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Position Details
Continuing | Full-Time
Higher Education Officer Level 5 | $77,686- $85,736p.a.
Location: Bedford Park / Kaurna Country
About the Student Administration Services
Student Administration Services (SAS) provides support across the student and teaching lifecycles, from enrolments to graduation. Defined by two interconnected levels of service: the College SAS teams and the University-wide SAS teams, work collaboratively to deliver simple, timely, efficient, and innovative student administration services and advice to both students and staff.
About the Role
The Student Administration Services team is growing in the world of Exams, Achievement and Graduations, and has a brand-new opening for a dynamic Administration Officer: Exams, Achievement and Graduations.
This exciting opportunity will contribute to the planning and delivery of student-centred support services across the student lifecycle, from enrolments through to graduations. You will be responsible for the administration and support of a range of enrolment, assessment and graduation services across the University, and will assist with event management and operational support of examination and graduation events.
In collaboration with a supportive team, you will be responsible for:
Responding to a wide range of routine to complex queries from stakeholders (including students, parents, University staff and external organisations) and provide high quality customer support and advice on policy and operational matters relating to student administration support services.
Coordinating and/or assisting with the university wide administration of a range of complex activities relating to student administration services, including but not limited to:
results entry, assessment, and examination support;
prizes and awards processes;
completions, degree conferral and graduations support (including the coordination and provision of transcript and testamur services for ceremonies and Absentia conferrals); and
assisting with the set-up of venues and running of University examination and graduation events.
About You
The successful candidate will be a dynamic and self-motivated individual, with the ability to use their own initiative and judgment to solve problems and meet critical deadlines, especially during peak times. The Administration Officer will hit the ground running and demonstrate the ability to foster positive relationships and provide high quality customer service to internal and external stakeholders.
As the Administration Officer: Exams, Achievement and Graduations, you will also demonstrate:
Completion of a degree or equivalent combination of relevant experience and/or education/training.
Experience in assisting with the organisation of large-scale events.
The ability to communicate in a professional manner with students and staff at all levels across a range of channels, e.g. face to face, telephone, email, social media.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
17% Superannuation + salary packaging options
Flexible working arrangements
Wide range of professional development activities and services
We embrace diversity and promote equity and inclusion for all students and staff
Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
Prescribed Conditions for Employment
A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
How to Apply and Information
You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.
For more information regarding this position, please contact Shanelle Galea
Please see here for our Reconciliation Action Plan
Please see here for our Indigenous Workforce Strategy
Certification
Applications to be submitted before 10.00pm:
26 Mar 2024At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.
Official account of Jobstore.
JR0000010217
Continuing | Full-Time
Location: Bedford Park/Kaurna Country
About Flinders University
Flinders University was founded in an era of profound social, political, and technological change when longstanding conventions were being challenged by a new generation of ambitious young thinkers. A product of these times, we have always been ready to go beyond the familiar and forge new ways forward.
About the Role
Are you ready to elevate your career and be the driving force behind the success of the Vice-Chancellor and Office of the vice-Chancellor? We are seeking a highly motivated and organised individual for the role of Senior Portfolio Support Officer and Executive Assistant to the Vice-Chancellor.
As the heartbeat of the Vice-Chancellor’s administrative operations, you will take on the exciting challenge of coordinating a diverse range of complex tasks and functions on behalf of the Vice-Chancellor. Your contributions will play a pivotal role in ensuring seamless operations and efficiency within the Office of the Vice-Chancellor.
Key responsibilities include:
Masterfully manage a spectrum of administrative and organizational tasks, showcasing your ability to juggle responsibilities with finesse and attention to detail.
Dive into the world of complex matters, conducting research and providing valuable advice and information that will help shape the future of our institution.
Take charge of the correspondence flow, crafting impeccable draft responses, background materials, notes, and presentations that reflect the excellence of our institution.
Showcase your prowess in email and calendar management, ensuring the Vice-Chancellor’s schedule is well-orchestrated.
Sharpen your editing skills as you prepare, edit, and distribute professional-standard written material, including correspondence, reports, and presentations.
Be the go-to expert for staff meetings, committees, and working parties. From scheduling to managing diaries, preparing agendas, taking minutes, and executing follow up tasks, you will be the backbone of executive support.
About You
Bring your commitment to excellence and exceptional attention to detail to the forefront in this important role. As our ideal candidate, you possess the ability to collate, analyse information from various sources, ensuring high-quality outcomes that dive success.
Some of the key position capabilities of the role include:
Well-developed written communication skills, creating polished correspondence, agendas, minutes, briefs, and other documents.
Strong, effective, and diplomatic interpersonal and oral communication skills, engaging seamlessly with staff at all levels.
Administrative virtuoso and experience in providing high-level administrative services, exercising judgement, initiative, and confidentiality to support the Vice-Chancellor and senior management.
Strong problem-solving capabilities, working autonomously to prioritize tasks and meet deadlines with finesse.
The ideal candidate will possess a relevant tertiary qualification or an equivalent combination of experience and/or education and/or training.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
17% Superannuation + salary packaging options
Flexible working arrangements
Wide range of professional development activities and services
We embrace diversity and promote equity and inclusion for all students and staff
Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
Prescribed Conditions for Employment
A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
How to Apply and Information
In addition to uploading your CV, please submit a cover letter elaborating on your previous experiences in a similar role.
For more information regarding this position, please contact Louise Mathwin.
Please see here for our Reconciliation Action Plan
Please see here for our Indigenous Workforce Strategy
Certification
Applications to be submitted before 10.00pm:
01 Apr 2024At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.
Official account of Jobstore.
JR0000010203
Continuing | Full-Time
Higher Education Officer Level 8 | $106,403 - $118,281 p.a. plus 17% Super
Location: Bedford Park / Kaurna Country
About Governance, Legal and Risk
Governance, Legal and Risk provide governance, legal, policy, compliance, insurance and risk management support to the University and its staff. The Governance, Legal and Risk team provides advice on university governance and decision-making processes and plays a pivotal role in ensuring that Flinders have policies, frameworks and processes in place to protect its people, assets, and activities.
About the Role
As the Compliance Officer, you will manage the University’s legislative compliance framework, advise, and provide oversight on compliance issues relating to the acceptance and management of gifts and bequests in line with University policies and procedures as well as playing a key role in how the University deals with the regulatory requirements affecting its engagement with foreign organisations and individuals.
This is a pivotal role within the Governance, Legal and Risk team as it takes a key role in facilitating the management of the University regulatory requirements.
Some of the key responsibilities of the position include:
Developing policies, practices, standards, and templates for legislative compliance, and providing advice and education to internal stakeholders on best practice compliance measures.
Advising and providing oversight on the University’s policy, procedures and processes for the acceptance and management of gifts and bequests, including reporting annually to an oversight committee and assisting in the resolution of compliance issues.
Undertaking regular reporting to relevant stakeholders including the Risk Management Committee and the Audit and Risk Committee.
Working closely with internal stakeholders in relation to the management of foreign arrangements and foreign interference issues
Liaising with external stakeholders including regulators as required
About You
As the successful candidate, you have strong influencing and analytical. You are able to work closely with stakeholders on compliance with legislative and framework requirements and have the ability to interpret complex information regarding the legislative frameworks and effectively communicate to various audience groups.
Some of the key position capabilities of the role are:
Demonstrated experience in providing high quality and timely advice to senior management and staff on legislative compliance matters and demonstrated ability to interpret legislative requirements and to advise on appropriate responses.
High-level oral communication and interpersonal skills, with proven ability to influence and communicate effectively and work constructively with a diverse group of stakeholders and adapting communication style and message to the needs of the audience.
Demonstrated ability to identify, understand, rank and document compliance risks and provide practical options to senior management for treatment.
Specialist knowledge of relevant standards, including AS ISO 37301: 2023-Compliance Management Systems, and understanding of contemporary practices for legislative compliance in a complex environment.
Relevant tertiary qualification or equivalent experience in legislative compliance in a complex or highly regulated environment.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
17% Superannuation + salary packaging options
Flexible working arrangements
Wide range of professional development activities and services
We embrace diversity and promote equity and inclusion for all students and staff
Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
Prescribed Conditions for Employment
A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
How to Apply and Information
In addition to uploading your CV, please submit a Cover Letter on your previous experiences in a similar role.
For more information regarding this position, please contact Angela Slattery
Please see here for our Reconciliation Action Plan
Please see here for our Indigenous Workforce Strategy
Certification
Applications to be submitted before 10.00pm:
01 Apr 2024At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.
Official account of Jobstore.
JR0000010172
Fixed term until August 2024 | Full-Time at 1.0FTE
Higher Education Officer Level 5 | $77,686 - $85,736 p.a. plus 17% Super
Location: Bedford Park
About the People and Culture Team
People and Culture provide strategic leadership and operational advice to the University, focusing on building a positive work environment that reflects our values. Through the delivery of high-quality human resource policies, procedures, and systems, we provide advice and support to staff and managers on pay, leave, benefits, professional development, equity, diversity, recruitment and health and safety.
About the Role
Due to recent internal movements within our People and Culture division, we have an exciting opening as the People and Culture Officer within our Employment Services team.
This role is responsible for a broad range of responsive and effective People and Culture transactional services for recruitment and employment related matters and works in close collaboration with the Recruitment, Payroll and Benefits Services and Business Partnering Teams.
Some of the key position responsibilities of the position are:
Providing central processing of employment related matters through the Flinders University Human Capital Management system (Workday), including but not limited to:
contract re-engagements.
Casual Engagements
employment variations.
allowances including higher duties, topic coordination and market/retention allowances; and
non-standard leave requests.
Maintaining accurate information in Workday to ensure employees details are correct and current.
Providing timely, accurate and consistent processing and expertise on the Enterprise Agreement and related policies as they apply to the above processes.
Providing a responsive, customer focused service and performance driven culture and proactively contribute to improvements in P&C transactions and processes.
About You
As the successful candidate, you are a driven professional with excellent organisational skills, can prioritise efficiently and can work an agile way. You have demonstrated high-level interpersonal skills and can work well independently as well as part of a close-knit team. You are passionate about fostering a positive culture in the workplace and demonstrate Flinders University Ethos and Values. Previous experience in using the Workday platform is desirable.
Some of the key position capabilities of the role include:
Experience working in a transactional/operational role, preferably HR and a genuine interest in working in the HE Sector.
Exposure to or a demonstrated understanding of administrative processes.
Demonstrated written communication skills with good attention to detail and a strong commitment to client service.
A capacity to interpret the prevailing Enterprise Agreement (and associated policies/procedures) and to exercise judgement in consultation with P&C colleagues where appropriate.
Demonstrated ability to work effectively as part of a team in the delivery of P&C services.
Demonstrated understanding of, and commitment to, the requirements of confidentiality within a professional work team.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
17% Superannuation + salary packaging options
Flexible working arrangements
Wide range of professional development activities and services
We embrace diversity and promote equity and inclusion for all students and staff
Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
Prescribed Conditions for Employment
A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
How to Apply and Information
You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description.
For more information regarding this position, please contact Michelle Gill.
Please see here for our Reconciliation Action Plan
Please see here for our Indigenous Workforce Strategy
Certification
Applications to be submitted before 10.00pm:
20 Mar 2024At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.
Official account of Jobstore.
JR0000010156
Continuing | Full-Time
Location: Adelaide CBD/Kaurna Country
About Flinders University
Flinders University was founded in an era of profound social, political, and technological change when longstanding conventions were being challenged by a new generation of ambitious young thinkers. A product of these times, we have always been ready to go beyond the familiar and forge new ways forward.
About the Role
As the Senior Portfolio Support Officer and Executive Assistant to the Chancellor, you will be responsible for coordinating a range of complex administrative and organisational tasks and functions for and on behalf of the Chancellor.
Located at Flinders’ brand new City Campus, renowned as the most modern university campus in South Australia, this position also plays a vital role in providing executive support and assisting in the oversight of the Executive Office at Flinders City Campus, including all executive service delivery at that location.
Some of the key responsibilities of the position are:
Coordinating a spectrum of administrative and organizational tasks on behalf of the Chancellor and the Office of the Vice-Chancellor.
Researching and providing advice and information on complex matters.
Monitoring correspondence flow and preparing draft responses, background materials, notes and presentations.
Email and calendar management.
Coordinating reception duties, executive support and Executive Office management at Flinders City Campus.
Preparing, editing, and distributing professional-standard written material, including correspondence, reports, and presentations.
Providing executive support for staff meetings, committees, and working parties, including scheduling, managing diaries, preparing agendas, taking minutes, and undertaking follow up work as required.
About You
To be successful in this role, you will demonstrate a commitment to high quality outcomes, possessing exceptional attention to detail and the ability to collate and analyse information from a range of sources.
Some of the key position capabilities of the role include:
Well-developed written communication skills for preparing correspondence, agendas, minutes, briefs, and other documents.
Strong, effective, and diplomatic interpersonal and oral communication skills, with the ability to engage with staff at all levels.
Demonstrated experience in providing high-level administrative services, exercising judgement, initiative, and confidentiality in support of the Chancellor and senior management.
Strong problem-solving capabilities, with the ability to work autonomously to prioritize tasks and meet deadlines.
The ideal candidate will possess a relevant tertiary qualification or an equivalent combination of experience and/or education and/or training.
Life at Flinders
We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.
Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?
17% Superannuation + salary packaging options
Flexible working arrangements
Wide range of professional development activities and services
We embrace diversity and promote equity and inclusion for all students and staff
Brand new Flinders City Campus in the heart of Adelaide’s CBD, with vibrant campus life and amenities.
Our Commitment to Reconciliation and Indigenous Employment
Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.
Prescribed Conditions for Employment
A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
How to Apply and Information
In addition to uploading your CV, please submit a cover letter elaborating on your previous experiences in a similar role.
For more information regarding this position, please contact Roseanna Khabbaz
Please see here for our Reconciliation Action Plan
Please see here for our Indigenous Workforce Strategy
Certification
Applications to be submitted before 10.00pm:
20 Mar 2024At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.
Flinders. Fearless.
Official account of Jobstore.
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