Job Description

At International Cancer Specialists (ICS), we’ve experienced a wonderful period of growth despite the recent pandemic. To continue on this trajectory, we’re searching for a highly qualified chief of staff to work closely and directly with our Executive Director & CEO as a trusted advisor & right-hand man/woman.

What's In It For You

- Opportunity to work directly with a proven entrepreneur in the healthcare industry

- Opportunity to learn and develop new skillsets and experience in a growing & evergreen industry

- Opportunity to be a direct part of innovative healthcare endeavors that will make Singapore medicine accessible to all, regardless of the pandemic

Objectives of this Role

From day one, the Chief of Staff will have an immediate impact on:

- Collaborate with key team members to determine & prioritize strategic initiatives;

- Overseeing program & project management;

- Effectively communicate objectives between departments;

- Plan, coordinate and keep contents of meetings focused;

- Determine key performance indicators and how to measure team performance;

- Organize & manage the Chief Executive’s office, including attending meetings & taking effective minutes.

The ideal candidate will have proven experience in a business management/project management role, with a special focus on executive-level advising and interdepartmental collaboration.

Daily and Monthly Responsibilities

- Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning

- Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns

- Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities

- Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects

- Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications

Skills and Qualifications

- Bachelors Degree

- 5+ years in a Business/Project Management/Executive Assistant role

- Excellent communicator in written or verbal form

- Versatile & adaptable to different organizational dynamics

- Experience in planning & leading strategic initiatives

- Insatiable curiosity & desire to learn

- A love for people over processes, with an understanding that success is a by-product of a motivated and engaged workforce

The Chief of Staff will serve as a key strategic partner to the executive team and will be responsible for coordinating and executing various initiatives critical to the success of the organization. This role requires a highly organized and proactive individual with strong leadership skills and the ability to thrive in a fast-paced environment. The Chief of Staff will act as a bridge between senior management and other departments, ensuring alignment of goals and efficient communication channels.

Key Responsibilities:

1. Strategic Planning: Collaborate with the executive team to develop and implement strategic initiatives aligned with the company's objectives.

2. Project Management: Oversee key projects from conception to completion, ensuring timely delivery and adherence to budgetary constraints.

3. Executive Support: Provide comprehensive support to the CEO and senior management, including calendar management, meeting coordination, and preparation of briefing materials.

4. Cross-Functional Collaboration: Foster collaboration across departments to drive efficiency and effectiveness in operations.

5. Performance Monitoring: Establish KPIs and metrics to monitor the performance of various business units and track progress towards organizational goals.

6. Communication: Serve as a central point of contact for internal and external communications, ensuring clarity and consistency in messaging.

7. Talent Development: Identify opportunities for talent development and succession planning within the organization, working closely with HR to implement effective strategies.

8. Risk Management: Assess and mitigate risks associated with strategic initiatives, regulatory compliance, and operational activities.

9. Stakeholder Engagement: Build and maintain relationships with key stakeholders, including investors, partners, and regulatory bodies.

Requirements:

1. Master's degree in Business Administration or a related field.

2. Excellent communication and interpersonal skills, with fluency in English and Spanish. Any other Asian languages are added value

3. Strong analytical abilities and the ability to interpret complex financial data.

4. Exceptional organizational and project management skills, with a keen attention to detail.

5. Ability to thrive in a dynamic and fast-paced environment, with a proactive and solutions-oriented mindset.

6. Demonstrated ability to build and lead high-performing teams.

7. Sound judgment and decision-making skills, with the ability to navigate ambiguity and drive results.

Benefits:

• Competitive salary with performance-based incentives

• Comprehensive health and wellness benefits

• Professional development opportunities

• Flexible work arrangements

Roles and responsibilities:

• Manage high priority projects
• Assist the President in becoming more organized, allowing for greater focus on high-priority tasks
• Assist Commercial group's leaders in navigating uncertainty and mitigating risks
• Thinking partner to the President as well as advisors to department leaders
• Relay information between department leaders within the Commercial group and other stakeholders to ensure alignment across the organization
• Participate in critical Senior Leadership meetings, offering a comprehensive view of performance or issues to SLT and stakeholders, then relay pertinent information to departmental leaders. Work with department leaders to ensure open items are closed
• Deliver analysis and metrics regarding the Commercial group's performance to the leadership team, followed by proposing initiatives aimed at enhancing workflow, teamwork, and the management of metrics goals.
• Establish and define operational metrics for the departments within the Commercial group, subsequently presenting these metrics to the SLT.
• Engage in daily tasks that members of the leadership team may not have the capacity to address, including collaborating with department leaders on project coordination and managing business administration duties.
• Assist the President with scheduling to make the most of their limited time. Duties may be delegated to an executive assistant, if available
• Evaluate the risk, cost, and effort involved in SLT's new initiative or special project, then oversee and guide the endeavor to its conclusion

Requirements:

• Understanding of Traveloka's business and online travel or e-commerce industry
• Strong project manager
• Strong relationships builder
• Effective written and verbal communicator
• Ability to organize and put a structure into the President's office
• Ability to simplify complexity into digestible chunks to help leaders make decision
• A strong strategic thinker and problem solver
• A proven track record of translating an idea to execution
• Ability to anticipate and avert problems
• Ability to grasp abstract concept and add value to the leader’s vision
• High organizational and political intelligence
• Commercial and operational savviness with deep understanding of online retailing business and technology

Qualifications

• At least a combined of 10 years in management consulting and operational management experience, with the last 5 years in online travel or e-commerce companies
• Bachelor's degree in STEM from top university

We are looking for a Junior Chief of Staff. This individual needs to be a trusted partner, and will

play a crucial role in ensuring the smooth functioning of the CEO’s office. The ideal candidate is

dynamic, intelligent, stellar at project management, handling tight deadlines, while managing

different stakeholders in the company to get things done. They would ideally act as an extension

of the CEO as an informational funnel, filter, and facilitator with both internal and external stakeholders

Responsibilities:

• Proactive Support to the CEO
• Managing the CEO’s daily schedule, including vetting, prioritizing, and providing recommendations.
• Short-term and long-term project management for the CEO.
• Managing, facilitating and scheduling fundraising and M&A conversations.
• Assist CEO in investor relations, including drafting monthly investor updates, articulating key company strategies and financial results.
• Assist CEO in conducting town hall meetings, facilitate management and strategy meetings.
• Assist CEO in formulating strategic OKRs by understanding key issues and constraints within the company.
• Make data driven recommendations to CEO to improve processes and gaps.

You Bring to the Table:

• 1-4 years of proven experience as an Executive Assistant, Junior Chief-of-staff or in a similar role working with senior executives.
• Exceptional organizational and project management skills.
• Strong communication and presentation skills, both written and verbal.
• Tech Proficiency: High proficiency in collaborative software, Microsoft Office/G Suite, and a readiness to embrace new tools.

Our Benefits:

• Work with cutting-edge technologies like Machine Learning, AI, and NLP and learn from the experts in their fields in a fast-growing international SaaS startup. As a young business, we have a strong culture of learning and development. Join our discussions, brown bag sessions, and research-oriented sessions.
• A work environment where you are given the freedom to develop to your full potential and become a trusted member of the team.
• Opportunity to contribute to the success of a fast-growing, market-leading product.
• Work is important, and so is your personal well-being. The work culture is designed to ensure a healthy balance between the two.

Overview:Full-time, Continuing position.Based at the Melbourne CBD campus, with hybrid ways of working.Exciting new senior executive level position providing high level strategic advice and guidance to the Vice-Chancellor & President of RMIT University.About RMITRMIT is a multi-sector university of technology, design and enterprise with more than 95,000 students and 10,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs, to provide students with a variety of work-relevant pathways.Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates.Our CultureOur Values inspire us, wherever we are in the world, and guide how we live and work together.Imagination. Integrity. Courage. Passion. Impact. Inclusion.Read more about RMIT’s strategy here https://www.rmit.edu.au/about/our-strategyAbout the roleReporting…

Click here to view more detail / apply for Chief of Staff

OUR CLIENT

Our client is a leading player in the international wine and spirit industry and seeks a highly skilled Chief of Staff to report directly to the Chairman. As the Chief of Staff, you will coordinate all development actions initiated by the Chairman and Vice Chairman daily, ensuring effective follow-up. This is a full-time position based in Singapore with a global scope. We encourage you to apply if you possess excellent organisational and communication skills and are passionate about the wine and spirit industry.

RESPONSIBILITIES

As a Chief of Staff, you will support the Chairman and Vice-Chairman in creating a strategic vision for the company. You will coordinate communication between the leadership team and the rest of the organisation to ensure that everyone is aligned with the company's vision and goals. You will also be responsible for fostering a culture of continuous improvement and encouraging innovation and learning.

In addition, you'll need to facilitate collaboration across multiple teams and geographies, research the feasibility of new ideas, and provide administrative support to the Chairman. This will include managing their calendar, scheduling appointments, preparing materials for meetings and presentations, responding to correspondence and inquiries, and overseeing their staff.

Finally, you'll act as a gatekeeper for the Chairman and Vice-Chairman, identifying essential documents for them to read and following up on action plans. Your role will help the company achieve its goals by providing support, coordination, and leadership.

IDEAL TALENT

The Incumbent is expected to have a range of competencies and experience to transform analytical workflows using the power of light:

• Master's degree in business administration, finance, or related field from a leading university;
• five years or more work experience as a Chief of Staff/Project Manager in an international organisation or work experience in either a top-tier strategy consulting firm or in-house strategy team, a high-growth technology startup or venture capital firm, or a top-tier bank;
• Strong analytical and project management capabilities.
• Proven ability in prioritising workflows, working independently within tight deadlines, and collaborating across teams with limited supervision;
• Comfortable with managing multiple projects across a wide variety of functional business problems;
• Strong background in business strategy, leadership, and a deep understanding of a company's operations;
• Excellent interpersonal skills and a clear communicator across written and verbal communication;
• Able to influence and collaborate with stakeholders across functions at all levels of the organisation;
• Creative and comfortable with ‘blank sheet of paper’ assignments.
• Comfortable with ambiguity and identifying what may be needed to define clarity;
• Discreet and trustworthy in handling sensitive commercial information and conducting discussions accordingly;
• Available to work outside office hours if necessary;
• Fluency in English and French as the headquarter is based in France;
• Have an interest in wines (extensive knowledge is not required);

Please submit your resume and/or cover letter if you have the skills and experience we seek. We look forward to hearing from you!

WeLinkTalent | Executive Recruitment

THE RIGHT TALENT. THE RIGHT OPPORTUNITY.

• Who are we?

WeLinkTalent is a boutique human capital consultancy firm specialising in the senior-level executive search covering Singapore and Asean. We link skills, personality and potential to the right company to create value and synergies that benefit both parties.

• Why us?

We are a unique name for recruitment, and we provide the "Best in League" Talent from our well-established network. We have a very competitive and transparent system. We engage with you and design a personalised recruitment strategy.

We thank you for your interest in this position and regret that only short-listed candidates will be notified.

Please follow WeLinkTalent on LinkedIn to access all our vacancies.

www.welinktalent.com

WeLinkTalent Pte Ltd | Executive Recruitment | EA Licence № 16S8272

White Emmanuel Alexander | Registration № R1324688

WeLinkTalent is DPTM (Data Protection TradeMark) certified!

WeLinkTalent will treat your interest confidently and handle Privacy Statement Data collected for recruitment purposes only.

Position Overview: The Chief of Staff will serve as a key strategic partner to the executive team and will be responsible for coordinating and executing various initiatives critical to the success of the organization. This role requires a highly organized and proactive individual with strong leadership skills and the ability to thrive in a fast-paced environment. The Chief of Staff will act as a bridge between senior management and other departments, ensuring alignment of goals and efficient communication channels.

Key Responsibilities:

1. Strategic Planning: Collaborate with the executive team to develop and implement strategic initiatives aligned with the company's objectives.
2. Project Management: Oversee key projects from conception to completion, ensuring timely delivery and adherence to budgetary constraints.
3. Executive Support: Provide comprehensive support to the CEO and senior management, including calendar management, meeting coordination, and preparation of briefing materials.
4. Cross-Functional Collaboration: Foster collaboration across departments to drive efficiency and effectiveness in operations.
5. Performance Monitoring: Establish KPIs and metrics to monitor the performance of various business units and track progress towards organizational goals.
6. Communication: Serve as a central point of contact for internal and external communications, ensuring clarity and consistency in messaging.
7. Talent Development: Identify opportunities for talent development and succession planning within the organization, working closely with HR to implement effective strategies.
8. Risk Management: Assess and mitigate risks associated with strategic initiatives, regulatory compliance, and operational activities.
9. Stakeholder Engagement: Build and maintain relationships with key stakeholders, including investors, partners, and regulatory bodies.

Requirements:

1. Master's degree in Business Administration or a related field.
2. Excellent communication and interpersonal skills, with fluency in English and Spanish. Any other Asian languages are added value.
3. Strong analytical abilities and the ability to interpret complex financial data.
4. Exceptional organizational and project management skills, with a keen attention to detail.
5. Ability to thrive in a dynamic and fast-paced environment, with a proactive and solutions-oriented mindset.
6. Demonstrated ability to build and lead high-performing teams.
7. Sound judgment and decision-making skills, with the ability to navigate ambiguity and drive results.

Benefits:

• Competitive salary with performance-based incentives
• Comprehensive health and wellness benefits
• Professional development opportunities
• Flexible work arrangements

We are seeking a Director, Chief of Staff to join the Asia Executive Office. In this role the Director will be working with the Head of Asia Pacific on day-to-day business management, coordinating initiatives across the Firm, and managing a cadence of operating rhythms and routines for the business; all while ensuring diligent tracking of key decisions and actions emerging from these routines.

As a representative of Head of Asia Pacific, the Director must have exceptional EQ as they will interact with a variety of constituents, manage an array of priorities on a day-to-day basis and must be able to respond quickly and accurately on time-sensitive deliverables. The Director will require knowledge of all business areas, exceptional relationship management, communication and influencing skills at all levels, and a strong focus on execution. The role includes involvement in the strategic priorities for the firm and the region and is expected to be a transformational learning opportunity for a high-potential candidate.

The ideal candidate is skilled at connecting the dots, is highly organized and detail oriented, and operates with the highest degree of integrity and judgment. The position requires flexibility and a high ability to meet, manage and exceed strict deadlines and deliver under pressure.

PRIMARY RESPONSIBILITIES

• Serve as a versatile and trusted “right-hand” project manager and advisor the Head of Asia Pacific, and work closely with the Head of Strategy and the Asia Pacific Business leaders.
• Support Head of Asia Pacific and Asia Business Leaders in all aspects of organic growth, including awareness of market trends and competitor activities, conceiving and developing new business ideas, driving buy-in and budget support discussions with senior management as well as executing the business strategy.
• Directly support the Head of Asia Pacific on deliverables, materials and talking points for a variety of forums including leadership meetings, town halls, external presentations and conferences, leadership offsites and press opportunities.
• Manage the weekly/monthly/quarterly machine. Drive strategic business review meetings and KPI discussions. Anticipate issues, manage agendas, and track follow ups.
• Ensure mechanisms are in place to follow-through on key decisions and actions emerging from management meetings and discussions.
• Partner with the Office of the Co-Presidents and Asia Business Leaders on Asia Executive priorities, including tracking and measuring progress. Facilitate decision-making and activate and align execution against critical priorities.
• Build and maintain strong relationships across the firm to help drive Asia’s agenda and ensure the right flow of internal discussions / communications.
• Assist with ad hoc projects to support Human Capital, Strategy and Corporate Communications.

Qualifications & Experience

• At least 5 years of relevant experience at an investment bank, consulting firm, asset manager, or in a corporate strategy role, ideally with a focus on related business lines of credit, private equity/opportunistic, or asset management.
• Excellent presentation and communication skills with the ability to present ideas succinctly and effectively.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines with a client service-oriented mentality.
• Strong initiative and ownership of responsibilities, demonstrates a proactive, positive attitude toward given tasks.
• Growth mindset, interested in learning about new partnership opportunities and cutting-edge industries, and topics or discipline.
• Exemplary interpersonal skills necessary to handle sensitive information and confidential situations.
• Team-oriented and collaborative attitude is a must.

About Apollo

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade to private equity with a focus on three investing strategies: yield, hybrid, and equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth. Through Athene, our retirement services business, we specialize in helping clients achieve financial security by providing a suite of retirement savings products and acting as a solutions provider to institutions. Our patient, creative, and knowledgeable approach to investing aligns our clients, businesses we invest in, our employees, and the communities we impact, to expand opportunity and achieve positive outcomes.

Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do. We invest in our people for the long term and are committed to supporting their development at every stage of their career.

OUR PURPOSE AND CORE VALUES

Our clients rely on our investment acumen to help secure their future. We must never lose our focus and determination to be the best investors and most trusted partners on their behalf. We strive to be: The leading provider of retirement income solutions to institutions, companies, and individuals. The leading provider of capital solutions to companies. Our breadth and scale enable us to deliver capital for even the largest projects – and our small firm mindset ensures we will be a thoughtful and dedicated partner to these organizations. We are committed to helping them build stronger businesses.

A leading contributor to addressing some of the biggest issues facing the world today – such as energy transition, accelerating the adoption of new technologies, and social impact – where innovative approaches to investing can make a positive difference.

We are building a unique firm of extraordinary colleagues who:

• Outperform expectations
• Challenge Convention
• Champion Opportunity
• Lead responsibly
• Drive collaboration

As One Apollo team, we believe that doing great work and having fun go hand in hand, and we are proud of what we can achieve together.

OUR BENEFITS

Apollo relies on its people to keep it a leader in alternative investment management, and the firm’s benefit programs are crafted to offer meaningful coverage for both you and your family. Please reach out to your Human Capital Business Partner for more detailed information on specific benefits.

Apollo provides equal employment opportunities regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, veteran status, gender/sex or sexual orientation, or any other criterion or circumstance protected by applicable law, ordinance, or regulation. The above criteria are intended to be used as a guide only – candidates who do not meet all the above criteria may still be considered if they are deemed to have relevant experience/ equivalent levels of skill or knowledge to fulfil the requirements of the role. Any job offer will be conditional upon and subject to satisfactory reference and background screening checks, all necessary corporate and regulatory approvals or certifications as required from time to time, and entering into definitive contractual documentation satisfactory to Apollo.

At Killem Pest, we have experienced growth and profitability as the direct result of increased efficiency and productivity. To continue this trajectory, we’re searching for a highly qualified Chief of Staff to work closely with our executive team. From Day 1, this person will have an immediate impact on our productivity by streamlining strategic initiatives, overseeing program management, and communicating objectives to departments. The ideal candidate will have proven success in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.

Responsibilities

• Attend all director-level meetings and calls and
• Prepare agendas for meetings
• Writing up meeting minutes
• Creating follow up tasks
• Ensuring follow up tasks are completed (otherwise meetings become redundant)
• Draft, review and send communications on behalf of the directors
• Maintain director’s various records, memos and documents, including sensitive information
• Drive the implementation of AI Tools and how to use it in day-to-day work
• Drive the implementation of sustainability practices
• Work with directors to launch activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Collaborate with directors and other senior management to develop and implement strategic plans and initiatives
• Provide analytical support and data-driven insights to inform decision-making processes.
• Act as a liaison between departments, facilitating communication and collaboration to drive organizational effectiveness.
• Develop and maintain key performance indicators (KPIs) to measure progress and success across various business functions.
• Prepare executive-level presentations, reports, and communications for internal and external stakeholders.
• Manage special projects as assigned by the director, including research, analysis, and recommendations.
• Coordinate and lead executive meetings, ensuring agendas are clear, action items are tracked, and follow-up is conducted.
• Foster a culture of continuous improvement and innovation within the organization.
• Admin Support to Director

Skills and Qualifications

• Minimum bachelor's degree in business administration or similar
• Minimum 5 years of experience working in a Chief of Staff / EA role
• Excellent written and verbal communication skills
• Ability to pay attention to detail and excellent judgment
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to reach with appropriate levels of urgency to situations and events that require quick response or turnaround
• Expert proficiency of programs with Microsoft Office
• Technical proficiency and problem-solving skills related to IT infrastructure, support and troubleshooting; and cloud-based environments (non-essential)
• Make appropriate, informed decisions regarding priorities and available time
• Knowledge of AI Tools and applications
• Knowledge and passion for sustainability practices

We are looking for a Junior Chief of Staff. This individual needs to be a trusted partner, and will

play a crucial role in ensuring the smooth functioning of the CEO’s office. The ideal candidate is

dynamic, intelligent, stellar at project management, handling tight deadlines, while managing

different stakeholders in the company to get things done. They would ideally act as an extension

of the CEO as an informational funnel, filter, and facilitator with both internal and external stakeholders

Responsibilities:

• Proactive Support to the CEO
• Managing the CEO’s daily schedule, including vetting, prioritizing, and providing recommendations.
• Short-term and long-term project management for the CEO.
• Managing, facilitating and scheduling fundraising and M&A conversations.
• Assist CEO in investor relations, including drafting monthly investor updates, articulating key company strategies and financial results.
• Assist CEO in conducting town hall meetings, facilitate management and strategy meetings.
• Assist CEO in formulating strategic OKRs by understanding key issues and constraints within the company.
• Make data driven recommendations to CEO to improve processes and gaps.

You Bring to the Table:

• 1-4 years of proven experience as an Executive Assistant, Junior Chief-of-staff or in a similar role working with senior executives.
• Exceptional organizational and project management skills.
• Strong communication and presentation skills, both written and verbal.
• Tech Proficiency: High proficiency in collaborative software, Microsoft Office/G Suite, and a readiness to embrace new tools.

Our Benefits:

• Work with cutting-edge technologies like Machine Learning, AI, and NLP and learn from the experts in their fields in a fast-growing international SaaS startup. As a young business, we have a strong culture of learning and development. Join our discussions, brown bag sessions, and research-oriented sessions.
• A work environment where you are given the freedom to develop to your full potential and become a trusted member of the team.
• Opportunity to contribute to the success of a fast-growing, market-leading product.
• Work is important, and so is your personal well-being. The work culture is designed to ensure a healthy balance between the two.

• Provide leadership and guidance to department heads and staffs
• Overseeing metrics and analyzing data
• Coordinating communication among teams, executive leaders, and the CEO.
• Collaborate with executive team to develop and executing company policies and programs
• Strategic planning and execution to achieve long and short-term company goals.
• Manage relationships with external partners, vendors and stakeholders to support business objectives and initiatives
• Ad-hoc duties as assigned

Requirements:

• Min Bachelor Degree in Business Administration or related field
• Salary: Up to $15,000
• Location: Town area
• Working hours: Monday to Friday (9am - 6pm)

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong Lin Lin
EA Reg ID: R1659675
EA Licence No.:19C9603

We are looking for a Junior Chief of Staff. This individual needs to be a trusted partner, and will

play a crucial role in ensuring the smooth functioning of the CEO’s office. The ideal candidate is

dynamic, intelligent, stellar at project management, handling tight deadlines, while managing

different stakeholders in the company to get things done. They would ideally act as an extension

of the CEO as an informational funnel, filter, and facilitator with both internal and external stakeholders

Responsibilities:

• Proactive Support to the CEO
• Managing the CEO’s daily schedule, including vetting, prioritizing, and providing recommendations.
• Short-term and long-term project management for the CEO.
• Managing, facilitating and scheduling fundraising and M&A conversations.
• Assist CEO in investor relations, including drafting monthly investor updates, articulating key company strategies and financial results.
• Assist CEO in conducting town hall meetings, facilitate management and strategy meetings.
• Assist CEO in formulating strategic OKRs by understanding key issues and constraints within the company.
• Make data driven recommendations to CEO to improve processes and gaps.

You Bring to the Table:

• 1-4 years of proven experience as an Executive Assistant, Junior Chief-of-staff or in a similar role working with senior executives.
• Exceptional organizational and project management skills.
• Strong communication and presentation skills, both written and verbal.
• Tech Proficiency: High proficiency in collaborative software, Microsoft Office/G Suite, and a readiness to embrace new tools.

Our Benefits:

• Work with cutting-edge technologies like Machine Learning, AI, and NLP and learn from the experts in their fields in a fast-growing international SaaS startup. As a young business, we have a strong culture of learning and development. Join our discussions, brown bag sessions, and research-oriented sessions.
• A work environment where you are given the freedom to develop to your full potential and become a trusted member of the team.
• Opportunity to contribute to the success of a fast-growing, market-leading product.
• Work is important, and so is your personal well-being. The work culture is designed to ensure a healthy balance between the two.

We are looking for a Junior Chief of Staff. This individual needs to be a trusted partner, and will play a crucial role in ensuring the smooth functioning of the CEO’s office. The ideal candidate is dynamic, intelligent, stellar at project management, handling tight deadlines, while managing different stakeholders in the company to get things done. They would ideally act as an extension of the CEO as an informational funnel, filter, and facilitator with both internal and external stakeholders.

Responsibilities:

• Proactive Support to the CEO
• Managing the CEO’s daily schedule, including vetting, prioritizing, and providing recommendations.
• Short-term and long-term project management for the CEO.
• Managing, facilitating and scheduling fundraising and M&A conversations.
• Assist CEO in investor relations, including drafting monthly investor updates, articulating key company strategies and financial results.
• Assist CEO in conducting town hall meetings, facilitate management and strategy meetings.
• Assist CEO in formulating strategic OKRs by understanding key issues and constraints within the company.
• Make data driven recommendations to CEO to improve processes and gaps.

You Bring to the Table:

• 1-4 years of proven experience as an Executive Assistant, Junior Chief-of-staff or in a similar role working with senior executives.
• Exceptional organizational and project management skills.
• Strong communication and presentation skills, both written and verbal.
• Tech Proficiency: High proficiency in collaborative software, Microsoft Office/G Suite, and a readiness to embrace new tools.

Our Benefits:

• Work with cutting-edge technologies like Machine Learning, AI, and NLP and learn from the experts in their fields in a fast-growing international SaaS startup. As a young business, we have a strong culture of learning and development. Join our discussions, brown bag sessions, and research-oriented sessions.
• A work environment where you are given the freedom to develop to your full potential and become a trusted member of the team.
• Opportunity to contribute to the success of a fast-growing, market-leading product.
• Work is important, and so is your personal well-being. The work culture at impress.ai is designed to ensure a healthy balance between the two.

Diversity and Inclusion are more than just words for us. We are committed to providing a respectful, safe, and inclusive workplace. Diversity at impress.ai means fostering a workplace in which individual differences are recognized, appreciated, and respected in ways that fully develop and utilize each person’s talents and strengths. We pride ourselves on working with the best and we know our company runs on the hard work and dedication of our talented team members. Besides having employee-friendly policies and benefit schemes, impress.ai assures unbiased pay purely based on performance.

Description:

Job Description Summary:

Who we are: Samuel Merritt University graduates improve health outcomes and reduce disparities for all members of our communities. We have spent more than a century preparing outstanding healthcare professionals through immersive learning and community engagement, and are deeply committed to transforming healthcare through diversity and inclusion. At the School of Nursing, we are at the forefront of educational innovation in theory and practice to prepare highly competent professional nursing leaders who are engaged in the advancement of nursing practice and the improvement of health for diverse populations/peoples. Our motto is education plus compassion which we proudly demonstrate in the ways that we serve our students, faculty, staff, and in our local communities.
Join a team of dedicated educators: Our faculty are known for their passion for growing the nursing profession. With this passion, we strive to awaken curiosity in our students and instill lifelong learning. Congruent with our values, we work hard to inspire service and leadership in our students. For this reason, the role of faculty is vitally important because of its unmatched position to shape the professional and personal development of graduates. This positon is in the School of Nursing (SoN) and reports directly to the Program Chair. The position combines teaching, scholarship, and service. We define teaching as creating environments that facilitate student learning and the attainment of expected outcomes at the course and program levels. Faculty has ownership for the development, implementation, evaluation and revision of the curricula within the School of Nursing which are designed to prepare graduates to provide nursing care in a dynamic health care environment. Service implies the use of academic and professional expertise to serve the University, the nursing profession and the community. Service consists of meaningful activities that promote the image, mission or strategic priorities of the University, the well-being of relevant individuals or groups among the community of interest or the professional growth of faculty. Scholarship reflects activities, including practice, resulting in the translation, production, reorganization/refinement, dissemination or creation of work that advances knowledge and practice in nursing.
Position Summary: The Psychiatric Mental Health Nurse Practitioner (PMHNP) Program Director is a regular ranked faculty member of the School of Nursing who is responsible for the oversight of the PMHNP program for all SMU campuses. The Director reports to the Associate Dean of Graduate Nursing Program. The Director is responsible for the development, oversight, and day to day operations of the PMHNP program, including curricular regulation and accreditation compliance, clinical site development, faculty development, and interaction with students.

Duties and Responsibilities:

Major Areas of responsibilities include but not limited to:

Administration (50%)

General Management

• Develops and manages the PMHNP program in conjunction with university and graduate leadership, and program faculty. 
• Ensures that the PMHNP program complies with all regulation and CCNE accreditation requirements.
• Works in conjunction with the CoN Clinical Coordination Team (CCT) to identify and develop appropriate PMH clinical practice sites and opportunities for students, including telemedicine.
• Provides consultation to the CCT regarding dates, deadlines, submission and return of required forms that are essential to student placements in clinical site.
• Serves as supervisor for all program faculty and preceptors.
• Recommends changes in University and School of Nursing policies and procedures as needed.
• Authors reports (e.g. program evaluation, contributions to accreditation) as related to the PMHNP program.
• Provides input to budget formation related to the PMHNP program.
• Serves as an excellent example of customer service for coordinators, faculty, and students.
• Reviews survey data and identifies action steps to implement changes in support of continuous program quality improvement.
• Attends university ceremonies and events that are related to the PMHNP program.

Students

• Oversees PMHNP student recruitment and admission.
• Oversees the development and implementation of student program orientation including didactic and clinical courses; processes, procedures, expectations, and consequences.
• Facilitates informal resolutions to student disputes after course faculty and coordinators have intervened.
• Communicates issues regarding student performance to program administrators on an ongoing, basis.

Faculty

• Oversees the hiring of qualified faculty.
• Oversees faculty course assignment.
• Oversees faculty development.
• Completes annual faculty evaluation for PMHNP faculty.

Clinical Practice and or scholarship (20%)

• Maintains clinical competency and currency by engaging in practice as a PMHNP.
• Serves as clinical preceptor for PMHNP students as appropriate.

Teaching (30%) *

• Creates a dynamic, learner-centered environment that uses a variety of teaching methods based on educational theory and evidence-based teaching and clinical practices that support the diverse learning needs of the student population.
• Models reflective and critical thinking and serves as a coach and mentor for students; confers with them on their progress and assists them in the development of learning plans to facilitate successful achievement of course objectives.
• Maintains and enhances competence in subjects being taught.
• Confers with colleagues to assure the integrity of the courses across programs and the curriculum as a whole.
• Prepares and reviews written examinations, papers, and student projects; supervises independent study projects as needed and evaluates learner performance in both the classroom and clinical settings.
• Notifies Course Manager of at-risk students or unusual occurrences.
• Documents student progress on appropriate forms.

*Teaches a minimum of 216 hours in an academic year (8 didactic units).

Minimum Qualifications & Requirements

Education & Experience

• Registered Nurse (RN) and Nurse Practitioner (NP), eligible for licensure in California
• Nationally board certified as a PMHNP.
• Earned doctorate in nursing (DNP, PhD, DNSc, DNS, EdD).
• At least three years of experience in advanced practice nursing.
• At least two years of progressive experience in teaching in graduate nursing.
• Experience with online educational delivery preferred.
• Experience in academic administration preferred.

Skills

• Excellent written and oral communication.
• Knowledgeable about the graduate education and academic administration.
• Excellent customer relations

Abilities

• Ability to function effectively as an academic leader, member of a team, and independently.
• Ability to receive detailed information through verbal and written communication.
• Hand and finger dexterity for computer, calculator, copy machine, and telephone use.
• Must be able to express or exchange ideas by means of the spoken word in person or on the telephone.

Employee Status:

Regular

Exemption Status:

United States of America (Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

$1.00 - $137,500.50

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

MySigrid is seeking a highly organized and detail-oriented individual to join our team as a Remote Full-time Chief of Staff. The ideal candidate will serve as the trusted right-hand person to the executive, managing day-to-day operations and supporting strategic initiatives in the venture capital firm. Your responsibilities will include prioritizing tasks, managing communications, overseeing deal flow, and ensuring seamless operations.

WHO WE ARE

MySigrid is a Premium Executive and Personal Assistance Service staffed by humans powered by technology. We provide the right people, platform, and processes to optimize busy executives’ lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target. We aim to democratize access to executive support and to create jobs using technology instead of replacing them.

We use MySigrid, our proprietary Collaboration & Task Management Platform, to solve tasks efficiently and collectively - improving quality, reducing human error, and increasing speed. MySigrid is a ‘state-of-the-art’ technology platform designed to optimize the work processes of our Executive Assistants, allowing them to deliver world-class remote support to multiple clients, as well as giving them the flexibility to configure an optimal work/life balance.

Key Responsibilities

• Learn every aspect of venture capital: Shadow the executive to gain comprehensive knowledge of venture capital operations and processes.
• Email Management: Prioritize and respond to all emails promptly, ensuring efficient communication flow.
• Meeting Support: Attend meetings, capture action items, and follow up on tasks as necessary.
• Task Prioritization: Assist in creating and managing the executive's to-do list, prioritizing tasks based on importance and urgency.
• Calendar Management: Utilize scheduling software to manage the executive's calendar, ensuring efficient use of time.
• Daily Planning: Prepare daily bullet plans outlining critical tasks for the day, keeping the executive focused and organized.
• Deal Flow Management: Manage and prioritize deal flow, supporting the deal process from inception to completion.
• Meeting Preparation: Ensure the executive is fully prepared with background information and context before meetings and follow up on action items afterward.
• Stakeholder Engagement: Engage with portfolio CEOs to gather metrics and monitor the performance of portfolio companies.
• Project Management: Manage partner projects, brand/marketing initiatives, and events, ensuring successful execution and delivery.

Requirements

As a minimum, we expect candidates to meet the following requirements:

• Bachelor's degree in business administration, Finance, or related field
• 2-3 years of experience in venture capital, private equity, or related industry.
• Proven track record of successfully supporting C-suite executives or senior leadership.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Analytical mindset with the ability to evaluate data and contribute to strategic decision-making.
• Amenable to US Night Shift (Pacific Time) work schedule 

At MySigrid, we aim to ensure the professional and personal growth of all our employees:

• Paid Time Off (PTO) credits.
• HMO Package for the employee and two dependents.
• Medical subsidy.
• Internet and equipment subsidy.
• Comprehensive training and continuous learning advantages.
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
• High importance to work-life balance with the opportunity to work from home part of the week.
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability, and Determination.

Co-Working days

MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum.