Total 603 Procurement Administrator job vacancies in Business Management / Project / Planning category in The United States of America

Business Administrator (Maternity Cover)Business Administrator, Temporary, ongoing basis where you will be engaged via Hays

Location: Chichester Working Environment: Hybrid
Pay type: Competitive hourly pay rate


Our Client
The World's pre-eminent super-luxury automotive brand based in Goodwood, near Chichester, West Sussex, which comprises its global headquarters and Global Centre of Luxury Manufacturing Excellence.

The Role
Hays are recruiting for an exciting opportunity for a Business Administrator to join our client on an ongoing long term temporary assignment for an approximate duration of 9 months (maternity cover).

As a Business Administrator you will provide support to department and their team. To act as a central administrative hub, whose organisation and forward thinking allows team to function efficiently.


*Add order numbers to the relevant trackers at the point the order is raised.
*Email PO's to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered.
*Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing.
*Book meeting rooms, hotels and flights.
*Meet and greet visitors.
*Obtain equipment such as projectors / flip charts etc when required.
*Provide complete comprehensive administrative support as required.
*Provide cover for other business administrators and personal assistants when appropriate.
*Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment.
*Grant internet access rights to visitors and organise when required safety shoes/overcoats.
*Deal with IT issues, raise tickets and chase through to completion.

Skills and Qualifications:
*To be self-motivated and able to make decisions without constant supervision.
*To be able to prioritise workload to meet deadlines.
*Good organisation and planning abilities.
*High level of communications, both written and verbal.
*Able to work under pressure to meet deadlines.
*Proven ability to author clear/concise English, strong written/verbal communications skills.
*Well organised with the ability to work under pressure to meet deadlines.
*Strong team player that is self-motivated, reliable, trustworthy and conscientious.
* Willingness to develop and adopt new initiatives.
* PC software abilities including MS Office packages - familiarity with Apple devices is advantageous.
*PC communication abilities including use of networks, e-mail, SAP, etc.
*Flexibility to work extended hours.
*Appreciation of Design is advantageous.
*German language skills would be an advantage.
*Excellent English language skills.

Benefits:
*Competitive hourly rate along with an annual performance related bonus.
*Hybrid working.
*Hybrid parking on-site with access to a subsidised restaurant.
*Hays Go1 training platform which offers a library of over 70,000 courses.
*Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters.
*35 days annual leave (including bank holidays)

What next?
If you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now on 0116 261 5001.

Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

THE ROLE  Our Power Projects team is currently working on several significant projects and is looking for an experienced Project Administrator to join our team in Queensland. The position will be based in Brisbane, and you will support the delivery of a critical transmission line project in the Dalby area for the remaining three months of the project. After that, you will work from our Brisbane office.  This role will require FIFO or DIDO on a 21:8 roster with LAHA. You will work closely with the Project Director and Frontline leaders as part of a larger team, providing practical administration support to the project site team while working autonomously. Some of the key responsibilities include: Coordinate project travel requests (flights, accommodation, etc) with our travel agent. Timesheet data entry, ensuring accuracy and timely approvals. Manage purchase orders, invoices, and receipts. Manage payroll queries for employees on site, raise tickets with the Business Service Centre, and…

Click here to view more detail / apply for Project Administrator

About Us  pitt&sherry?is an Australian-owned engineering and environmental consultancy. Since 1963, we have been delivering engineering and environmental consulting, advisory and project management services throughout Australia and abroad. With seven o?ces throughout Australia our team work on projects that transform and improve the lives of ordinary Australians every day. This role can be based in Melbourne or Sydney. The Opportunity:  Join during an exciting time of our transformation journey as we continue to build out and develop our ERP System, upgrading workflows, reporting and utilising AI tools. Support Project Managers throughout the Project Lifecycle with project set-ups, invoicing, reporting and close outs in our ERP system As ERP super user assist Project Managers in all aspects of Project Finance and uphold data integrity Provide training to team members in the use of ERP  Assist in documenting and communicating operational policies and procedures Collaborate with the Finance Team and troubleshoot adhoc queries Have variety in your day…

Click here to view more detail / apply for Project Management Administrator

16th April, 2024
The Firm This established independent Financial Planning firm provides bespoke wealth management advice to its long-term, high net worth clients. Located in lovely modern offices in the heart of South Yarra, the team is delightful... professional, friendly, flexible and supportive of one another, with a combined goal of delivering excellent service for clients. You'll have flexibility to work from home 2-3 days a week and if you're looking for career progression, that's a very real option too! The Role As the Client Service Administrator (CSA), you'll work as part of a team of 3 who support and back up the Financial Advisors, providing high quality service to their long term, prospective and new clients. Assist with all administration as you organise and prepare for client meetings, liaise with clients to gather information, update client files and assist in the implementation of advice and preparation
... Click here to view more detail / apply for Client Services Administrator ? Financial Planning

Coordinate office activities and operations to secure efficiency and compliance to company policies

· Provide HR assistance in terms of interview schedule, events planning etc.

· Prepare and distribute internal communications within the Company not limited to Company announcements

· Oversee day to day office activities as main point of contact in reception area – to be around to attend to scheduled meeting arrangements

· Support office management for the wellbeing of employees

· Manage claim verifications for project staffs and others

· Manage office supplies inventory and order new supplies as needed

· Organize and maintain office filing systems

· Provide effective and efficient administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, as well as preparation and coordination for meetings and company events.

· knowledge of MS Office and office management software (if any)

· Possess the right aptitude and able to communicate and work closely with inter departments, including the department heads and management

. including any ad-hoc work

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines).
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements.
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission.
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements.
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)

Main Role & Responsibility

· Compare pricing and prepare costing summary for all projects

· issuance of purchase order, payments variation orders, settlement of final accounts with contractors

and suppliers

· Monitor and keep track of deliveries from contractors and suppliers

· To assist and contribute to execute the works relating to the project coordination between each

department and classification, working out and monitor project schedule and planning.

· Arrange project punch list follow-up

· Handle project support enquires

· Other office work

Requirements:

· Good Knowledge in Microsoft Office, Excel and desktop productivity tools

· Good customer service skills

· Resourceful, independent, responsive and pro-active.

· Excellent written, verbal communication and presentation skills with the ability to effectively

communicate with all levels.

· Ability to build and maintain positive working relationships across projects, control teams &

customers

· Experience working under minimal supervision from management with a strong commitment to

team participation.

Working Duration

Working Time: 9.30 am to 6.30pm, flexible to choose 3 or 4 days work per week, Between Monday – Friday

Salary Range

SGD900 to SGD1550 (SGD9 to SGD12 per hr)

[Our client is looking for an experienced Project Administrator to manage and coordinate the project administrative work.]

Job Description
Role and Responsibilities
• Manage and coordinate the project administrative work
• In-charge of generation of material purchase requisition and follow up on delivery.
• Manage material delivery orders for submission for QAQC documentation.
• Manage, keep record and update all submission document and liaise with internally Project Engineer
and external Document Controller.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Assist in the creation of Bill of Quantity (BQ).
• Attend project meetings and create minutes of meeting.
• Submission of project progress claims and follow through on invoices.
• Manages, files and updates records including and not limited to catalogue, project documentation
and O&M manual.
• Compiles relevant authority’s information, i.e. Government submission, Code of Practice, etc.
• All other ad-hoc tasks as assigned by reporting manager.

Job Requirement
Qualifications and Education Requirements
• Post-Secondary or recognized Certification in Related Field of studies.
• 2-3 years relevant experience in the local Construction Engineering industry.
• Outgoing with strong interpersonal and communication skills.
• Ability to work independently and target oriented in a stressful environment and able to contribute as
part of a team.
• Ability to interact effectively with project members and managers at all levels.
• Proficiency in Microsoft office.
• Ability to be organized, detail-oriented, multitask, priorities, anticipate needs and meet the deadlines as needed

Personal Attributes
Good administration skills. Good oral and written communication abilities, Proactive

Interested candidates who wish to apply for the advertised position, please click "apply now" or email us an updated copy of your resume in MS Word format.

We regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd

EA License No : 01C4394 | XU RUIXUAN | Reg No: R24120468

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Project Administrator Category 5 Labour Management and Cat5 Rail is a family owned business with Operations spanning across Australia and New Zealand. Over the last 3 years Cat5 Rail has built one of the largest privately owned fleets of specialist rail equipment in the country supported by a network of maintenance facilities in Karratha, Port Hedland and Perth. From metro to remote regions across Australia, the Cat5 Rail family has built a sustainable business that creates long-term opportunities for our clients and employees. We are a dynamic company offering a fast-paced and supportive environment. We have an exciting opportunity for a Project Administrator with a can-do attitude and keen eye for detail. Your key tasks and responsibilities will include:  Handling general day-to-day ad hoc tasks  Data entry Compilation of weekly timesheet data for all personnel Assisting with the development of administrative processes and procedures  Coordinating with crew and supervisors onsite Organizing and updating qualifications, conducting inductions, and…

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Hourigan Visa Migration Services Pty Ltd Our client, The Murrina Group, is seeking a Project administration to plan and undertake administration of organisational programs, special projects and support services.  Benefits A competitive salary is offered between $70,000 and $90,000 depending upon qualifications and experience. Task & Responsibilities Daily maintenance & execution of high-end planning of our fleet of Tower Cranes, Hoists and other equipment at our St Marys facility. •   Working directly with project and senior managers to Plan and execute all Murrina’s’ Projects in NSW. •   Have a total commitment to safe work practices related to Tower Cranes & Hoists •   Communicate and document all steps of the project with stakeholders. •   Ensure all communications and actions are properly formalised and followed-up until they get closed out. •   Initiate meetings and discussion in order to discuss the best outcomes for the projects. •   Be proactive and upfront with clients when stages of the project may be delayed or affected for unforeseen reasons. Discuss your intended communication/feedback with your manager prior to execution. •   Liaise with internal and external team members in order to ensure deliveries are on time. •   Take ownership to meet project deadlines. •   Be present, when possible, for major activities such as but not limited to crane & hoist installs / dismantles / climbs, etc. •   Notifying the relevant personnel (TMG and Project) of any issues that may arise. •   Train and Supervise interns as required. •   Attending meetings when required.  •   Flexibility of working hours  •   Create standard documentation for project delivery for cranes and hoists •   Maintain impeccable paperwork traceability for all activities executed (site or Yard), as well as ensure our preferred suppliers comply with TMG minimum standards. •   Work in conjunction with the Operations Team to create and improve Quality Control documentation so we ensure we are using the best practices and following OEM recommendations. •   Complete and keep meeting minutes, agendas up to date on daily basis. •   Work with the OEMs of JASO and ALIMAK to ensure a responsive and ongoing relationship that supports the projects in the field and in the yards. •   Embrace and maintain The Murrina Group values. Qualification & Experience Have an AQF Diploma or higher qualifications, or equivalent  At least two years relevant work experience  Take initiative to resolve issues as they arise.  Construction Project Management background with experience in Operations (fast paced environment) Competent in utilising IT systems to record the activities and keep traceability Strong demonstratable skills in Operations. Leadership, direction, responsibility, accountability.  Conflict Management, negotiation, organisation and decision making. Dependable, deadline orientated, critical thinking and problem-solving skills.  About Company The Murrina Group combines the expertise of market-leading professionals in the construction industry to provide a one-stop shop solution. We supply site-related services including Tower Cranes, Man & Material Hoists, Mobile Cranes, FF&E, Recycling including plasterboard, Engineering, Trades (including hydraulics, electrical and maintenance), Fabrication, Security, NATA Testing, Waste Disposal and specialised labour   for all levels within the Construction Industry. Salary: $70000-90000 Job Publish: 16-04-2024 Job Expire: 16-05-2024 Please click to View more detail / apply .

Essential Skills: Educated to NVQ 3 level in a relevant subject or equivalent level of qualification, or significant equivalent previous proven experience Demonstrable experience of working in an administrative environment and working with computerised data Clear communicator with good writing, data entry, and telephone Desirable Skills: Working knowledge of Microsoft Office including Word and Understanding of Data Protection Experience of working in a health care environment For full vacancy details, please view the Person Specification and Job Description.

Essential Skills: Educated to NVQ 3 level in a relevant subject or equivalent level of qualification, or significant equivalent previous proven experience Demonstrable experience of working in an administrative environment and working with computerised data Clear communicator with good writing, data entry, and telephone Desirable Skills: Working knowledge of Microsoft Office including Word and Understanding of Data Protection Experience of working in a health care environment For full vacancy details, please view the Person Specification and Job Description.

Position Overview:

As a Project Manager, Procurement Ops & Procure to Pay at Western Digital, you will be responsible for leading and managing digital projects aimed at transforming and optimizing our procurement processes with a particular focus on procurement and sourcing modules within Oracle and SAP. This role requires a unique blend of project management expertise, procurement knowledge, and digital technology acumen. The successful candidate will collaborate with cross-functional teams to implement cutting-edge solutions that drive operational excellence in procurement and be a value-added partner to the business to meet procurement needs within the ERP environments to enhance the day-to-day processes.

Key Responsibilities:

 

Digital Transformation Leadership:

• Lead the development and execution of the procurement digital transformation strategy.
• Collaborate with procurement, IT, and other relevant stakeholders to align digital initiatives with overall business objectives.

Project Planning and Execution:

• Develop comprehensive project plans, outlining tasks, timelines, and resource requirements.
• Execute and oversee the implementation of digital projects, ensuring they are completed on time and within budget.

Supplier Management:

• Collaborate with technology vendors and internal stakeholders to select and implement digital solutions that align with procurement goals.
• Manage relationships with suppliers, ensuring the successful delivery of digital solutions.

Data Integration and Analytics:

• Oversee the integration of digital tools with existing procurement systems.
• Utilize data analytics to track and measure the impact of digital initiatives on procurement performance.

Change Management:

• Develop and implement change management strategies to ensure successful adoption of digital tools and processes.
• Provide training and support to procurement teams to enhance digital literacy.

Procure to Pay Process Leader:

• Work with business users and IT to define requirements for enhancements or new functionality; work with team members to design and solution the applications, participate in unit testing, test scripts preparation, coordinate with business users on system integration testing; assist in planning and executing deployment and provide post-implementation support.
• Work with Oracle and/or SAP for system issue troubleshooting and improvement opportunities.
• Document processes and provide training to business users when there is a change or new functionality introduced.
• Participate in all procurement related audits as required.

Client is seeking highly motivated and persuasive individuals who are driven towards exceptional performance to join our dynamic management team as Business Development Managers (internally known as Business Growth Managers (BGMs)). As a BGM, you will play a pivotal role in expanding the agency and company's presence.

Responsibilities:

• Spearhead the growth of the agency force, cultivating a collaborative and cohesive community
• Contribute significantly to the company's outreach and recruitment endeavours

Requirements

• Demonstrated business acumen and a strategic mindset to drive sustainable growth
• Proven track record of successful sales within the industry, e.g. qualifying for MDRT and other accolades
• Ability to adapt to evolving market dynamics and seize opportunities effectively
• Strong interpersonal and influencing skills

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)