Total 5,662 administrative clerical job vacancies in Malaysia

Clerical Assistant
SALARY
Grade 3 Points 6 – 9, £22,737 - £23,893 FTE
£17,687.17 - £18,586.42 (Pro Rata)
HOURS
33.5 Hours per week, 39 weeks per year (Term time
plus inset days)

Job Description
Core Purpose
To provide clerical support to the school

Key Tasks and Responsibilities
To be the first point of contact at the school by welcoming pupils, parents and visitors; answering the telephone, dealing with incoming and outgoing mail and other deliveries.
To carry out data input - word processing/spreadsheets.
To carry out filing, photocopying, absence reporting.
To liaise with suppliers of school meals, milk, uniform and stationery, ensuring the school’s requirements are in place.
To assist with the arrangement of routines in school activities such as medical/dental examinations, school photographs, induction evenings etc.
To assist with the general administration of school trips and assist with collecting money from students.
Day to day contact with parents/ carers, staff and external bodies on routine matters.

***37 Hours a week***

-Processing applications for school placements
-Duties include a wide range of administrative and clerical tasks, such as answering the phone, taking care of mail correspondence, managing an effective filing system and scheduling meetings.

Proud member of the Disability Confident employer scheme

Duties will include: Processing referrals, inputting data, taking telephone queries, booking appointments, cancelling clinics, preparing reports, photocopying and other general office duties.

Please see the full job description and person specification document(s) for main responsibilities of the role. South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Service: Commercial Services

Closing Date: Wednesday 8th May 2024

Part time, temporary Senior Clerical Assistant required for Commercial Services team. 17.5 hours per week on a Monday, Tuesday and half-day Wednesday basis.

Argyll and Bute Council recognises the numerous benefits of a positive work-life balance to the wellbeing and productivity of our employees. We will take a flexible first approach to requests from our employees to change the way that they work. While we must balance such requests with the need to ensure the quality of the important services we deliver is not compromised, we will ensure that each request is given careful consideration with a view to achieving a positive outcome wherever possible.

Applicants should note that:-

• This post is not suitable for job share.
• The salary shown is the full time equivalent salary, the actual salary will be paid pro rata for the hours worked.
• The Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013, as amended, applies to the post.
• This is a temporary post which may be filled on a secondment basis by an employee wishing to gain experience/career development and will be at the discretion of the employee’s director.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting managers who are:

• Name: Amy Bruce, Business Support Officer
• Telephone: 01546 604599
• Email: amy.bruce@argyll-bute.gov.uk
• Reference: ARB14148/ACO01234

and

• Angela Cavana, Admin Assistant
• Telephone: 01436 658968
• Email: angela.cavana@argyll-bute.gov.uk
• Reference: ARB14148/ACO01234

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

A job description is attached to this vacancy. The main roles and responsibilities of this post are: Information and Systems Management: Update and add evidence to relevant databases and systems Have a working knowledge of appropriate Trust IT systems Use of email in an effective and professional manner to communicate with other departments, clinical and non-clinical Communication: Communicate professionally and effectively with members of the multidisciplinary team answering queries and resolving issues within your remit and seeking advice and guidance as appropriate to resolve issues. Maintain effective communication networks at all levels across the organisation Receive and respond to incoming telephone calls and emails responding and managing in a timely manner or forwarding to your line manager as appropriate Recording all messages and queries appropriately To issue correspondence in accordance with the Medical Appraisal and Revalidation Policy including reminder letters Issue correspondence and communication in relation to the job planning programme of work Organisational: Use own initiative to plan time effectively and prioritise all incoming work on a daily basis, including responding quickly, appropriately and communicating clearly in relation to urgent / important and unpredictable issues ensuring a high quality administrative service. Support with preparing background information, collate information into reports, produce statistics and create and manage databases as required. To support in the organisation and administration of the job planning schedule and programme of work. Assist with the arrangement of meetings ensuring appropriate venues and resources are available. Rescheduling as appropriate to ensure maximum attendance and appropriate with attendees schedules of work Escalate any problems/issues to the Medical Revalidation and Job Planning Manager to facilitate the smooth running of the job planning programme of work. Provide reports as to the progress of the job planning programme of work To support in the organisation and administration of the trust appraisal and revalidation process including reports, reminders and data entry in accordance with the trust policy Administer the collation of 360 and multisource data for medical appraisee including patient and colleague feedback To accurately type multi source feedback summaries on behalf of appraises and appraisers. Input and extract appraisal and revalidation data in an accurate and timely manner in readiness for appraisal

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

Applications are invited for 2 clerical assistant vacancies, which could be combined into 1 post to suit the successful candidate

Closing Date: - 6th May 2024
Starting Salary: £23,732.15 (pro rata)
£12.59 per hour
Job 1: 15 hours per week - Monday to Friday, 8.30am to 11.30am - Temporary until 31 March 2025
Job 2: 12 hours per week - Monday to Thursday, 12.00pm to 3.00pm - Temporary initially for approximately 3 months but may be extended until 31 March 2025
(Both posts are worked term time only)

For further information contact: Elaine Kelly, Business Support Co-ordinator, Milne's High School, tel 01343 820611, email elaine.kelly@moray-edunet.gov.uk

Proud member of the Disability Confident employer scheme

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

We are looking for an enthusiastic and motivated person to join us to help deliver a professional and effective business and administrative support service within our Integrated Equipment and Adaptations Service in Motherwell.

If successful in your application, you will have an opportunity to join one of our dedicated and committed resource teams who undertake a varied and diverse range of admin tasks. This can include dealing with enquiries from the public and partner agencies; inputting and extracting data from IT systems and databases; preparing letters, reports etc; cash handling and organising and minuting meetings.

You should have some knowledge or experience of working in an office environment and be able to demonstrate good organisation, communication and interpersonal skills. A working knowledge of IT systems including Microsoft software packages and the ability to maintain a high degree of confidentiality regarding all aspects of work are essential.

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you find out more at work well NL. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.

We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Proud member of the Disability Confident employer scheme

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents

At Newfriars College we are passionately committed to harnessing the potential of every young person.
An exciting opportunity has arisen for a receptionist/clerical assistant to join our College. We are seeking to appoint a highly motivated and enthusiastic person who is committed to achieving excellence and ensuring every young person succeeds. It is imperative that you have high expectations, ambition, a love of challenge and a determination to make a difference to the lives of our fantastic young people.
To work under the direction and instruction of senior staff to provide general receptionist, clerical support to the college:-Answering all phone calls, taking messages and relaying where necessary to appropriate individuals
Provide professional greeting to all visitors to the college
Photocopying and routine word processing duties
Distribute documentation and display as required e.g. notice boards
Accept deliveries to the college and notify where appropriate
Maintain and record booking for the conference room
Updating of daily attendance and making calls home for absent students
Electronic and paper filing to student files
To assist with the inputting of student data, consent etc onto MIS system
Hospitality duties to SLT and visitors to the college
At Newfriars College we are committed to achieving excellence and ensuring every young person succeeds. We are passionately committed to harnessing the potential of every young person with Special Educational Needs. We are a ‘Good’ College with outstanding judgements for Behaviour and Attitude and Personal Development (Ofsted, June 2022). Our parents and young people consistently give great feedback about how the college is preparing them for their adult lives. It is a wonderful place to work.
Our Special settings cater for children and young people with a wide range of Special Educational Needs from children with profound medical needs and life limiting conditions, those with severe, moderate and sensory needs through to young people with social emotional and mental health needs that require support and understanding to help them to navigate their world.
Whether you are a teacher, a teaching assistant, a healthcare professional or work in facilities, admin or operations all of our Special Settings offer you the opportunity to work within an establishment that has a ‘family’ feel that puts the children, young people and their families at the heart of what they do.
There is nothing more rewarding than being part of a team that supports a child or young person with Special Educational Needs to reach their goals. You truly will make a difference to the life of a young person and their family.
All candidates are required to provide a supporting statement on the formal application forms which states clearly your reasons for applying, skills and experience for this position.
Shaw Education Trust are a thriving mix of diverse and growing schools including Primary, Secondary and Special Schools all working together to improve the lives of young people in our communities. We are sponsored by Shaw Trust a charity organisation that focuses on transforming lives. We’re a growing group of dynamically awesome academies providing education to children of all ages and abilities. Staff across our team of schools are dedicated to ensuring that every child has the opportunity to be successful, whatever their starting point in life.Shaw Education Trust offer the following benefits with your Teaching or Support Staff employment:
An excellent Local Government Pension Scheme (Support Staff)/Teachers Pension (Teaching Staff)
Support Staff only based on working full time, all year - Generous holiday entitlement from your first day of employment (37 days holiday rising to 39 days after 5 years’ service including Bank Holidays)
Access to health and wellbeing support via Occupational Health
Cycle to work scheme
Access to our Institute of Education and fantastic opportunities to help you grow, contribute and flourish in your role and in the Trust.This position is subject to appropriate vetting procedures including an online checks and criminal record check from the Disclosure and Barring Service (formerly CRB) which will require you to disclose details of all unspent and unfiltered spent reprimands, formal warnings, cautions and convictions.
All shortlisted candidates will undergo an online search as part of Trust safer recruitment checks.
We are an Equal Opportunities employer and will ensure that all our recruitment and selection practices reflect this commitment.
In accordance with our safer recruitment policy CV’s alone will not be accepted.We reserve the right to appoint before the closing date, therefore, we encourage early applications.
Successful candidates will be subject to a fully Enhanced DBS check along with other relevant employment checks.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Mae'r gallu i siarad Cymraeg yn hanfodol ar gyfer y swydd hon

The Opportunity:  
An exciting opportunity is available at Storm Village for a Full Time Clerical Assistant.
You will be the first point of contact for all visitors to the home and people calling, speaking with residents and their families and loved ones on a daily basis. You will also be responsible for rostering of all staff so experience in rostering is a must for your application to stand out amongst the rest.
Why Work for us?  
Newcastle Anglican places people at the centre of our work. As a part of working for a faith-based organisation, you will have access to the following great benefits: 

Work for a purpose-driven organisation where you can access opportunities for growth and advancement across all of our services


Generous salary packaging benefits of up to $15,900 plus $2650 meals and entertainment

... Click here to view more detail / apply for Clerical assistant- storm village

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/