Job Summary
This position is a key role working with the CEO to:
I.  Support to grow the business and improve operations
II.  Independently lead special projects
III. Provides executive support in a one-on-one working relationship and serves as the      primary point of contact for internal and external liaison on all matters pertaining to     the office of the CEO.

Identify opportunities, risks and executive initiatives timely ensuring suitable metrics are in place.

Responsibilities

• Responsible to develop business plans for the organization in line with the imperatives identified by collaborating with the key stake holders
• Oversee the implementation and execution of plans and initiatives identified in strategic and business plan
• Works closely with the management team and the respective businesses to gain input and alignment to ideas and opportunities
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response after discussion with CEO
• Provides a bridge for smooth communication between the CEO and the team
  demonstrating leadership to maintain credibility, trust and support
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, managing the schedules , and other tasks that facilitate the CEO’s ability to effectively lead the company
• Works closely with other team members/project leads to assure CEO’s preparations for meetings, presentations and other engagements with clients/internal meetings
• Conserve the CEO’s time by reading, researching, collecting and analysing information as needed in advance, hence major company decision can be made with ease

Qualifications & experience

• Bachelor's Degree in Business Admin , Finance , Accounting, Economics or related fields.
• More than 5 years working experience as an executive assistant, personal assistant, or similar role supporting senior executives.
• Strong analytical, managerial, communication and demonstrated leadership capability. 
• Have excellent organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Able to maintain high confidentiality and great sense of responsibility.
• Good time management skills and able to be multi-tasking.
• Proficient in using office software Microsoft applications.
• Able to travel with the CEO if required.  

Perks & Benefits

• Medical insurance
• Annual leave
• Personal development opportunities

工作總結
該職位是與執行長合作的關鍵角色：
I. 支援業務成長和改善運營
二.獨立主持專案
三．以一對一的工作關係提供行政支持，並作為與執行長辦公室有關的所有事務的內部和外部聯絡的主要聯絡人。

及時識別機會、風險和執行舉措，確保適當的指標到位。

職責

• 負責根據與關鍵利害關係人合作確定的要求制定組織的業務計劃
• 監督策略和業務計劃中確定的計劃和措施的實施和執行
• 與管理團隊和各自的業務部門密切合作，獲取意見並調整想法和機會
• 研究、優先考慮並跟進向執行長提出的新問題和疑慮，包括敏感或機密性質的問題和疑慮。與執行長討論後確定適當的行動方案、推薦或回應
• 為CEO與團隊之間的順暢溝通提供橋樑
  展現領導力以保持信譽、信任和支持
• 領導者建立對組織成功至關重要的關係，並為執行長管理各種特殊項目，其中一些可能會對組織產生影響
• 透過實踐方法成功完成可交付成果的關鍵方面，包括起草致謝信、個人信件、管理日程安排以及其他有助於執行長有效領導公司的能力的任務
• 與其他團隊成員/專案負責人密切合作，確保執行長為會議、演示和其他與客戶/內部會議的接觸做好準備
• 提前根據需要閱讀、研究、收集、分析信息，節省CEO的時間，輕鬆做出公司重大決策

資格和經驗

• 工商管理、金融、會計、經濟學或相關領域學士學位。
• 擁有 5 年以上擔任行政助理、私人助理或支援高階主管的類似職位的工作經驗。
• 強大的分析、管理、溝通和領導能力。
• 具有優秀的組織協調能力。
• 優秀的溝通和人際交往能力。
• 能夠保持高度的保密性和高度的責任感。
• 良好的時間管理能力，能夠同時處理多項任務。
• 熟練使用辦公室軟體微軟應用程式。
• 如果需要，能夠與執行長一起出差。

津貼和福利

• 醫療保險
• 年假
• 個人發展機會

Responsibilities

- Lead and manage a team of admin executives

- In charge of the day-to-day administrative functions

- Ensure smooth and adequate flow of information within the company to facilitate business

operations

- Plan reception of customer or key executives who visit Singapore.

- Take charge of all facilities management matters such as fixed asset inventories, office

renovation, door access, printers, installation and relocation etc.

- Manage contract, price negotiations and service performance with office vendors and service

providers.

- Monitor due dates for renewal, termination of contracts and other follow-up actions.

- Oversee other logistic matters, like transport, telecommunications, mail/courier services,

hospitality for meetings, off-site storage and asset management.

- In charge of the procurement and administration of all office supplies, pantry supplies, assets,

inventories as well as maintenance and repair of office equipment.

- Renewal of corporate licenses

- Responsible of the logistics arrangement for new hire and Company Mobile Phone Management

- Support key executives with travel management matters, such as procurement of air tickets,

housing rental arrangements, etc.

- Assist in ad-hoc assignments as tasked.

Job Description:

We are seeking a highly organized and detail-oriented individual to join our team as an Assistant Administrative Manager. The Assistant Administrative Manager will play a crucial role in supporting the efficient operation of our administrative functions. This position reports directly to the Sales Manager and involves working closely with various departments across the organization.

Responsibilities:

Assist the Sales Manager in overseeing daily administrative operations, including but not limited to, managing schedules, coordinating meetings, and handling correspondence.

Supervise administrative staff and provide guidance and support as needed.

Develop and implement administrative policies and procedures to ensure efficiency and compliance with company standards.

Manage office supplies inventory and procurement processes.

Coordinate office maintenance and repair activities.

Act as a liaison between departments to facilitate communication and collaboration.

Prepare and distribute reports and presentations as required.

Handle confidential information with discretion and professionalism.

Assist in organizing company events and meetings.

Perform other duties as assigned by the Sales Manager.

Responsibilities

Meeting the sales targets and sales goals efficiently.

Supervising and delegating tasks to staffs involve in sales

Building relationships with the old and existing customers.

Attending meetings and daily standups.

Monitoring the performance of the sales

Assisting management planning sales strategies.

Addressing customer's issues in a timely manner.

Performing sales administrative task

Meeting customers on regular basis during sales calls

Expanding the revenue stream via procurement of new sales

Adminstrative task related to sales

Requirements

Ability to meet and exceed sales target

Must be motivated, flexible and able to work independently

Detail oriented and highly organized

Ability to work with numerous individuals on a daily basis to sort issues, discuss clients, find solutions

Knowledge of our industry is a plus

Demonstrate initiative and follow-up skills

Ability to travel domestically, as required. There may be a need to travel overseas in the future

2 years full time experience as Sales Support

19th April, 2024
Welcome to Landmark Australia.  Founded by visionary builder Arash Tavakoli, who started crafting luxury homes and gradually expanded to designing and building higher-density apartments across Sydney.    Established in 1999, our journey has transformed Landmark into a team of over 60 property experts, successfully delivering projects worth over $4 billion.    The opportunity We are looking for a Personal Assistant / Office Manager to support our busy office and play a crucial role in assisting the Managing Director with their day-to-day needs. A little about the role As a Person Assistant to the Managing Director you'll be expected to undertake personal errands for an extremely busy business owner. This will require someone who is sharp, resilient, professional and organised.     You'll also be managing typical office duties and support a medium size team. This includes handling a variety of tasks including travel bookings, restaurant reservations, and
... Click here to view more detail / apply for Personal Assistant / Office Manager

About the Role

We’re now looking for a dynamic Assistant Manager to join Calle Ocho, our innovative new Spanish tapas restaurant located in the retail epicentre, Causeway Bay.

As an Assistant Manager, you will support the Restaurant Manager in all aspects of running a top quality, high volume venue. You will ensure that the team is well trained, motivated, and consistently delivers a friendly, approachable, caring and informed service experience to our guests. You will be identifiable as a manager whilst on the floor, greeting guests and dealing with any issues that may arise.

The ideal candidate is passionate about hospitality, will have at least one year's experience as an assistant manager in a highly regarded restaurant, and be a hands-on, floor-based manager who enjoys being guest-facing.

Fast-track your career progression, join an international environment, learn about incredible Spanish dishes, and be a champion of exceptional guest experience.

Duties & Responsibilities

• Ensure smooth implementation and execution of the restaurant operations
• Provide training to the team to deliver the highest quality of service and sustain brand image
• Implement marketing activities to drive sales and revenue for the restaurant
• Control stocks for daily use in restaurant to ensure service requirements are met
• Supervise and coordinate the prompt, high standard, efficient and courteous serving of food and beverage in the restaurant
• Manage and store vendors’ contracts and invoices
• Provide support to the Restaurant Manager in coordinating a variety of activities such as hiring and training, arranging schedules and guest requirements
• Arrange for new employees’ proper onboarding (scheduling trainings and ordering uniforms)
• Monitor compliance with safety and hygiene regulations
• Gather guests’ feedback, respond accordingly, and resolve guest complaints

• 3+ years experience in hospitality industry
• Strong management skill with a positive mindset and friendly image
• Understanding in MS Office
• A team player who is reliable and dependable
• Enthusiastic when serving guests
• Excellent communication, interpersonal and leadership skills
• Self-organised and details-oriented with a strong sense of responsibility
• Good business sense and operational, administrative and social skills
• Passion, determination and commitment for success in the F&B industry
• Embodies our behavioural values – Teamwork, Be Nice, Commitment, and Positivity

• 50% discount at all our restaurants
• Guaranteed monthly incentive bonus – the teams make our venues successful and are rewarded in line with its performance!
• Cash and credit card tips
• Medical insurance
• Birthday gift certificate
• Referral bonus

Discover more about your next adventure: https://www.calleocho.hk/our-philosophy/

OVERVIEW & IMPACT:

Samsung Electronics Device Solution is a global leader in Semiconductor technology. The selected incumbent will be part of the Human Resources and General Administration team in Singapore and will be responsible for the Office Administrative and Facilities Management Support

JOB RESPONSIBILITIES:

• Create Purchase requisition, Purchase Order, Goods Received Note and adhoc billing
• Vendor invoice management, Internal approval administration( Example L&D registration, system pre-approvals etc)
• On-boarding and off-boarding matters such as getting the work space ready
• Office and Facilities Management
• Travel arrangement and Management
• General admin duties & Company Events Support

QUALIFICATIONS & REQUIRED SKILLS:

• At least 5 years of General administration experience
• Proficient with MS and Powerpoint Excel
• Good Team player
• Detail oriented with good organizational skills
• Ability to multi-task and adapt to changing priorities
• Ability to work independently with minimum supervision

Office Manager / Personal Assistant – Heathrow Airport

I am currently representing an excellent facilities & construction expert who are in need of a office manager / personal assistant work at their office space at Heathrow Airport on a permanent basis. They have been successfully operating for over 10 years and provide full construction fit out through to facilities maintenance to high end commercial clients including airports, show rooms and various others.

The ideal candidate will support to lead and promote the smooth running of the office whilst ensuring the day-to-day operational requirements are met and managed in a professional and timely manner. An industry knowledge and background would be preferable for this role.

Duties to include:

• Personal assistant to Director. This will include daily business and operational support activities throughout all aspects of the business.
• Build good working relationship and rapport with clients providing first point of contact.
• Create and manage all H&S documentation for all projects
• To assist with company accreditation in order to meet compliance whilst ensuring time sensitive updates are adhered too - in conjunction with Head Office
• To assist with new employee on-boarding including inductions.
• Assist with booking and management of individuals training requirements and updates in order to meet compliance - in conjunction with Head Office
• Provide administrative support for sickness reporting to Head Office
• Arrange for the supply of all company uniforms and related PPE to be issued
• Develop and implement new administrative systems for the good of the department
• Provide the necessary ongoing support to other staff members as required. This includes problem solving including day to day liaison.
• Assist project managers as required within their daily roles by way of support.
• To carry out additional tasks at managements discretion including absence cover when necessary.

Salary & Package:

• 28 – 35K
• 7.45 – 16.30 – office based role
• 22 days holiday plus bank holidays
• Pension & death in service

If you feel you would be well suited for the role or would like to find out more, please send your up to date CV.

Personal Assistant to the Headteacher required for October 2024Full Time – (52 weeks/37 hours per week) or Term Time (43 weeks/37 hours per week)Salary: Kent Range 10 - £36,866 - £43,011
The Headteacher and Governing Body are seeking to appoint an experienced and dynamic Personal Assistant to the Headteacher. The successful candidate will provide comprehensive and strategic administrative support to the Headteacher and be appropriately qualified. Experience of a school setting would be desirable but is not essential. The role requires a collaborative team player who is able to multitask effectively, motivate others and demonstrate excellent interpersonal and organisational skills. Confidentiality, integrity and loyalty are important expectations of this role. This a varied role that encompasses all areas of personnel, HR, recruitment, staffing and student administration and therefore experience, knowledge and understanding of school administration or similar environment is an important element.
MGS is an 11-18 academically selective boys’ grammar school with a mixed sixth form and offers a stimulating academic environment in which to work with students whose commitment to study has been highly praised by Ofsted.
Please contact the Headteacher’s PA, Mrs DA Friend, by phone or e-mail for an information pack or download one from the MGS website.The deadline for the receipt of applications, by letter, with completed MGS application form, is midday on Friday 3 May 2024. Please complete the application form via the link in the Information Pack. If you would like to visit the school and meet the Headteacher during 22- 25 April or 29 April to 1 May, please contact Mrs D Friend via the email address above. CVs are not accepted, please complete the application form in full. Interviews will take place on Tuesday 21 May 2024.

Primary Responsibilities

Purchasing Administration

· Supervise, train and motivate Purchasing department employees

· Ensure that the department works closely with the Executive Chef and the Food & Beverage Director to purchase the highest quality products at the lowest prices

· Ensure that all purchase order requests are properly completed and approved

· Negotiate food prices, place required daily food orders and ensure prompt delivery

· Generate purchase orders on approval requisitions and obtain necessary authorization

· Obtain competitive price quotations and confirm purchase availabilities

· Provide the Financial Controller with a monthly summary of purchasing reports

· Coordinate regular inventories with storeroom personnel and department heads

· Coordinate capital project purchases with corporate purchasing and outside contractors

· Cultivate the sound supplier relationships

· Conduct regular quality control audits to ensure staff are performing their duties according to standard guidelines

· Conduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standards

· Conduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered to

Team Management

· Interview, select and recruit direct reports

· Identify and develop team members with potential

· Conduct performance review with the team

· Constantly monitor team members’ appearance, attitude and degree of professionalism

· Prepare detailed induction programs for new employees

· Develop, conduct maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business

Other Responsibilities

· Be aware of the hotel fire & life safety/emergency procedures

· Attend all briefings, meetings and trainings as assigned by management

· Maintain a high standard of personal appearance and hygiene at all times

· Perform other reasonable duties assigned by the assigned by the Management

him/

Main Complexity/Critical issues in the Job

To negotiate and obtain competitive pricing for specifications as directed

Only shortlisted candidates will be contacted soon.

Pertinent Law LLP is seeking a dedicated individual to join us as a Personal Assistant (PA) to the Head of Practice Management.

Responsibilities:

• Provides comprehensive administrative support to the Head of Practice Management, including managing calendars, scheduling meetings, and handling email correspondences;
• Coordinates and prioritizes tasks, ensuring deadlines are met and objectives are achieved;
• Assists to monitor administrative timelines;
• Acts as a liaison between the Head of Practice Management and internal staff, maintaining effective communication channels;
• Attends meetings and accurately records minutes of discussion;
• Any other ad-hoc matters.

Requirements:

• Minimum 2 years as a Personal Assistant or similar role;
• Ability to multitask effectively in a fast-paced environment;
• Ability to work independently and efficiently under minimal supervision;
• Minimum diploma or equivalent qualification is preferred;
• No relevant law firm experience is required.

If you are ready to take on this exciting opportunity, please submit your resume in strict confidence to career@plaw.sg. Kindly indicate your subject as "Application for PA to Head of Practice Management" when you are sending your email.

Responsibilities:

· Oversee and lead a team of administrative personnel in providing support to project teams and other departments.

· Record and write minutes for administrative and operations monthly meetings.

· Familiar with construction track record and EPSS system.

· Develop and implement procedures, policies, and office administration systems.

· Ensure timeliness and accuracy in all scopes of work.

· Manage employee housing matters, including operational maintenance and contract management.

· Assist in organizing and coordinating company events, exhibitions and reception of visitors from oversea.

· Communicate proficiently in Mandarin with Mandarin-speaking stakeholders.

· Perform monthly and yearly analyses.

· Handle any other ad-hoc duties as assigned.

REQUIREMENTS

· Bachelor’s degree with at least 5 years of relevant work experience, preferably in the construction industry.

· Must be bilingual.

· Excellent organization, prioritization, and communication skills, with attention to detail, and the ability to work independently within a team environment. Must possess monitoring and follow-up skills within tight deadlines.

· Good communication and interpersonal skills.

· Self-driven, resourceful, and an excellent team player.

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You Section of the document.

Job Description:

As the Assistant Manager of our Spanish tapas bar and grill, you will play a pivotal role in supporting the Restaurant Manager in overseeing day-to-day operations and ensuring the smooth and efficient functioning of the establishment. With a passion for hospitality and a commitment to excellence, you will help lead a dynamic team in delivering exceptional service and creating memorable dining experiences for our guests.

Key Responsibilities:

· Assist the Restaurant Manager in managing all aspects of restaurant operations, including staffing, scheduling, and inventory management.

· Oversee daily opening and closing procedures, ensuring that the restaurant is set up for success and meets cleanliness and safety standards.

· Act as a point of contact for staff and guests, addressing any issues or concerns promptly and professionally.

· Provide warm and welcoming hospitality to guests, ensuring their needs are met and their dining experience exceeds expectations.

· Assist with reservations, seating arrangements, and special requests, demonstrating attentiveness and a commitment to guest satisfaction.

· Handle guest feedback and inquiries with tact and diplomacy, striving to resolve any issues to the guests' satisfaction.

· Maintain cleanliness, organization, and compliance with health and safety regulations.

· Assist in implementing and enforcing standard operating procedures to uphold our standards of excellence.

· Passion for food and beverage with a deep appreciation for Spanish cuisine and culture.

Qualifications:

· Previous experience in restaurant management or hospitality, with a focus on guest service and team leadership.

· Excellent communication and interpersonal skills, with the ability to build rapport with guests and motivate staff.

· Strong organizational and multitasking abilities, with a keen eye for detail.

· Knowledge of Spanish cuisine and beverages is desirable but not required.

· Proficiency in computer applications such as POS systems and Microsoft Office suite.