Total 30 Manager admin job vacancies in Malaysia

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

Role Description

We are seeking a dynamic and experienced Manager of Business Support cum Admin to join our team. In this role, you will be responsible for leading our business support and logistics operations with a strong focus on inventory and stock management. You will collaborate with cross-functional teams to identify problems, develop solutions, and enhance processes to streamline our supply chain operations.

Key Responsibilities

• Lead and manage a team responsible for inventory and warehouse management, ensuring accuracy and efficiency in stock handling.
• Identify opportunities for process improvement and implement solutions to optimize inventory control and stock management.
• Collaborate with cross-departmental teams to address challenges and drive continuous improvement initiatives.
• Manage and optimize consignment stock allocation, ensuring appropriate levels of inventory to meet operational needs.
• Coordinate purchasing activities, including vendor management, negotiations, and procurement processes.
• Oversee E-Perolehan (EP) coordination, ensuring compliance with procurement guidelines and policies.
• Maintain accurate records of inventory transactions, stock levels, and procurement activities.
• Prepare and present regular reports on inventory status, performance metrics, and supply chain operations.
• Lead problem-solving efforts related to inventory discrepancies, stockouts, and supply chain disruptions.
• Conduct performance reviews, provide feedback, and support team members' development and growth.
• Manage office and facilities operations, including maintenance, security, and logistics support.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Minimum of 2 years of team management experience.
• Understanding of distribution and logistics principles.
• Interest in innovative technologies, with a focus on automation software.
• Proven experience in inventory management, stock control, and logistics operations.
• Strong leadership skills with the ability to motivate and develop teams.
• Excellent analytical and problem-solving abilities.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Prior experience in project management and process improvement initiatives is a plus.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities

角色描述

我們正在尋找一位充滿活力且經驗豐富的業務支援經理兼行政人員加入我們的團隊。在此職位上，您將負責領導我們的業務支援和物流運營，並專注於庫存和庫存管理。您將與跨職能團隊合作，發現問題、制定解決方案並增強流程，以簡化我們的供應鏈營運。

主要責任

• 領導和管理一支負責庫存和倉庫管理的團隊，確保庫存處理的準確性和效率。
• 確定流程改善的機會並實施解決方案以優化庫存控制和庫存管理。
• 與跨部門團隊合作應對挑戰並推動持續改善計劃。
• 管理和優化寄售庫存分配，確保適當的庫存水準以滿足營運需求。
• 協調採購活動，包括供應商管理、談判和採購流程。
• 監督 E-Perolehan (EP) 協調，確保遵守採購準則和政策。
• 維護庫存交易、庫存水準和採購活動的準確記錄。
• 準備並提交有關庫存狀態、績效指標和供應鏈運營的定期報告。
• 領導者解決與庫存差異、缺貨和供應鏈中斷相關的問題。
• 進行績效評估、提供回饋並支持團隊成員的發展與成長。
• 管理辦公室和設施運營，包括維護、安全和後勤支援。

資格

• 工商管理、供應鏈管理或相關領域學士學位。
• 至少 2 年團隊管理經驗。
• 了解配送和物流原則。
• 對創新技術感興趣，並專注於自動化軟體。
• 在庫存管理、庫存控制和物流運營方面擁有豐富的經驗。
• 強大的領導能力，能夠激勵和發展團隊。
• 出色的分析和解決問題的能力。
• 能夠在快節奏的環境中協作工作並適應不斷變化的優先事項。
• 具專案管理和流程改善計劃的經驗者優先。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 事假
• 個人發展機會

-Guiding the organization’s activities

-Identifying opportunities to improve a business’ policies or objectives

-Ensuring a company is operating securely and effectively

-Preparing and reviewing operational reports

-Leading and/or participating in meetings

-Maintaining all policies and procedures manuals

-Monitoring and projecting staffing needs

-Developing strong relationships with cross-functional teams and departments

Job Description

• Data entry, database and other computer-related tasks
• Office administration and paperwork duties
• Manage phone calls and correspondence (e-mail, letters, etc.)
• Preparation of invoicing
• Manage Admin Team

Requirements:

• Minimum Diploma/Degree
• Freshers also welcome
• Strong communication skills
• Willing to work on Weekend
• Good written and oral/presentation skills
• Strong computer proficiency

Responsibilities:

· Oversee and lead a team of administrative personnel in providing support to project teams and other departments.

· Record and write minutes for administrative and operations monthly meetings.

· Familiar with construction track record and EPSS system.

· Develop and implement procedures, policies, and office administration systems.

· Ensure timeliness and accuracy in all scopes of work.

· Manage employee housing matters, including operational maintenance and contract management.

· Assist in organizing and coordinating company events, exhibitions and reception of visitors from oversea.

· Communicate proficiently in Mandarin with Mandarin-speaking stakeholders.

· Perform monthly and yearly analyses.

· Handle any other ad-hoc duties as assigned.

REQUIREMENTS

· Bachelor’s degree with at least 5 years of relevant work experience, preferably in the construction industry.

· Must be bilingual.

· Excellent organization, prioritization, and communication skills, with attention to detail, and the ability to work independently within a team environment. Must possess monitoring and follow-up skills within tight deadlines.

· Good communication and interpersonal skills.

· Self-driven, resourceful, and an excellent team player.

We are seeking a dynamic and customer-focused individual to join our Taekwondo school as a Front Desk Operation Manager. In this role, you will be responsible for both operations and front desk management of all part time front desk. The ideal candidate should have excellent interpersonal skills, be detail-oriented, and thrive in a fast-paced environment.

Responsibilities:

Administrative & Operation

• Class Management: Assist in managing class schedules, ensuring instructors are present, and overseeing the overall flow of classes.
• Administrative: Assist with general administrative tasks, such as filing, examination registration, and organising documents
• Inventory Management: Maintain an inventory of uniforms and merchandise needed for classes. Compiling of weekly orders for uniforms and other items for students
• Facility Maintenance: Oversee the cleanliness and maintenance of the training facility, ensuring it is a safe and welcoming environment for students.
• Event Coordination: Assist in organising and coordinating events, workshops, and belt promotion tests
• Safety and Compliance: Ensure that safety protocols and guidelines are followed during training sessions. This includes monitoring equipment, first aid supplies, and emergency procedures.

Students

• Customer Service: Greet and assist students and parents, addressing inquiries, concerns, and providing information about classes and programs.
• Scheduling: Manage class registrations, cancellations, and make-up classes, ensuring accurate records and scheduling adjustments.
• Payment Processing: Handle fee collections, issue receipts, and manage billing inquiries.
• Phone and Email Communication: Answer phone calls, respond to whatsapp and emails promptly, providing excellent customer service.

Requirements:

• High school diploma or equivalent
• Excellent communication and interpersonal skills
• Strong customer service orientation and ability to handle various customer interactions
• Proficient in using basic computer applications and comfortable with learning new software systems
• Detail-oriented and able to manage multiple tasks simultaneously
• Positive attitude and ability to work well in a team environment
• Prior experience in a customer service or front desk role is a plus
• Familiarity with Taekwondo or martial arts is advantageous but not required

Working Hours:

Full-time including evenings and weekends, to accommodate the operational hours of the Taekwondo school.

6 Days Work Week (Includes Saturday & Sunday)

Weekdays

1 - 8pm

Weekend

9am - 6.30pm

Not required to work on Public Holiday

Salary:

$3,000 - $3,500 depending on experience.

Interested candidates are invited to submit their resume to ashley@kickmaticstaekwondo.com or apply through careerfuture. Please include "Taekwondo School Front Desk Operation Manager Application" in the email subject line.

Address:

Required to work across 2 branches (Serangoon & Punggol)

Our client is one of the most established and leading bunker craft owner-operators.

They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.

Manager, HR & Admin

Job Description:

• Overall in charge of Human Resources (HR) and Administration (Admin) Department;
• Handle full spectrum of human resources functions that include implementation of HR policies, talent acquisition and retention, compensation and benefits, employee relations, training and development, performance management, employee engagement and any HR project;
• Direct the full spectrum of employee transitions from hiring, on-boarding, performance management, training and career development to exits;
• Review, develop and implement HR and Admin policies and procedures;
• Drive and implement process improvements to increase HR efficiency and effectiveness;
• Provides advisory role to all departments and Senior Management on the full spectrum of HR policies and procedures;
• Manage various aspects of office administration such as maintenance, leasing, office equipment, office stationery, pantry and interfacing with contractors, vendors and suppliers;
• Carry out other duties assigned by the Senior Management.

Job Requirements:

• Degree in Human Resource Management with at least 8 years HR experience;
• Strong problem solving and analytical capabilities with the ability to think logically and strategically;
• Excellent interpersonal, communication, leadership and organizational skills;
• Strong knowledge of Singapore Employment laws;
• A leader and team player, independent, self-motivated, able to multi-task and work well under pressure.

Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for!

Please submit your updated and comprehensive CV in MS WORD FORMAT ONLY (NOT PDF) with full career details, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:

benchmark.thomas@gmail.com

What our client offers

Our client offers an attractive remuneration package, a fast-paced and exciting working environment and provide challenging opportunities for career advancement. They care about their employees. They are not just an employer. They are a Team. They do not just offer you a job, they offer you a career. By joining their team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for customers, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic and fast-growing organization.

Personal Data Protection Statement for Job Applicants

Please be informed that the personal data you provided by way of your job application to Benchmark will be collected, used and disclosed by or on behalf of Benchmark to determine or investigate your suitability, eligibility or qualifications for employment with Benchmark and/or its clients and manage your application for employment with Benchmark and/or its clients including identifying you as potential candidate for future suitable positions and/or notifying you of any such positions, either existing or in the future.

Thank You!

We thank all applicants for their interest in a career with our client. Due to the high volume of incoming applications, we will not be able to respond to all applicants. Therefore, only shortlisted applicants will be notified for interviews. All applications will be treated with the strictest confidence.

THOMAS CHAN | MOM CEI No: R1766693 | Benchmark Staffing Solutions | MOM EA License: 21C0679 | UEN: 53435609E

Responsibilities

- Lead and manage a team of admin executives

- In charge of the day-to-day administrative functions

- Ensure smooth and adequate flow of information within the company to facilitate business

operations

- Plan reception of customer or key executives who visit Singapore.

- Take charge of all facilities management matters such as fixed asset inventories, office

renovation, door access, printers, installation and relocation etc.

- Manage contract, price negotiations and service performance with office vendors and service

providers.

- Monitor due dates for renewal, termination of contracts and other follow-up actions.

- Oversee other logistic matters, like transport, telecommunications, mail/courier services,

hospitality for meetings, off-site storage and asset management.

- In charge of the procurement and administration of all office supplies, pantry supplies, assets,

inventories as well as maintenance and repair of office equipment.

- Renewal of corporate licenses

- Responsible of the logistics arrangement for new hire and Company Mobile Phone Management

- Support key executives with travel management matters, such as procurement of air tickets,

housing rental arrangements, etc.

- Assist in ad-hoc assignments as tasked.

Job Description:

We are seeking a highly organized and detail-oriented individual to join our team as an Assistant Administrative Manager. The Assistant Administrative Manager will play a crucial role in supporting the efficient operation of our administrative functions. This position reports directly to the Sales Manager and involves working closely with various departments across the organization.

Responsibilities:

Assist the Sales Manager in overseeing daily administrative operations, including but not limited to, managing schedules, coordinating meetings, and handling correspondence.

Supervise administrative staff and provide guidance and support as needed.

Develop and implement administrative policies and procedures to ensure efficiency and compliance with company standards.

Manage office supplies inventory and procurement processes.

Coordinate office maintenance and repair activities.

Act as a liaison between departments to facilitate communication and collaboration.

Prepare and distribute reports and presentations as required.

Handle confidential information with discretion and professionalism.

Assist in organizing company events and meetings.

Perform other duties as assigned by the Sales Manager.

Overview

Our client is seeking a talented and dedicated Admin Executive / Office Manager to join their team and play a crucial role by supporting the Head of Department and ensure the smooth operation of their leadership office by providing full spectrum of secreterial and administration support.

Job Responsibilites:

• Schedule and coordinate appointments, meetings, and events for the Head of Department
• Participates in the development and implementation of secretarial standards, policies and practices
• Assist in the preparation of business reports, presentations, materials, collating of data andconsolidating of reports
• Organize department events, meetings, town halls and provide administrative support
• Engage project and organisational stakeholders and keep them up to date and arrange updates to be provided at various forums
• Assist in the recruitment for Department

Job Requirements:

• Minimum Bachelor Degree in any discipline
• Minimum 2 years working experience in corporate /executive office,
• Proficient in Microsoft Office application
• Excellent verbal and communication skills

HOW TO APPLY:

If you are interested in the role, please send in your resume in Microsoft Word format by clicking “Apply Now”

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform that only short-listed applicants will be notified.

Carol Tan Choon Gek (Chen Chunyue)

Dynamic Human Capital

Registration number: R23113984 | EA Licence No: 12C6253

Responsibilities

• Manages full spectrum of HR functions which include recruitment & selection, employee relation performance management, training and development and compensation and benefits
• Administering and managing human resources plans for the organisation
• Develop and implement HR policies and procedures in alignment with the organisation’s goals and objectives
• Bridge management and employee relations by addressing demands, grievances or other issues
• Conduct & assess internal training needs and coordinate learning and development initiatives for all employees.
• Work closely with various Head of Departments to provide HR advice on manpower planning, employee retention and employee relations
• Oversees office administration such as insurance and establishing standard operation procedures to ensure proper documentation and control
• Monitor office administration to ensure smooth operation and maintain a healthy and safe office environment
• Responsible for HR projects initiatives and handling HR related audits
• In charge of office Administrative functions such as office supplies, equipment, facilities repairs and maintenance
• Perform other adhoc duties when assigned by Management

Requirements

• Degree in Human Resource, Business or its equivalent
• Minimum of 10 years of relevant experience in a HR Generalist role
• Strong knowledge of Singapore Labour laws and Employment act
• Ability to multi-task with strong problem solving skills
• Motivated and independent with a high level of focus
• Excellent interpersonal and communication skills
• Flexibility and adaptability in a fast-paced environment

We regret to inform that only shortlisted candidates will be notified.

Roles & Responsibilities

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities
• 5.5 days work during probation, 5 days work upon confirmation
• Working Location : Woodlands Walk

The A&A Manager's main purpose is to lead the accounting and administration functions for the Alliance 21 group of companies. He/She needs to have good understanding of business structures, operations, and financial performance. Good communication and interpersonal skills, as well as organising and problem-solving skills to support strategic planning and maximise efficiency and effectiveness of resource allocation.

We're looking for someone who is resourceful, performance driven , proactive, independent and with a keen eye for details to assist our CFO with the daily operations of the Corporate Finance department. This position is part of a 4-member team that reports to the CFO.

• Work Schedule: 5-days week, Mon-Fri 8.00am to 5.45pm
• Work Location: Our office in Changi Airfreight Centre or Loyang Way

MAIN DUTIES AND RESPONSIBILITIES

• To be responsible for all Accounts Receivables & Payables that align with the Corporate Finance department’s goals.
• To be responsible for maintaining and systematic storage of documents with proper traceability within the department.
• To monitor processing of invoices, month end closing, and ensure timely collection of payments.
• To conduct credit checks on new accounts.
• To prepare bank reconciliation, GST returns, audit schedule and other forecasting reports as required.
• To prepare monthly, quarterly, annual and ad-hoc billing reports for customers.
• To assist CFO in liaising with external auditor, tax agents and professional advisors on related matters.
• To assist CFO in management accounting functions and reports preparation including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• To use business intelligence to analyse, compile and present information for management decision on financial and non-financial performance measurements.
• To participate in ad-hoc finance-related projects and systems testing.
• To coordinate day-to-day administration and housekeeping duties.
• To carry out any other duties as may be expected in a post of this level.

REQUIREMENTS

• Bachelor Degree in Accounting or related
• Minimum 3 years work experience in accounting or related role.

Job Description

(1) Financial duties will include, but not limited to, the following

(a) Handling the day-to-day accounting related activities, including bookkeeping and preparation of monthly, quarterly and annual financial statements

(b) Collection of monies for events

(c) Issuance of invoices to relevant parties

(d) Handle all bank-related matters

(e) Handling the annual audit exercise

(f) Maintain a register of capital equipment and non-capital equipment

(g) Conduct stock-take exercise for assets and consumables

(h) Maintain/monitor Sport SG/SSI annual subsidies usage (data tracker) and coordinate with the General Manager accordingly.

(i) Manage the semi-annual/annual budgeting process and related finance coordination work and reporting with the Sport Singapore together with the General Manager

(j) Handle finance-related human resource functions such as payment of salaries and employment benefits and maintenance of leave records for all staff

(2) Administrativeduties will include, but not limited to, the following:

(a) Manage general administrative matters such as but not limited to rental of facilities for coaches/training, purchase of supplies, maintenance of office premises, etc application or renewal of employment passes

(b) Assist during local & locally-organised international fencing competitions

(c) Assist in the organization of overseas training trips / competitions planned by the Association

(d) Update and maintain database on athletes

(e) Upkeep and maintain the office / storeroom

(f) Liaise with affiliates / school clubs of the Association on general admin matters through quarterly updates and ad-hoc correspondences on all matters (e.g. rental of equipment, distribution of magazines, etc)

(3) Provide any required information pertaining to finance and administration when requested for by the President, members of the Association’s Executive Committee, and the Sport Singapore in a timely manner

(4) All duties as laid out as per the Fencing Singapore Operations Handbook supplied and adherence to the Fencing Singapore Codes Of Ethics, Disciplinary Procedures & Safety Guidelines

Job Specification

(1) Qualifications

Diploma preferably in Business Administration, Accountancy, or any other finance-related fields

(2) Experience

Min. 5 years of experience in accounting and administration

(3) Skills & Knowledge

· Able to speak and write in both English and Chinese

· Good communication skills (both written and spoken)

· Financial management skills

· Competence with computer software, especially with accounting systems, Microsoft Word and Microsoft Excel

(4) Personal Qualities

· A dynamic and mature person with a strong passion for sports

· Outgoing, team player