Total 86 Senior Executive Receptionist job vacancies in Malaysia

Can you focus on providing outstanding service

The heart of this role is ensuring that every one of our guests receives a warm welcome to the hotel. If you're friendly, focused and love creating a fantastic experience by anticipating guests' needs, you'll be a great fit. Experience in a supervisory role is required, as is excellent written and spoken English.

It's a hands-on role, with responsibility for the front desk. You'll build professional relationships with customers, while leading and inspiring your team to provide outstanding service.

You'll need to effortlessly combine organisation and communication. One moment you'll be overseeing day-to-day operations, the next you'll be using your familiarity with the hotel's amenities to find solutions for guests and to upsell confidently.

What we offer

• Hourly rate up to £13 per hour depending upon experience
• 100% service charge, up to approx £2000 per year
• Attractive staff uniform
• Training and development opportunities including SVQ’s and professional qualifications
• Staff meals
• Discounted rates across our group of hotels for accommodation and food & beverage for you and your friends & family
• Pension
• Long Service Recognition
• Pet Bereavement Day
• Contribution towards driving lessons
• Charitable fund raising matched up to £250
• Paid day off on your birthday each year

Job Responsibilities

• Provide administrative support to the management team, guests from business and other staff members.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Maintain office supplies and ensure office equipment is in working order.
• Coordinate with vendors and suppliers for office maintenance and supplies.
• Draft and proofread official correspondence.
• Responsible for the Company's IT system and Phone system. ID administration creation/removal of system account (Email, Door Access Control System, By the Bay Platform)
• Handle multiple tasks simultaneously and prioritize work effectively.
• Prepare and submit claims and records for overtime, leave and petty cash for department staff.
• Assist in planning and organizing company events or functions such as business trip/annual D&D etc.
• Work closely with HR & Admin department and provide support in administrative duties when assigned.
• Other ad-hoc duties assigned

Qualifications:

• Diploma or higher qualification with minimum 3 years of relevant secretarial/administrative experience.
• Good command of spoken and written English.
• Proficiency in using common office software and tools, such as Microsoft Office Suite.
• Good interpersonal skills, able to work independently under multi task.
• Basic knowledge of office equipment and technology.
• Fast learner, well-organised with a strong sense of responsibility and a positive attitude.

Looking for a Senior Receptionist to join a Front of House, customer-centric team who work seamlessly together on their fast-paced front desk. 


Permanent Opportunity - only Permanent Residents/Citizens will be considered
Parramatta - close to Public Transport Links
$65-70k super
The Opportunity:
Working with a team in a busy role to oversee the Front of House, ensuring seamless customer service to anyone that walks in or calls through. 

Day to day responsibilities will include, but are not limited to:


Professionally greeting any visitors to reception and answering all incoming calls
Managing all meeting rooms and ensuring all meetings, especially presentations and video conferences, are set up and tidy
Maintaining a professional and tidy reception area
Ensure all stationary and office material is procured and kept in stock
Assist the broader admin team with any overflow work
... Click here to view more detail / apply for Senior Receptionist

Senior Administrator/Receptionist - Joondalup


Aged Care Services | Aged Care


Closing date: 19/05/2024



When you join MercyCare, you join something bigger. A community of staff that make a difference at the heart of the community. As a leading Western Australian not-for-profit provider of aged care, family, community, early learning, and disability services we support people throughout lifes journey. We invest in our people by building rewarding careers, offering training and development opportunities and a values-driven culture where our people can belong and thrive.
About the role
Reporting to the Business Development Manager, this role ensures the daily success of our site operations. Responsible for leading the administration team across key tasks such as data entry, minute taking, document management and importantly, effective the role drives a culture of customer service excellence. The position also supports our team through managing asset registers,

... Click here to view more detail / apply for Senior Administrator/Receptionist ? Joondalup

Job Description:

• Provide general administration and maintenance including supplies replenishment
• Liaise with contractors and suppliers
• Support and coordinate meetings and travel arrangements
• Answering phone calls and replying to emails from customers
• Handling receptionist duties
• Provide administrative support for office
• Manage calendar and appointment schedule
• Manage uniforms inventory
• Handling food orders for weekly tea break session
• Handling lunch orders for staff orientation training
• Other adhoc duties as and when required

Job Requirements:

• Meticulous
• Ability to multi-task
• Proficient in Microsoft Office
• Able to work independently and also in a team

Others:

• 5 Days Work Week (Mon-Fri, 9am-5.30pm)
• Medical Benefits & Staff Discounts
• Friendly Working Culture & Weekly Tea Break Session

Our client is seeking a friendly and motivated Senior Medical Receptionist who can take on a 2IC function to the practice manager when needed to join this wonderful team.

 

This is a full time position that will be a rewarding experience with career growth if you want to take your next step in your career from Medical receptionist work.  We are looking for someone who would thrive in an environment that has an inclusive culture with a real "family" orientation. 

 

Duties


Reporting to the Practice Manager, the Assistant or 2IC will support the overall, daily operation of a busy GP clinic including a team of medical administration staff, Nurses, Doctors and Allied Health Clinicians. The responsibilities will include managing a busy front desk reception, liaising with patients and all aspects of office administration.


The role also includes:


Meeting and greeting patients
Scheduling appointments and pro-actively coordinating the appointment book
Accurately entering patient data in
Processing payments
Managing phone and email queries
Assisting in tidying up consult rooms
Providing general administration duties as required


Skills & experience


Previous general medical practice service and experience
Ability to assist in the day to day management, direction and operation of the reception desk
Excellent communication skills including being an escalation point for Health Professionals and patient complaints
Proven multi-tasking, problem solving and time management skills
Ability to assist PM with the management of the financial performance of the centre
Someone who has demonstrated receptionist experience within the medical industry
Customer focused and make patient care the top priority
Flexible and have the ability to work in a fast paced environment
A strong team player who positively contributes to work culture
Approachable, reliable and dependable
Willing to go the extra mile when required
Mature and have a sensitive approach when dealing with the patients
Experienced with Best Practice (not essential, but highly regarded)
Authorised to work in Australia
Apply Now

Guest Experience Executive | Receptionist | Little India

Salary range: $2,100 + OT

Monthly Gross can reach $2600
Working days: 4 days ON & 2 days OFF (including weekends)
10 off days per month
Working Timing: 7:00am/pm -7:00pm/am (12hrs shifts)
Working location: Little India

Job Responsibilities:

• Provide friendly and efficient check-in and check-out service at Hotel Reception
• Carry out completion of the registration process by retrieving and inputting information from a computer system and confirming the guest's hotel reservation information
• Handle and resolve guest complaints and special requests in a professional manner, ensuring prompt actions at all times
• Willing to take on a proactive role in ensuring that all hotel policies and instructions implemented are followed throughout at the Hotel Reception counters and Lobby
• Handle walk-in, email, phone enquiries, and internet hotel room reservations
• Adhering to all front desk cashiering duties, including proper credit and cash handling policies and procedures
• Prepare shift reports for submission to accounts.
• Co-ordinate/liaise with other departments in all areas of operations: housekeeping, room service, maintenance, reservation
• Maintain and improve the hotel’s high standard of service and hospitality by providing relevant information such as customer feedback
• Perform any other duties as required and directed by the Manager or Management.

Job Requirements:

• Preferably with 1-2 years of working experience in a similar capacity
• Experience in a front office and/ or customer-facing & service role
• Willing to work on rotating shifts
• Flexibility to respond to a range of different work situations

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Job Description:

• You will provide accurate and timely processing of bills and charges, deposit, as well as financial counseling
  Attend to patient enquiries over the counter to provide information on clinic services
• Update patient registration information and process medical records in accordance with standard operating procedures and clinic guidelines
• Provide quality customer service to patients
• Perform other ad-hoc departmental tasks/activities as assigned by the management.

Job Requirements:

• Min N/O level and above
• No working experience is required as on-the-job training is provided

Interested candidates do attach your resume to angelapoh@recruitexpress.com.sg

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Senior Administrator/Receptionist Aged Care Services | Aged Care Closing date: 14/04/2024 Job Description When you join MercyCare, you join something bigger. A community of staff that make a difference at the heart of the community. As a leading Western Australian not-for-profit provider of aged care, family, community, early learning and disability services we support people throughout life’s journey. We invest in our people by building rewarding careers, offering training and development opportunities and a values-driven culture where our people can belong and thrive. About the role We have an opportunity for a Senior Administration/Receptionist reporting to the Business Manager to join our Joondalup team on a permanent full-time basis. The position will lead the administration team to provide administrative support and promote customer service within the facility, general data entry, minute taking, photocopying, typing and distribution of documents, management of telephone systems, rostering staffs and more. About you You will be driven to make a…

Click here to view more detail / apply for Senior Administrator/Receptionist

Guest Experience Executive | Receptionist | Little India

Salary range: $2,000 + OT

Monthly Gross can reach $2500
Working days: 4 days ON & 2 days OFF (including weekends)
10 off days per month
Working Timing: 7:00am/pm -7:00pm/am (12hrs shifts)
Working location: Little India

Job Responsibilities:

• Provide friendly and efficient check-in and check-out service at Hotel Reception
• Carry out completion of the registration process by retrieving and inputting information from a computer system and confirming the guest's hotel reservation information
• Handle and resolve guest complaints and special requests in a professional manner, ensuring prompt actions at all times
• Willing to take on a proactive role in ensuring that all hotel policies and instructions implemented are followed throughout at the Hotel Reception counters and Lobby
• Handle walk-in, email, phone enquiries, and internet hotel room reservations
• Adhering to all front desk cashiering duties, including proper credit and cash handling policies and procedures
• Prepare shift reports for submission to accounts.
• Co-ordinate/liaise with other departments in all areas of operations: housekeeping, room service, maintenance, reservation
• Maintain and improve the hotel’s high standard of service and hospitality by providing relevant information such as customer feedback
• Perform any other duties as required and directed by the Manager or Management.

Job Requirements:

• Preferably with 1-2 years of working experience in a similar capacity
• Experience in a front office and/ or customer-facing & service role
• Willing to work on rotating shifts
• Flexibility to respond to a range of different work situations

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

The role of Admin Executive involves performing general administrative duties within the organisation which includes Office & Facilities Management as well as responsible in managing the front desk office.

Job Responsibilities:

• Responsible for day-to-day front desk reception duties, attend to walk-in visitors and their requests, answering phone calls etc.
• Manage ordering & keeping track of all office and general supplies.
• Manage all office equipment and usability such as water dispenser/printer etc.
• Responsible for travel arrangement such as flight schedules, visas and hotel bookings for all stakeholders within the organisation.
• Assist in general administration and coordination for ad-hoc functions/events in the organisation such as birthday parties/incentive trip/annual D&D etc.
• Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned.

Job Requirements:

• Minimum 1 year of experience in administration
• Well-organised with strong attention to detail
• A strong team player
• Meticulous and pro-active
• Proficient in Microsoft Office such as Excel and Word

Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.Please note this is a part-time job share. 8.30am - 1.30pm.What this opportunity involves:Working onsite with our global investment bank client, you’ll be the face of JLL and our client—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, The Senior Facilities Administrator & Receptionist…

Click here to view more detail / apply for Senior Facilities Administrator & Receptionist

Tuition Centre Admin Executive

We are looking for a detail-oriented and committed admin executive to join our team.

Job Description

1) Correspondence With Parents

· Handle all enquiries and student registrations online and offline

· Provide feedback to parents on current students' progress

2) Data Entry

· Prepare the centre’s enrolment on a daily basis

· Maintain and update students' profile

3) Curriculum & Worksheets

· Assist the Academic Department with the assignment of curriculum

· Preparation of worksheets and answer sheets for weekly classes

· Checking and correcting errors in worksheets and answer sheets

4) Upkeeping Centre

· Maintain centre’s common areas in a neat, clean and orderly manner

· Ensure classrooms are clean and well-stocked with materials and stationery

· Any ad-hoc administrative duties as assigned by the Supervisor

Requirements:

· Fluent in Mandarin for communication with parents

· Proficient with Microsoft Office, Microsoft Excel, Wechat, WhatsApp, etc.

· Attention to details

· A team player

· Excellent time management skills and the ability to prioritize work

· Strong organizational skills with the ability to multi-task

· Pleasant inter-personal communication skills

Salary: Up to $3000

Working Hours: Monday to Friday, 9am to 6pm

Preferably Immediate Starter

Duration: Contract until May (potential for permanent conversion based on performance)

Responsibilities:

• Provide secretarial and administrative support to external Partners
• Manage meeting schedules and appointments
• Sort mails, prepare and distribute correspondences, memos, reports, and forms
• Assist in client portfolio management and engagement processes
• Support service proposal, billing, and invoicing for practice teams
• Manage email, mail, courier services, and data entry records
• Cover reception duties as needed
• Oversee office equipment, supplies, and maintenance

Requirements:

• At least 2 years of experience in secretarial and administrative roles in a professional or commercial setting
• Strong organization and time management skills
• Ability to handle confidential information with discretion
• Self-motivated with a positive attitude
• Excellent communication and interpersonal skills
• Please note that support for the 3 external bosses will be minimal and may not require extensive assistance.

Interested applicants, please email your resume to lilian@juhlerprofessionals.com.sg

Tan Li Lian

EA 01C3135

Reg R1100465

The Receptionist cum Sales Administrator plays a pivotal role in providing administrative support to both the reception area and the sales department. This position requires a blend of excellent customer service skills, organizational abilities, and sales support expertise. The ideal candidate will be adept at managing various tasks simultaneously, ensuring smooth operations in both areas.

Responsibilities:

Reception Duties:

• Conduct daily check of meeting room, VIP room and the general area to ensure set up are according to the checklist for use/occupancy.
• Greet and welcome visitors with a courteous and professional demeanor.
• Answer incoming phone calls, take messages, and redirect calls to appropriate personnel.
• Maintain a clean and organized reception area.
• Monitor and maintain supplies inventory.
• Handle incoming and outgoing products, (Inventory Management).
• Manage appointment scheduling, event calendar bookings.
• Provide general administrative support, including data entry, filing, and correspondence.
• Managed social media platform. (Facebook, IG, Linkedin).

Sales Administration:

• Respond to customer inquiries via phone, email, or in-person, providing product information and assistance as needed.
• Coordinate with the sales team to ensure timely follow-up on leads and inquiries.
• Generate sales-related documents such as invoices, quotations, and purchase orders.
• Maintain accurate and up-to-date sales databases and records.
• Manage enquires via all the channel OSA online agency. (Training provided)
• Assist in events, and presentations as required.

Customer Service:

• Provide excellent customer service to both internal and external stakeholders.
• Address customer concerns and inquiries promptly and professionally.
• Ensure customer satisfaction by providing timely and accurate information and assistance.

Administrative Support:

• Assist with ad-hoc administrative tasks and projects as assigned by management.
• Collaborate with other departments to facilitate smooth communication and operations.
• Uphold company policies and procedures with regard to confidentiality, security, and customer service standards.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or sales-related fields preferred. (Fresh graduate are encourage to apply)
• Proven experience in a receptionist or administrative role, with exposure to sales support activities.
• Strong communication skills, both verbal and written (English and Mandarin).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy in work.
• Customer-focused attitude with the ability to handle inquiries and resolve issues effectively.
• Team player with the ability to work collaboratively across departments.
• Adaptability and flexibility to manage changing priorities and deadlines
• Prior experience in sales support or customer service roles is an advantage.
• Experience in updating system, website and social media will be a plus.
• Able to start work immediately or within short notice

Salary: $2400 to $2800 per month (Negotiable)

Location: Tajong Pagar, International Plaza

Working Arrangement: Mondays to Friday: 8.30 am to 6:00 pm, Off on public holiday