Total 103 Administrative / Clerical job vacancies in D14 Geylang, Eunos

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

This role will specialise in the operations and logistics management of the overall programmes and objectives of the department.

Roles & Responsibilities

• Logistical support and Management of the in-house, Experience Sports Sessions
• Logistical support and Management of community facilities
• Overall operations and logistics management of the Experience Sports Programme
• Activities and events set-up & tear down
• Liaison with essential Sports Hub operations and Facility Management team to facilitate all areas affecting the smooth delivery of all the department’s events and activities
• Sports and general equipment storage, store and inventory management and maintenance
• Liaison with logistic partners and vendors
• Any other tasks and responsibilities that will evolve within the general job scope

Requirements

Able to commit to:

• Weekdays: 5pm - 9pm
• Weekends: 7.30am - 11.30am

Information

Only shortlisted candidates will be notified.

The level of appointment will depend on the qualifications and experience of the candidate.

For more information on Kallang Alive Sport Management, refer to this website, sportshub.sportsingapore.gov.sg

1.Handle and manage Accounts Receivables Function.

2.Update and maintain accounting journals.

3.Daily entry of receipts into the accounting system.

4.Process staff expense claims.

5.Ensure entries are charged to the correct account codes.

6.Handle customer's queries on the daily financial transactional activities.

7.Ensure timely and accurate report submission.

8.Generate monthly accounts receivables report.

9.Assist Finance Manager in other areas of accounting whenever necessary.

10.Perform analysis of accounts, preparation of audit schedules etc

11.Perform other ad-hoc duties when necessary.

Aria Decor Pte Ltd. is a seeking a highly organized and motivated Administrative Assistant with knowledge of government filings, basic accounting, general paperwork assistance, and travel planning/documentation to join our team.

Job Responsibilities:

1. Provide administrative support to ensure efficient operation of the office.
2. Handle government filings including CPF, GST, and other relevant documents.
3. Assist in basic accounting tasks such as invoicing, expense tracking, and reconciliation.
4. Manage utilities bills, insurance, and car paperwork.
5. Assist in general paperwork assistance such as form filling and leasing with the bank.
6. Assist with travel planning and documentation for team members.
7. Answer and direct phone calls, emails, and other correspondence.
8. Assist in the preparation of reports, presentations, and documents.
9. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
10. Maintain an organized filing system and manage office supplies inventory.
11. Handle sensitive information in a confidential manner.
12. Perform other administrative tasks as assigned by management.

Qualifications:

1. Proven experience as an administrative assistant or similar role.
2. Knowledge of government filings including CPF, GST, etc.
3. Basic understanding of accounting principles.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Excellent communication and interpersonal skills.
6. Strong organizational and time-management abilities.
7. Attention to detail and problem-solving skills.
8. Ability to multitask and prioritize tasks effectively.
9. High school diploma; additional qualifications in Office Administration are a plus.
10. Must be proficient with modern technology, and savvy enough to understand basic workings of an online business.

Benefits:

1. Competitive salary based on experience.
2. Health insurance and other benefits.
3. Opportunities for professional development and growth.
4. Positive and collaborative work environment.

Location: Paya Lebar (East)

Working hours: 8:30am to 6:00pm (Mon to Fri)

Job scope:
• Posting of job advertisement
• Call and interview suitable applicants; Job matching
• Liaising with both internal and external parties
• Administrative duties including managing contracts and updating Excel
• Any other ad hoc duties

Requirements:
• Min 2 years of working experience in Sales/ Customer Service will be an advantage
• Willing to learn; Fast learner; Responsible; High sense of urgency in completing tasks; Positive Mindset
• Willing to converse with people from different backgrounds
• Driven to work towards team's goal
• Proficient with MS Office applications

To assist in daily administration duties.

Provide administrative support for Office.

Proficient in Microsoft Office, especially in Words and Excel.

Can multi-task, follow up and monitor work.

Mature Aged applicants are welcome to apply.

Other duties as assigned by management.

· Answering customer questions, providing information, taking and processing orders and addressing complaints

· Positive attitude and pro-active in working

· Assist with daily Administrative team duties.

· Creating of spreadsheets, data entry.

· Daily tasks include administrative, Co-ordinating with project sites and office support activities.

· Assist with project document submissions, claims and preparation of invoices and POs.

· Assist with filing, scanning and photocopying of documents

· Compiling and maintaining records of office business transactions.

· Any other ad-hoc duties as required.

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Hiring Position: Operations Admin Executive
Salary: $2000 - $3000

Job Description:-

• Coordinate with Manager and client to ensure quality service delivery
• Ensure cleaning teams adhere to safety measures to during cleaning operations islandwide
• Handle day to day operations scheduling of cleaners to job required.
• Provide administrative support to the operations team.
• Scheduling and coordinating jobs on a weekly basis.
• Coordinate operations manpower and work plans.
• Coordinates daily operational activities.
• Assign job task to Cleaners.
• Close monitoring of jobs and provide necessary updates to clients.
• Responds to customers' feedback and inquiries, provide good client support and maintaining a good relationship.
• Ensure timely submission & generating monthly reports.
• Manage incoming calls from existing clients.
• Manages uniform and cleaning supplies inventory.

Requirements:

Minimum 2 years experience in relevant duties

Must be strong in administrative support/ skills

Able to work independently, dynamic with initiative within timeline.

A good team player and able to multi-task effectively with minimum supervision

Required skill(s): MS Office, MS Word, MS Excel

Able to communicate in both English & Chinese will be a bonus.

Working day: 5 Days work week (Mon-Fri)

Working area: Paya Lebar

• Material stock in and out records, and daily production planning.
• Prepare quotation and process purchase order.
• Issue invoices and receipts.
• Handling inventory control such as inbound and outbound processing.
• Identify to resolve any issues related to imports, exports, logistical systems, and transportation. Monitoring incoming or outgoing logistics processes, including safety performance, logistics quality control, and transportation or warehousing operations.
• Other ad hoc duties as assigned by the Superiors.

Requirements

· Min Nitec/Diploma with at least 1-2 years of relevant experience in related field.

· Strong management skills and leadership qualities.

· Experience in manufacturing setting preferred

Responsibilities:

• Handling matters for project office, such as employees attendance, accommodation/dormitory related issues, training, leave applications, etc.
• Handling all documentation preparations in the project including issuance to relevant internal and external parties.
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• Assist HR to control and verify application and renewal of Work Permit and applicable Security Passes / OT claims & attendance sheets.
• Assist in training initiatives and program organized by Training Development Department
• Manage and maintain a record of site office’s assets including acquisition and disposal.
• Responding appropriately to emergencies or urgent issues by the Project and Admin Managers.
• Manage transport arrangement at project site
• Updates of vendors profiles
• Assist PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Project Monthly submission to Client.

• Handle and process all accident claims cases. Oversee the full spectrum of Accident reporting, survey, repair & claims
• To assess and prepare estimated accident repair quotations on insurance claim issues
• Monitor and review pending claims and closure of claims in a timely manner
• To handle all administration in the department, prepare & submit monthly report for the department
• Candidate with experiences working in Automotive industry will have added advantages
• Chinese speaking required

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Administrative Executive (AE) is to support the School Leaders (SLs), Admin Manager (AM) and Operations Manager (OM) in the management of day-to-day operations, management of school resources, inclusive of funds and physical resources, and working with stakeholders.

Management of day-to-day operations include, but is not limited to, general office administration, estate and facilities management, and management of vendors and contract workers. Also included is supporting the implementation of security and safety procedures and measures in the school.

Management of funds and physical resources include processing of procurement and contracts, managing funds collections and payments, and ensuring compliance with financial procedures and regulations.

Working with stakeholders include maintaining positive relationships with students, parents, staff, vendors and partnerships with external organizations. The AE may be required to support the management of staff and student matters.

The AE will assist SLs, AM and OM to review and enhance school systems and processes by harnessing existing and emergent technology.

The AE will assist in supervising and managing a team of General Workers.

• Provide support in the coordination and administration of student processes and programmes, eg admissions, NRIC registration, Edusave deductions, etc
• Assisting in the coordination and administration of personnel matters such as engagement of relief staff and providing advice to staff on HR matters
• Supporting the implementation of security and safety procedures and measures in the school
• Supporting the review and streamlining of processes for efficient and effective running of the General Office, for example, pupil placement and applications
• Providing support in administering various organisational systems in the school
• Assisting in the school's financial operations, including collection of finances, processing of payments and claims, and ensuring compliance with financial regulations
• Assist with procurement matters, delivery and acceptance of goods and services
• Assist in overseeing Admin team to ensure sound and efficient administrative processes, in accordance to licensing requirements and high standard of corporate governance.
• Assist to drive implementation and use of IT infrastructure to increase productivity including integrating ICT into administrative processes, and leveraging ICT to improve efficiency in work processes.
• Assist to ensure proper inventory management procedures.
• Assist in management of maintenance and improvement projects, check, renew and prepare maintenance contracts for works and supplies.
• Be part of the School Safety Committee to oversee school safety and emergency preparedness to ensure the safety of all in the event of emergencies and heightened health and safety risk situations.
• Any other duties assigned by Reporting Officer.

QUALIFICATIONS

• GCE A' Levels or Diploma
• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage
• Ability to work independently as well as part of a team
• Good interpersonal and communication skills
• Strong organization, time management and multi-tasking skills
• Great attention to details with a positive attitude

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD

Location 25 Airline Roa

Duration 6months contract ( subject to renewal)

5days weeks ( 0730am to 530pm)

Salary from $2200

Job Scope

Administrative duties include file,scan,email and physical transportation of

documentations to and from customer in a timely manner,

Administer and maintain & tracking list for Not reports

Perform data entry for the collection of departmental statistics to track financial

and operational performance

Carry out other duties as assigned by BU Head

Requirement

Min ITE/ diploma

Min 2years of admin exp in office work

Proficiency in Microsoft work and Excel.

Singaporean only

• Respond to customer inquiries regarding products, pricing, and availability.
• Handle customer inquiries and resolve issues related to orders, deliveries, and product quality.
• Assist the sales team in achieving sales targets by providing excellent customer service and product recommendations.
• Process orders accurately and promptly according to customer specifications.
• Follow up with customers regarding order status, deliveries, and any outstanding information.
• Issue goods return notes, stock exchange forms, and handle product returns as required.
• Process credit/debit adjustments and stock transfer requests related to products.
• Liaise with logistics, purchasing, and sales departments on issues related to product stock and deliveries.
• Prepare quotations for the sales team upon request, including details of meat cuts, pricing, and availability.
• Escalate customer concerns and complaints regarding products to management for further action.
• Perform other duties as assigned by the supervisor or manager.

Requirements

• Minimum 1 year of relevant working experience in customer service
• Good verbal communication and telephone skills
• Strong knowledge of meat products, including cuts, and proper handling procedures.
• Good command of English
• Multi-tasker who is meticulous and organised with strong follow up skills
• Ability to work independently and as part of a team.
• Basic PC Literacy Skills
• Positive attitude, with a willingness to learn and adapt to new situations