assist with liaison and emergency call out of engineers and companies related to Mortuary equipment. To maintain adequate levels of up to date printed stores Quality To establish and maintain high standards of work in the office and to ensure effective liaison between the Mortuary and all its stakeholders. To be aware of the requirements of data protection To attend departmental meetings as required To adhere to all regulations as set out by the HTA

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

If you are invited to interview you will be advised of any tests you will be required to complete as part of the selection process. Responsibilities include: Establish and maintain electronic and manual filing systems Inputting and manipulation of data into relevant computer databases, creating documents, including lists and operational information for internal and external clients Administrate and process paperwork within structured ways of working Make routine and prioritised appointments either face to face or over the telephone with a diverse customer base where communication barriers can be unique to individual customers. Respond to internal and external enquiries, and take appropriate action on behalf of the service, either by telephone, personal contact or correspondence, within agreed time limits Plan and prioritise completion of daily tasks with the possibility of frequent interruptions which can re-prioritise daily workloads Organise daily tasks (and weekly activities), ensuring team members are aware and updating supervisors, including any work handovers to support business continuity Report any issues and / or concerns to supervisor, including task awareness, as appropriate To follow Trust standard operating procedures for the type of work assigned to To action any post, telephone, e-mail or written requests as instructed or in line with operatingprocedures To staff clinical reception desks, providing general assistance to team-members and the public in a positive and friendly manner

Due to increased activity we have a number of exciting roles available within bank

Does flexibility in your work hours appeal to you? Are you available to work a minimum of 6 weeks over a 6 month period (on average)?

Queen Victoria Hospital is looking to increase the amount of people available to work across a number of administrative areas to help support our full time workforce continue to deliver an excellent service to the local community of East Grinstead.

Dependent upon your skills and experience, you could be asked to work anywhere within the Trust, from covering Reception in our World Class Burns Unit, to providing admin support in one of our Office based Teams. No two assignments will be the same, and can vary from working from one day in a department up to covering a placement of several weeks. We are looking to recruit Admin Staff who can offer a minimum of 3 full days per week.

These roles suit a range of skills and experience, from those just looking to start a career in administration to experienced and trained Medical Secretaries with thorough knowledge and expertise in a clinical setting.

Important information about your application form
An application form is the first time we will get to know what experience you have had, what you want to do and what you can bring to QVH.

As the first part of the shortlisting process we will be evaluating the quality and content of your personal statement, giving examples and evidence where possible against the essential criteria in the attached Job Description.



Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.

A centre of excellence, with an international reputation for pioneering advanced techniques and treatments. Everything we do is informed by our passion for providing the highest quality care and the best clinical outcomes.

At QVH we are proud of our achievements and our specialist services continue to record excellent clinical outcomes for patients. We regularly receive excellent results from patient satisfaction surveys and on average 98% of inpatients say they would recommend the hospital to their family or friends.

Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

If you are invited to interview you will be advised of any tests you will be required to complete as part of the selection process.

Responsibilities include:
• Establish and maintain electronic and manual filing systems
• Inputting and manipulation of data into relevant computer databases, creating documents, including lists and operational information for internal and external clients
• Administrate and process paperwork within structured ways of working
• Make routine and prioritised appointments either face to face or over the telephone with a diverse customer base where communication barriers can be unique to individual customers.
• Respond to internal and external enquiries, and take appropriate action on behalf of the service, either by telephone, personal contact or correspondence, within agreed time limits
• Plan and prioritise completion of daily tasks with the possibility of frequent interruptions which can re-prioritise daily workloads
• Organise daily tasks (and weekly activities), ensuring team members are aware and updating supervisors, including any work handovers to support business continuity
• Report any issues and / or concerns to supervisor, including task awareness, as appropriate
• To follow Trust standard operating procedures for the type of work assigned to
• To action any post, telephone, e-mail or written requests as instructed or in line with operating
procedures
• To staff clinical reception desks, providing general assistance to team-members and the public in a positive and friendly manner


This advert closes on Sunday 12 May 2024

We are seeking to recruit 4 enthusiastic candidates to join us as Clerical Assistant Modern Apprentices in the Professional Services Learning and Teaching Team. The School of Medicine delivers a range of undergraduate, post-graduate and distance-learning degrees providing internationally recognised teaching experience to a wide range of students.

The post-holder will also provide support with the organisation of key School activities such as applicant interviews, open days, assessment and other key events in the School calendar.

Your priorities will include:

* Assist with the day-to-day administrative tasks, including reception duties, email correspondence, filing, data entry and maintaining and updating student records

* Support the student life cycle activities including matriculation, attendance monitoring, assessment and graduation.

* Assist with the organisation and support of school events, examinations, workshops and teaching activities.

Who we are looking for:

* Achieved three National 5's including Maths and English

* An enthusiastic individual who wishes to pursue a career in administration

* Very good organisational, administrative, interpersonal and communication skills

* Ability to work as part of a team with the ability to work independently on certain tasks

* Knowledge and experience of Microsoft 365 tools

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers.

Further information can be found at: https://uod.ac.uk/2qUx1RR For further information about this position please contact Angela Devine at a.devine@dundee.ac.uk or Rosalyn Taylor at r.z.taylor@dundee.ac.uk

To find out more about the School of Medicine, please visit https://www.dundee.ac.uk/medicine.

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 34 days annual leave per year, and are supported by a range of Work Life Balance policies, staff support networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Charter and Stonewall as well as a full range of disability services which all create an enjoyable and inclusive place to work. It is the diversity of our staff and students that make the University of Dundee an enjoyable place to work.

HR GO are seeking a Personal Assistant for their client based in Canterbury. You will be the first port of call for the CEO and must have previous experience in administration or PA type roles. This is a busy environment, and the successful candidate must be organised , have excellent attention to detail and great time management skills. This role will be dealing with multiple business's / ventures.

Duties -

• 
  

  Managing diaries

  
  


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  Organising appointments.

  
  


• 
  

  Admin tasks

  
  


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  Dealing with emails

  
  


• 
  

  Reporting

  
  


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  Managing databases

  
  


• 
  

  Completing other miscellaneous tasks.

  
  


• 
  

  Property Management

  
  


• 
  

  Tenancy agreements

  
  


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  Events Planning

  
  

Understanding of -

• 
  

  Administrative software's

  
  


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  Diary management

  
  


• 
  

  Bookkeeping

  
  


• 
  

  Event planning & management

  
  


• 
  

  HR practises & policy creation

  
  

Days are Monday to Friday but can be varied and sometimes include weekends or evenings, so some flexibility will be needed.

Salary is between £25,000 - £30,000, DOE, with performance related bonus .

This position is a full time and a great opportunity to be part of a well-established , professional company. If you feel you have the relevant experience, then please apply with an up-to-date CV.

Your new company
This Global Business Management Consultancy has a passion for powering their clients in terms of sales, value and profit. They help businesses grow by using their personalised scientific methods and digital abilities to address real-life challenges.
With 2000 people across 30 offices worldwide, they have had a vacancy arise for a PA to join their London team in supporting 3 Partners on an interim basis for 5 months.

Your new role
Joining a supportive community of 3 PAs within the London side of the business, this position will be providing support to three partners - the majority of the support being given to two of the partners, and ad-hoc support to a third if/when required.
At this time, the duties of the role will include, but are not limited to, the following:

• Diary management,
• Comprehensive domestic and international travel arrangements eg; Canada, USA, South Africa, tec,
• Meeting arrangement - in person and virtual using Teams and Zoom,
• Ad hoc team support to one Partner's team of consultants if necessary.

What you'll need to succeed
Prior recent experience as a Personal or Executive Assistant is a necessity.
Experience within a professional services firm supporting at Partner level are also a requirement.

What you'll get in return
The business operates on a hybrid working pattern - 50% in office and 50% remote over the course of two weeks. Naturally, some flexibility may be needed for business needs.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
My client is seeking a motivated and highly organised administrative assistant to join their team.

Your new role
In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year.


What you'll need to succeed
To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills.

- French is a desirable language


What you'll get in return
Fantastic workspaces and resources
Annual leave
Fresh meal cooked every day
Professional development opportunities (internal & external)
Cycle to work scheme
70% contribution to cash health plan
Free hot drinks throughout the day
Social events and staff parties
Contribution towards language classes - French or English
Discounts at local businesses
Free Financial Times online
Annual flu jab and more...

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

£23497.63 (Actual Salary) + AET Wellbeing Cash Plan + Car Scheme + Pension Scheme (LGPS) + Additional AET Benefits

37 Hours, 39 Weeks

Permanent, Full Time

June 2024 Start Date

We are currently seeking an Admin Assistant to join our dedicated team of support staff, starting in June 2024. This presents an exciting opportunity for an individual who is a reliable, well organised, and an experienced administrative assistant to join our friendly and supportive admin team.

The successful candidate will have excellent administrative skills, you will be highly organised with good numerical and literacy skills. You will be adaptable, flexible, caring, and enthusiastic, with a smile for all situations to join our lively and friendly team.

Our ideal candidate will:

• Have a comprehensive understanding of confidentiality issues within a school environment
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement

Bexleyheath Academy is proud to be a non-selective school in the grammar heartland of Kent. Bexleyheath Academy is quickly approaching capacity with students; in order to accommodate the demands of the local community and grow our skilled staff, we must expand.

Joining a flourishing school at this time is an amazing opportunity!

With immediate train access to Central London and easy access to the Kent countryside, Bexleyheath has the best of both worlds. Despite having a Kent postcode, Bexleyheath is classified as Greater London due to its strategic location between Welling, Sidcup, and Bexley village. You can reach Dartford for the river crossing with a short drive along the A2.

Its thriving hub is The Broadway - a shopping district with added appeal in the shape of a bowling alley, cinema and a growing number of restaurants. A little beyond Bexleyheath and you're at Bluewater, Ashford for the designer outlet and international rail travel to Europe.

The role is due to commence June 2024.

Closing date:Friday 17th May 2024

Interviews are scheduled to take place as soon as possible after the closing date.

We reserve the right to close this vacancy early should we receive an overwhelming response.

Academies Enterprise Trust and all of our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our staff and volunteers to share this commitment. We adopt a robust, fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Academies Enterprise Trust embraces diversity and promotes equality of opportunity. Job share, part time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme