Total 10 admin executive job vacancies in Others category in Malaysia

Our client is a multinational container shipping company based in Singapore is seeking skilled individuals to join its team.

Job Description:

• Enhance cost efficiency and optimize yield.
• Thoroughly understand and control direct and indirect costs.
• Manage and resolve claims (cargo claims, container damage, vessel damage) in consultation with legal team.
• Acquire, compile, and maintain trade statistics and reports in collaboration with the Commercial department.
• Ensure prompt space arrangements during contingencies and manage space for various services.
• Select cargo to deliver optimal Net To Vessel returns.
• Maintain updated online booking forecasts in liaison with multi-agents.
• Schedule services, liaise with operations and agents, and disseminate schedules.

Requirements:

• Bachelor’s degree in maritime business or business management preferred.
• Preferably 2 years’ experience in shipping line trade operations
• Effective communication and interpersonal skills.
• Independence and result orientation.
• Strategic thinking abilities.
• Strong analytical skills and ability to make quick decisions based on data.
• Adaptability to fast-paced and dynamic environments.

Interested candidates who wish to apply for the above positions, please click "Apply now"

We regret that only shortlisted candidates will be notified.

JAC Recruitment Pte. Ltd.

EA License No: 90C3026

EA Personnel No: R23113652

EA Personnel Name: Wong Yi Lei

Our client, a Japanese company based in Singapore is currently looking to hire a suitable candidate to join them in the below position.

【Job title】
Secretary＆Admin (Japanese-speaking)

【Job Description】
-Arrange business meetings
-Maintain the electronic and hardcopy filing system of the department
-Translation of documents from Japanese to English
-Assist in the creation of PowerPoint materials for presentations.
-Manage travel-related matters, i.e. flight booking, hotel booking,car booking, visa application
-Assist with the preparation and/or processing of payments through the SAP system and thesubmission/circulation of internal documents.
-Assist with any administrative matters

【Requirements】
• Minimum Diploma in any field.
• Business level of Japanese(N1-N2 level) is a must as required to communicate with Japanese stakeholders.
• Good communication skills
• Able to work independently and in a team.
• Proficient in Microsoft Office (Word, Excel).

【Others】
Salary: SGD 4-5K, depending on the experience +Bonus
Working hours: Mon-Fri
Work Arrangement: Hybrid work model

Interested candidates who wish to apply for the above positions, please click "Apply now"

We regret to inform applicants that only shortlisted candidates will be notified.
Thank you for your understanding.

JAC Recruitment Pte. Ltd.
EA License Number: 90C3026
EA Personnel: R2198870
Haruka Wada

Role and Responsibilities:

• Submit reconciliation statement to customers on their slot usage against their slot commitment, it has to be drawn up accurately & submit within stipulated timeframe;
• Follow up with customer for the statement confirmation & ensure accurate & timely issuance of invoices; and
• Handle queries raised by customers & resolve the disputes independently
• To fully understand the structure of each deal & items stating in the checklist prior preparing the reconciliation template;
• Close follow up with Line Manager to ensure checklist is drawn up for each agreement prior the deal commences, making sure the checklist is updated whenever there’s changes to the deal;
• Setup contract details in system together with billing instructions to facilitate correct invoicing to customers;
• Update customers on the monthly slot charges with bunker update & ensure correct fixed slot invoices issued promptly to customers;
• Extraction of customers loading information – to scrutinize the report & probe agents for clarification on any data discrepancies, also follow up to ensure system gets updated with correct records;

Requirements:

• Diploma in Shipping/ Logistics or similar specialization from a recognized institution.
• Preferably 2 to 3 years’ working experience in shipping industry. Fresh graduates are welcomed to apply.
• Strong working knowledge of MS Office in particular MS Excel;
• Detailed and meticulous and strong problem solving skills;
• Good analytical and numerical abilities;
• Pro-active with positive attitude and willing to learn;
• Good communication skills and strong interpersonal skills and Team player; and
• Proficiency in the English language, both verbal and written.

Interested candidates who wish to apply for the above positions, please click "Apply now" or email to yilei.wong@jac-recruitment.com

We regret that only shortlisted candidates will be notified.

JAC Recruitment Pte. Ltd.

EA License No: 90C3026

EA Personnel No: R23113652

EA Personnel Name: Wong Yi Lei

Leasing Executive

• Supported and implemented strategies to maximise rental and occupancy of properties within the Company's portfolio
• Developed budgets and strategic plans for properties within the Company's portfolio
• Secured new tenancies
• Managed lease renewals with existing tenants
• Managed and resolve tenants' rental relief and repayment schemes requests independently during the current pandemic climate
• Worked with internal stakeholders to drive traffic and sales for tenants during the current pandemic
• Identified and analysed market segments and prospect
• Conducted market research of competitors and market benchmarks of rentals and occupancy cost
• Liaised with property agents
• Maintained good relationships with tenants and prospects
• Introduced prospective tenants to types of units available and performed tours of premises
• Monitored timely receipts and reconciliation of rent collections in accordance with landlord and tenant statutes
• Complied with internal controls and policies

Requirements:

• 3 - 4 years of relevant experience in similar capacity
• Ability to work well under pressure
• Strong communication and interpersonal skill

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to tiffany.wong@jac-recruitment.com OR corpsvcs.sg@jac-recruitment.com

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Established in Singapore, looking for Retail Leasing Executive.

Retail Leasing Executive

• Reach out to potential tenants and maintain tenant mix based on the decided mall theme and established by-law on restricted businesses
• Maintain up-to-date knowledge of retailers, new trends, current competing & new retail developments and all macro/micro data affecting the retail sector
• Conduct market and competitor analysis
• Develop strong relationships with a network of retailers and source for new market conceptsSupporting and implementing strategies to maximise rental and occupancy of the properties within the Company’s assigned portfolio.
• Securing new tenancies, identifying market segments and prospects, managing lease renewals with existing clients, and liaising with property agents.
• Conducting market research of competitors and market benchmarks of rentals and occupancy cost.
• Maintaining good relationships with tenants and prospects.

Job Requirements

• Degree in Estate Management, Building, Business Marketing.
• At least 3 to 4 years of relevant experiences in marketing and leasing.
• Strong presentation, negotiation and effective interpersonal skills.

If you are interested in this role, please click on Apply Now or alternatively, email your updated resume with your availability and expected salary to tiffany.wong@jac-recruitment.com OR corpsvcs.sg@jac-recruitment.com

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Role and Responsibilities:

• Submit reconciliation statement to customers on their slot usage against their slot commitment, it has to be drawn up accurately & submit within stipulated timeframe;
• Follow up with customer for the statement confirmation & ensure accurate & timely issuance of invoices; and
• Handle queries raised by customers & resolve the disputes independently
• To fully understand the structure of each deal & items stating in the checklist prior preparing the reconciliation template;
• Close follow up with Line Manager to ensure checklist is drawn up for each agreement prior the deal commences, making sure the checklist is updated whenever there’s changes to the deal;
• Setup contract details in system together with billing instructions to facilitate correct invoicing to customers;
• Update customers on the monthly slot charges with bunker update & ensure correct fixed slot invoices issued promptly to customers;
• Extraction of customers loading information – to scrutinize the report & probe agents for clarification on any data discrepancies, also follow up to ensure system gets updated with correct records;

Requirements:

• Diploma in Shipping/ Logistics or similar specialization from a recognized institution.
• Preferably 2 to 3 years’ working experience in shipping industry.
• Strong working knowledge of MS Office in particular MS Excel;
• Detailed and meticulous and strong problem solving skills;
• Good analytical and numerical abilities;
• Pro-active with positive attitude and willing to learn;

Interested candidates who wish to apply for the above positions, please click "Apply now"

We regret that only shortlisted candidates will be notified.

JAC Recruitment Pte. Ltd.

EA License No: 90C3026

EA Personnel No: R23113652

EA Personnel Name: Wong Yi Lei

Executive Assistant

• Personal Assistance to the Director, South Asia
• Maintain the calendar of Director, making appointments and arranging meetings and conferences.
• Prepare and edit correspondence and presentations
• Maintain and manage travel and accommodation arrangements as required
• Work with Director and Office Manager, liaise closely with the Director
• Receive visitors, organise meeting bookings and diary
• Assist with guests' invitation
• Work with marketing team for events in Singapore

Requirements:

• Min 3 years of proven experience as assistant in an international environment
• Ability to work on own as well as part of a team
• Ability to main confidentiality

If you are interested in the role, please click APPLY NOW

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Executive Assistant cum Office Manager (Central)

Job Responsibilities:

• In charge of overall daily office operations
• Coordinate and schedule meetings with internal and external stakeholders
• Create and prepare correspondence and presentations
• Responsible for minutes taking during meetings and distribution of minutes
• Prepare and distribute agendas, follow up as required
• Assist in daily operations of respective departments
• Office stationery and pantry purchasing, travel arrangements for internal and external
• Scheduling and managing MS Teams for meetings
• Attending events and exhibitions to represent and run exhibition booths.
• Coordinate/support cross functional projects when nominated by management
• Other administrative support (courier arrangement, meeting room booking etc.)

Requirements:

• Possess at least University Degree in any field
• At least 4 years of relevant working experience as Office Administrator/Executive Assistant in similar capacity
• Ability to work under pressure, excellent multi tasking skill
• Attention to detail
• Able to deal with high level confidential information

If you are interested in the role, please click APPLY NOW

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22110815

Wong Sook Leng

Job Description

ROLE

• Report to finance manager you will be responsible for the day-to-day accounting and finance function.
• Prepare financial reports and ensure timely submission.
• Handle billing, general ledger, and bank reconciliation
• Follow up accounts receivables collection.
• Process accounts payable
• Maintain fixed asset register.
• Liaised with external auditor and tax agents.

REQUIREMENTS

• Diploma/Degree in Accountancy or relevant equivalent
• At least 3 years of relevant experience
• Experience in Microsoft Dynamic accounting software will be an advantage.
• Independent, organized and able to work at fast paced environment.
• Candidates available immediately or within short notice preferred.

If you are interested in the role, please click APPLY NOW

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R1222887

Ivan Eng

Our client is a well-known brand in the F&B industry and they are looking for a payroll executive to handle all payroll matters as a sole contributor for 120 headcount

Role

• Oversee and perform the full spectrum of payroll processing, payroll related reporting, employee taxation, and statutory submissions such as CPF contributions, quarterly MOM surveys
• Perform preparation and filing of IR8A, IR21 and GPL claims
• Keep up with statutory changes related to employment, payroll, etc
• Point-of-Contact for various vendors

Job Requirements

• Diploma in Human Resource Management or relevant fields
• Familiar with Infotech
• Familiar with Microsoft Office
• At least 2 years of experience in payroll
• Able to handle work independently

If you are interested in this role, please click on Apply Now.

Please note that only shortlisted candidates will be contacted, thank you.

JAC Recruitment Pte. Ltd.

EA Licence Number: 90C3026

Personnel Registration Number: R22105483

Lin Kai Wei