Total 60 administrative clerical job vacancies in Health / Beauty / Fitness category in Malaysia

We are looking for a cheerful, conscientious and adaptable person to join our team providing clerical support including reception and booking administration duties in the Haematology Clinic, Sunrise Centre and the Headland Unit. The majority of the week will be spent in Haematology reception and typing for this team, but cover for the other services will be required at times of absences and depending on service need. This will offer variety in the role across these different areas.

Applicants should have excellent communication skills, be self-motivated and able to make full use of the computer systems after training. Common sense, a willingness to learn and the ability to remain calm under pressure are essential attributes applicants will require for this post. You would be joining a dedicated administrative team that supports patient care.

You should have good keyboard skills and previous experience in a healthcare setting would be an advantage. You will be required to have a good level of education and have experience in Administration and Clerical duties with good customer care skills. The successful post holders will be expected to cover colleagues in times of sickness and annual leave. Full training will be given on IT systems.

The successful candidate will be expected to work flexibly in order to meet the needs of the service.

Job Share will be considered for this role.

To welcome patients and visitors to the Haematology Clinic / Sunrise Centre/ Headland Unit with understanding and empathy.

To update the Patient Administration System (PAS) and Aria as required following Trust policy and procedure ensuring accuracy of patient demographics.

To answer the telephone in accordance with Oncology/Haematology procedures.

To ensure patient Attendances, Outcomes, Referral to Treatment (RTT) and Procedure codes are recorded accurately and in a timely manner on PAS in line with Trust policies and procedures.

Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.

To use the hospital computer systems to book appointments for patients with clinicians and other health care professionals using knowledge of Oncology to book patients into the correct appointment slot follow-up or new (based on training and experience).

To provide the patient with the most appropriate appointment, having considered their individual needs and circumstances, as well as waiting times and targets.

To ensure that on arrival at outpatient clinic, patients are booked in correctly on the appointment systems, including planned and emergency patients. Notifying appropriate staff members of the patient’s arrival and that the hospital notes in certain areas are passed through to correct clinic nurse.

Admit and discharge patients onto the PAS following set procedures and according to Trust policy.

To ensure that Attendances, Outcomes and RTT codes from patient’s clinic attendance are accurately recorded and patients informed of future appointments if required.

Preparation of clinics for next day, ensuring all relevant information is included in the notes, raising a temporary folder where required and is in the format required by the Trust and Health Records policies.

To request hospital case notes (where required) from both within the Trust and outside Trusts using PAS.

To ensure patient confidentiality is always maintained, in accordance with Trust policy

To ensure follow up patients are booked accurately and to be seen by date from the follow up waiting list

Admit and discharge patients onto the PAS following set procedures and according to Trust policy.

To provide a welcoming and efficient service to patients, carers and visitors at the Sunrise Centre in line with Trust procedures.


This advert closes on Wednesday 6 Dec 2023

Main Duties and Responsibilities The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department. The main focus of this role will be to undertake all processes for the Clinic preparation and Reception Team, and is heavily focused on delivering excellent patient care and excellent patient experience. Pull, retrieve and prepare all case notes for out-patient clinics and admissions. Ensure availability of health records as and when required. Ensure the Trust standard required for the quality of the health records is maintained. Provide a Health Records Archiving service for the Trust. Re file the notes, whilst maintaining the libraries. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

Managing EPR to include registering to the health visiting service, allocating to the caseload, creating charts, creating appointments, scanning and uploading documents and discharging from the service. Contributing to the contemporaneous recording in the clients record. Taking and relaying messages in an accurate and timely manner. Input and manage electronic diaries for multiple team members. To include arranging meetings and being able to rearrange diaries at the last minute. To take minutes as required. To formulate databases and create and manage excel spreadsheets, submitting accurate data as requested, in specified formats and to tight deadlines. This includes completing databases for other services as requested. Participate in audit and risk assessments as required. To arrange venues and send out appointments on behalf of the Health Visitor and Community Nursery Nurse. Re-arrange and cancel appointments on behalf of the Health Visitor and the Community Nursery Nurse. Responsibility for ensuring that all equipment used within the office and clinic areas (including toys) are clean and in good working order in accordance with the Trusts Infection Control Policy and Health and Safety Policy. Report any faulty equipment within the office or clinic areas to the appropriate service/division e.g. estates/IT. Maintenance of safe and efficient filing systems ensuring the security and confidentiality of records is in accordance with trust policies and procedures for record keeping and data protection. Have a good working knowledge of Microsoft office (word, excel, teams, outlook). Be IT competent and willing to learn local IT systems as required. Maintenance of notice boards within the clinic and community areas, and the ordering of any supporting leaflets and literature as needed. Emailing clients or other professionals information as requested by the practitioner. Responsible for ordering and maintaining local stocks of equipment and stationery using the electronic ordering system, gathering quotes as required. To develop and use skills of observation and recognize any significant changes in client circumstances and behaviour and to report any concerns immediately back to the Health Visitor. To have a good understanding of current Child Protection guidelines and procedures in accordance with Warwickshire Childrens Safeguarding Board. Attend annual training updates. To support and contribute to the work of Health Visitors within the clinic setting; duties will include weighing and measuring preschool children, adhering to growth foundation guidelines and under the direction of the Health Visitor when required. To undertake mandatory training, and service specific training as required maintaining skills and competencies. To work within the remit and scope of the job description. To input annual leave and training request on electronic system in a timely manner. To participate in regular 1:1 clinical supervision and appraisals with a Health Visitor. To work effectively as a team member supporting other staff as required. This role may require working in collaboration with another HVCA or independently. Some agile working may be possible, with a manager available for reference as needed. May be required to maintain and update team social media channels. To be first line of contact for service users, supporting distressed parents as required and ensuring escalation to the Health Visitor.

Successful applicants will need to demonstrate: Excellent communication skills Customer service experience Computer literacy Self- motivation Good organisational skills Ability to pay attention to detail If you are the successful candidate, you will be expected to provide a professional service for our patients, ensuring confidentiality at all times. The department are continuously looking to improve the service offered and all members of the team are encouraged to suggest new ideas and ways of working. At times of high patient demand, there may be a need to work flexibly across different teams within the department.

Ensure waiting room is tidy/air-conditioned and customer survey response box emptied monthly Retrieve telephone voice messages throughout the working day To file paper records until passed for confidential destruction Ensure all windows and doors are locked at the end of the day To work independently in Units 1 and 2 at A&C Band 3 level as required Upholds sound working relationships with all clients always ensuring professionalism. Is friendly, courteous, and sensitive to the needs of all client groups. Liaises with Managers, Heads of Departments, Human Resources, Social Agencies and Local Health Authority Departments in a professional and courteous manner. Liaises effectively with the multidisciplinary team to deliver a quality OH service when presented with a challenging or difficult case. Uses OH software system to records precise and appropriate communication in all instances where a record is required for future reference. Shares a responsibility for the maintenance of individual health records, statutory records and recording of attendances to ensure compilation of accurate statistics for departmental activity data and audit.

Your role will also involve: - Assessing patients needs and directing them to the right colleague to decide on the correct course of action - Using your own judgement and communication skills to ensure that patients with no prior appointment but who need urgent consultation are seen in a logical and non-disruptive manner - Deal with all general enquiries, explain procedures and make new and follow-up appointments

Assist in the maintenance of systems for effective and economic purchasing of medicines and other pharmacy-supplied items to ensure continuity of supply, minimise waste and to maintain efficacy. Assist in the day to day maintenance of the pharmacy stock control system and in the development of the software, including modification of files, implementation of planned enhancement and basic maintenance of back-up systems and hardware e.g. printers. Provide general administrative and clerical support for purchasing and computer services e.g. processing of letters, reports and maintaining effective systems for filing. Process invoices and other documentation relating to purchasing when required; receive goods on to the stock control system and support the use of EDI e.g. by creating trading partners and inputting EAN codes. Provide appropriate and accurate financial and accounting information to appropriate members of staff within the organisation, and any other information required relating to drug usage, purchasing, expenditure and pharmacy workload. Plan and maintain a regular reporting schedule and produce adhoc reports as required. Provide specialist IT support to all pharmacy staff e.g. problem solving and advice on advanced features of word processing and spreadsheet software. Following guidelines, provide new members of pharmacy staff with appropriate levels of access to the computer systems. Administer initial and on-going training, being on hand to assist pharmacy staff with IT related queries / problems. Undertake risk assessments on visual display equipment and other IT equipment used throughout the department, and report on findings. Be involved in service development projects to ensure continuous improvement; participate in reviews of work practices and procedures in order to ensure consistent provision of services. Achieve objectives agreed at Achievement Reviews in order to contribute effectively to the overall provision of pharmacy services and to ensure progressive development. Ensure awareness of, and operate within current health and safety legislation and compliance with the departmental safety policies and procedures. Strictly observe confidentiality of all information concerning patients, and comply with procedures relating to Data Protection Act. Represent the department to a high professional standard in conduct, manner and appearance.

To welcome all patients and visitors The post holder will be responsible for designated clerical / reception duties in the service To monitor and respond to incoming mail on the Community Dental reception email / monitor incoming tasks on the system. Promote effective customer focused communication with patients and service users. To respond to telephone and / or face to face enquiries complying with service guidance. Request, cancel and re-arrange appointments in line with local and national targets. To assist with the confidential management of all types of patient record and ensure that all documentation is returned to the appropriate department. To be responsible for the accurate and timely storing/scanning of records, e.g. referral letters. To report maintenance and domestic repairs to appropriate departments on instruction from the Community Dental Service Facilitator. Assist with the preparation of patient records and day lists for each clinical session. Operate bespoke departmental computer system ensuring correct data is held, and updated as necessary. Responsible for handling cash and processing dental payments. The post holder will give relevant assistance and training as and when required to support all colleagues. To arrange transport as necessary for the patient in accordance with requirements of the service. To carry out general administration duties and provide clerical assistance, as required. Ensure that all dental records are tracked and booked using the electronic File Tracker computer system within Community Dental Service. Receive, sort and distribute goods and post delivered to the service. Attend regular departmental meetings.

Duties include but not limited to:

• Provides advice on medical administrative issues and questions.
• Tracks Emergency Room (ER) visits of both VA and DoD beneficiaries, provide eligibility information as requested, and facilitate the transfer/transport of VA beneficiaries.
• Supports the AVAHS mission after hours or for unique situations, as required.
• Responds to VA clinic physician sick calls by notifying the physician's scheduled patients of the need to reschedule.
• Assists ER staff by checking in patients to the ER as needed to cover sick calls (quarters).
• Makes pre-registration phone calls, facilitates transportation for JV inpatients and outpatients who require other means of transportation home from the JV hospital or VA clinic.
• Provides administrative assistance to DoD by taking after-hour incoming calls from the community on DoD beneficiaries presenting for emergency medical care at other local medical facilities and facilitates getting the information submitted to the appropriate DoD source.
• Assists in orientation level training for any new MAAs that may be hired in the future.
• Facilitates inter-facility transfers of eligible VA and DoD patients between inpatient facilities.
• Coordinates transfers of patients to/from the JV, between two non-VA facilities, or from a non-VA facility to another VA facility outside of Alaska.

Work Schedule: 24/7; Panama (2/3/2); Day 6:00am-6:30pm; Night 6:00pm- 6:30am.
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description Title/PD#: Medical Administrative Assistant/PD50311A
Relocation/Recruitment Incentives: Not authorized.
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized.
Financial Disclosure Report: Not required.

Starting at $52,636 Per Year (GS 7)

The NP executes position responsibilities that demonstrate leadership, experience, and creative approaches to management of complex client care. The NP may function in a variety of roles including patient advocate, consultant, leader, educator, administrator, researcher, and/or clinical care expert. This nurse works effectively with all levels of staff, to include collaborative efforts with other health professionals. The NP collaborates with other disciplines to develop, implement, and coordinate a system of patient care delivery that effects achievement of quality care, patient satisfaction, positive outcomes, appropriate utilization of resources and cost efficient services. The NP collaborates with the interdisciplinary team, in the inpatient and outpatient settings to identify VA, and community resources and programs which address inpatient and discharge planning needs for patients. The NP uses the group process to identify, analyze and resolve care problems. The NP initiates interdisciplinary projects to improve organizational performance and participates in the Performance Improvement Process for related programs. She/he is a member and active participant of a Health Care Group, Healthcare System, Network and National VA Councils, Committees, Task Forces and Professional Organizations. Precepts and mentors students and other nursing staff. The NP Professional Leader will maintain oversight and responsibility for their professional practice issues, including appropriate licensure and certification


Preferred Experience
Experience performing and documenting health history and completing physical examinations . Experience performing evaluation of illnesses, disorders, and injuries of the adult, including but not limited to conditions of the heart, kidney, lung, musculoskeletal system, skin, eye, nervous system, reproductive and genitourinary systems and including multisystem diseases for the purpose of disability rating . Experience performing Environmental Health Registry examinations .
Experience ordering and interpreting appropriate laboratory and other diagnostic studies when indicated. Experience rendering assessments and diagnosis pertinent to the findings; and providing medical opinion supported by fact to establish the presence or absence of disease when applicable.
Experience prescribing and administering medications and legend drugs according to VA regulation and controlled substances within the guidelines of the Federal Controlled Substances Act.
Experience notifying patients of need for follow up with his/her/their treating clinician for conditions which require further treatment.
Experience providing emergent management of acute cardiopulmonary arrest following BLS criteria Experience providing consultation to staff nurses, medical staff and interdisciplinary colleagues related to compensation and pension/environmental health issues as appropriate and making recommendations for additional studies.
Experience analyzing and evaluating clinical service delivery using evidence-based strategies/and/or quality measurement tools to support the development of innovative and cost-effective programs consistent with VA continuous quality improvement initiatives




Work Schedule: 8:00am-4:30pm. Shifts will be determined by the needs of the facility.
Financial Disclosure Report: Not required.

Starting at $139,642 Per Year (VN 00)

Duties of the Medical Administrative Assistant included but are not limited to:

• Interprets VA rules and regulations relating to determining legal entitlement to benefits relating to hospital admission; nursing home, non-VA purchased care, and outpatient care, dental treatment, prosthetic appliances, patient transfer, hotel and beneficiary travel.
• Authorized as certifying officer for documents pertaining to the administration of laws concerning VA.
• Coordinates the resolution of medical-legal problems concerning the medical center.
• Ensures that appropriate legal, regulatory and policy requirements are met.
• Processes administrative issues surrounding beneficiary death, seriously ill cases, elopements, suicides, assaults, deaths on arrival (DOA), homicides, code notifications, cost recovery matters and facility or community disasters, etc.
• Provides administrative authority, guidance, and advice to clinical management and staff concerning administrative matters necessary for operation of the medical center during other than normal tours.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures.
• Assists medical center staff with medically related legal problems, including involuntary commitments, orders of protective custody and management of unruly or severely disturbed patients.
• Works with off-tour clinical managers as a team to carry out top management responsibilities during other than regular working hours. Promotes harmonious working relationship among patients, public, and staff.
• Coordinates non-routine contacts received at the medical center after regular operating hours. Receives and responds to non-routine patient condition inquiries and other administrative enforcement officials, representatives, from private hospitals, veterans service organization representative, VA Central Office, congressional offices, military personnel, private physicians, media and general public.

Promotion Potential: The incumbent may serve in a developmental assignment, to provide the individual with the knowledge, skills, and abilities needed to perform the full range of routine and non-routine assignments at the next higher grade. The selectee may be promoted to the full performance level without further competition when all regulatory, qualifications, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday- Friday 7:30 am - 4:00 pm, 40 hours a week.
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Medical Administrative Assistant/PD631-00492A, 631-00416A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required,

Starting at $47,219 Per Year (GS 6-7)

Duties:

• Interprets VA rules and regulations relating to determining legal entitlement to benefits relating to hospital admission, nursing home, fee basis, outpatient care, dental treatment, prosthetic appliances, patient transfer, beneficiary travel and burial benefits.
• Coordinates the resolution of medical-legal problems concerning the medical center.
• Ensures that appropriate legal, regulatory and policy requirements relating to the care and treatment of patients to achieve optimum use of available resources.
• Provides administrative authority, guidance, and advice to Medical Officer of the Day (MOD) and all other clinical staff concerning administrative matters necessary for operation of the medical center during other than normal tours.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures. Assists medical center staff with medically related legal problems, including involuntary commitment, orders of protective custody, and management of unruly or severely disturbed patients.
• Performs for administrative matters as the MOD does for clinical matters, working as a team to carry out top management responsibilities during other than normal working hours, promotes harmonious working relationship among patients, public, and staff.
• Directly intervenes when problems' regarding patient activity occurs, advising clinical staff of appropriate administrative action.
• Observes, evaluates, and coordinates administrative activities.
• Coordinates non-routine contacts received at the medical center after regular operating hours.
• Receives and responds to non-routine patient condition inquiries and other administrative inquiries from concerned veterans, families, visitors, Law Enforcement officials, representative from private hospitals, veterans service organization representatives, VA Central Office, Congressional offices, military personnel, private physicians, media, and the general public.
• Oversees determination of applicants' eligibility, obtaining income and insurance information for appropriate non-service connected applicants, counseling non-service connected veterans to determine ability to defray costs of medical care elsewhere.
• Maintain good public and media relations.
• Guides all Medical Administration Service (MAS) personnel assigned to other than normal tours of duty, such as medical clerks, file room personnel, admitting and clinic clerks, and serves as an advisory resource.

Work Schedule: Rotating 10 hour shifts, Sunday through Saturday, subject to change based on facility needs.
Position Description Title/PD#: Medical Administrative Assistant/PD03376A

Starting at $46,696 Per Year (GS 7)

Main Duties and Responsibilities The post holder will be part of a team of staff who organise and provide all records functions within the Health Records Department. The main focus of this role will be to undertake all processes for the Clinic preparation and Reception Team, and is heavily focused on delivering excellent patient care and excellent patient experience. Pull, retrieve and prepare all case notes for out-patient clinics and admissions. Ensure availability of health records as and when required. Ensure the Trust standard required for the quality of the health records is maintained. Provide a Health Records Archiving service for the Trust. Re file the notes, whilst maintaining the libraries. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

Veterinary Nurse / Technician

Working Days: 5 Weekdays, half weekend
10am-5pm or 4pm - 11pm weekdays
7pm - 11pm weekends

Near to Marymount / Upper Thomson MRT

Budget $1800 - $2800

Job Scopes:

• Anesthetic monitoring
• Drug administration
• Client communication
• Some administrative work
• Cleaning

WhatsApp: +65 9642 0989 (Han)

Email: supreme.cc.han@gmail.com

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

VISN 12 is committed to fostering and sustaining an environment which celebrates diversity, provides equitable opportunities for employment and promotion, and supports inclusiveness in our culture. Together, we strive to create and maintain working and learning environments that promote professional growth and teamwork, and are inclusive, equitable and welcoming. We embrace our differences as individuals and unite as a team toward a common goal: to serve our nation's Veterans.

This position serves as a Medical Administration Specialist - Administrative Officer of the Day (AOD) and is aligned under the Health Administration service at the William S. Middleton Veterans Hospital, 2500 Overlook Terrace, Madison, WI 53705. The AOD represents the medical center director in all administrative matters occurring when assigned to other than a normal tour of duty. The AOD is delegated full authority and responsibility to exercise the medical center director's prerogative in health administration matters, representing and acting on behalf of the Director in all non-policy making administrative matters. The AOD represents management in matters pertaining to the lawful provision of health care of veterans in the VA Medical Center.

Major Duties:

• Provides guidance to personnel assigned to other than normal tours of duty, such as: medical clerks, telephone operators, file, room personnel, admitting and clinical, clerks, hospital police, NESS staff and serves as an advisory resource.
• Coordinates non-routine contracts received at the medical center. Completes Veteran applications for eligibility and subsequent enrollment processes.
• Responsible for calling in all necessary employees on an overtime basis to attend to patient care needs or for emergency repairs, etc., including calling in physicians as requested by the MOD.
• Interprets and applies benefits associated with local and national sharing agreements.
• Investigates unusual incidents occurring during tour involving the welfare, injury or abuse of patients; loss of personal property; infractions of VA medical center rules, etc.
• Provides orientation and situational technical advice to physicians regarding VA policies and procedures.
• Delegated authority to act on behalf of the Director to initiate actions dealing with any disaster situation, in accordance with hospital wide disaster plan.
• Provides technical guidance necessary to meet procedural, legal, and administrative requirements relating to the care and treatment of patients.
• Releases appropriate information to news media and public in accordance with VA regulations, VA Medical center policy, and privacy Act and Freedom of Information Act requirements.
• Promotes harmonious working relationship among patients, public, and staff.
• Directly intervenes when problems regarding patient activity occurs, advising clinical staff of appropriate administrative action
• Provides compassionate and sympathetic explanation of death and burial benefits to family and next of kin.
• Provides written and oral reporting of incidents, beneficiaries, employees, as well as safety or other issues.
• Performs other related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

VA offers a comprehensive total rewards package: HR Specialist Total Rewards
Work Schedule: Full-time; Monday through Friday; PM (2nd Shift) and Night (3rd Shift); Rotating weekends and holidays.
Compressed/Flexible: May be available
Virtual: This is not a virtual position.
Position Description/PD#: Medical Administrative Specialist (Administrative Officer of the Day)/PD13027A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $46,696 Per Year (GS 7-9)