Total 1,031 administrative assistant job vacancies in Others category in Malaysia

• Attend to Management Meeting.
• Record accurate and comprehensive notes at meetings.
• Help with daily time management.
• Draft correspondence such as emails and letters.
• Typing, formatting, and editing reports, documents, and presentations.
• Reminding the  important tasks and deadlines.
• Able outstation and socialize.
• Able communicates and written in English, Bahasa Malaysia and Chinese.
• Proficiency in Microsoft Office.
• Must careful, resourceful, and punctual.
• Prefer below 35 years old.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Job Description:

· Handle work passes related issues such as application, renewal, cancellation, appealing and updating personal particulars to MOM etc.

· Handle GST submissions, AIS for Employment Income, Tax Clearance, Corporate Income Tax filling, ECI etc., to IRAS

· Prepare and submit government bodies and statutory board related surveys

· Prepare/Approve Quotations, Claims, Invoices; whenever required, as directed by immediate Higher Officials

· Keep track of Insurance matters such as Foreign Worker Medical Insurance, Work Injury Compensation, Security Bonds etc.

· Support general office administration as & when necessary

Requirements:

· Candidate must possess at least a Bachelor's degree

· At least 3 years of experience in the Human Resource / Admin function in Construction Sector.

· Well versed in local regulations relating to human capital, including MOM, CPF and IRAS rules.

· Team player with good interpersonal, written and verbal communication skills with the ability to interact with all levels of people

· Must be able to work independently, driven and takes initiative.

· Must be reliable and a strong team player

· Ability to multi-task and work well under pressure, meet deadlines and drive projects to completion

Proficient in MS Office (Word, Excel, PowerPoint) and able to handle large volumes of data with accuracy

Job Scope

· Issue invoices, delivery order, credit note, debit note, and intercompany billing

· Daily and monthly receipts reconciliation

· Posting of incoming receipts

· Maintain and update vendor list and profiles

· Handle month-end vendors payments

· Assist in month-end closing processes

· Preparation and posting of journal entries

· Manage and prepare ageing reports

· In charge of bank reconciliation and updating of daily cash book

· Maintain good filing system and data entry

· Handling administrative functions

· Perform other Ad-Hoc duties as assigned

Job Requirements:

· Higher Nitec in Accounting & Finance or equivalent;

· At least 1 year of experience in accounting & finance;

· Understanding of accounting principles;

· Ability to work in a dynamic environment;

· Ability to work independently with a high degree of accuracy and efficiency;

Job Description:

• Internet banking payment preparation & issuing payment cheques & filing
• Prepare summary report for daily sales for group of companies
• Excel data entries and entries into accounting system for sales, purchases and payments
• Checking and reconciliation of agent reports
• Check daily sales and tally receipt of fund
• Prepare monthly reports for submission
• General administrative and operational duties
• Adhoc tasks assigned by superior

Requirements:

• Qualification GCE N Level / ITE
• Candidates with exprerience are preferred

Duties & Responsibilities:

• Assist in collating and compiling document for tender submission.
• Assist in monitoring tender opportunity.
• Administering project correspondences, responding to emails and providing assistance to contract department.
• General administrative tasks and duties including office management, document filling, letter drafting and corresponding with associates and external partners for contract department.

Requirements:

• Min O Level/Diploma or equivalent.
• Minimum 1 year’s related working experience in construction industry will be added advantage.
• Able to multi-task, time-sensitive, attention to details, and work in a fast pace environment
• A team player with positive mind set and meticulous.

• Preparation of inspection report for submission to authority
• Coordinate with external vendors for costings and quotations
• Coordinate with external vendors and arrangement of meetings / discussion
• Attend to meetings and preparation of meeting minutes, summary, and follow up actions

· Carry out end-to-end recruitment, on-boarding, employee exit management, performance management, implementation of HR policies and procedures, staff training & development

· HR administration such as data entry, filing, prepare employment contracts, letters and other documentation

· Conduct staff orientation and regular briefing on company policies and procedures

· Support in monthly payroll including attendance checking and Overtime processing

· Administration on Foreign workers work pass renewal & MYE matters, dormitory (staff housing) & others

· Administration on employee insurance, government paid claims, staff benefit claims, employee training and others

· Prepare and Deliver timely and accurate data, reports and office administration

· Participate in HR projects and provide any other HR support assigned

Requirements:

· Diploma or Degree in Human Resources or Administrative / Business Studies

· Minimum 1 year of full construction HR working experience as generalist including payroll processing.

· Familiar with MOM regulations and HR practices

· Prefer English and Mandarin speaker

working days: Monday - Friday (9am-6pm）Saturday (9am-1pm)

Duties & Responsibilities

• Provide administrative support to the daily operations and coordination of activities with cross functional department to ensure database are accurate and updated.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Assist in verifying daily stock & transaction and highlight irregularities.
• Assist in the consolidation of reports.
• Any other ad-hoc duties assigned by the superior

Requirements

• GCE ‘O’ Level or above
• Relevant experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipments.
• Proficiency in Microsoft Office Application (particularly Excel and Word).
• Ethical behavior when dealing with sensitive financial information.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant will be a plus

Your new company
My client is seeking a motivated and highly organised administrative assistant to join their team.

Your new role
In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year.


What you'll need to succeed
To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills.

- French is a desirable language


What you'll get in return
Fantastic workspaces and resources
Annual leave
Fresh meal cooked every day
Professional development opportunities (internal & external)
Cycle to work scheme
70% contribution to cash health plan
Free hot drinks throughout the day
Social events and staff parties
Contribution towards language classes - French or English
Discounts at local businesses
Free Financial Times online
Annual flu jab and more...

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The Opportunity

• Working Hours: Monday - Friday, 9am – 1pm
• Location: Central / Clarke Quay
• Salary: Up to $1500

Job Description

• Performing daily data entry work
• Collection of invoices from various F&B outlets
• Checking and verifying invoices with Purchasers
• HR duties such as but not limited to, data entries and maintenance of employee files
• Perform general administrative duties
• Other ad-hoc duties assigned
• Ensure efficient and systematic filing records

Job Requirements

• Diploma / Degree in Accounts / HR / Admin related field
• Able to comminicate in English and Mandarin (to liaise with Mandarin speaking Vendors)
• Proficient in Microsoft Excel and Words
• Able to work independently in a fast-paced environment.
• Good communication skills and working etiquette
• Good Team Player

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email updated copy of your resume/cv.

Email Address: senghuatcoffeehouse.hr@gmail.com

We regret that only the shortlisted candidates will be notified.

1 Manage ISO/IEC 17025 management system and ensure the integrity of the system is maintained.

2. Responsible for routine analysis such as preparation of reagents, media & samples, perform routine calibration for equipment, run routine testing, control testing, cleaning apparatus etc.

3. Maintain and upkeep laboratory facilities, safety and equipment

4. Assist in releasing test result by transferring data to job sheet.

5. Assist in method development.

6. Assist in tasks that assigned by Superior.

7. Report to section superior.

Executive Assistant
Apply now Job no: 505629 Work type: Full time Location: East Melbourne Categories: Administration/Office Support


Permanent, full time opportunity | East Melbourne location | Flexible work arrangements
Enjoy a competitive salary plus excellent NFP salary packaging benefits 
Join a for-purpose organisation and love what you do!

 
About the role
Reporting to the Chief Legal & Risk Officer, you will provide exceptional administrative support to a small team of legal and risk professionals.
Some of your responsibilities will include:

Preparing papers, briefings, correspondence and presentations
Calendar and email management
Managing specific projects in line with strategic and operational priorities
Arranging meetings and organising events
Conducting research
Coordinating projects and providing status reports 

 
About you
You

... Click here to view more detail / apply for Executive Assistant

Are you a passionate and caring individual looking for a rewarding career with excellent training and opportunities for development? Join Care UK, a multi award winning care provider as a Catering Assistant.

The Role


Maintain the cleanliness of kitchen and related areas.
Preparation of produce for mealtime, for example vegetable preparation and making of sandwiches
Ensure correct storage of all dry and perishable produce.
Safely storing cleaning materials
Ensure all cooking utensils and pots are cleaned to the required standards
Carry out any tasks assigned by the Head / Second Chef or Home Manager


Some of our benefits by joining the Care UK family


Alternate weekend and social friendly working hours
Bank Holiday Pay Enhancements
Career development, training and access to our approved apprenticeship scheme
Hundreds of online and in-store discounts
Annual purchase holiday scheme
Wellbeing support • Wagestream- access your wages at any time.


New to Catering?

We have our own Catering Academy to provide excellent training and induction programs for all new Catering Assistants and we will give you all that’s needed to have a successful career as a Catering Assistant with us. Our high quality, innovative training and coaching will support the development of your skills throughout your career with us.

We are looking for people to make a difference to residents’ lives every day. When you join Care UK you’ll be joining a team who all share the same values: caring, passionate and teamwork. You will have a strong desire to help people and put residents at the heart of everything you do.

We are committed to recruiting diverse, talented people, who share our passion for helping others. We see the potential in everyone, let us help fulfil yours.

Are you a passionate and caring individual looking for a rewarding career with excellent training and opportunities for development? Join Care UK, a multi award winning care provider as a Catering Assistant.

The Role


Maintain the cleanliness of kitchen and related areas.
Preparation of produce for mealtime, for example vegetable preparation and making of sandwiches
Ensure correct storage of all dry and perishable produce.
Safely storing cleaning materials
Ensure all cooking utensils and pots are cleaned to the required standards
Carry out any tasks assigned by the Head / Second Chef or Home Manager


Some of our benefits by joining the Care UK family


Alternate weekend and social friendly working hours
Bank Holiday Pay Enhancements
Career development, training and access to our approved apprenticeship scheme
Hundreds of online and in-store discounts
Annual purchase holiday scheme
Wellbeing support • Wagestream- access your wages at any time.


New to Catering?

We have our own Catering Academy to provide excellent training and induction programs for all new Catering Assistants and we will give you all that’s needed to have a successful career as a Catering Assistant with us. Our high quality, innovative training and coaching will support the development of your skills throughout your career with us.

We are looking for people to make a difference to residents’ lives every day. When you join Care UK you’ll be joining a team who all share the same values: caring, passionate and teamwork. You will have a strong desire to help people and put residents at the heart of everything you do.

We are committed to recruiting diverse, talented people, who share our passion for helping others. We see the potential in everyone, let us help fulfil yours.