Total 476 admin executive job vacancies in Human Resources category in Malaysia

Responsibilities:

• Performs day-to-day broad range of HR activities including proper filing of documents
• Assisting with the process of recruitment such as, screening candidates, assist with scheduling interview, and issuing employment contracts
• Handle benefits and claims administration
• Maintain accurate HR database and up-to-date employee records
• Generates and maintain regular HR reports as required
• Handle any other ad-hoc duties as and when required
  
  Requirements:
• Minimum Diploma holder with valid driving license
• Minimum 1-year of relevant experience in HR administration.
• Candidates with no relevant experience but with administrative background will be considered

Interested candidates, please kindly click APPLY or email to recruit@tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Consultant In-Charge: Daniel Lee/R1989151

Responsibilities:

• Assist in the coordination and administration of training programs and initiatives.
• Collaborate with trainers and subject matter experts to develop training materials and resources.
• Ensure training materials are up-to-date and readily available.
• Coordinate logistics for training sessions, including venue booking, participant registration, and equipment setup.
• Assist in the scheduling and coordination of training events.
• Maintain accurate training records and prepare reports.
• Provide administrative support for training activities, such as preparing training materials and managing training supplies.
• Assist in the evaluation of training effectiveness and collect feedback from participants.
• Contribute to the continuous improvement of the training process.

Requirements:

• Diploma in Human Resources, Business Administration, Education or equivalent.
• At least 2 – 3 years of experience in training administration and L&D role
• Prior knowledge in Learning Management Systems is an added advantage.

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Key Tasks & Responsibilities:-

Assist with day to day HR admin functions,attendance & leave records

Maintain employee’s P-file records &documents

Assist in recruiting /interviews/on-boarding

Order office supplies and research newdeals and suppliers

Coordinates of company meeting andminutes

Handles other administrative matters suchas office maintenance, insurance, wherenecessary

Provide general support to visitors andtravel booking

Maintaining the company's eLearningportal & training materials

Employee engagement activities, assist inorganising company events

Perform other ad-hoc activities

Summary

• Salary up $2500
• Location: Pioneer Road
• Monday to Friday, Sat half day
• 8.30am to 5.30pm, 8.30am to 12.30pm
• Variable Bonus
• Training will be provided

Responsibilities:

• Process Payroll - accurate & timely payment of employees' payroll and overtime (HReasily Software)
• Prepare bank files for submission, prepare CPF and IRAS submission
• Prepare monthly payroll reconciliation and journal to Finance
• Manage recruitment, interviewing candidates & following up on the hiring process
• Administer work pass matters, application, renewal, cancellation, and others
• Provide day to day admin duties
• Assist to reply emails
• Participate in HR meeting, company’s events & activities
• Undertakes in other duties as assigned

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Only Singaporean, PR, LTVP, Malaysian can apply

Interested Parties can send your resume to hradmin@infinitetransports.com.sg or whatsapp 67479778

Payroll and Final Settlement

• Perform payroll functions for the company
• Manage and liaise with stakeholders for monthly payroll processing and statutory contributions
• Work closely with all-levels of staff for any payroll and tax clarifications and queries whenever required
• Work on income tax matters or any statutory deductions
• Prepare monthly reports
• Prepare tax filings
• Conduct exit interviews and prepare reports

Human Resource Information System

• Support end-to-end project cycle activities, such as requirements gathering, prototype, testing, data migration, training, go-live and post-production support
• Work with users, IT and/or vendors to ensure user requirements are met satisfactorily and project is delivered within timeline and scope
• Explore, and recommend creative, robust and scalable solutions aim to streamline and simplify processes, and improve productivity with the use of technologies and tools
• Support the maintenance of the human resource information system (HRIS)

Policy Review and Reporting

• Policy review and updates
• Prepare reports and data analysis

Any other duties and projects assigned by the supervisor

Requirements

• Diploma/Degree in Business Administration/Accountancy/Human Resources
• 3-5 years of relevant experience in payroll
• Good working knowledge in Employment-related/labour laws and regulations
• Proficient in MS Office
• Organized and meticulous, with ability to prioritize tasks

• You will work closely with the respective business stakeholders to provide HR advisory, pertaining to HR issues and support various key HR initiatives/projects.
• You will ensure best HR practices are implemented and support various key HR initiatives/projects.
• You will manage the entire employee lifecycle from onboarding, employee relations and offboarding.
• By partnering with the business, you will assist in the coordination of interviews and provide competency-based interviews after candidates have been screened by the Talent Acquisition Team.
• HR administrative tasks such as applying and renewing work passes.
• You will work closely with the Talent Acquisition Partner and monitor recruitment costs and update recruitment reports.
• Provide a centre of excellence and be the main point of contact with regards to employee relations issues.
• Work closely with internal stakeholders to ensure all onboarding adhere to policy and process.
• Handle housing and accommodation arrangements for foreign workers if necessary.
• Perform any other ad-hoc duties as assigned.

• MNC Company
• Basic $3000 - $3500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tai Seng
• Working days: Monday to Friday
• Working hours: 9am to 6pm

Job Responsibilities:

• Full spectrum of HR & Administrative duties
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Ensure timely processing of monthly payroll for employees
• Journal entries for payroll, OT, bonus accrual and related
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements
• General office administration and management
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec/Diploma in Human Resource, Admin or related field with minimum 1-2 years of relevant experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted

Leong Wei Ling (R23117584)

EA Recruitment Pte Ltd

EA License No: 21C0492

Salary up $2900

5 Working Day: Mon-Fri

Office Hour: 8.15am-5.30pm

Location: Gul Circle (700 meter walkable from MRT)

AWS + VB + Listed Company

Responsibilities:

• Issuing of warning letter and disciplinary action
• Support the onboarding process for new employees, including preparing paperwork, conducting orientation sessions.
• Manage employee records and ensure all information is accurate and up to date in the HRIS (Human Resources Information System).
• Administer employee benefits programs, including enrolment, changes, insurance and inquiries.
• Applying for HR grants and internship program (GRT)
• Assist with employee relations matters, including resolving conflicts and conducting investigations as needed.
• Renewing of company vehicles road tax
• Upkeeping of company vehicles
• Raising PR via SAP
• Purchasing of general items (cleaning, prayer items and etc)
• Managing on cleaners’ daily routine and task
• Handling company lines (Linkus request and company mobile line)
• Maintain compliance with relevant labor laws and regulations in Singapore.
• Handle ad-hoc administrative tasks and projects as assigned by the HR Manager or HR Director.

Qualifications:

• Familiarity with Singapore labor laws and regulations.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Ng Shen Yee (Margaret)

Registration Number: R23116693

EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Job Responsibilities:

• Maintain HR database, leave records and employee files
• Ensure proper documentation and filing procedures
• Provide day-to-day HR administrative support
• Must have construction account experiences
• Renewal & Application of work permit
• To Assist accountant for staff payroll
• To issue invoice to customers
• To do Daily Data Entry for payment from clients.
• To assist accountant on all matters related to finance.
• Any other duties or projects as assigned
• Communicate effectively with third-party providers, clients, and suppliers.
• Assist the Accountant in paperwork, invoice processing, and filing.

Job Scope:

• Maintain and upkeep office facilities and serves as a liaison with vendors/ service providers/ building management team for facilities work maintenance
• Handle reparatory or maintenance of office facilities, equipment and pantry appliances such as lightings, telephone and aircon systems, etc.
• Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers
• Support social and staff engagement events such as refreshment ordering, logistics coordination as required
• Purchase and replenish stationery and pantry supplies when necessary
• Assist to process HR department’s invoices for payment
• Any other ad hoc admin duties as delegated by management

Job Requirements:

• Min. O level/ Nitec/ Diploma in any field
• Min. 2-3 years of experience in office admin

For interested applicants, please send your updated resume to: melissa@recruitexpress.com.sg
All candidates’ information will be treated with the strictest confidence
Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
99C4599

• Manage end-to-end recruitment processes, including sourcing, interviews, reference checks, and salary negotiations.
• Advertise positions across various platforms and employ innovative sourcing techniques to find ideal candidates.
• Collaborate with Hiring Managers to assess manpower needs and develop recruitment strategies for process enhancement.
• Foster strong relationships with Hiring Managers to optimize recruitment efficiency.
• Handle work pass applications and renewals.
• Generate Recruitment Status reports using Excel for management review.
• Oversee onboarding and offboarding procedures for employees.
• Address employee grievances and disciplinary matters.
• Conduct general HR administration tasks, such as drafting appointment and confirmation letters.
• Maintain and update HR Information Systems (HRIS).
• Process vendors' invoices within the internal system.
• Manage hotel reservations, air ticket bookings, and visa applications.
• Provide support for HR projects and initiatives as needed.

REQUIREMENTS:

• Diploma in Business Management, HR, or equivalent field.
• Minimum 3 years of relevant experience, preferably in Manufacturing.
• Recruitment experience is highly desirable.
• Self-motivated with the ability to work autonomously.
• Passionate about recruitment and adept at driving employer branding.
• Excellent communication and interpersonal skills.
• Familiarity with local Employment Act and HR practices.
• Customer service-oriented, resourceful, meticulous, organized, and capable of working under pressure.
• Proficient in MS Office, particularly Excel.
• Fluency in Chinese (speaking, reading, and writing) is essential for communication with Chinese-speaking customers and counterparts

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Roles & Responsibilities

1. Coordinate the recruitment of staff including advertising, liaison with employment agencies, administration of employment contracts, arrangement for work permits / passes, medical examination, conduct orientation for new employees and exit interview for resignees, administer staff performance appraisal, counselling, disciplinary management and handling of grievances.

2. Administer staff benefits such as insurance renewals, medical/dental claims, long service awards, and planning of staff events.

3. Checking staff attendance, Administer the time management system and keeping records of staff training records.

4. Assist in the review of job description, HR processes and updates SOPs.

5. Identify, develop and initiate staff training and learning programmes with a view of enhancing staff proficiency and professional in collaboration with the professional and supervisory staff.

6. Preparation and submission of periodic manpower reports such as OED, etc and including liaison with Government agencies such MOM on employment matters and Statistical Returns.

7. Assist in manpower planning, preparation and review of budget, Annual Report, etc.

8. Assist the Nursing Officers in the welfare and supervision of non-professional workers, i.e. the Healthcare Assistants, including periodic inspection of staff dormitories to ensure cleanliness, hygiene compliance with Safety regulations and Home’s rules.

9. Assist in the area of housekeeping such as safe custody & issue of food stuff, groceries, laundry, etc. when necessary.

10. Administrative and secretarial support such as filling, recording minutes of meetings whenever required.

11. Cover the duties of staff who are on leave in the Administration Department when necessary.

12. To perform any other reasonable duties required by Executive Director / Finance & HR Manager.

Recruitment & Off Boarding

• Liaise with recruitment agencies/ head-hunters on the hiring needs
• Manage recruitment advertising in the respective platforms
• Screening of candidates & Interview arrangements
• Orientation for new hire(s)
• Off-boarding for leaver(s)

Payroll and Benefits Administration

• Manage monthly Payroll processing including year-end processing for IRAS submission
• Submission of all statutory reports
• Submission of Singapore Government Paid Leave & Grant Scheme(s)
• Manage benefits programs such as corporate insurance, medical benefits program, and welfare
• Administer Employees’ participation in the Employee Share program
• Liaise with Finance on payroll matters

Administrative Matters

• Foreign Work Pass(es) matters (applications, cancellations etc.)
• Responsible for MOM & MAS surveys
• Co-ordination for annual CSR activities
• Any other ad-hoc task(s) assigned

Requirements:

1. Degree with at least 3 - 5 years of relevant HR experience
2. Candidate with Easy Pay Access software preferred
3. Familiar with Singapore labour laws and Foreign Work Pass Regulations/Procedures
4. Possess excellent communication, interpersonal and analytical skills
5. Positive and highly motivated individual
6. Detailed and meticulous
7. Proficient in MS Office applications (Excel, Words, Powerpoint)

Foot Note:

1) All personal data collected will solely be used for recruitment purposes.

2) By submitting your application, you therefore consent the company to retain the information provided for future opportunities for a limited period. Such data will be deleted or anonymized when it is no longer required for a business or legal purpose.

Key Responsibilities

• Support and manage recruitment activities including, ensuring job descriptions are kept up-to-date, job posting on websites, coordinating the shortlisting of applicants, scheduling interviews and ensuring reference checks are completed (if required).
• Assist in all recruitment, onboarding, and offboarding activities including employment passes, renewal/cancellation-related matters
• Main point of contact for all employee relations matters
• Responsible for the preparation of letters, including but not limited to letters of appointment, confirmation, promotion, etc.
• Responding to internal and external HR related inquiries or requests and providing assistance.
• Coordinate the new staff arrival and onboarding process which includes the organisation of IT equipment,, email account provisioning and ensuring all relevant agreements and policies are reviewed and signed.
• Processing leave and attendance records for all staff.
• Register and ensure that all staff information are up-to-date.
• Plan and arrange company’s event and team-building activities (i.e team lunch/dinner, logistics & accommodation reservations, etc).
• Act in accordance with relevant legislation in Singapore, as well as Malaysia guidelines.
• Undertake projects and ad-hoc assignments related to HR management from time to time
• Support pass applications, renewal and cancellation (i.e. employment pass, work permit, S Pass, Dependent pass, etc) internally and for clients.
• Assist with statutory reporting and surveys (e.g. LMS, OED, etc.)
• Support grant applications (i.e. Childcare leave, paternity leave, NSmen payments, etc)
• Support client’s payroll & regulatory submissions for Singapore and Malaysia (i.e. CPF, IR21, AIS, EPF, SOCSO, LHDN, HRDF, etc)
• Involve in the implementation of new HR initiatives, projects, and policies that aligned with business strategy and in compliance with government regulations
• Support the management of workplace issues and grievances
• Supporting day-to-day administration for Singapore and Malaysia office.

Qualifications/Skills

• Diploma and above in Human Resource Management
• Team player with “can-do” spirits
• Independent, pro-active, meticulous and fast leaner
• Minimum 3 years’ relevant experience
• Excellent communication skills in order to liaise with stakeholders at all levels
• Adaptable to changes and willing to multitask
• Ability to deal with confidential information with sensitivity and discretion
• Prior work experience in an accounting firm and familiarity with Malaysia HR & payroll will be preferred though not essential
• Experience in payroll processing will be an added advantage

1. JOB DESCRIPTION
Job Title

Recruitment Executive
Recruitment Executive (Full-Time/Part-Time)·

Brief Job Description:-

Perform full suite recruitment function (Pro-actively recruit qualified talents to join and grow together with the Company)-

HR administration such as data entry and management, prepare employment contracts, letters and other documentation, course scheduling- Any ad-hoc activities within HR and Admin functions as assigned·

Employment Type: Full-Time / Part-Time· Salary: Commensurate with experience· Start Date: Immediate· Requirements:- A Levels (minimum 3H2 2H1)

Well groomed & able to communicate confidently and effectively- Goal-oriented & Go-getter attitude-

Work independently·

Job Highlights:-

Work-Life Balance-

more than 3000/mth

postive and friendly working environment

https://t.me/fastrecruitmentsg

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