Total 760 regional recruitment lead job vacancies in Administrative / Clerical category in Malaysia

Your new company
Our exclusive client is a not-for-profit organisation dedicated to promoting sustainability and reducing the effects of climate change in Scotland. This nationally important organisation is looking for an experienced Personal Assistant to support the CEO on a fixed-term basis for 12 months.

Your new role You'll play a pivotal role in ensuring the smooth functioning of our CEO's office. Your responsibilities will span from managing the CEO's calendar and email to coordinating meetings, travel arrangements, and critical priorities. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this role is tailor-made for you.
Key Responsibilities:

• Diary and Email Management: Actively manage the CEO's diary and email, ensuring timely responses and efficient communication.
• Workload Execution: Take action on emails and provide support to the CEO in executing tasks.
• Forward Planning: Proactively plan the CEO's time, allocating adequate slots for project deliveries and priority reviews.
• Meeting Coordination: Scheduling meetings, calls, and teleconferences, making relevant information accessible electronically.
• Adaptability: Handle conflicting schedules and rapid changes with ease.
• Travel Itineraries: Prepare travel itineraries, book accommodations, and arrange necessary travel.
• Delegation: Delegate administrative tasks to the administration team as needed.
• Board Meeting Support: Stay informed about Board and subcommittee meetings, take accurate minutes, and circulate them promptly.
• Effective Communication: Collaborate with the Operations, Governance & Compliance Manager to build relevant information packs.
• Agenda Setting: Set meetings with officers to agree on the agenda with the Board Chair.
• Record Keeping: Maintain accurate records of actions and progress.

What you'll need to succeed

• Proven experience in Executive Support roles at C-suite level.
• Excellent organisational and communication skills.
• The ability to adapt to changing priorities and manage conflicting schedules.
• Proficiency in email management, travel coordination, and meeting logistics.
• Attention to detail and a proactive mindset.
• Experience within the public sector and governmental policy would be beneficial for this role.

What you'll get in return

• Working for a nationally important organisation.
• Hybrid working arrangements are dependent on business needs.
• Private healthcare.
• 10% employer pension contribution.
• Employee Assistance Programme.
• A Rewards Platform.
• 30 days annual leave & 8 bank holidays.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Birmingham City Council need to provide comprehensive business support for the Commissioners, who have been appointed to oversee the running of the Council. In October 2023, they mobilised the Commissioners Support Unit in order to do this. It is a well established team including a Unit Lead, two PAs and one Coordinator. The Council is looking for a highly skilled professional PA, who is able to hit the ground running in a fast-paced environment whilst maintaining the highest level of confidentiality and integrity.
Your new role
In your role as PA, you will support two to three Commissioners, with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accomodation bookings and the relevant expense process throughout, ensuring best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate.


What you'll need to succeed
To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times.
What you'll get in return
This PA role will be a full-time role based 4 days in office, in the Council House, in central Birmingham, which is close to transport links. This is a long-term temporary role, for a duration of 6 months working in a well established team, with support around you. The rate for this role will be up to £24.12, including holiday pay.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Our client, a well established MNC in machinery engineering field are looking for an Admin Assistant/Executive to support the Directors and Administrative Manager on office administrative duties.

Responsibilities:

• Liaise with other business units for travel and accommodation requirements
• Arrange flights, accommodation and transportation for directors and business trips
• Handled invoicing, document processing and order fulfilment to maintain accurate records
• Monitored customer accounts and responded to inquiries promptly
• Contracts preparation, update/maintain executive admin records
• Handle event management and office/pantry supplies
• Performed ad-hoc administrative duties as required.

Requirements

• Minimum 1 years of relevant working experience in handling general administrative duties
• Excellent communication and interpersonal skill
• Ability to work well in a fast paced dynamic working environment
• Immediate candidate would be highly preferred

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to tiffany.wong@jac-recruitment.com OR corpsvcs.sg@jac-recruitment.com

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd. EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Job Title:

Secretary (FTC)

Type:

Fixed Term Contract

Location:

Manchester City Centre

Salary:

Competitive

Do you have experience of supporting a commercial litigation department? Are you experienced within digital dictation? The Recruitment Co. currently have a great opportunity to join of of our key clients based in Manchester for 3 months from the end of April and this could be the perfect opportunity for you!

Key Overview:

• Working as part of a dynamic and high performing team
• Liaising directly with clients and contacts
• Digital dictation typing
• Management of diaries, meetings and fee earner commitments
• Liaising with other departments, accounts and central management
• Knowledgeable use of Word and Excel programmes
• Experience of the IT systems Proclaim, iManage preferable but not essential

The successful candidate must be able to work well within a team as well as having the flexibility required when working within a fast paced environment. Ideally the candidate would have experience of operating within commercial litigation environments.

Please note that The Recruitment Co. are an equal opportunities employer

CPProfessional

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

Responsibilities:

• Organize and coordinate meetings and appointments.
• Manage filing systems for digital and physical documents.
• Handle incoming calls, emails, and other communications.
• Assist with budgeting and financial record keeping.
• Monitor and restock office supplies.
• Plan and oversee office events and meetings.

Requirements:

• Minimum of N/O Levels or equivalent education.
• Proficient in Microsoft Office and strong organizational skills.
• Detail-oriented with the ability to work independently and as part of a team.

Tyson Jay Recruitment Pte Ltd | EA License No.: 16C7954

Ivan Lim | EA Personnel No.: R1109856

Are you an experienced Wire Person who would be interested in working for a leading technology company that specialises in electronic enclosures and systems for critical industries such as Aerospace, Defence and Telecommunications.

Due to company-wide growth and an extremely healthy order book our client is interested in hearing from people who have experience with wiring in the Aerospace and Defence sector. You will be working on bespoke, complex box builds, cabinets and panels.

Wire Person Benefits:

• Competitive annual salary and bonus - OTE £40k+
• 40-hour flexi work week - early starts and finishes
• Generous overtime premiums
• Yearly performance bonus
• 33 days annual holiday (including bank holidays)
• Ongoing Training
• Excellent opportunities for career progression
• Health benefit scheme - GP / Dental / Eyes / Health & Wellbeing
• Working in a state of the art production and manufacturing workshop
• On-site parking
• Death in service benefit

Wire Person Requirements & Responsibilities:

• Must have experience of Assembling, Wiring, Box building and Soldering complex high-value electronic products.
• Previous experience of working to IPC Standards (620, J-Std, 7711/21 etc) - certifications is not essential but any experience is greatly beneficial.
• Understand engineering drawings, wiring schedules, and circuit diagrams.
• Familiar with military specifications and other types of connectors (such as D38999) and cable production techniques.
• Comfortable with crimping, splicing, soldering and lacing to aerospace and defense standards.
• Knowledge of tools and instruments of the wiring trade such as Daniels Manufacturing Cable, Connector & Crimping Tools.
• To build wiring looms, cable assemblies and connectors from design drawings and kits to the agreed build standards and timeframes.
• Wire cabinets and fixtures from drawings to the agreed build standards and timeframes.
• Have good attention to detail to maintain or exceed high levels of production standards.
• Have ESD awareness.
• Must have experience of working in a high-technology environment.

If you are interested in this Wire Person role and would like to know more, please hit the apply button now and we will be in touch to discuss your application.

Occupation

Office Admin/Assistant to GM

Job Description & Requirements

Your new company

We are looking for an office admin/assistant to General Manager for a family office.

Your new role

· Handle general administrative tasks such as data entry, filing, and record keeping.

· Independently manage all aspects of family office backend operations, coordinating with vendors and service providers to ensure smooth operations.

· Assist with coordinating meetings, conferences, appointments, ad-hoc travel arrangements.

• Maintain accurate financial records, including accounts payable and accounts receivable.

• Prepare and process invoices, receipts, and payments.

• Assist in preparing and submitting required reports and filings.

• Assist in budgeting and expense tracking to help manage the company's finances effectively.

• Work closely with external vendors such as accountants/lawyers to coordinate operations work.

• Prior corporate secretarial experience is advantageous.

• Ensure compliance with local tax regulations, labour laws, and other applicable laws.

What you'll need to succeed

• Proficiency in excel is a must.

• Proven experience as an Office admin or similar role, with a track record of managing office operations independently.

• Excellent time management and organizational skills, with the ability to prioritize tasks effectively.

• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

• Ability to work autonomously

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to shien.koo@hays.com.sg now. If this job isn't quite right for you but you are looking for a new position, please email a copy of your updated CV and contact us for a confidential discussion on your career.

EA Reg Number: R22106488

EA License Number: 07C3924

Company Registration No: 200609504D

Job Description:

• The general upkeep, tidiness, and suitability of the workplace furniture and fittings.
• Purchasing stationery, pantry supplies, and other standard office and warehouse administrative goods
• Mail and courier arrangements and dispatch
• Examine and bargain for general office cleaning service contract renewals.
• Travel planning and arranging, including hotel and airline reservations
• Examine and haggle over policies for fire insurance, general third-party insurance, etc.
• Work with the corporate secretary to coordinate director resolutions.
• To offer guidance on matters pertaining to the Company Secretary and Legal Consultant when needed.
• To offer guidance on contract renewals with distributors/agents, consultants, and service providers as needed.
• To offer guidance on the administration and synchronisation of corporate social responsibility (CSR) initiatives in the Singapore office as needed.
• When needed, offer guidance on organising Global mission activities for Singapore and its branches.
• To offer guidance on managing branding and the company website as needed.
• Conduct research, compose, create, and revise sales materials that are suitable and impactful for the target market. Make plans for the cost-effective publication and distribution of this content. Training and sales tools, telemarketing scripts, advertising text, brochures, catalogues, display ads, technical instructions, fact sheets, and information booklets are examples of collateral.
• Communicate with outside organisations and vendors (such as media outlets, event planners, graphic designers, printers, and advertising agencies) to make sure their work satisfies the organization's specifications, timelines, and financial constraints.
• Help with gathering data or carrying out market research projects
• Assist the Sales and Marketing teams with their administrative needs as they prepare sales presentations and events like boat shows, exhibitions, and seminars.
• In charge of creating the style, format, and content of company newsletters, other publications, and articles for the events
• Prepare brochures and mailers by setting up printing and formatting text and images.

Requirements:

• A minimum diploma or degree in business administration, marketing, communications, or a related profession
• A minimum of two to four years of experience in a comparable discipline
• Excellent understanding of databases and marketing research methodologies, along with expertise in marketing analytics
• Strong comprehension of marketing fundamentals
• Outstanding proficiency with Microsoft Office, online marketing tools, and analytics software (such as Google AdWords, CRM tools, and online analytics)
• Photoshop, UX, and web design software knowledge

• Monday to Friday - 8.30am to 5.30pm or 9am to 6pm
• Established company with career growth

Responsibilities:

• Manage administrative tasks related to car sales.
• Administer for COE or Leasing matters
• Coordinate daily activities across departments to streamline operations.
• Perform data entry and maintain accurate records.
• Execute additional duties as directed by the supervisor.

Requirements:

• Experience in Automotive industry preferred but not necessary
• Minimum of GCE N Level or Equivalent
• Proficiency in Microsoft Office

Tyson Jay Recruitment Pte Ltd | EA License No.: 16C7954

Ivan Lim | EA Personnel No.: R1109856

If a genuine job seeker, please ensure a resume is attached (not just a Workforce Australia profile) as without a resume we are unable to contact you.
We are seeking an experienced Bi-lingual Administration Manager. Ability to speak Mandarin is essential. Company specialise in providing fast and short term working capital loans for businesses in all sectors.

Responsibilities:

Office Management

Manage office stationery inventory, supply and receptionist duties
Oversee equipment management and maintenance/repairs
Maintain a clean and organized work environment
Process & manage office-related expenses, including water, electricity, and property management fees
Ensure an adequate supply of pantry and meeting rooms’ facilities

Communication and Coordination

Maintain intra-office and stakeholders communication protocols
Set up virtual and physical meetings, coordinate and schedule meetings, ensuring all participants are properly informed

Process Improvement and Technology

Utilize technology to support business and process improvements, provide IT support for the entire office

Contract filing and management

Maintain accurate records (both soft and hard copies)
Execute standardized filing processes

Job Requirements;

•Diploma Holder
•A minimum of 3 years of administrative management experience
•Familiar with the operation of various computing software
•Ability to work independently and as part of a team.
•High level of integrity and professionalism.
•Detail-oriented with strong organizational and time management skills.
•Have public relations skills
•Possess Australian PR permanent residency
•Proficient in both English and Mandarin

Right to Work

The above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work In Australia will unfortunately not be considered and are respectfully asked not to apply.

If you are a genuine job seeker, please ensure resume is attached (not just a profle) or we wil be unable to contact you.
Our client offers the highest quality professional Plaster applications, and is now seeking an experiecned Administration and Personal Assistant, with experience in marketing.

Job role:

Key responsibilities:

Providing support to General Manager.
Email and phone management.
Corresponding on behalf of Manager.
Preparing business proposals.
Preparing consignment agreements.
Importing and exporting.
Development and maintenance of B2B electronic catalogue for online ordering.
Maintenance of stock levels.
Reporting.
Account management.
Implementing and maintaining SOP’s.
Organising travel and accommodation.
Invoicing.
Preparing meeting agendas and taking minutes.
Preparing Powerpoint presentations.

You will also be responsible for online marketing, social media coordination and back end of website for orders.

Right to Work

The above position is open only to applicants who have a current right to work in Australia. Applicants who do not have a current right to work In Australia will unfortunately not be considered and are respectfully asked not to apply.

Job Advert: Temporary Administrator (Work from Home)Role: Temporary Administrator (6-month contract)
Location: Bradford-based business but will be predominantly homework. Must live locally because you are required to go into the officeSalary: £23,000 - £24,000 per annumHours: 37.5 hours - full time
Flexible, 8:00 AM to 4:00 PM
Responsibilities:

• Provide efficient administrative support for the insurance department.
• Assist with data processing, including checking claims and maintaining accurate records.
• Collaborate with team members remotely to ensure smooth operations.
• Handle general administrative tasks as required.
• Potentially required to speak to customers to confirm the claims have been actioned

Requirements:

• Previous experience in administrative roles.
• Strong attention to detail and organisational skills.
• Ability to work independently and meet deadlines.
• Proficiency in using office software and communication tools.
• You will be required to have a DBS - Hays will provide this for you.

This is an excellent opportunity for a proactive and self-motivated individual to contribute to a dynamic team while enjoying the flexibility of remote work.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Opportunity: Temporary Purchase Ledger Clerk

Location: Hartlepool

Position Type: Full-Time, Temporary

Salary: £12.50 - £13.50 per hour

A leading organisation who are at the forefront of groundbreaking research and development. Our team of visionaries is committed to shaping the future through innovative solutions. We're seeking a Purchase Ledger Clerk to join our dynamic finance department on an ongoing temporary basis.

As a Purchase Ledger Clerk, you'll play a pivotal role in maintaining accurate financial records related to our procurement activities. Your attention to detail and commitment to excellence will directly impact our success.

Responsibilities:

• Process purchase invoices promptly and accurately.
• Match invoices to purchase orders and delivery notes.
• Reconcile supplier statements with ledger records.
• Assist in the preparation of purchase summaries.
• Collaborate with cross-functional teams to ensure seamless financial operations.
• Familiarity with VAT in relation to the purchase ledger.

Qualifications:

Previous experience in a purchase ledger role.

Strong organisational skills and ability to meet deadlines.

Proficiency in accounting software (Sage experience preferred).

Excellent communication and teamwork skills.

What you'll get in return

The opportunity to work for a market leader who are rapidly growing, although this role is temporary, the company would consider the right candidate for future opportunities.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Senior Personal Tax Manager required by a dynamic, fast-growing Firm that works with a multi-national client base inbound into the UK. Their Office is based in Nottinghamshire and supports their varied client base in transitioning successfully into the UK by helping them pay the right tax in the right country at the right time and advise on VAT, corporate, personal and employment taxes. As this Firm's Personal Tax Senior Manager, you will be working with a range of individuals: Company Directors and CEO's through to company employees to support them through their taxation process.

Your new role
The Senior Personal Tax Manager within this role will be hands-on advisory with the future opportunity to progress to Head of Department level.

Key Duties:

• Managing the personal tax compliance portfolio:
• Managing annual compliance for P11D reporting
• Proactively managing an advisory portfolio
• Supervision and on-the-job-training of junior staff/trainees
• Managing a personal tax compliance portfolio, including review of self-assessment tax returns prepared by other members of the team
• Correspondence with HMRC regarding appeals and negotiations to mitigate penalties
• Managing client take-on process
• Billing/WIP management

What you'll need to succeed
The successful Senior Personal Tax Manager will be CTA, ATT or ACA qualified with sound personal tax compliance experience. Within this role you will be working as part of a multi-disciplinary team as well as working independently, requiring excellent organisational and communication skills.

What you'll get in return
This is an opportunity to work within a dynamic Firm and work with a highly varied and interesting client base. This Firm is offering family friendly, work-life balance working hours, 28 days holiday, excellent remuneration and generous benefits package. They have a very flexible, hybrid working pattern and you can even bring your dog to work!

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you an experienced Class 2 night driver looking for a new opportunity in Droitwich? We are seeking 3 drivers for a temporary to permanent position with immediate start.

To be considered for this role, you must be able to operate a tail lift and have at least 1 years experience as a Class 2 driver. Your duties will include up to 10 drops to dealerships starting at 9pm. Shifts will be 10-12 hours long.

**Earning potential of £950+ per week.**

This is a fantastic opportunity for a reliable and hardworking individual looking to join a reputable company.

If you meet the requirements and are interested in this position, please apply now. We look forward to welcoming you to our team!

**Pay rates, start times:**


* 2100 start times
* £15 per hour
* £17.40 after 10 hours
* 28 days holiday per annum

**Day to day duties will include the following:**


* General Haulage
* Completion of paperwork
* Liaising with depot managers and traffic office
* Delivering and collecting goods to and from all over the country

**As a person you will need the following qualities and experience:**


* Excellent Communication skills
* UK Driving Licence with a Cat C entitlement
* Digi & CPC Card
* No more than 6 points for minor offences

Driving Workforce are responsible for putting drivers into temporary and permanent vacancies across the Midlands. We operate from several prime locations in the area, and are likely to have an office right near you. Our team are highly experienced in filling the following roles: HGV 1 Driving, HGV 2 Driving, 7.5 Tonne Driving, Van Driving, Moffett Driving and HIAB Driving. We are always on the lookout for the very best driving talent, so if you know anyone, refer them to our professional team who will be more than happy to help.

DRI23