Total 2,992 administrative assistant job vacancies in Malaysia

RESPONSIBILITIES:

• Updating financial records via accounting software
• Preparing weekly report
• Maintain petty cash and record petty cash via accounting software
• Recording financial transactions.
• Assisting with accounts payable and receivable management.
• Performing quarterly hard close activities.
• Assisting with audits and ensuring compliance with accounting standards.
• Maintaining accurate and up-to-date financial records.
• Identifying and reporting any financial discrepancies or irregularities.
• Assist on board E-Invoicing & software migration

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Positive and friendly working environment
• Work life balance
• EPF, SOCSO and EIS contribution
• 5 working days per week 

Job Responsibilities

• Attend to walk-in customers
• Answer phone calls and respond to online inquiries
• Responding and resolve to emails, inquiries, feedback as well as complaints. 
• Assist sales team to prepare quotations, PO, invoice, price lists as well as reports
• Provide good customer services 

Job Qualifications

• Able to speak English and Bahasa. Mandarin is an added advantage
• Candidates with or without experience are encouraged to apply
• Fresh graduates are also encouraged to apply
• Must be willing to work on weekend, public holidays & shifts
• Pleasant personality, able to work with minimum supervision

Job Benefits

• Performance Bonus
• Yearly Bonus
• Annual Leave
• Epf & Socso

Job Scope:

The Personal Assistant is responsible for providing secretarial and
administrative support and services to the Managing Director and
the organization.

Key Responsibilities:

• Prepare and manage correspondence, reports and documents
• Make travel and accommodation arrangements
• Maintain schedules, calendars and coordinate and follow up on
  daily duties and files
• Arrange and schedule appointments, departmental meetings,
  and management meetings
• Take, prepare and distribute minutes of meetings
• Organise internal and external events
• Coordinate specific outsourcing activities
• Screen telephone calls and handle incoming mails and faxes
• Maintain office systems including data arrangement and filing
• Special related duties

Competency:

• High level of integrity and able to maintain confidentiality of
  sensitive information
• Good interpersonal skills and the ability to interact with all level
  of people
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Qualification:

PSC, related first degree/diploma or equivalent qualification with
relevant experience

Experience:

Previous experience for at least 2 years in related field preferably
with senior management

Perks & Benefits

• Personal leave
• Company Trip
• EPF & SOCSO

Job Scope:

Data entry into SAP system and Microsoft programs

Candidate requirements:

1) Able to use Microsoft office tools

2) Regular attendance at work

3) No work experience required

Perks & Benefits

• Commission and bonus
• Casual dress code
• Personal development opportunities

• Attend to Management Meeting.
• Record accurate and comprehensive notes at meetings.
• Help with daily time management.
• Draft correspondence such as emails and letters.
• Typing, formatting, and editing reports, documents, and presentations.
• Reminding the  important tasks and deadlines.
• Able outstation and socialize.
• Able communicates and written in English, Bahasa Malaysia and Chinese.
• Proficiency in Microsoft Office.
• Must careful, resourceful, and punctual.
• Prefer below 35 years old.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Responsiblities

• Assist with the procurement process, including researching suppliers, obtaining quotes, and negotiating prices and terms.
• Coordinate with vendors to place orders, track deliveries, and resolve any issues or discrepancies.
• Maintain accurate records of purchases, including order details, delivery dates, and pricing information.
• Monitor inventory levels and reorder supplies as needed to ensure adequate stock levels.
• Prepare and process purchase orders and requisitions in accordance with company policies and procedures.
• Collaborate with other departments, such as finance and inventory management, to coordinate purchasing activities.
• Assist with invoice verification and reconciliation to ensure accurate payment processing.
• Provide administrative support to the purchasing team, including filing documents, updating databases, and preparing reports.

Requirements

• Strong communication skills, both written and verbal.
• Good organisational and time management skills.
• Attendtion to detail and accuracy in all work
• Proficiency in Microsoft Office and other relevant software applications.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance

Responsibilities

• Maintaining the company purchase ledgers and liasing with suppliers. 
• Data entry and filing for all the invoice after processing. 
• Updating and maintaining procedural documentation. 
• Basic adminstration tasks. 

Requirement

• Candidate must posses at least SPM certificate with knowledge in book keeping. 
• Knowledge in PC and able to operate SQL accounting software. 
• At least 1-2 years of related working working experience. 
• Preferrably those that can start immediately. 

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Sabbatical leave
• Open culture

**Job Title: Account Assistant**

**Responsibilities:**

• Execute full accounting functions in Accounts Receivable (AR) and various reconciliations.
• Ensure timely, quality, and deadline adherence in all accounting tasks.
• Handle general accounting functions and administrative duties.
• Manage data entry and maintain accurate accounting records.
• File and organize accounts documents for efficient record-keeping.
• Prepare ad-hoc reports as assigned by superiors.
• Collaborate with customers to resolve disputes and outstanding invoices.
• Verify staff claims for compliance with company policies.
• Monitor delivery schedules, including contingency planning.
• Follow up on long-overdue debts, ensuring proper communication with the business team for vital recovery actions.

**Requirements:**

• Possess a can-do attitude, self-motivation, attention to detail, and excellent self learning skills.
• Hold a degree in Accounting or LCCI Diploma.
• Demonstrate good interpersonal and communication skills.
• Capable of working independently.
• Proficient in MS Excel and computer literate.
• Full-time position(s) available.

If you meet the requirements and are eager to contribute, we welcome you to apply for this challenging and rewarding position.

**Benefits:**

• Annual Performance Bonus (performance-dependent)
• Medical Benefits
• Company Trip
• Group Insurance

Responsibilities
1. Provide general administrative & clerical support to HR department. 
2. Assist in ensuring daily human resource functions are running smoothly.
3. Assist in payroll preparation work. 
4. Assist in prepare HR related documents.
5. Other ad-hoc duties as assigned by Management 

Requirements:
1. Minimum STPM with at least 2 years of working experience in related functions, however, fresh graduates are encouraged to apply. 
2. Preferably with some basic knowledge in Sarawak Labour Ordinance and Human Resource practices.
3. Possess pleasant personality, good communication and interpersonal skills, with the highest level of confidentiality.
4. Able to communicate (Written & spoken) in English, Malay & Mandarin. 
5. Computer literate (Microsoft Office, Payroll System, E-leave, E-Claim) 

Perks & Benefits

• Employee equity
• Bonus
• Central location
• Open culture
• Personal development opportunities
• Parking facility 
• Gym / sport facility 

REPORTS TO:

• Chief Pharmacist

RESPONSIBLE FOR:

• The Pharmacy Assistant will be required to perform various tasks within the Pharmacy Services including dispensing, preparation of drugs, compounding, repacking and counseling of customers regarding drug delivery devices to ensure the safe and effective dispensation of medication to the provision of health care.

QUALIFICATIONS REQUIRED:

• Diploma in Pharmacy

PREFERRED

• Able to communicate fluently and write in English language and Bahasa Malaysia
• Has good communication, counseling and interpersonal skills. Reliable, dependable, enthusiastic and self-motivated.
• Willing to train others, and demonstrate ability to work independently with minimum supervision as well as in a team.
• Ability to work flexibly and weekends and/ or public holiday. Contribute to team leadership where appropriate and ability to work on own initiative.
• Preferred experience in hospital setting is an advantage.

HOURS OF WORK:

Shift Duty

Perks & Benefits

• Nearby public transport
• Central location
• Regular team activities
• Personal development opportunities

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Central location
• Casual dress code
• Medical insurance
• Open culture
• Personal development opportunities

The principal function is to provide Accounts & Admin support and to ensure the smooth running of the office and other duties as assign by the management from time to time.

Requirements:-

• Minimum Diploma / Degree with at least 1-2 years of working experience with
  accounting & administration.
• Fluent in English and Bahasa Malaysia, ability to speak Mandarin would be an
  advantage.
• Computer literate.
• Able to work with minimum supervision and to meet tight deadlines.
• Good communication and interpersonal skills.
• Possess own transport.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Duties/Responsibilities:

• To assist in accounting activities include general accounting, account receivable, account payable.
• Preparation of Invoice and arrange payment voucher
• Perform data entry & documents filling
• Dealing with queries on the phone and by email, screening when necessary.
• Responds to and resolves administrative inquiries and questions.
•  Maintains office supplies and coordinates maintenance of office equipment.
•  Support general office administration including proper documentation and filing of office correspondences, office supplies, renewing of road tax, insurance, etc.
•  Organize and proper office filing system to ensure documents are traceable in an efficient manner.
•  Performs clerical duties to help an office run smoothly and efficiently.
•  Positive working attitude and strong sense of responsibility.
•  Can work independently
•  Good working attitude, responsible person with ability to handle work with minimal supervision.
• Undertake any ad hoc duties assigned by Management or Superior from time to time.

Job Requirement:

• Candidates must possess at least SPM or relevant working experiences.
• Fresh graduated encourage to apply.
• Able to communicate in Bahasa Malaysia, English.
• Able to work multi-task and work independently. Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess good working attitude and multi-tasking skills.
• Able to work independently.
• Well versed in Microsoft Excel, Words and UBS Inventory & Accounting System.
• Preferably with 1 year working experience in Accounting or Office Administration.
• Able to work immediately would be an added advantage.

Perks & Benefits

Open culture
Personal development opportunities

Job Description

•  Check, verify and process invoices
•  Analyze discrepancies and unpaid invoices
•  Any other duties and responsibilities as and when requested by the superior.
•  To maintain database system (key‐in‐data). 
•  To ensure filing system is up to date.
•  Perform ad‐hoc duties as assigned by superior.

Requirements

•  Candidates must possess at least LCCI, Diploma in Accounting or equivalent. 
•  At least 1 year working experience  in accounting field. 
•  Computer literate with proficient in MS Office and UBS accounting system.
•  Analytical, mature, diligent and conscientious in meeting deadlines. 
•  Required skill(s): MS Excel, MS Word. 
•  Full‐Time position(s) available.
•  Able to start work immediately or with short notice is an added advantage.
•  Able to work in Kelana Square Kelana Jaya Petaling Jaya

Perks & Benefits

Open culture
Personal development opportunities