Total 4,207 office administrator job vacancies in Islandwide

Job Responsibilities:

· Providing of administrative support for administration manager

· Screening of travel requests and coordinating of travel arrangements

· Handling of scheduling, organizing of meetings and client appointments

· Organizing and maintaining of files and records for efficient retrieval

· Arranging of food deliveries with caterers and suppliers

· Liaising with stakeholders on all travel related matters

· Check, record and getting approval for invoice payments

· Attending to guests at reception

· Maintaining of meeting room calendars

· Using of Workday for office expenses submission

· Helping with floor facilities

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 3 year of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to joseph.koh@ambition.com.sg

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Job Responsibilities:

• Daily organization and reconciliation of the cash register ensuring its accuracy
• Maintains cashiering disciplinary and ensure all staff adheres to Company's cash handling policies and procedures
• Maintains the cash balance held in the safe for the purpose of servicing cash register floats and ensure sufficient coins and notes
• Supports the Store Manager in implementation of the Company's new strategies, policies and procedures in all administrative aspect
• To supervise, provide support, guidance, and training to all new staff
• Maintains good housekeeping in the back office administration room
• Other ad-hoc duties as assigned by the Manager

Job Specifications:

• Ability to work in retail hours and during weekends/ Public Holidays.
• At least 2 years of working experience in retail industry, preferably in a supermarket environment
• Strong numerate and literacy skills
• Articulate and good communication skills
• Ability to work independently and as part of a team
• Have a strong sense of customer service.
• Greets customers, responding to questions, improving engagement with merchandise and providing outstanding customer service.
• Maintain a positive attitude and focus on customer satisfaction in a fast-paced environment.

Job Duties:

• Supporting office manager as necessary
• Arranging daily food deliveries with caterers and suppliers
• Ensure pantry is well-stocked and organized
• Point of contact for multiple external suppliers to maintain office's physical environment (Engineers, building management, electricians etc)
• Processing of inbound/ outbound mail to Singapore office, distributing to employees and arranging local and international carriers
• Greeting visitors and coordinating in-person or virtual meetings
• Planning of office events in Singapore
• Submitting office expenses (using Workday system)
• Negotiation of contracts with external vendors and liaising with internal stakeholders
• Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information to senior management.
• Supporting HR with the onboarding/offboarding process by helping schedule interviews, orientations, and desk arrangements
• Any other ad-hoc duties as assigned by supervisor

Job Requirements:

• Proficient in MS Office
• Able to work in a fast-paced environment independently

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

[Order Number: 613250]

Responsibilities

• Coordinate tasks and activities to optimize office operations efficiency.
• Enforce company policies to ensure regulatory compliance.
• Offer guidance and support to colleagues when required.
• Manage communications including phone calls, emails, letters, and packages.
• Assist upper management with travel arrangements, appointments, agendas, etc.
• Update records and databases with personnel, financial, and relevant data.
• Monitor office supplies inventory and initiate orders when needed.
• Prepare and submit reports, presentations, or proposals as directed.

Requirements

• Possess at least 2 years of office admin experience
• Business proficiency in Japanese language is required to liaise with Japanese speaking internal stakeholders from HQ in Japan
• Proficient in MS Office suites, including Excel and PowerPoint
• Candidates with experience conducting translation from JP - Eng (or vive versa) will have an added advantage
• It is advantageous to possess proficiency in operating SAP Hana

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA Licence No.: 07C5771

Description:

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Manage agendas/office arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Other ad-hoc duties assigned by management

Requirement:

• High school diploma and above, preferred with minimum 3 years experience related works
• Excellent communication and presentation skills
• Ability to multitask, prioritize, and manage time effectively

We are looking for an Administrative Officer to join our team and support our daily office procedures.

Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

Responsibilities

• Provide administrative support to director
• Handling office related administration support
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Distribute and store correspondence (e.g. letters, emails and packages)
• Arrange travel and accommodations
• Handling payroll and cpf submission
• Assist hiring when required
• Assist in the onboarding process for new hires
• Schedule in-house and external events

Location: Raffles Place

Responsibilities:

• Manage procurement activities, including sourcing, evaluating suppliers, and negotiating contracts for goods and services.
• Develop and implement procurement strategies and policies.
• Maintain supplier relationships and conduct performance evaluations.
• Ensure timely and cost-effective procurement of goods and services.
• Coordinate with internal stakeholders to gather procurement requirements and specifications.
• Assist in the preparation of purchase orders and monitor delivery schedules.
• Handle administrative tasks, such as processing invoices, maintaining records, and managing office supplies.
• Support general administrative duties, including travel arrangements and facilities management.
• Ensure compliance with procurement policies and procedures.

Requirements:

• Diploma in Business Administration, Material Control, Purchasing, Supply Chain Management or equivalent.
• At least 2 - 3 years of purchasing and office administration experience.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Duties:

• Monitor office supplies, place supply orders when necessary
• Monitor and log office expenses and costs
• Manage all vendor invoices including timely payments, manage relationship with the external vendors
• Provides administrative support for senior leaders mainly being responsible for coordination of meetings, travel arrangements, expense processing, coordinating logistics for visiting global management
• Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment
• Liaise with travel management companies to coordinate all aspects of travel arrangements and hotel reservations for domestic and international trips; application for visas;
• Other ad hoc administrative duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• Minimum 2-3 years and above experience in administrative/secretarial/receptionist experience
• Strong communication skills and able to work in fast paced environment
• Experience with team and people management
• Full-Time position(s) available.

Interested applicants please send your resume in MS Words format and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Duties:

• Oversee office inventory, ordering supplies as needed.
• Monitor and record office expenditures.
• Handle vendor invoices, ensuring prompt payment, and maintain vendor relationships.
• Offer administrative assistance to senior executives, including scheduling meetings, arranging travel, and processing expenses.
• Support facility management to ensure smooth operations and service delivery in the office.
• Coordinate travel arrangements and accommodations for both domestic and international trips, including visa applications.
• Perform additional administrative tasks as required.

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• Minimum 3-5 years and above experience in administrative/secretarial/receptionist experience
• Strong communication skills and able to work in fast paced environment
• Experience with team and people management
• Good command of spoken and written English
• Full-Time position(s) available.

Interested applicants please send your resume in MS Words format and attention it to Claire Chu Chin Siew (R1989696)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1989696

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Reporting to the Head of Facility Management, you will be responsible for all general administrative services including but not limited to:

• General maintenance and upkeep of the office premises (monthly cleaning, aircon servicing and carpet shampooing)
• Liaison with building management and vendors on all office maintanence and repair work
• Sourcing and procurement of all office fixed assets, pantry supplies etc.
• In charge of office security such as issuance of access cards, key registration and safety processes
• Attending meetings/briefings organized by building management
• Managing mail room services such as retrieval, collection and distribution of documents/incoming correspondences
• Update company SOP and involve in Business Continuity Plan
• Provide support during audit and any other office administration duties

Requirements:

• Minimum Diploma in any discipline, with 3 years+ of relevant working experience
• Good communication skills, pro-active and ability to multi-task
• Able to work on weekends on ad hoc basis according to office maintenance requirements

Interested applicants are welcome to email resume to: celinetan@recruitexpress.com.sg

CEI Registration: R1104662
EA Licence No.: 99C4599
EA Personnel Name: Celine Tan Si Ling

Title: Kafka Administrator

Location: Singapore, Central

Responsibilities:

• Lead Kafka onboarding for new projects/tenants
• Develop and maintain process, guidelines, and technical architecture
• Setup, install, and manage Kafka clusters for enterprise use
• Guide application teams on adopting Kafka and configuring for optimal performance
• Ensure platform resiliency and availability
• Support SRE team during critical incidents
• Implement best practices and automate deployment processes
• Establish self-service capabilities

Skills Requirement:

• Bachelor’s degree in Engineering/Computer Science or related field
• 5+ years of IT/software project experience
• 3+ years of Kafka administration experience
• Expertise in SDLC and Agile methodologies
• Familiarity with SCM, QM, and VCM tools (e.g., Github, Jenkins)
• Strong communication and stakeholder management skills
• Proactive, independent, and team-oriented mentality

This role will be required to support wide range of business operations activities to deliver the Transformation office’s goals and commitments. He/She needs to have a good understanding of the end to end business and delivery life-cycle and will be required to collaborate across business units and functional teams to execute operational activities and oversees the P&L of projects to ensure that delivery in accordance with contractual agreements. He/She will also support the business and report analysis requirement, as well as drive process improvements, automation and enhancements to improve performance & efficiency that is critical in our business growth & work productivity.

Responsibilities:

• Supports business operations & project management for assigned areas and workstreams.
• Supports P&L forecasting, revenue & margin management for selected complex projects.
• Engage & drive cross functional units discussion and vendor management to support business and delivery activities and collaborates with functional team to drive resolution of operational issues.
• Supports P&L forecasting for the business units by processing, collecting, & consolidating data from different stakeholders.
• Create and maintain regular reports, dashboards, and archival of documentations
• Design and Implement new or specified changes to processes and drive automation to improve productivity
• Drives continuous process, data refinement & improvement by performing analysis to trends & issues, develop insights & recommendations,
• Develop and enhance business measurement & metrics, and track effectiveness of changes

Requirements:

• Good understanding of business and sales processing tools, systems and practices
• Good management & administrative skills, proofreading and information management
• Good analytical, statistics and problem-solving skills.
• Good written and verbal communication skills
• Proficient with standard word processing, spreadsheet, and presentation software applications
• Strong written and verbal communication skills
• Proficient in English and local language.
• Fast learner, agile and adaptive to manage different workloads
• Ability to effectively communicate issues and negotiate resolution with stakeholders

What You Will Do:

• Oversee the comprehensive management of Microsoft SQL Server Instances and Sybase Data Servers, including but not limited to backup and recovery, high availability design, disaster recovery strategies, and replication.
• Conduct performance monitoring and tuning, script development, software installations and upgrades, troubleshooting, and proactive maintenance of production databases.
• Lead multiple moderately complex projects and provide guidance to a team on special initiatives and operational tasks.
• Identify, troubleshoot, resolve, and communicate issues affecting systems, servers, and database-related products.
• Develop and maintain SQL profiler templates and PSSDIAG for monitoring and capturing slow or problematic queries, collaborating with Microsoft Engineers for in-depth analysis and root cause investigations.
• Administer and implement Microsoft SQL Server Instances, Sybase Data Servers, and database automation tools such as Datical (for SQL Script release), ART (for SQL Database failover/failback), and Optim (for Data archiving solution).

Your Background:

• Profound expertise in Microsoft SQL Server Instances, Database administration, and SQL Server components including Database Engine (SSDS), Integration Services (SSIS), Reporting Services (SSRS), and Analysis Services (SSAS) running on both standalone and clustered Windows servers.
• Strong comprehension and practical experience in Microsoft SQL Server installation, upgrade, database setup, and implementation of advanced SQL Server technologies such as SQL AlwaysOn, Database Mirroring, Log Shipping, SQL Replication, and Windows Standalone/Clustering using Storage-level replication for High availability and Disaster recovery.
• Demonstrated experience of 5-8 years in a SQL Server DBA Level 2 or 3 role.
• Proven track record in SQL Server Instance upgrades from lower to latest versions and database migrations between SQL Servers.
• Proficiency in utilizing SQL Server monitoring and troubleshooting/performance tools including SQLCMD, SQL Profiler, Database Import/Export, Database upgrade tool, and SQL Server Management Studio.
• Experience in addressing SQL database alerts/issues, managing capacity constraints, and optimizing performance-related matters.

We regret to inform that only shortlisted candidates will be notified / contacted.

EA Registration No.: R1658484, Amita Raj

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544

We are looking for a Administrative Assistant to provide administrative support. The ideal candidate will be responsible for performing a variety of clerical and administrative tasks to ensure the smooth operation.

Responsibilities:

• Administration of Data team regular tasks to ensure smooth operations of the whole unit.
• Provide administrative support to Data Platform.
• Assist in the on-boarding and off-boarding of resources (coordinating on 1st day reporting, preparing access, laptops, work phone, staff pass, email distribution list, welcome pack etc…).
• Assist in procurement process for office supply, event catering, festive gifts for clients, or staff & internal celebratory events for staff. Including admin task such as prepare purchase order, tracking deliveries, and managing vendor relationships.
• Oversee office supplies inventory, printers, order supplies, MacBook’s, Window laptops, stationeries, pantries snacks, and ensure equipment maintenance.
• Act as point of contact for internal and external stakeholders, responding to inquiries and directing them to the appreciate personnel.
• Support all the departmental engagement events, workshops, and training sessions.
• Collaborate with other administrative staff across departments to streamline processes and improve efficiency.
• Assist in related projects and tracking of key items, liaising with internal and external stakeholders, including co-ordinating and managing the logistics for offsite meetings and conferences.
• Provide logistical support for all meetings, conference calls, and events.

Requirements:

• Minimum Diploma holder, junior level with at least 2-3 years of administrative experience.
• Experience working in fast paced and demanding working environment like a financial services industry.
• Highly proficient in all Microsoft applications (Excel, Word and PowerPoint) related systems
• Independent, strong planning and organisation skills, meticulous and ability to multitask while working under pressure.
• Good time-management skills with ability to prioritise tasks assigned.
• Strong team-player with effective listening, communication, and interpersonal skills.

To apply please click the Apply button or send us your updated profile to recruit@percept-solutions.com

EA Licence No.:18S9405 / EA Reg. No.:R1330864

Percept Solutions is undergoing a growth phase and are on the lookout for talent. Applicants are encouraged to follow Percept Solutions on LinkedIn @ https://www.linkedin.com/company/percept-solutions/ to stay up to date on our upcoming roles and events.

Job Responsibilites:

• Prepare financial and centre reports e.g petty cash, daily collections, centre enrolment, etc.
• Includes invoice entry, receipt, payment and basic accounting knowledge.
• Input data into ECDA Child Care Link website e.g particulars of new teachers, reporting of cases of infectious diseases subsidy.
• Conduct daily health checks with the Champs at the door.
• Assist parents in the purchasing of merchandise such as uniforms, caps and books.
• Conduct stock-take and ensure re-stocking of supplies such as merchandise and stationery.
• Escort the Champs in boarding school buses.
• Handle parents enquires.
• Handle adhoc duties as and when necessary.

Job Requirements:

• Diploma in any field.
• 1 year of administrative experience