Total 442 Administrative / Clerical job vacancies in Johor Bahru

Purpose of Job

The Admin Executive provides administrative and operation support for HQ Office. He/She also providing the admin support for membership and fundraising matters.

Responsibilties

· Admin Support

o Manage centralized filing system and overseeing the archival of key of documents.

o Manage procurement and processing of invoices of office stationery, office equipment, refreshment and cleaning supplies.

o Manage of general hotlines.

o Coordinate daily dispatch and sorting out mails.

o Coordinate authorized signatories for documents.

· Supervises Office Cleaning staff

o Supervise and assign work duties of office cleaning staff.

o Responsible for the procurement of cleaning inventory.

· Vendor Management

o Coordinate with external contractors, vendors, suppliers for procurement, repair and maintenance works for office equipment and building management.

o Handle vendors, contractors, suppliers and obtain quotations.

o Coordinate contracts renewal.

· Membership & Fundraising Management

o Maintain the Membership database in an accurate and timely manner.

o Processing new applications and renewal of membership.

o Attend to the queries from Members.

o Facilitate and manage the admin support for the yearly Annual General Meeting (AGM) and Extra Ordinary General Meeting (EOGM).

o Provide administrative support in fundraising events.

· Monthly Reports

o Provide consolidate monthly report for bookings of meeting rooms for charging purpose.

Any other duties may be assigned by the Management.

Requirements

· Minimum Diploma with 5 years of relevant experience.

· Ability to handle sensitive and confidential information.

· Proficient in Microsoft Office, Word, Excel and Powerpoint.

Competencies

· Strong communications and written skills.

· Good interpersonal skills and ability to interact at different level.

· A team player.

· High degree of multi-tasking and time management capability.

· Strong organizing and coordination skills.

· Meticulous and the ability to work independently with minimum supervision.

Requirement:

Min 2 year experience in accounting

Min. GCE ‘O’ Level

Teamplayer, meticulous, independent and positive.

Responsiblities:

Perform daily accounting matters till full set of accounts

Process payment to suppliers and assist with month end closing

Other ad-hoc duties as assigned.

Computer Skill required:

Proficiency in Microsoft Words and Excel

Work Schedule:

Required to work 5.5 day per week. Monday to Friday: 9am to 6pm, Saturday: 9am to 1pm

Working Location

Outram Road @ Tan Boon Liat Building

Salary Package:

SGD2000.00 and above.

Benefits:

Annual Leave and Public Holiday Leave

Medical benefit

Interested applicant, please write in to hr@oaks.com.sg. Kindly enclose your detailed resume, expected salary, contact information and most recent photo for your application. Only shortlisted applicant will be notify.

Your contributions to our joint success:

• Respond to all customers enquires, feedbacks and complaints received through phone calls, web-inquiries, and write-in by working with the respective Head of Department.
• Identify, initiate and co-ordinate corrective actions (internal and external) to eliminate and prevent the cause of defects/non-conformity in service quality system and procedure
• Source for proactive, meticulous, and suitable candidates to sign up for Company’s Mystery Shopper Program
• Analyse, evaluate, record, and report the mystery shoppers’ findings
• Provide administrative support for the company’s purchasing needs.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Coordinate with all departments and suppliers in the purchasing scope of work for projects assigned.
• Maintain updated purchasing records/data and pricing in the system.
• Oversee and coordinate repair and maintenance services quotations for both Spa & Gym Equipment to ensure all in working condition at all affiliated facilities and/or designated location
• Any other duties as assigned.

What does it take to be a Customer Relations & Admin Executive

• Ability to work independently and as part of a team
• Strong organisational skills and attention to detail
• Excellent written and communication skills
• Ability to multi-task will be advantageous

Perks you can look forward to

• Free usage of gym facilities, swimming pool and fitness classes
• Incentives for beauty services and beauty care products
• Birthday vouchers
• Medical & Dental benefits provided
• Career advancement opportunities

We offer a competitive salary and benefits package based on merit and professional advantages of a dynamic environment that supports your development and recognises your achievements.

Interested candidates are welcome to submit a detailed resume. For more information, please visit us at: www.amorefitness.com

We regret that only shortlisted candidates will be notified.

Established in 2013, MICE Depot specialises in the conceptualisation, design, planning and execution of experiential events and activities, such as conferences, creative insights production and digital broadcasts. Through the years, we have worked with a vast range of clients across various industries and regions, due to our resources within APAC and beyond.

We have garnered decades of collective experience within the industry with a team of full-time talent with project-centric expertise backed by quality-oriented controls and processes. With our dedicated team, we work closely with our clients to ensure that their vision and objectives are our top priority, while providing services that exceed expectations every time.

Follow and visit us at:

Website: www.micedepot.com

Instagram: https://www.instagram.com/micedepot/

LinkedIn: https://www.linkedin.com/company/mice-depot-pte-ltd

Facebook: https://www.facebook.com/MICEDepot

Event Admin Executive

The Event Admin Executive is a motivated professional closely collaborating with the event management team, diligently addressing all assigned administrative tasks. Their self-driven approach ensures efficient handling of duties, contributing to the overall success and smooth operation of various events.

Role & Responsibilities

• Fulfil the day-to-day event management needs of external and internal stakeholders
• Ensure timely dissemination to all relevant stakeholders of all project management documentation and administration
• Provide effective support to the team
• Preparing, organizing and storing information in paper and digital form
• Managing diaries, scheduling meetings and booking rooms
• Taking minutes at meetings
• Call and Schedule management (50%)
• AP ISO Events Centre of Excellence Maintenance
• Database and assets management
• Translation liaison for all events
• Perform other roles & responsibilities as requested based on business needs

What You Need to Succeed

• Minimum 1 year of experience in the meetings, conferences, exhibitions and special events industry (MICE) or related experience will be an advantage
• Excellent planning and organisational skills
• Consistent, high quality and timely project documentation and delivery
• Strong attention to detail and able to work well under pressure
• Proficient multitasking abilities
• Excellent oral and written communication skill
• Proficiency in Microsoft Office and Google Workspace applications

How to Apply

Email us at careers@MICEdepot.com or call us at (+65) 6734 4406

This position is not open to third-party recruiting agencies.

**Job Description**:
We are seeking a detail-oriented and organized Legal Secretary, experienced in personal injury and property damage claim, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:
- Prepare and manage legal documents using Microsoft Word and Excel
- Maintain and organize legal files and records
- Assist in scheduling appointments and managing calendars
- Communicate effectively with clients, attorneys, and other staff members
- Collaborate with team members to ensure efficient workflow
- Utilize Microsoft Office suite for various administrative tasks
- Demonstrate strong communication skills in written and verbal interactions
- Employ problem-solving skills to address issues as they arise
- Manage time effectively to meet deadlines and prioritize tasks

**Skillset**:
- Proficiency in Microsoft Word and Microsoft Excel
- Strong interpersonal skills
- Excellent communication skills
- Ability to work well in a team
- Familiarity with Microsoft Office suite
- Effective problem-solving abilities
- Strong time management skills

**Experience**:
1-3 years of experience in a similar role

**Qualifications**:
Post Secondary / Diploma in Legal Studies or related field

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

Our company was incorporated in November 1988. Our principal activities are engineering works for Fire Protection Systems and Fire Safety-related services. We envision ourselves as a one-stop fire safety service provider, encompassing fire safety consultations; SCDF submissions and approvals; installation, maintenance and development of value engineering design concepts, in support of the value chain of M&E services.

We are now looking for an Administrative Executive to support us in our expansion plans: The main job scope includes:

• Maintenance contract administration and servicing job scheduling
• Administration of service reports and job sheets
• Handle billings and email correspondence with customers
• Manage accounts receivables and follow up on payment
• Positive attitude, good interpersonal skills, pleasant disposition
• Partial remote working arrangement can be discussed
• 2 years of administrative experience
• Diploma Holder

We are looking for a dynamic and dedicated HR Executive to join our team. The selected candidate will support daily Human Resources operations, HR administration, filing, and documentation. We value teamwork, proficiency in Microsoft Office (Word, Excel), and excellent interpersonal skills. Reach out today to become a part of our team.

HR EXECUTIVE/Admin (Full Time / Part Time)

- Responsible for admin, clerical & administrative.

- Preparing, handling, and managing documents & filing

- Assist in HR admin, filing & documentation

- Assist in licensing or any government requirements documentation

- Assist to receive stock deliveries & assure proper filing

- Carry out clerical duties such as filing, coping, scanning, answering phone calls, etc

- Excellent communication skills

- Well versed in Microsoft Office (Word, Excel, PowerPoint)

- Hard-working, good organization & scheduling

- Able to converse in Mandarin to communicate with Chinese speaking staff

- Neat & organize in filing

- Able to work under pressure

- Perform ad-hoc duties as and when required

- Preferable Singaporean / SPR

- Working hours: Mon - Fri 9.00 am - 6.00 pm (any Saturdays whenever necessary)

- Location: Lower Delta Road (nearest MRT Tiong Bahru)

Interested candidates, please call: 6738 1133 or SMS/WhatsApp to: 8133 3030

We are looking for a dynamic and dedicated HR Executive to join our team. The selected candidate will support daily Human Resources operations, HR administration, filing, and documentation. We value teamwork, proficiency in Microsoft Office (Word, Excel), and excellent interpersonal skills. Reach out today to become a part of our team.

HR EXECUTIVE / Admin (Full Time / Part Time)

- Responsible for admin, clerical & administrative.

- Preparing, handling, and managing documents & filing

- Assist in HR admin, filing & documentation

- Assist in licensing or any government requirements documentation

- Assist to receive stock deliveries & assure proper filing

- Carry out clerical duties such as filing, coping, scanning, answering phone calls, etc

- Excellent communication skills

- Well versed in Microsoft Office (Word, Excel, PowerPoint)

- Hard-working, good organization & scheduling

- Able to converse in Mandarin to communicate with Chinese speaking staff

- Neat & organize in filing

- Able to work under pressure

- Perform ad-hoc duties as and when required

- Preferable Singaporean / SPR

- Working hours: Mon - Fri 9.00 am - 6.00 pm (any Saturdays whenever necessary)

- Location: Lower Delta Road (nearest MRT Tiong Bahru)

Interested candidates, please call: 6738 1133 or

SMS/WhatsApp to: 8133 3030

1. Role Description:

We are seeking a versatile and organized Marketing cum Admin Manager to play a key role in promoting our cleaning services and ensuring smooth administrative operations. The ideal candidate will have a strong background in marketing, administrative management, and a proactive approach to handling a diverse range of responsibilities.

2. Specific Responsibilities:

• Conduct thorough market research to understand the demand for cleaning services in different segments.
• Identify and define the target audience for your cleaning services based on demographics and industry needs.
• Analyze competitors to understand their marketing strategies and identify opportunities for differentiation.
• Develop customer personas to guide marketing efforts and tailor messages effectively.
• Stay updated on market trends and shifts in customer preferences.
• Develop comprehensive and integrated marketing strategies that blend online and offline channels.
• Implement a strong online presence through a user-friendly website, social media, and relevant online platforms.
• Utilize traditional marketing methods, such as print materials and local advertising, to reach a diverse audience.
• Explore partnerships with other local businesses or organizations to enhance marketing reach.
• Develop a consistent brand identity across all marketing materials.
• Create engaging and informative content that highlights the value of your cleaning services.
• Develop a content calendar for regular updates on social media, blogs, and other communication channels.
• Utilize storytelling techniques to humanize the brand and connect with the target audience.
• Incorporate client testimonials and success stories into marketing materials.
• Ensure content is tailored to resonate with the specific needs and pain points of your target audience.
• Develop effective lead generation strategies to attract potential clients.
• Implement clear and compelling calls-to-action in marketing materials to encourage inquiries.
• Establish a lead nurturing process to build relationships with potential clients over time.
• Develop a streamlined and responsive inquiry and quotation system.
• Implement strategies to convert leads into clients through persuasive communication and tailored solutions.
• Develop strong organizational skills to manage administrative tasks efficiently.
• Implement systems for document management, appointment scheduling, and client communication.
• Foster effective communication channels within the administrative team.
• Utilize technology and tools to streamline administrative processes.
• Develop contingency plans for handling unexpected administrative challenges.
• Implement a CRM system to manage and track customer interactions, inquiries, and feedback.
• Develop strategies for maintaining positive relationships with existing clients.
• Implement customer feedback mechanisms to gather insights and address concerns.
• Utilize CRM data for targeted marketing and personalized communication.
Foster a customer-centric culture within the administrative and marketing teams.

3. Competencies:
1. Market Research and Target Audience Identification
2. Integrated Marketing Strategies
3. Content Creation and Storytelling
4. Lead Generation and Conversion
5. Administrative Efficiency and Organization
6. Customer Relationship Management (CRM)

4. Duration of Traineeships:6 months

5. Approved Training Allowance: Mature Mid-Career Individuals - $3800

Job Highlight

Salary: $2900 per month

Contract: 6 months

Working Location: Nearest to Kent Ridge MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

Manage registration and course operation workflows.

• Administer the operational workflow of the registration and payment system
• Handle queries from participants regarding course information, registration and payment.
• Track registration and payment progress to ensure smooth commencement of accredited courses

Funds Management & Finance Operation

• Liaise with relevant stakeholders for funds drawdown.
• Verification and confirmation of funds drawdown details.
• Tracking of the funds flows to ensure prompt receipt and payment of funds

Course administration for all SSG-funded courses

• Handle pre & post-course administrative matters to ensure smooth execution and running of course delivery.
• Set up training venue and refreshments.

Project Management (Ad-Hoc)

• Manage & coordinate weekly sessions with learners and stakeholders.
• Oversee the overall operation aspect of the programs to ensure all deliverables are met.

Job Requirements

• Only Singaporean need to apply.
• Degree in any relevant field.
• Good administrative, interpersonal, coordination and communication skills

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Reporting to the Head of Dept, you will provide administrative support for the following programmes:

• Human Papillomavirus (HPV) Education & Immunisation Catch Up Cohort
• Colorectal Cancer Awareness Campaign
• Breast Cancer Awareness Campaign

Key Responsibilities

Administrative Support

• Call and remind participants who have taken their first dose of HPV vaccination to complete their second and third dose
• Call participants who have indicated their interest to go for their HPV vaccination
• Provide backroom and administrative support for the (HPV, CCAM, BCAM programmes)
• Collate and process invoices from the partners/ general practitioners (GPs) (HPV programme)
• Attend to partners and GP enquiries
• Outreach to GPs to come onboard the programme
• Plan and prepare monthly reports for the HPV programme and for relevant partners
• Provide timely support and maintain a high level of engagement with the partners
• Ensure timely communication to all partners
• Ensure that the related records are keyed into the internal data system
• Draw up the annual report write-up for related projects
• Answer phone calls for event registrations and other queries
• Assist in administration duties as required by the department

Qualifications and Competencies

• Diploma in Business or Marketing
• Fresh graduates are welcome
• Excellent customer service
• Conflict management
• Work independently in a team setting to achieve the strategic goals
• Excellent verbal and written skills
• Able to analyse qualitative and quantitative data to help conceptualise and plan the programme

Job Highlight

Salary: $13 per hour (equivalent to $2400 per month, based on average 22 working days per month)

Contract: 12 months

Working Location: Nearest to Harborfront MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

• Planning, tracking, scheduling and liaising for audit visits to ensure smooth audit flow.
• Coordinate with relevant stakeholders/outsourced auditors relating to audit scheduling and preparations.
• Collating and filing of audit reports and email correspondences.
• Planning and scheduling meetings and events.
• Manage statistics on complaints and inspections.

Job Requirements

• Only Singaporean need to apply.
• Diploma in any relevant field
• Strong administrative and communication skills.
  

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

• Manage full set of accounts

• Bank reconciliation, management reports, financial Statements, GST submissions

• Liaise with auditing/secretarial firms for annual audits, annual returns and tax matters

• Able to use Quickbooks or other accounting systems Manage payroll, CPF contributions, IRAS matters

• Manage employee records and expense claims

• Recruitment including employment contracts, sourcing for candidates, work pass matters • Admin of general and HR insurance

• General admin on leasing, licensing and liaising with contractorsManage full set of accounts

• Bank reconciliation, management reports, financial Statements, GST submissions

• Liaise with auditing/secretarial firms for annual audits, annual returns and tax matters

• Able to use Quickbooks or other accounting systems Manage payroll, CPF contributions, IRAS matters

• Manage employee records and expense claims

• Recruitment including employment contracts, sourcing for candidates, work pass matters • Admin of general and HR insurance

• General admin on leasing, licensing and liaising with contractors

• Providing support to the lawyers; • Preparation of Court documents; • Updating and maintaining case files, including monitoring court timelines, and drafting of pleadings, applications, and affidavits; • Electronic filing of documents via e-litigation and general administration work, including preparing court bundles; • Keeping track of solicitor’s time records and billing; • Corresponding with clients • Maintaining calendars for meetings and Court hearings. • 1 to 2 years experience preferred

Interested applicants may send their resumes stating their current and expected salaries to: admin@centrollc.com.sg

Performance Motors Limited (PML), a Sime Darby Motors Company, endeavours to be the undisputed leader in the automobile industry. As the dealer of BMW cars and motorcycles in Singapore since 1979, Performance Motors has been synonymous with performance and sheer driving pleasure.

• To check and ensure that all repair orders are timely closed (within 2 week of end control).
• To invoice warranty claims within the submission timeline provided by BMW Asia.
• To process all warranty claims and check for accuracy before send for validation.
• Prepare invoice does not process report to avoid claim submission time exceeded.
• Bi-daily repair order collection from Service Dept and cross checked with Customer Service Advisor(CSA) hand over list to avoid any missing CSA Repair Order (RO) by email.
• To follow up Repair Order and ensure that both CSAs and Workshop foremen submit all RO on time. Communicate with them directly to understand their needs.
• To follow up warranty enquiries by CSAs and workshop personnel.
• Verify the accuracy of goodwill requisition by CSA to BMW Asia.
• Repair Order Sorting and Preparation for scanning after claims was submitted completely with warranty ParaDM checklist.
• Monitoring of Work In Progress(WIP)(Ageing) not more than 60 days
• Weekly follow up, update related departments on all outstanding repair order and purchase order status or any approval required.
• To perform other duties as and when required by Immediate Superiors or Service Manager.
• To provide documents during Warranty Dept. External and Internal Audit.
• To back up Warranty Executive on BSI/BRI Extended Warranty Administration, Technical Campaign request and GDMS support from inter department.

Requirements:

Min 2 years of administrative experience, ideally in automotive industry

Min O level and above

Good in computer skills

Proficiency in Microsoft Excel

Able to work in a team

Sime Darby Motors is the automotive arm of Sime Darby. One of the leading automotive players in the Asia-Pacific region with presence in nine markets, Sime Darby Motors spans across Malaysia, Australia, China, Hong Kong, Macau, New Zealand, Singapore, Thailand, and Taiwan. A key industry player, it is actively invested across the entire value chain of the automotive business, from assembly, importation, distribution and retail, to after-sales services and rental, with more than 12,000 employees across the nine markets.