The Administrative Assistant of the Singapore Association of Social Workers (SASW) supports the operations of the Association and its training arm, the Family Resource and Training Centre (FRTC).

The Administrative Assistant reports to the Executive of FRTC and the Executive Director of SASW.

The key responsibilities include:

• Administer online training registrations and issue invoice from the registration portal to participants and/or their organisations for payment
• Ensure all invoices issued are paid on time, and recover overdue payments
• Maintain records of training events in compliance with programmes funding requirements
• Manage post-learning activities, including course evaluations and record-keeping
• Assist in answering enquiries through phone or email
• Maintain up-to-date trainers' resume, profile, agreements and process trainers’ fee claims
• In-charge of administrative, logistics and technical support in both in-person and online training (setting up the room/Zoom, room booking, arranging for cleaning, refreshments, equipment, attendance taking)
• Ensure that the training centre and office infrastructure is well maintained, and engage vendors for maintenance and repairs
• Ensure that office supplies are properly stored and organised, and adequately stocked
• Provide administrative support to FRTC meetings in terms of venue, refreshments, documents preparation and logistics
• Support events organised by SASW
• Any other duties assigned

Required qualification and experiences

• Minimum GCE ‘O’ Levels
• Proficient in IT (Microsoft 365, TP Gateway, Zoom)
• Experience in office and training operations is preferred
• Being meticulous and well-organised is an advantage

Job Responsibilities

• Provide administrative support to respective department in the company as assigned to ensure effective and efficient operations;
• Handle filing, sorting document, data entry and/or related clerical services as assigned by respective HODs of the department;
• Ensure smooth operations of the reception;
• Greet visitors in a professional manner and direct them to the appropriate parties;
• Answer all incoming calls in professional manner and direct calls to appropriate parties;
• Handle all incoming and outgoing correspondence as well as ensure the postage record is accurate on daily basis;
• Ensure timely submission of the postage record to Singapore Post on monthly basis;
• Assist in any ad-hoc duties as and when required.

Job Requirements

• Minimum O Level / A Level qualification
• Candidates with no experience or entry level are welcome to apply
• Possess good communication and interpersonal skills
• Well-organized, responsible and committed person

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Work Location: Inchcape Centre, 2 Pandan Crescent, Singapore 128462

Division: Pre-Delivery Inspection (PDI)

Work Schedule:

• Monday – Friday: 8.15am – 5.00pm
• Alternate Saturday: 8.15am – 4.00pm

Job Responsibilities

• Allocation of daily job list, create new order number and parts for Pre-Delivery Inspection (PDI) vehicles
• Creating of purchasing order to supplier, match and input delivery order into system
• Upload vehicles information into system, assign and tag in vehicle unit (IU) number
• Upload registration number of franchises vehicles
• Review delivery date, invoice date and issue exit pass/ flashpay card/ SD card for each new vehicle delivery as per checklist sheet
• Generate monthly invoicing report for registered vehicles
• Support ah-hoc reports and tasks assign by PDI Manager

Job requirements

• Preferably with a Diploma in Commerce or Business-related discipline
• Proficient with MS Office Tool (e.g. Excel, Word, PowerPoint)
• Willing to learn new system for jobs order, creation, delivery order and etc
• Comfortable with routine administrative tasks
• A meticulous and ownership taker to follow through the process to completion
• Good in coordination and organizing skills, a team player who work without supervision

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

General Administrative Support

· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.

· Ensure professionalism in handling and greeting of visitors/investors.

· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.

· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.

· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.

· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.

· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.

· Updating of employee’s master contact list and any business contact list.

· Assist the mangers in ad-hoc duties as and when needed.

Corporate Office Support

· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.

· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.

· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.

· Assist CEO in Secretarial related matters as needed.

· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.

· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.

· Coordinate necessary Investor relations related events.

· Other ad-hoc duties assigned by the managers from time to time.

Requirements

·Diploma or relevant qualifications.

·Good knowledge of MS Office - Excel and PowerPoint

·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills

·Good communication and interpersonal skill

·Ability to work independently and meet tight datelines

Please apply thru mycareersfuture or emails to hr@mi-technovation.com

Description

The Admin Assistant reports to the Admin Manager.

Key aspects of the job include assisting in day-to-day office activities, managing the reception duties and stockrooms, keep inventories replenished, being the liaison for 3rd party vendors as a helpdesk coordinator for general IT setup & configuration duties and simple financial duties as well.

DUTIES & RESPONSIBILITIES

Primary responsibilities included but not limited to the following job scope:

• Support members of executive staff in general administration
• Handle expense reports for the team members.
• Assist in day-to-day activities as required by the company.
• Using various computer packages - Word, Excel, PowerPoint
• Handle receptionist/ front desk duties as the first point of contact with clients.
• Utilize office equipment, including fax machines, photocopiers, scanners, and videoconferencing and telephone systems.
• Manage schedules and book conference rooms.
• Assist in Accounts Receivables, simple book-keeping and handles petty cash.
• Manage stockrooms and keep inventories replenished for example stationeries, toners, etc.
• Manage sensitive and/or confidential information internally.
• Manage stakeholders in a calm and collected manner when faced with issues/challenges. 

Comply with HSE requirements:

• Environmental Aspects & Impacts Assessment.
• OHS Hazardous & Risk Assessment.
• Follow HSE Regulations.

REQUIREMENTS

• Minimum Diploma or alternatively, minimum 3 years of experience in similar capacity.
• Computer literate in MS Office Word, Excel, and PowerPoint
• Knowledge of banking transactions
• Must be IT savvy, possess good knowledge of software applications.
• Good communication and interpersonal skills are critical.
• Proactive, self-motivated, and able to manage stakeholders in a calm and collected manner.
• Positive attitude and a drive for results.

Job Description:

• Perfom daily administrative duties and general office adminitration.

• Keep employee attendance and leave records up to date

• Work pass management:application,renewal ,cancellation

• Filling of HR documents

• Assist in recruitment activities including sourcing of candidates & interviewing

• Flight ticket and hotel booking for business travels

• Processing of invoice, quotation, purchase order and delivery order to customers

• Any other HR & GA functions as needed

Job Requirement:

• Diploma in Human Resources or related majors

• At least 2 years of HR & Admin experience, preferably within a MNC environment

• Excellent interpersonal and communication skills

• Initiative and willing to learn

• Strong client focus and proven ability to build strong relationships with key stakeholders

• Ability to manage and meet multiple deadlines within a fast-paced environment

• Strong team orientation

• Detail-oriented and meticulous

Work Location:

30 Pasir Panjang Road #07-32 Mapletree Business City Singapore 117440.

Working Hours:

8.30am - 5.30pm, Monday to Friday

For interested applicants, please apply this position via "Apply Now" button or send the resume to hr.slsg@samsung.com.

Job Scope

EDMS (Electronic Document Management System): (Main Mission)

a. Link EDMS to SAP functional locations

b. Uploading manually technical documentation on Hard drive to SharePoint EDMS

c. Improve the searching function in EDMS for vendor data books & test reports, by splitting the documents into smaller pieces.

Requirements

• 'A' level / Poly undergraduate / University undergraduate / 'O' level with 5 years of admin experience
• Proficient in excel.
• Good in Microsoft 365 environment (excel, sharepoint, Teams) is an added advantage
• Good communication skills
• Knoweldge of SAP is advantageous

Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

• Administrative Duties:
  • Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
  • Coordinate appointments, meetings, and travel arrangements for team members.
  • Assist with document preparation, filing, and data entry tasks as needed.
• Bookkeeping and Financial Management:
  • Maintain accurate financial records using accounting software.
  • Prepare invoices, quotes, purchase orders, and expense reports.
  • Monitor accounts payable and receivable, ensuring timely collections and payments.
  • Assist in budget planning and financial reporting activities.
• Quoting and Proposal Management:
  • Develop and issue quotes and proposals to clients based on project requirements.
  • Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.
• Collections:
  • Follow up with clients on outstanding invoices and payments.
  • Implement effective collection strategies to minimize overdue accounts.
• Marketing Support:
  • Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.
  • Assist in organizing marketing events, trade shows, and other promotional activities.

Requirements

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.

This IT System Engineer role reports to the IT Team Lead to maintain, implement projects, and enhance the IT Infrastructure not limited but included on server, network, security and so on. Provide 2nd and 3rd level IT support for the company's users, good IT career advancement and IT infrastructure environment for technical hands-on opportunity.

The successful candidate will require the following essential qualifications, experience, and attributes:

Responsibilities:

• Manage infrastructure services provided by vendor/s to ensure connectivity, availability of applications and services within the company both locally and regionally.
• Day-to-day support to the Group’s IT infrastructure (local and regional), including servers, desktops, IP phones, email, software updates, printers, backup systems and networking and WIFI equipment, on-boarding, off-boarding and training.
• Provide technical support for PC hardware, software, applications, and IT requests and tickets and close them timely.
• Responsible for the configuration, installation, and support of equipment.
• To participate, assist and support in new project implementations.
• Configuring firewalls, routing, and switching to maximize network efficiency and security.
• Configure, deploy, and maintain Fortinet, Dell, HPE managed Layer 2 Layer 3 switches.
• Manage Hybrid Windows Server Domain Controller, Windows server, VM Infrastructure, Office365, Firewall configurations, Endpoint protection.
• Periodically monitor servers, network devices and backups.
• Perform AD user/computer management and system administration on servers.
• Administer M365, MS Teams, SharePoint Online, Exchange Online, Azure AD, and TrendMicro.
• Plan and manage patch management process and follow up on the status and windows vulnerabilities identified.
• To assist and report to IT Team Lead in any other IT-related activities or projects as assigned from time to time.

Requirements

• Degree in Computer Science, Information Technology, or related field.
• 3 to 5 years of IT network administration related experience, with prior experience in managing IT vendors (overseas and local) for technical issues resolution.
• Administration and management of servers, storage, networking and appliances, virtualization, mobility, and remote access services.
• Hands on experience in networking, routing, switching, and understand TCP/IP concept well.
• Excellent knowledge of best practices around asset management, control, and monitoring of server and network infrastructure.
• Any professional MCSA, CCNA or ITIL certified will be an added advantage.
• Hands-on knowledge with FortiGate/Fortinet firewall products will be an added advantage.
• Experience in M365, Exchange Online, and SharePoint management is an added advantage.
• Experience in Microsoft Azure Cloud is an added advantage.
• Experience in security patch/fix management and Synology NAS management
• Experience in deployment and installation of Windows Server 2008 R2/2012 R2/2019
• Highly motivated and hardworking, with a positive attitude, willing to learn.
• Good problem-solving skills and ability to work independently when required.
• Strong sense of responsibility and commitment to providing IT support to end-users
• Knowledge in Veeam Backup, AD & File Server, SQL Server, TrendMicro Anti-Virus, Email Security, Fortinet Technologies
• Good knowledge of Microsoft Windows, Active Directory, Hyper-V, Backup Solution, NAS
• Good knowledge of network infrastructure that includes Cisco/Dell command line, TCP/IP, DNS, DHCP, VPN remote access, WAN, LAN, VLAN, WiFi, VPN, Firewall, router, switches etc.
• Good knowledge of system level monitoring, performance tuning and backup solutions
• Positive attitude, willing to learn, work as a team and independently as required.

This role entails providing comprehensive Office and HR administration functions. The role reports to the HR Manager and involves various tasks and responsibilities to ensure the smooth functioning of daily office operations and supporting overall business efficiency.

Key responsibilities include:

Office Administrative Support

• Provide full spectrum of general administrative support to the HR and Admin department, including but not limited to office and facilities maintenance and handling mail, coordinating vendors of all external vendors.
• Update and maintenance proper filing system to ensure documents are traceable in an efficient manner
• Assist in scheduling meetings and coordinating HR-related events or activities.

Employee Onboarding and Offboarding

• Facilitate the onboarding process for new hires, including preparing employment contracts and new hire orientation materials.
• Ensure all necessary documentation and forms are completed accurately and filed appropriately.
• Process employee offboarding procedures, including conducting exit interviews and updating employee records accordingly.
• HR Documentation and Administration
• Maintain and update employee records, including personal information, attendance records, and leave balances into our HRIS system
• Ensure compliance with data protection regulations and maintain confidentiality of employee information.
• Assist in the preparation of HR reports and documentation as required.
• Assist employees with inquiries related to benefits such as healthcare, insurance, and leave entitlements in respective web portals
• Coordinate with relevant vendors and internal stakeholders to administer employee benefits effectively.

Requirements:

• Diploma or Degree in Human Resources Management or related field is preferred.
• Minimum of 1 year of experience in HR administration or related field, preferably with HRIS experience
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Job title: HR Admin

To apply: hr.tpeng@outlook.com

Job Description:

· Maintaining employee records and HR documentation.

· Assisting with onboarding and benefits administration.

· Coordinating training sessions and recruitment efforts.

· Handling HR inquiries from employees and management.

Qualifications:

· ITE or equivalent

· Strong organizational skills.

· Proficiency in MS Office.

· Effective communication skills.

· Ability to maintain confidentiality.

Why Join Us:

· Competitive compensation and benefits.

· Opportunities for professional growth.

· Supportive work environment.

· Be a vital part of our HR team.

How to Apply:

If you're an organized individual with a passion for HR admin, send your resume and cover letter to [hr.tpeng@outlook.com].

What you will be doing

Full Set of Bookkeeping

• Manage and oversee all aspects of financial accounting, including accounts payable, receivable, payroll, and bank reconciliations.
• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting principles and local financial regulations.
• Coordinate with external auditors for annual audits.

Administration and Secretarial Duties:

• Provide comprehensive administrative support to the investment team. • Organize and maintain files and records, ensuring confidentiality and integrity.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage communication and correspondence with stakeholders, including emails and phone calls

Your Capabilities and Credentials

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in bookkeeping and administrative roles, preferably in a family office or investment firm.
• Strong understanding of financial and accounting principles.
• Proficiency in accounting software and MS Office Suite.

PRODUCT AREA

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

JOB DESCRIPTION

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

ADDITIONAL JOB DESCRIPTION

As an Administrative Business Partner, you will anticipate the needs of managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

Qualifications

JOB RESPONSIBILITIES

• Execute administrative tasks (e.g., calendar management, travel scheduling, executive expense management, event and budget management).
• Establish trust and partnership with cross-functional teams and executives of the organization.
• Participate as part of the organizing committee in administrative community activities within the organization or office.
• Maintain confidentiality of internal systems and policies.
• Develop and cultivate productivity in the organization.

MINIMUM QUALIFICATIONS

• Bachelor's degree or equivalent practical experience.
• 3 years of experience in a high-tech or international environment, working on core administrative tasks.

PREFERRED QUALIFICATIONS

• Experience in an administrative role for executive management, involving calendar management, event planning, leading projects, travel scheduling and booking, budgeting, and minuting meetings.
• Ability to adhere to an expectation of complete confidentiality on all business matters.
• Ability to collaborate and effectively communicate across a diverse range of people and job functions.
• Ability to build and maintain constructive working relationships with a diverse community.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.

We are looking for an Enthusiastic, Energetic Admin & Operations Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Operations Support

Ø Perform daily data update

Ø Perform daily invoice preparation

Ø Setup billing and payments

Ø Coordinate ad-hoc requests from customers

• Admin Support

Ø Responsible for data entry and information management, including e-filing, contact database and document management

Ø Mange and coordinate meeting calendar

Ø Handle office management and other administrative duties as assigned

Job Requirements:

• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• Proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint
• A flair in using new software will be added advantage

We regret that only shortlisted candidates will be notified.

Job Highlights

Position Title: Account/Admin Assistant ( Permanent )

Industry/ Organization Type: Wholesale Distribution

Working Location: West Coast (Nearest MRT-Clementi)

Working Hours: 5 days (Mon-Fri, 8:30 AM-6 PM)

Role Responsibilities:

1. Handle day-to-day general administration duties and support to the Account department.

2. Checking and downloading sales data from the Portal for billing.

3. Processing transactions, issuing invoices, and general accounting duties.

4. Perform data entry & updating of records.

5. Manage office operations, including coordinating schedules, handling correspondence, and organizing meetings.

6. Perform ad hor and backup for the Logistics & Purchasing dept when required.

7. Other scope of work assigned by the management from time to time.

Job Requirements:

1. Min. GCE “N” level, Nitec, or equivalent experience.

2. Able to start work at short notice.

3. Min 1-year experience or fresh graduates are welcome.

4. Proficient in MS Word, Excel or PowerPoint.

5. Good attitude, meticulous & able to work independently