Total 6,582 administrative clerical job vacancies in Malaysia

Job Responsibilities:

• Perform general day to day administrative duties, including answering phone calls, live chats, managing correspondence, and handling inquiries.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
• Manage office equipment and coordinate repairs or maintenance as needed.
• Assist with onboarding new employees, including setting up workstations and coordinating necessary paperwork.
• Maintain office cleanliness and tidiness, including organizing and overseeing regular cleaning services.
• Manage office access and security systems, including distributing access cards and maintaining visitor logs.
• Support staff members with various administrative tasks as needed.
• To execute ad-hoc duties when required.

Job Requirement :

• Fresh graduates are welcome to apply
• High school diploma or equivalent; additional education or certification in customer service or sales is a plus.
• Required language : Mandarin, English and Bahasa Melayu.

• Annual Leave and Medical Leave
• Team Building
• Annual Review with Bonus
• Long Term Cash Incentive

Job Responsibilities:

• Reception duties - answer and direct phone calls, organise & serve refreshments for clients/meetings, distribution of incoming mail, letters, faxes
• Diary Management - organize and schedule appointments
• Office Management - cleanliness of office, upkeep of all office automation, replenish office supplies such as pantry and stationery stock
• Filing Management - maintain a structured filing system
• Fleet Management - insurance & road tax renewals of company vehicles 
• Liaising with Suppliers, Building Management Office, Parking Office, Company Secretary and Auditors
• Travel arrangements - flight tickets, hotel, limo, logistics arrangements for office staff & visiting guests.
• Claims Management - submit and reconcile monthly travel & credit card expense reports.
• Petty Cash Management
• Draft professional emails & letters in English and Bahasa Malaysia 

Requirements:

• Minimum 2 years proven experience as an administrative assistant, office secretary or admin secretary. 
• Minimum Diploma in Business Administration/Management; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Knowledge of office management systems and procedures.
• Proficient in MS Office (MS Word, MS Excel and MS PowerPoint).
• Good time management skills and the ability to prioritize work.
• Well organized, attention to detail and problem solving skills.
• Professional demeanor and attitude
• Must always demonstrate high degree of integrity in maintaining confidentiality
• Must be able to work long hours if required.

Perks & Benefits

• Nearby public transport (MRT)
• Outpatient Medical

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Organize and maintain proper office filling and record system and projects correspondence / documents and records keeping
• Assist in ISO 9001 documentations (training will be provided).
• Provides administrative support for both office and field operations.
• Organize and maintain proper project filling and record system for documents, drawings & etc.
• Replenish office stationary and manage order.
• Interact with project team on project activities / status
• Organize and maintain proper office filling and record system and projects correspondence / documents and records keeping.
• Assist in ISO 9001 documentations (training will be provided).
• Provides administrative support for both office and field operations.
• Organize and maintain proper project filling and record system for documents, drawings & etc.
• Replenish office stationary and manage order.
• Interact with project team on project activities / status
• Any ad-hoc task assigned and directed from time to time

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Company trips

Job Title: Account cum Admin Executive

Company: R&Y Engineering And Construction Sdn Bhd

Location: Seri Kembangan, Selangor

Employment Type: Full-time

Salary: Negotiable

Key Responsibilities:

- Perform basic accounting and bookkeeping using SQL-based software.

- Provide general administrative support to management.

- Prepare reports, presentations, proposals, and quotations.

- Manage records, file systems, and data entry for Purchase Orders, Delivery Orders, and Invoices.

- Handle phone calls, correspondence, and maintain document confidentiality.

- Assist with invoice preparation, financial statements, and bookkeeping tasks.

- Monitor and negotiate office supply orders.

Qualifications:

- Basic accounting and bookkeeping experience is required.

- Elementary knowledge of SQL-based accounting software is essential.

- Strong organizational and multitasking skills.

- Excellent communication abilities and attention to detail.

What We Offer:

•⁠ ⁠Competitive salary and benefits.

•⁠ ⁠Opportunities for professional development.

•⁠ ⁠Dynamic and supportive work environment.

•⁠ ⁠Chance to work with a leading company.

Perks & Benefits

• Employee equity
• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilities/ Descriptions:

• Assist with day to day operation of the HR functions and duties.
• Provide clerical and administrative support to superior.
• Compile and update employee records (hard and soft copies).
• Assist in the on-boarding process of new employees, including conducting orientation, issuing employment contracts, and coordinating new hire paperwork.
• Assist with filing and documentation of HR-related paperwork.
• Assist in the preparation of reports and statistics related to HR.
• Assist with benefits administration, including enrollment, changes, and inquiries.
• Prepare and distribute employee communications, such as offer letters, employment contracts, confirmation letters and other related documents.
• Provide support in the administration of employee benefits programs such as medical and insurance claims, and leave management.
• Perform ad-hoc duties as assigned
• Respond to employee inquiries and requests in a timely and professional manner.
• Maintain confidentiality and professionalism at all times.

Job Requirements:

• Studies/Administration/Management, Human Resource Management or equivalent.
• Computer literate (Microsoft Office, Payroll system).
• Fresh Graduates are encouraged to apply.
• Possess good communication skill at all levels, resourceful, high integrity able to perform duties with accuracy, detail and careful.
• Possess of high level of confidentiality, responsibility, accountable, fast learner, dynamic, self-discipline and good attendance.
• Excellent communication skills and teamwork spirit, able to communicate effectively and collaborate with employees at different levels.
• Strong organizational and time management skills, able to handle multiple tasks effectively and maintain high efficiency.
• Strong attention to detail and sense of responsibility, ensuring accuracy and timeliness in work.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development
• Birthday Voucher
• Long Service Award

Job Responsibilities:- 

• To assist in monitoring project's progress and claims / variation order to specific requirements and datelines of project;
• To assist in project documentations and filing;
• To assist in preparing pre & post contract activities;
• To assist in correspondence of internal & external clients;
• To assist and follow-up with production on cut list / delivery order status & liaise with project team.
• Work closely with internal teams such as Production / Site Personnels for project coordination and cost estimation.

Job Requirements:-

• Candidate must possess at least Diploma or Degree in Quantity Surveying.
• Prefer candidate who have min. 1 year of experience, fresh graduates are welcomed to apply.
• Willing to attend site visit occasionally.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Personal development opportunities

• Ensuring the company complies to the latest Employment Act1955 (Act265), EPF, Socso, PCB and any other labor legislation implemented by Authority.
• Maintaining and upkeep of HR data, personal files, leave record, training record, disciplinary records, memos, reports and all other HR documentation are up to date and recorded.
• Assisting to creating a smooth process for recruiting, evaluating, interviewing and hiring skilled individuals and production workers.
• Organizing orientation and training for new and existing hires
• Monitoring, recording and implementation employees' daily attendance and leave records.
• Resolving workplace issues between employees and employers.

·  Posting job vacancies on job boards and company websites and responsible on screening resumes

     and scheduling interviews.

• Preparing and formatting documents, reports, and presentations for the company and assisting with various administrative tasks as well.
• Assisting, preparing and support the activities that involve – Company trip/Charity/Exhibitions when required.
• Helping and responsible on ISO 9001: 2015 by maintaining and updating the Document that required prior Auditing.
• Any other duties assigned by SUPERIOR or such other management personnel designated by the company from time to time.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Company trips
• Personal leave
• Personal development opportunities
• Paid training and development

• 履行一般日常管理職責，包括接聽電話、即時聊天、管理信件和處理查詢。
• 維護辦公用品庫存並在必要時下訂單。
• 協調辦公室活動、會議和大會，包括日程安排、房間設置和餐飲安排。
• 管理辦公設備並根據需要協調維修或維護。
• 協助新進員工入職，包括設置工作站和協調必要的文書工作。
• 保持辦公室清潔和整潔，包括組織和監督定期清潔服務。
• 管理辦公室門禁和安全系統，包括分發門禁卡和維護訪客日誌。
• 根據需要支援工作人員執行各種管理任務。
• 需要時執行臨時職責。

職位需要 ：

• 歡迎應屆畢業生申請
• 高中文憑或同等學歷；接受過客戶服務或銷售方面的額外教育或認證者優先。
• 所需語言：華語、英語和馬來語。

• 年假和病假
• 團隊建立
• 年度回顧及獎金
• 長期現金激勵

工作職責：

• 接待職責 - 接聽和轉接電話、為客戶/會議組織和提供茶點、分發收到的郵件、信件、傳真
• 日記管理 - 組織和安排約會
• 辦公室管理 - 辦公室清潔、所有辦公室自動化的維護、補充辦公用品，如食品儲藏室和文具庫存
• 歸檔管理 - 維護結構化歸檔系統
• 車隊管理 - 公司車輛的保險和路稅更新
• 與供應商、建築管理辦公室、停車辦公室、公司秘書和審計師聯絡
• 旅行安排 - 為辦公室工作人員和來訪的客人提供機票、飯店、豪華轎車、後勤安排。
• 索賠管理 - 提交並核對每月旅行和信用卡費用報告。
• 小額現金管理
• 用英語和馬來語起草專業電子郵件和信件

要求：

• 至少 2 年擔任行政助理、辦公室秘書或行政秘書的經驗。
• 工商管理/管理最低文憑；擔任行政助理或秘書的額外資格將是一個優勢。
• 了解辦公室管理系統和程序。
• 精通 MS Office（MS Word、MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 組織良好，注重細節和解決問題的能力。
• 職業風範與態度
• 在保密方面必須始終表現出高度的誠信
• 如果需要，必須能夠長時間工作。

津貼和福利

• 附近的公共交通（地鐵）
• 門診醫療

Job Description:

· Support the smooth running of offices by carrying out clerical tasks and projects.

· Preparing, organizing and storing information in physical and digital form.

· Act as the point of contact to liaise with suppliers and contractors.

· To undertake ad-hoc work as assigned by the supervisor from time to time.

Requirements and Skills:

· Minimum with 1-2 years of working experience in the related field. (New graduates are welcome to apply)

· Must be able to communicate in English and Baha Malaysia and/or Chinese (due to nature of Business). Ability to communicate in Cantonese will be beneficial.

· Strong phone contact handling skills and active listening

· Ability to work independently and manage own tasks as per given.

· Flexible and open to change

· Able to use a computer and Microsoft Office.

· Salary Range RM2,500 - RM3,200

· Please visit the following link to find out more details of our company https://www.aeginc.co/en/

Work Hours & Benefits

· Working hour: 9am to 6pm and able to contact and communicate after working hours.

· Attractive remuneration, yearly bonus based on company and individual performance.

· Group Personal Accident Insurance & Annual Leave.

· EPF, Sosco & EIS.

· On the Job skill development training provided.

· Ability to grow in career path regarding enthusiastic and ability of individual.

职位描述：

• 通过执行文书任务和项目支持办公室的顺利运行。
• 以纸质和数字形式准备、组织和存储信息。
• 作为与供应商和承包商联络的联络点。
• 承担主管不时指派的临时工作。

要求和技能：

• 至少具有1-2 年相关领域的工作经验。(欢迎应届毕业生申请）
• 强大的电话联系处理能力和积极倾听。
• 能够独立工作并按规定管理自己的任务。
• 灵活且乐于改变。
• 能够使用计算机和Microsoft Office。
• 薪资范围 RM2,500 - RM3,200。

职位类型：全职, 应届生

Education

• Diploma/Advanced Diploma (Preferred)

Experience

• Administration: 1 year (Preferred) *Fresh graduates are welcome to apply

Language

• English
• Mandarin (Preferred)
• Bahasa (Preferred)

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About Anglo East Group

Anglo East Group (AEG) is a global corporation specializing in protecting jewellers’ businesses by providing one stop Insurance, Security, and Safes tailor-made solutions accordingly to clients' needs.

AEG was founded in 1984 in Hong Kong which is now 40 years of long establishment and over 34 years in Malaysia. Currently, AEG had developed a big team across the locations and provide services in Hong Kong, Thailand, Malaysia, Indonesia and China.

We are now looking for suitable and well dedicated; passionate candidate to join our team and grow strong together.

Perks & Benefits

• Free snacks / Happy hours
• Smart casual dress code
• Group Personal Accident Insurance
• Career Path - encourage to grow with the company

工作職責：-

• 協助監控專案的進度以及針對專案特定要求和日期的索賠/變更訂單；
• 協助專案文件和歸檔；
• 協助準備合約前後的活動；
• 協助內部和外部客戶的信件往來；
• 協助和跟進切割清單上的生產/交貨訂單狀態並與專案團隊聯絡。
• 與生產/現場人員等內部團隊密切合作，進行專案協調和成本估算。

工作要求：-

• 候選人必須至少擁有工料測量文憑或學位。
• 優先選擇具有最低要求的候選人。 1年工作經驗，歡迎應屆畢業生申請。
• 願意偶爾參加現場考察。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 免費小吃/歡樂時光
• 公司旅行
• 醫療保險
• 個人發展機會

工作職責/說明：

• 協助人力資源職能和職責的日常運作。
• 向上級提供文書和行政支援。
• 編譯和更新員工記錄（硬拷貝和軟拷貝）。
• 協助新進員工入職流程，包括進行入職培訓、簽發僱傭合約以及協調新員工的文書工作。
• 協助歸檔和記錄與人力資源相關的文書工作。
• 協助準備與人力資源相關的報告和統計資料。
• 協助福利管理，包括登記、變更和查詢。
• 準備和分發員工通訊，例如錄用通知書、僱傭合約、確認函和其他相關文件。
• 為醫療和保險索賠以及休假管理等員工福利計劃的管理提供支援。
• 執行指定的臨時職責
• 及時、專業地回應員工的詢問和要求。
• 始終保持保密性和專業精神。

工作要求：

• 研究/行政/管理、人力資源管理或同等學歷。
• 精通電腦（ Microsoft Office、薪資系統）。
• 鼓勵應屆畢業生申請。
• 具備良好的各級溝通能力，足智多謀，高度誠信，能準確、詳細、仔細地履行職責。
• 具有高度的保密性、責任感、責任感、學習速度快、充滿活力、自律和良好的出勤率。
• 優秀的溝通能力和團隊合作精神，能夠與不同層級的員工進行有效的溝通與協作。
• 較強的組織和時間管理能力，能夠有效處理多項任務並保持高效率。
• 高度重視細節和責任感，確保工作的準確性和及時性。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 事假
• 開放文化
• 個人發展機會
• 有薪培訓和發展
• 生日券
• 長期服務獎

Role & Responsibilities:-

 Financial Area:-

• Manage day to day accounting activities
• To ensure all the company’s financial transaction are accurate, timely and reliable
• Information to make operational and strategic decisions
• Support Finance Manager in preparing for the financial and management reports, cash flow
• Budgeting and implementing internal accounting control
• To ensure customers and suppliers record are up-to-date
• Maintain record of all regular payments and ensure all payments are done on time and all standing instructions are executed
• Any ad-hoc task assigned by superior

Administrative Area:-

• Handle administrative work for company
• Maintain inventory of office equipment and supplies
• (eg. Panty supplies, stationeries) and make purchase when quantity reach replenish level
• Monitor expenses on administrative costs and look for ways to optimize or reduce

Qualification and Requirements :-

• Candidates must possess at least Diploma / Advance / Higher/ Graduate / Diploma in Finance /Accounting or equivalent
• 2 to 4 years experience in a related field
• Fresh graduates could also be considered if has strong learning capability
• Good communication / negotiation skill and positive attitude
• Resourceful and meticulous
• High integrity and fast leaner
• Proficient in Microsoft Excel, Words & Power Point

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

• 確保公司遵守最新的《1955 年就業法》(Act265)、EPF、Socso、PCB 以及管理局實施的任何其他勞工立法。
• 人力資源資料、個人檔案、休假記錄、培訓記錄、紀律記錄、備忘錄、報告和所有其他人力資源文件的維護和保養都是最新的並有記錄。
• 協助建立招募、評估、面試和聘用技術人員和生產工人的順利流程。
• 為新進員工和現有員工組織入職培訓
• 監控、記錄並執行員工日常出勤、請假記錄。
• 解決員工和雇主之間的工作場所問題。

· 在招聘網站和公司網站上發布職缺並負責篩選履歷

並安排採訪。

• 為公司準備和格式化文件、報告和演示文稿，並協助完成各種行政任務。
• 協助、準備和支持涉及的活動 – 需要時公司旅行/慈善/展覽。
• 透過維護和更新需要事先審核的文件，幫助並負責 ISO 9001:2015。
• 上級或公司不時指定的其他管理人員指派的任何其他職責。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 定期團隊活動
• 公司旅行
• 事假
• 個人發展機會
• 有薪培訓和發展

REQUIREMENT

1 Excellent & logic communication, handling skills, proficient in the operation of office software.

2 Good in using Microsoft Office.

3 Having experience in SAP is preferred.

4 Fluent in Chinese is preferred.

DUTIES AND RESPONSIBILITIES

1 To handle Documentation tasks & filing of documents.

2 To manage and submit staff claim.

3 To have organization and ability to multitask for filing and completing several clerical and administrative tasks at once.

4 To have attention to detail to ensure all tasks are completed to a high standard.

Attendance allowance RM200, Food allowance RM50