Huntsman Singapore Pte Ltd is now looking for a dynamic individual as a Maintenance Coordinator.

The ideal candidate will be located in Singapore.

As a Maintenance Coordinator you will:

Understand & comply with corporate and site EHS/PSM policies, regulations and procedures, and to execute the EHS/PSM roles and responsibilities assigned by the Line Manager.

Plan, schedule and coordinate for all maintenance activities for the site, including Preventive Maintenance (PM), Corrective Maintenance, and Shut down activities.

Create, review and release maintenance notification/workorder and update completion status within SAP system.

Ensure all EHS and Process critical PMs are tracked and completed in a timely manner; report into the PSM KPIs monthly.

Maintain the Contractor management program for the site to ensure all contractors are trained to work on site.

Ensure all maintenance/repair/certification records are well documented and archived in SAP and other documentation archive system.

Ensure all maintenance issues are recorded and participate in Root cause analysis (RCAs) on the events and issues learning.

Lead daily meetings with Operation team and other stakeholders to plan and prioritize maintenance jobs and issue daily Maintenance report.

Ensure all Plant systems are rigorously followed (Permit to work system, job safety analysis, risk assessment, Management of Change, Lockout)

Lead weekly backlog/Monthly backlog meeting to prioritize outstanding maintenance work

Issue weekly/monthly report on overdue and outstanding Preventive Maintenance

Ensure daily Safety toolbox talk is carried out to send a strong safety reminder at the beginning of each day.

Serve as a champion for all safety improvement plans/ideas to raise safety engagement.

Ensure proper accounting of spares in SAP and other inventory accounting system.

Ensure that all required spares & critical spare parts are available with right quantities and replenish.

Maintain critical inventory list and proper housekeeping of the store (flammable cabinets, critical spares)

Track delivery items and ensure proper issue and receipts of store materials.

Coordinate financial audits on spares and store items.

What skills and experiences are we looking for?

Technical Education in mechanical engineering with minimum 5-7 years of working experience in the petrochemical or related industry

Effective communication, human relation and organizational skills to work effectively with team/workgroup or those outside the formal line of authority to accomplish organizational goals

Possesses strong analytical and planning skills with a good technical background

Strong people management skill

Good SAP -MM and PM module knowledge

What can we offer?

Huntsman offers unsurpassed opportunities to build a successful future. We are a global specialty chemical company with locations in 30 countries around the world, employing over 9,000 associates. Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service – and the list goes on.

Here, you can make an impact and make a difference. Come join us.

Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.

Please refer to https://www.huntsman.com/privacy/online-privacy-notice for Company’s Data Privacy and Protection information.

All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service.

Huntsman is aware of a scam involving fraudulent job offers. Huntsman does not make job offers until after a candidate has submitted a job application and has participated in a face-to-face interview. Please be advised that emails from Huntsman always end in “@huntsman.com” and that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman, please visit our Careers website at http://www.huntsman.com/corporate/a/Careers.

Job Title

Facilities Coordinator

Job Description Summary

C&W is seeking an additional Facilities Coordinator to join our Brisbane business on a part time basis (19 hours per week)

Job Description

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. 

About the role

• Provide general overall facility management services, including continuous monitoring of office/facility
• Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery
• Follow up with clients to ensure customer satisfaction
• Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
• Coordinate with outside contractors for the service and repairs of equipment

About You

• A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity
• Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications
• Previous customer service experience
• Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

Job Description Summary

The Instrument Service Coordinator is an integral member of the Life Science business units. Customer focused, the role collaborates with field service, marketing, operations, finance and sales in delivering service excellence to our customers. The role will focus on the continuous improvement of enhancing the customer experience to deliver sustainable customer loyalty. This position plays a pivotal role in engaging with the customer, building customer relationships and driving business objectives. The Instrument Service Coordinator operates as the internal expert on our business processes and service capabilities to align operational efficiencies to financial drivers.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Responsibilities

• SAP, CRM, ServiceMax Analysis and Reporting: work with global partners to analyze, report on and resolve system issues as the service operations SME.

• Trunk Stock Management: work with FSRs to maintain accurate trunk stock levels.

• Time & Material Service Dispatch and Quoting: work with customers and FSRs to create quotations in SAP and send out work orders to Field Service Reps accordingly.

• Service Billing & Invoicing Reconciliation: Work with customers and internal partners to resolve billing issues.

• Instrument Service Dispatch: Dispatch services using our Customer Relations Management system (ServiceMax).

• Inquiries: Manage incoming Customer and internal associate inquiries via email and respond in a timely manner.

• RMA’s: work with FSRs, customers and K&N associates to process returns.

• Instrument Coordination: Assist in managing instrument installations, demos, relocations, and loaners as needed by liaising with customers, sales, service reps and logistics stakeholders to ensure on-time capital equipment installations and superior customer experience.

Skills and Competencies

• Must be detail oriented.

• Be able to prioritize/manage incoming tasks.

• Excellent communication and interpersonal skills.

• Must possess analytical and problem-solving capabilities.

• Must be able to investigate and resolve back-end processes and technical issues independently.

Qualifications and Experience

• 1-3yrs Experience in a customer service and/or Field Service environment.

• Bilingual (English/French)

• ServiceMax experience an asset.

• SAP experience an asset.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place. 

To learn more about BD visit https://bd.com/careers

Great Place to Work® has certified our workplace culture based on your feedback in the Trust Index® survey, and we've just published the news about us on their social media channels. You can check these out here. And if you think your friends and networks would be interested in knowing more about your workplace, sharing these posts is a great way to give them some insight!  

Becton Dickinson is an Equal Opportunity Employer. We encourage applications from individuals with a wide range of abilities and provide an accessible candidate experience. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, the Accessible British Columbia Act, 2021, and any other applicable legislation, including provincial human rights legislation, Becton Dickinson will provide reasonable accommodations to applicants with disabilities throughout the recruitment, selection, and/or assessment process. If selected to participate in the recruitment, selection, and/or assessment process, please inform us of any accommodation(s) you require by contacting HR at 1-855-234-3577. 

PDN

Primary Work Location

CAN Mississauga - Derry Road West

Additional Locations

Work Shift

CA 0900-1700 M30 2250-3 (Canada)

Assist the Project Manager in the daily operations in managing government buildings.

Ensure works are done accordance to the contract requirements.

Carry regular inspection and ensure the facilities and systems are in working condition.

Coordinate with team member and stakeholders for smooth operation of works.

EA Licence No. 16C7962

Our Client, a leading professional services and investment management firm specializing in real estate. They have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, they also have an inherent responsibility to drive sustainability and corporate social responsibility.

The facilities coordinator will be responsible for managing various aspects of the site, including contracts, day-to-day operations, and client support. They will have a strong understanding of service structure and will handle requests for assistance, as well as manage operating expenditures.

Responsibilities:

• Coordinate and oversee all aspects of facility maintenance, including HVAC systems, electrical systems, plumbing, and general repairs.
• Manage relationships with external vendors and contractors to ensure timely and cost effective facility repairs and maintenance.
• Develop and implement facility safety and security protocols, including emergency response procedures and regular safety inspections.
• Maintain accurate records of facility maintenance activities, including work orders, service contracts, and equipment inventory.
• Assist in the planning and execution of office relocations, renovations, and space utilization projects.
• Act as the primary point of contact for facility-related issues and requests from employees.
• Monitor facility budgets and expenses and identify opportunities for cost savings and efficiency improvements.
• Collaborate with cross-functional teams to support company events, meetings, and special projects that require facility-related support.

Requirements:

• Experience in Facilities-related matters with detailed-minded.
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Strong Customer Service focus and proactive
• Excellent people skills and ability to interact with a wide range of client staff and demands.
• Knowledge of Occupational Safety requirements

Only Short-Listed Candidates will be Notified and contacted.

PrimeStaff Management Services Pte Ltd

EA License No.: 95C5411

EA Personnel Reg. No.: R1106591

JOB SUMMARY
The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.

Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.

Maintains files on work orders, proposals, and department files.

Creates vendor files and checks accuracy on completed paperwork submitted
by vendors.

Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

Assists with the inspections on the facility campus.

Uses pc and/or PDA for work order system, email, ESS and training.

Assist with process and procedure training.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES
None

COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES
Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Role Purpose:

This role will focus on conducting day to day administrative and operational facilities management services and support the wider facilities management team to ensure that the contracted services are delivered in accordance with all contracted standards & legislation, company policies and procedures.

The role might also include, receptionist duties, parking access, help desk ticket administration for facilities issues, mailing, and any other facility management service provided to the location.
Further responsibilities include client relationship engagement and reporting on a regular basis.

Main accountabilities but not limited to the following:

1. Facilities Management

• Respond to staff requests for workplace services through the supplier helpdesk and advise staff how to report faults, issues and requests through this system. Deal with requests for FM services where possible, use FM reporting/recording/triage methods/processes and advise staff where to get help/report issues for non-FM services.
• Support the tracking, tracing, and allocation of all reactive requests from customers through agreed systems to ensure efficient delivery of FM services, effective management of workloads and resolution of requests within agreed SLAs.
• Support the Facilities Manager in providing proactive operational and tactical management of both hard and soft FM services to the specific British Council sites, prioritizing work, and resolving day-to-day operating resource issues to ensure high quality, consistent and efficient services are delivered.
• Able to collect accurate insights using a range of standard methodologies and across multiple datasets to provide high quality and evidence-based recommendations on procedural improvements and/or highlight resource requirements needed to enhance operational performance, supporting the Facility Manager and the wider FM team .
• Maintain data and records relating to the FM operations. Provide administrative and secretariat support for meetings and support all document management, filing and administrative duties.
• Responsible for ensuring building lease obligations are met and service charges are appropriate, through regularly liaison with landlord and property managers.
• Manage office services account including postal, courier, telecommunication, photocopier, utilities, taxi, office rental and stationery.

2. QHSE

• Ensure FM services are provided in accordance with the relevant health and safety, fire and security legislation and British Council risk management and environment requirements. Carry out risk assessments, identify hazards and recommend improvement actions to FM management structure.
• Organize and support the provision of first aid, fire warden and other related arrangements for specific British Council sites.
• Support the Facilities Management team with the administrative tasks associated with the management of Health & Safety on sites.
• Ensures the building standards are met by performing frequent visual quality inspections, reporting any issues in breach of QHSE standards and that fall below the required standards. Corrects any defects by steering on site handyman, technicians, receptionists, security guards and local suppliers.
• Environmental Framework: submit self-assessment form, collect evidence for submission, ERIC data submission, collect and generate data for carbon footprint calculation

3. Investment Planning and FM Projects

• Support the Site Facility Manager in the relationship with Global Estates Transactions and Capital Projects Team by providing insights at country and site level by providing advice on business decisions and projects with FM related dependencies and implications( refurbishments, new offices, cost savings opportunities, improvements of premises and services provided by landlord).
• Support the Site Facility Manager in achievement of specified small building project objectives, in relation toprogramme timetable
  budget
  tendering and procurement
  procedural and contractual advice
  project management of the contracted works
  
• Projects should be delivered within agreed scope, on time and to budget in the most efficient and cost-effective manner without exposing the British Council to unnecessary risk.

4. Financial Management

• Deliver routine financial processing as required in relation with Facilities Management activities-: PO raising, invoice processing as per company policies, correct WBS cost centers allocation, liaise with finance team for ad-hoc and regular reports
• Demonstrate a good knowledge of financial terms and principles, including financial including end to end P2P processes
• Offer support to site Facility Manager in managing budgets and prepare regular forecasts according to agreed schedules.

5. Business Partnering & stakeholder engagement

• Make recommendations to Site Facility Manager on procedural improvements, resource requirements and other operational initiatives to drive enhance team performance, cost effectiveness, service quality and efficiency. Facilitates effective collaboration between the businesses and FM team members and contractors

6. Communication & Workplace Experience

• Able to articulate ideas clearly, presents complex information clearly, using an appropriate combination of written, graphical and financial data/analysis to enable evidence-based operational decision-making and planning.
• Active listening skills. Solicits ideas and shares information with others
• Understands the need for, and the relevant chain(s) or escalation.
• Uses diplomacy and tact. Adapts communication style in response to varying situations, groups and cultures. Establish long-term relationships through social and business activities. Ensure relationship with customer is encourages throughout the team
• Able to demonstrate excellent written communication skills in English. Use effective communication to drive for results
• Able to present ideas clearly and in the appropriate format for the audience.

7. Manages and Develops Self and Others

• Works positively and collaboratively with all colleagues within the FM team, British Council staff, customers and services partners.
• Inspires and behaves with unquestioned integrity and in accordance with British Council values and Ethics Policy
• Motivates the wider team through clear communication and a solution-oriented mind set.

Requirements / Role specific knowledge and experience:

Essential

• Previous experience in Facilities Management role.
• Some experience within a client-side Facilities Management Role or service provider Facility Management organization
• Strong wiliness to learn and develop within Facilities Management
• Basic SAP knowledge
• Basic Procurement knowledge

Desirable:

• Educated to graduate degree level or with equivalent professional experience in Facilities Management, supported by full membership of and accreditation with a relevant professional property institute.
• Knowledge of the British Council Mission and Brand.
• Understanding how FM and business strategy and day to day operations can be aligned
• Good vendor management and commercialism skills, particularly in relationship to partnerships with service providers.

Working hours:
Tuesday to Friday 10.30am to 7.00pm
Saturday 8.30am to 5:00pm

Condition of Employment: Local Direct Hire

Applications are welcomed from candidates currently in this location with a natural right to work. Applications are also welcomed from candidates currently based in other British Council country offices. However, please note candidates must have a natural right to work in the country, on a permanent basis, as immigration clearance and/or on-going visa support is not provided by the British Council for this role. Relocation support is also not provided.

Pay Band: 4 | Contract Type: 1 Year Fixed Term | Location: Singapore

Closing Date: Monday 11 December 2023, 23:59 Singapore Time

• Ensure good and working condition for facilities.
• Working closely with clients, consultants and contractor.
• Ensure that all works in progress are in-line with the proposed work schedules, approve budgets and operation expenditure.
• Any other duties is assigned by the Supervisor.

EA Licence No. 16C7962

JOB SUMMARY

An exciting opportunity to work on large financial company account. This account is highly valued with great client/CBRE integration and synergy. Be a part of and help create the award-winning client company culture whilst delivering world class service.

The purpose of this position is to manage multiple functions of building operations, Reception, and maintenance for a commercial office site. Overseeing the facility maintenance management and safety programs for an assigned region and manage performance metrics in accordance with account KPI's (Key Performance Indicators).

Key Responsibilities

• Develops and maintains positive relationships with clients. Attends client meetings.
• Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, security & fire, and janitorial work. Reviews work orders to ensure that assignments are completed.
• Responsible for Reception activities (where applicable), facilities inspections and reporting.
• Coordinates and manages moves, adds and change activities.
• Obtains and reviews price quotes for the procurement of parts, services, and labour for projects.
• Manages vendor relationships and trains vendors on work order and billing procedures. Responsible for invoice processing and accuracy of cost centre coding.
• Uses pc and/or PDA for work order system, Microsoft suite (outlook & excel) and training.
• Provides process and procedure training.
• Conducts financial/business analysis including preparation of reports.
• Complies with all applicable codes, regulations, Governmental agency, and Company directives related to building operations and work safety.
• Maintains all equipment as required per preventive maintenance programs prescribed by manufacturer's specifications.
• Manages housekeeping functions and maintains the professional appearances of the property, equipment, engineering spaces, and common areas.
• Assists in maintaining an energy management program to ensure measures are taken to operate all systems in the most efficient manner to keep operating costs at a minimum.
• Inspects building systems including fire alarms, HVAC, and plumbing to ensure operation of equipment is within design capabilities and achieves environmental conditions prescribed by client.
• Assists with troubleshooting and repairs of buildings and installed systems to include plumbing systems, kitchen equipment, roofs, drains, shop, and HVAC. Performs assigned day-to-day repairs, emergency, and preventive maintenance.
• Completes maintenance and repair records as required.
• Responds quickly to emergency situations, summoning additional assistance as needed.
• Managing events at ASQ - Assist in events setup arrangement by leading the techs at ASQ, Liaising with users for their events. E.g., Bookings, vendor arrangement etc
• Site inspection walks - Initiating Self Initiative works for technicians.
• Assisting in Soft & Hard services. Eg. RFQs, Submission for approvals
• Performs other duties as assigned.

Required Knowledge and Skills:

Communication Skills - Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

Financial Knowledge - Ability to calculate simple figures such as percentages and identify patterns / trends for forecasting.

Reasoning Ability - Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Scope of Responsibility - Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Safety - Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

1. Complete all required and assigned HSE training at a satisfactory level
2. Follow all activity policies and procedures, including all HSE-related requirements always.
3. Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing, and assessment, etc.
4. Report any conditions which you feel could result in an accident or injury and / or stop work if required.

Education & Experience - High school diploma or general education degree (GED) and a minimum of two years of related experience and/or trade school training. Or equivalent combination of education and experience.