Job purpose

The Executive is part of the Operations team at the nursing home to support and contribute towards the smooth functioning of the home.

Job Responsibilites

Operations

• Ensure efficient day to day running of the Nursing Home covering but not limited to facility management, logistics, building maintenance (including air conditioning systems), security, front office, hygiene services, laundry services, kitchen services and parking services.
• Provide administrative support for the negotiation of commercial contracts (e.g. security services, housekeeping services, food services, landscape, pest control, etc.) with relevant government agencies and/or contractors
• Ensure service standards are met and adhered to as part of the requirements and regulations of governing bodies
• Act on internal and external stakeholders’ enquiries and feedback/complaints
• Develop and regularly refine SOPs specific to operational and administrative needs, in consultation with various stakeholders

Project Management

• Project planning and budgetary proposal – research and information gathering
• Tender preparation
• Implementation and project management and review

Facilities Management

• Provide support in the maintenance of building/property facilities management.
• Experience in managing a team of service providers – liaise and supervise various contractors on rectification work
• Assist and oversee upgrading work and preventive maintenance work, including site inspection, statutory compliance, and on-site safety.
• Carry out regular inspection activities for the premises and the facilities, attend to faults and to take necessary follow up action
• Attend to feedbacks, breakdowns and faults to determine their cause
• Provide recommendation and Implement improvement works
• Ensure compliance with regulatory safety requirement (e.g: Workplace Safety & Health Act)

Biomedical Equipment Management

• Support systematic preventive maintenance biomedical instrumentation and equipment program
• Ensure biomedical equipment’s and internal circuity meets standard requirements
• Satisfy departmental performance standards consistently
• Comply with standards of conduct, organizational integrity program and other policies
• Handle PM procedures with biomedical equipment manufacturer standards, recommendations and acceptable industry processes
• Inform biomedical equipment users and clinical department on status updates
• Interface with clinical staff to identify and remedy scheduling problems
• Identify need for replacement supplies and select and submit cost effective sources with established guidelines and policies
• Follow through on successful corrective actions, working collaboratively with staff
• Tabulate outcomes of audit checks, identify trends if any and share monthly report
• Assist in any other initiatives related to Food Safety and Hygiene

Procurement (including handling of tenders)

• Follow up and resolve with vendors, purchasing staff, finance staff and end users on problematic invoices, and ensure their timely submission to Finance for processing of payment
• Oversee and manage the appointed contractors to ensure that they conform to the required standards
• Define scope of service contracts or project works and take lead in tender exercises, contracts assessments and make suitable recommendations

Store management

• Perform essential store functions such as inspecting, receiving, storing, issuing, and replenishment of stocks
• Review and recommend appropriate changes to stock par levels with the respective users and establish master par levels for the central medical store
• Bulk breaking of supplies for distribution to the ward levels and other departments
• Perform regular inventory count for the medical stores

Administrative Duties

• Develop and maintain operating procedures and performance indicators for the department and system of checks and monitoring
• Monitor that expenses are kept within the approved budget allocation
• Assist in department budget exercises to ensure sufficient provisions for proper upkeep of the Home
• Prepare and provide department updates on KPIs and projects on a monthly basis during Ops meetings and when needed

Others

• Participate, and at times lead, in inter-department work improvement projects
• Anyother duties as assigned by the Home’s management

Qualifications

• Diploma/Degree in general discipline preferably with 2 years healthcare experience
• Possess strong interpersonal skills to communicate constructively with colleagues, other internal and external stakeholders
• Able to exhibit initiative, demonstrate an ability to work independently in a fast-paced environment, manage stress and manifest good team-spirit qualities
• Good analytical, organisational and communication skills, strong time management and ability to multi-task.
• Resourceful and able to work independently in a dynamic environment with a passion for analysing and improving operations
• Experience with healthcare operations, facilities management and/or mechanical & electrical background is an added advantage
• Proficient in Microsoft Office application

Skills

• Able to work independently and deliver under tight deadlines
• Has good knowledge of MS office applications (Word, Excel & PowerPoint)
• Possess people management skills with experience working with people of different backgrounds/cultures
• Able to lead cross-functional teams towards achievement of goals and objectives

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job

• In charge of all Used vehicles and Leasing fleet for the company
• In charge of the vehicle movement and parking
• In charge of arranging the vehicle for repair, regular servicing, and inspection, including scheduling, arranging of manpower, dealing with external contractor/vendors and etc.
• In charge and ensure that the vehicles are in good ready condition to be delivered any time
• In charge and ensure that vehicle has cleared the pre-delivery inspection (PDI) before delivering to the customer
• In charge of getting the reinstatement quote for leasing customer returning the vehicle, including able to quote independently
• In charge of the company phone and be the main contact point for leasing customers (including weekends)
• Dealing with vehicle breakdown involving our leasing fleet including over-the-phone advice to the driver, arranging for towing, onsite support, etc.
• Dealing with accidents involving our leasing fleet including over-the-phone advice to the driver, arranging driver down to do accident report, collecting accident excess from the customer, etc.
• Assist the credit control team in the rental payment collection from a specific group of customers

Requirements

• Diploma or equivalent
• Min. 2 years experience in handling operation and customer service coordination
• Experience in the automotive working environment will be advantages
• Strong organizational, analytical, and interpersonal skills
• Manage multiple task efficiently in a fast moving environment
• Proactive and possess positive learning attitude
• Must have a valid class 3 driving license
• Alternate Saturday work week

WAREHOUSE MANAGERManage entire warehouse department, inclusive of technical stock, provisions and warehouse admin teams.

Supervise and guide warehouse staff to ensure they fulfil their roles and responsibilities properly and in a timely manner.

Take ownership of warehouse-related projects such as AGV and VLM, and ensure they are carried out and completed as per Company requirements.

Come up with initiatives to help warehouse improve operational effectiveness and cost-effectiveness, such as reducing overtime costs and packing material costs.

Ensure safety precautions are observed and carried out at all times.

Maintain warehouse area cleanliness and tidiness at all times.

Any other related jobs and assignments as and when assigned to you.

• Analyse customer information and needs to improve customer relationships.
• Analyse data and research outputs to offer explanations for data findings.
• Analyse data, analysis and research to determine weaknesses in evidences, quality and limitations of analytics.
• Analyse innovative logistics solutions that address customer needs.
• Coordinate logistics services' operational schedules.
• Deliver logistics services that meet customer requirements.
• Develop alternatives to enhance operational policies, standards and procedures.
• Develop integrated project plans that include scope and resources required.
• Develop non-established supply chain operations for clients.
• Develop plans that include different aspects of project management based on priorities and needs.
• Estimate resources required for project activity accurately.
• Evaluate operational policies, standards and procedures.
• Evaluate risk factors that impact efficiency.
• Execute multi-modal supply chain operations.

To manage and execute all sales and events operation; internal and external while ensuring that all logistic requirements are carried out according to the event plans.

Hygiene and Safety Standards

1. Follow the organisation’s personal, food and beverage hygiene standards.
2. Follow the organisation’s workplace safety and health policies and procedures.
3. Ensure events follow local security, Workplace Safety and Health regulations.
4. Ensure that all insurance, legal, health and safety obligations are complied with, as well as understood and adhered to by the whole team, including sub-contractors.

Event Sales & Operation

1. Responsible for event sales and operations.
2. Assist with facilitation of workshops and tours
3. Function as the main point of contact for clients, managing enquiries and positively representing the company to corporate clients over the phone, email and in person.
4. Responding to all client enquiries within a 24-hour period.
5. Generate new leads.
6. Consult with clients to determine objectives, requirements, and budget for events.
7. Prepare and submit formal proposals and event decks tailored to client’s specifications while maximizing returns to the Company.
8. Meet and greet clients, attend site visits, pre-planning meetings and other venue meetings as necessary to support event guest experience.
9. Maintain existing client relationships and generate new relationships.
10. Responsible for ensuring all sales administration is accomplished effectively and accurately
11. Effectively communicate information with internal and external stakeholders on event order, timelines, special requirements, feedback, etc.
12. Conduct after action review to ascertain areas of strengths and weaknesses related to the management of the events.

*Job Description may be added to or change subject to growing business needs and upon discussion with the staff member.

A great opportunity to be part of a dynamic and progressive mid-size SME healthcare provider with a regional presence, as MD Pharmaceuticals Pte Ltd continues on its growth and expansion plans, in Singapore, Malaysia, Hong Kong, Thailand, Myanmar and other parts of Asia in the coming years. MD Pharmaceuticals Pte Ltd is now seeking to hire:

Business Operations Executive

____________________________________________________

Main Responsibilities:

• Handle basic Human Resource functions (e.g: Monthly payroll, CPF contributions, work pass applications, applicable employee leave, ensure compliance with all relevant local employment laws and regulations, etc.)
• Review and identify gaps in the company’s current business operations and provide suitable recommendations on enhancements. This will include the planning, budgeting, forecasting and ensuring optimal use of all company resources to maintain/reduce overall operational costs through different initiatives.
• Work closely with various stakeholders, including staff, customers, suppliers and other vendors, to further business objectives.
• To also develop and carry out various new business operational plans in partnership with the management so as to ensure that strategic goals are reached
• Perform data analysis and generate relevant tracking reports
• Assist with various administrative duties, including handling customer phone calls, order processing, inventory control, etc.
• Handle special ad-hoc projects, based on management’s requirements
• Assist with some daily administrative matters, including order processing

Key Requirements:

• Diploma/degree in Human Business Management/Resource Management from a reputable institute.
• At least 5 years of relevant working experience in Singapore handling Human Resource and operational issues, with strong knowledge of both areas
• Tech-savvy and highly proficient in SAP and Microsoft Office
• Have strong sense of own initiative, highly independent and resourceful
• Meticulous with great attention to details and monitoring skills
• Strong analytical and problem-solving skills, with ability to propose feasible solutions to management
• Possess good interpersonal and communication skills to collaborate with colleagues and also deal with customers/suppliers whenever necessary

Interested candidates, please submit your updated resume & expected salary to us through the “Apply Now” button.

MAIN DUTIES AND RESPONSIBILTIES

• To assist in managing daily food and beverage operations and continuous improvement in service quality at F&B outlet
• To assist in demonstrating leadership and service excellence to students that are on training at F&B outlet
• To assist in managing banquet operations, meeting and outside catering
• To assist in managing daily operations and meeting outlets’ objectives/ target
• To assist in liaising and coordinating with relevant parties with regards to F&B events, maintenance and security matters
• To assist in managing F&B outlet and ensure its operations to be on par with industry standards that are current and relevant
• To assist in Student training and ensure that they are operationally ready after their practicum
• To assist in marketing promotion of F&B outlet
• To assist in maintaining F&B and Service Quality on effective communications with guest through their feedbacks
• To assist in establish F&B outlet operation procedures
• To maintain the cleanliness of F&B outlet and ensure all mandatory requirements are met
• To ensure effective communication to Students and maintain Student Induction program
• To assist in planning, coordinating of duty roster and attendance
• To assist in managing and supervising Students assigned to operations
• To provide coaching and counselling to Students
• To conduct post-evaluation and assessment for Students’ attachment
• To assist in coordinating and invigilates final practical examinations

REQUIREMENTS:-

• Certificate/ Diploma in F&B Operation/ Hospitality & Tourism or related studies
• Min 2 years of relevant working experience in restaurant or café
• Proficient in MS Office Applications
• Able to start immediately or within a short notice

Job Title: Operations Executive (Freight Forwarding) (ID8055)
Location: Tampines
Working Hour: 5 days work
Monday – Friday 8:30am – 5:30pm
Saturday 8:30am-12:30pm (work-from-home)
Salary: $2200 - $2500

Job Description:
• Ability to handle documentation for all shipments and plan for collection/delivery in order to meet cut-off timing.
• Preparing and processing of shipments
• Follow-up with customers on shipment status, building good customer relationship and assist on customers’ request.
• Maintain regular contact/rapport in understanding and forecasting customer's requirements.
• Responsible to close all job files promptly to meet month end closing of accounts.
• Ability to ensure that KPIs are met.
• Knowledge of Sysfreight will be an added advantage.

Requirement:
• Minimum GCE ‘O’ Level
• Good working knowledge for MS Office applications (Excel, Word, PowerPoint, Outlook)
• Good communication and interpersonal skills
• Able to commit for overtime when required

• Assist the Banquet Operations Manager in supervising and overseeing the administration of the Banquet Events
• Evaluate the operations and procedures and suggest improvements to the Banquet Operations Manager.
• Assign responsibilities to subordinates and offer assistance during busy periods.
• TO handle AV Matters in Banquet and outlets in the hotel
• Hold departmental meetings and conduct daily briefings.
• Adhere to all house rules, regulations and Hotel policies.
• Anticipate the volume of business, taking into consideration the occupancy of the Hotel, the holidays, the weather, the activities in the Hotel, and the community in general.
• Attend F&B meetings.
• Assist the Banquet Operations Manager to analyse revenue and cost reports to be used for the preparation of a realistic annual budget.
• Analyse monthly Profit and Loss statements to ascertain that all costs are in line.
• Assist the Banquet Operations Manager to enforce all pre-check and check control procedures.
• Ensure that no reusable beverage is wasted.
• Monitor the quality and quantity of all food and beverage items served.

Only shortlisted candidates will be contacted.

Job description

- Prepare accounting entries for daily transactions.

- Prepare trade and banking documents for export sales.

- Month-end payables and receivables reconciliation with suppliers and buyers.

- Prepare payment documents for management approval.

- Office administration and management.

Job Requirements:

- Singapore citizen or PR.

- Fresh poly graduates are welcome to apply.

- Able to work independently.

- Able to speak Korean will be an advantage.

Interested candidates email CV to hr@mahkota-sg.com and state your expected salary.

Responsibilities

• Be part of our energetic marketing team focusing on plans and strategies to promote academic publications to worldwide audience.
• As a product specialist, team up with authors, editors and our global sales/marketing team to implement effective marketing campaigns including direct marketing, book launches, and events.
• Be responsible for market research and watching trends to aid in product development.

Requirements

• Degree in Marketing or Science.
• Good command of English and business writing.
• Goal driven, creative, curious, and hardworking
• 1 to 2 years of experience in Publishing or Marketing preferred.
• Experience in digital marketing including social media preferred.
• Have interest in scientific developments (new discoveries / inventions, etc)

The Role

The Senior Human Resources Executive is a generalist role with full HR spectrum, minus payroll processing. He/she will assist and support the HR Manager to ensure efficient HR operations; implement HR programs and initiatives; to supervise and guide junior team member(s) and serve as a backup during peers’ absence.

Responsibilities

• Manage end-to-end recruitment functions for global hirings, including freelancers and interns.
• Plan, develop, implement, and administer learning & development program for employees.
• Maintain & update employee’s’ information in Info-Tech HRMS.
• Handle all MOM work pass related matters.
• Handle employee relations and attend to staff queries.
• Assist in grievance handling and disciplinary issues.
• Any other ad-hoc duties as and when required.

Requirements

• Diploma or equivalent with at least 3 years of HR related experience.
• Good knowledge of Employment Act and prevailing HR practices.
• Effective verbal and written communication skills in both English and Chinese (to liaise with colleagues in China).
• Good interpersonal skills and works well in a team.
• Ability to work independently with minimal supervision.
• Resourceful, self-driven, and possessed a high degree of professional integrity.
• Eye for detail.
• Knowledge of Info-Tech HRMS is a big plus.
• Proficiency in Microsoft Office.
• Able to start work immediately or within short notice will be an advantage.

World Scientific is looking for a dynamic individual who is passionate about helping people learn and grow. This HR Executive is to focus on people development by establishing, implementing training and development programmes to facilitate employees' growth and capability building.

Responsibilities

• Analyse capability and performance gaps within organisation to identify learning needs.
• Plan, develop, implement and administer learning strategies and programs for employees.
• Assess course contents prepared by vendors.
• Periodical review to address gaps; motivate and support staff to achieve targets.
• Monitor, administer and evaluate program effectiveness through surveys and feedback.
• Propose, track records of training expenses.
• To support other HR functions as required.

Requirements

• Diploma holder, minimum 2 years working experience related to training.
• Ability to evaluate, research and propose training options.
• Proficient in MS Office
• Strong presentation and facilitation skills.
• Excellent interpersonal and communication skills.
• Must be self-motivated, proactive, meticulous, resourceful, creative, with good working attitude.
• Ability to work independently and as a team player in a dynamic, international environment.
• Bilingual with strong command of English and Chinese to be able to liaise with Chinese speaking counterparts.

Position title: Executive, Operations & Governance (3 months Contract)

Reports to: Senior Database Manager

Date: March 2024

I. About WWF-Singapore: World Wide Fund for Nature (WWF) is one of the world’s largest and most respected independent conservation organisations. WWF’s mission is to stop the degradation of the earth’s natural environment and to build a future in which humans live in harmony with nature. As one of WWF’s international hubs, WWF-Singapore supports a global network spanning over 100 countries. WWF Singapore works closely with local stakeholders towards a greener and more sustainable Singapore and the region around us. We work to address key conservation areas, such as climate change, sustainable finance, deforestation, illegal wildlife trade, marine conservation, and sustainable production and consumption, through collaboration, education and outreach efforts involving the community, businesses, and governments. For more information, please visit wwf.sg.

II. Major Functions:

We are currently seeking a dedicated part-time Operations Executive to join our team, with a primary focus on managing our Know Your Donor (KYD) process. This role involves conducting thorough Anti-Money Laundering (AML) and Anti-Terrorist Financing (ATF) checks, documenting outcomes, and ensuring all donor data is accurately inputted into our Customer Relationship Management (CRM) system as per the directives of the line manager. Reporting directly to the Senior Database Manager, this position plays a crucial role in maintaining the integrity and legality of our fundraising efforts.

III. Major Duties and Responsibilities:

· Know Your Donor (KYD) Process Management: Conduct detailed Anti-Money Laundering (AML) and Countering Terrorism Financing (CTF) checks on potential donors and vendors to ensure compliance with legal standards and organizational policies.

· Documentation and Reporting: Accurately document the outcomes of all checks and assessments. Prepare and submit detailed reports on donor verification activities to the Senior Database Manager.

· Data Management: Input and update donor information in the Customer Relationship Management (CRM) system as required, ensuring data integrity and accuracy.

· Escalation of Issues: Promptly escalate any red flags, suspicious activities, or doubts to senior managers for further investigation and resolution.

· Compliance and Training: Stay updated on relevant compliance regulations and participate in training as required to enhance job performance and compliance understanding.

IV. Profile:

Required Qualifications and Competencies

· Proven experience in managing customers or donors and working with business teams.

· Good understanding of compliance laws and regulations.

· Excellent attention to detail and the ability to manage sensitive information confidentially.

· Experience in using CRM systems and data management tools will be an advantage.

· Ability to work independently and as part of a team with maturity to manage challenging situations.

· An interest in conservation.

· Adheres to WWF’s values, which are: Integrity, Courage, Respect, Collaboration

Working Conditions

· This is a 3 months contract position with a flexible schedule to accommodate the operational requirements of the business.

· The duration and contract hours will be discussed and agreed upon with the selected candidate.

V. What We Offer:

· A flexible and supportive work environment.

· Opportunities for connecting professional development and growth with a passion for nature and the environment.

· Access to a global network of highly skilled professionals and leaders in the field, offering valuable learning and collaboration opportunities.

Duties and Responsibilities:

• Dynamic and creative sales and marketing professional to specialize in education (K-12) and children’s titles.
• Proven experience with skillsets such as Canva design, social media marketing, digital marketing, general outreach to parents and teachers, working with product partners, internal stakeholders (in Singapore and globally), creation and use of internally produced marketing collaterals.
• Good experience with press engagement, events organization (online and offline).
• Able to work well in a fast-paced environment with multiple coordination point.

Requirements

• Diploma / Degree in Marketing, Business, English or related fields.
• Technical skills in Canva.
• Good command of English and business writing.
• 2 to 3 years of experience in Publishing, or Sales or Marketing preferred.
• Experience in digital marketing including social media preferred.
• Interest in early childhood/primary level education.
• Have passion in driving growth in new markets and like hands on work.
• Outgoing personality who enjoys engaging with internal and external stakeholders.