Total 456 workforce administration job vacancies in Malaysia

Responsibilities:

1. Manage and maintain project documentation, including contracts, blueprints, and reports.
2. Facilitate effective communication between project managers, contractors, and clients.
3. Monitor project timelines and budgets, ensuring that all activities comply with company standards and regulations.
4. Coordinate and schedule meetings, site visits, and inspections.
5. Process and track project invoices and payments to ensure timely financial management.
6. Assist in the preparation of project proposals and bids.
   Handle the procurement of materials and services, coordinating with vendors and suppliers.
7. Maintain comprehensive project logs and records for easy reference and auditing.
8. Support the project team in resolving administrative problems and inquiries.
9. Ensure compliance with safety and building codes, and other legal or regulatory requirements.

Qualifications:

1. Associate's degree or higher in Business Administration, Construction Management, or a related field.
2. Proven experience in an administrative role within the construction industry.
3. Strong proficiency with office management software, including Microsoft Office and project management tools.
4. Excellent communication, organizational, and multitasking skills.
5. Ability to work effectively under pressure and meet tight deadlines.

Work Environment:
This role is primarily office-based but may require occasional visits to construction sites. It demands flexibility to adapt to varying workloads and deadlines, ensuring smooth operations across all project phases.

This position is ideal for someone who thrives in a fast-paced environment and is keen on playing a key supporting role in the construction industry. If you have a strong administrative background and are committed to ensuring project success, we encourage you to apply.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Personal leave
• Open culture
• Personal development opportunities

Job Description:

• Responsible for the general administration functions.
• Managing correspondences with internal/external stakeholder
• Responsible in warehouse management.
• Responsible in office maintenance, office equipment and office furniture.
• Responsible to liaise with supplier/vendor/contractor for quotation or office repair maintenance, repair office equipment, furniture etc.
• Insurance and road tax renewal and updating.
• To support others administration staff in their daily job when necessary.
• To ensure all Admin activity process with more systematic and efficiency.
• To work closely with other team members in order to meet the management targets.
  Ensure the confidentiality, integrity and availability of the Company’s information assets is protected

Requirement: 

• Possess at least a Diploma in Human Resource Management, Business Administration, Office Management or equivalent from a recognized university.
• One or more years of exposure in clerical support experience and duties will be an added advantage.
• Proficient in Microsoft Excel, Power Point and Outlook
• Possess Driving/Motorcycle license.
• Hardworking and focused
• Goal oriented and strong commitment in achieving target
• Warmth and friendly personality

Perks & Benefits

• Attractive Benefits such as Inpatient, Outpatient, Optical and Dental Care
• Employer EPF Contribution at 15%.
• Personal Insurance Coverage
• Nearby public transport
• Personal leave
• Fast Track career advancement
• Personal development opportunities

Duties and Responsibilities :

• Responsible for the operations/ IFCA system of Sales Admin from SPA Signing until delivery of Vacant Possession
  
  
• To handle sales and loan documentations, progress billings, credit control and all matters pertaining to sales and credit administration relating to Sales and Purchase, Loan, Transfer, Change of ownerships, etc
  
  
• To attend to billings, collections, correspondence and follow up with purchasers on their loan to ensure prompt payment by liaising with lawyers and bankers.
  
  
• To handle day to day sales administration operation related to after sales service.
  
  
• To perform data entries and update records into property software system.
  
  
• To perform all relevant liaison and coordination with sales agents, purchasers, solicitors and bankers to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement.
  
  
• Ensuring that the correct procedures and timely processing of documents are carried out on time pertaining to the execution of SPA, reminders and billings.
  
  
• To check sales status, commission, legal fee payment and to prepare sales reports on daily, weekly and monthly basis.
  
  
• To prepare and ensure timely submission of authority reports such as 7F and NAPIC report.
  
  
• Familiar with strata title/ on going project documentation procedures.
  
  
• Assist in project launches and others related events when required.
  
  
• To prepare the handover of vacant possession of the completed property.
  
  
• Any other duties/ task assigned by the superior from time to time.

Pre-Requisites:

• Possess Certificate/Diploma/Degree in Business Studies or Business Administration
  
  
• Minimum 5 years of working experience preferably in sales admin/credit
  admin/conveyancing or related field in property development industry
  
  
• Computer literate with proficient in Microsoft Office and IFCA operating system is an advantage.
  
  
• Pleasant personality, independent, hardworking, and energetic person with good
  interpersonal and communication skills
  
  
• Well verse in read, write and speak Bahasa Malaysia, English, Mandarin, Cantonese, and local dialects would be added advantages.
  
  
• Committed, self-motivated, hardworking, responsible, able to work independently.
  
  
• Confident, proactive and able to work under pressure and meet tight deadlines.

Perks & Benefits

• Personal leave
• Personal development opportunities
• Medical benefits
• Dental & optical benefit

職責：

1. 管理和維護專案文檔，包括合約、藍圖和報告。
2. 促進專案經理、承包商和客戶之間的有效溝通。
3. 監控專案時程和預算，確保所有活動符合公司標準和法規。
4. 協調和安排會議、現場考察和檢查。
5. 處理和追蹤項目發票和付款，以確保及時的財務管理。
6. 協助準備專案建議書和標書。
   處理材料和服務的採購，與供應商和供應商協調。
7. 維護全面的專案日誌和記錄，以便於參考和稽核。
8. 支持專案團隊解決行政問題和詢問。
9. 確保遵守安全和建築規範以及其他法律或監管要求。

資格：

1. 工商管理、建築管理或相關領域的副學士學位或更高學位。
2. 在建築業擔任行政職務的豐富經驗。
3. 熟練辦公室管理軟體，包括 Microsoft Office 和專案管理工具。
4. 優秀的溝通、組織和多任務處理能力。
5. 能夠在壓力下有效工作並在緊迫的期限內完成任務。

工作環境：
該職位主要在辦公室工作，但可能需要偶爾訪問建築工地。它需要靈活性來適應不同的工作負載和截止日期，確保所有專案階段的順利運作。

對於那些在快節奏的環境中茁壯成長並熱衷於在建築行業中發揮關鍵支持作用的人來說，這個職位是理想的選擇。如果您擁有強大的管理背景並致力於確保專案成功，我們鼓勵您申請。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 事假
• 開放文化
• 個人發展機會

義務和責任 ：

• 負責銷售管理的營運/ IFCA 系統，從 SPA 簽署直至交付空置財產
  
  
• 處理銷售和貸款文件、進度帳單、信貸控制以及與銷售和購買、貸款、轉讓、所有權變更等有關的銷售和信貸管理的所有事宜
  
  
• 處理帳單、收款、信件並跟進購買者的貸款情況，透過與律師和銀行家聯絡確保及時付款。
  
  
• 處理與售後服務相關的日常銷售管理工作。
  
  
• 將資料輸入並更新記錄到物業軟體系統。
  
  
• 與銷售代理、買家、律師和銀行家進行所有相關的聯絡和協調，以確保及時執行買賣協議和貸款協議。
  
  
• 確保按時執行與 SPA、提醒和計費相關的正確程序和及時處理文件。
  
  
• 檢查銷售狀況、佣金、法律費用支付並準備每日、每周和每月的銷售報告。
  
  
• 準備並確保及時提交7F和NAPIC報告等權威報告。
  
  
• 熟悉分層產權/正在進行的專案文件程序。
  
  
• 需要時協助計畫啟動和其他相關活動。
  
  
• 準備已完成財產的空置所有權的移交。
  
  
• 上級不時分配的任何其他職責/任務。

先決條件：

• 擁有商業研究或工商管理證書/文憑/學位
  
  
• 至少 5 年銷售管理/信貸工作經驗
  房地產開發業的管理/產權轉移或相關領域
  
  
• 具備電腦知識並精通 Microsoft Office 和 IFCA 作業系統者優先。
  
  
• 個性開朗，獨立，勤奮，有活力，有良好的品質
  人際溝通與溝通技巧
  
  
• 精通馬來語、英語、普通話、粵語和當地方言的讀、寫和說將是額外的優勢。
  
  
• 忠誠、上進、勤奮、負責、能夠獨立工作。
  
  
• 自信、積極主動，能夠在壓力下工作並在緊迫的期限內完成工作。

津貼和福利

• 事假
• 個人發展機會
• 醫療福利
• 牙科和光學益處

• Position: Freight Forwarding Export Administration Executive.
• Salary: RM 3000-4000.
• Work location: Kelana Jaya, SS7, Petaling Jaya.

About the company
This company is an established and respected international freight forwarder in Malaysia, providing total logistic and complete inter-modal transportation system with a vast network worldwide. Due to their ever increasing business volume, they are currently seeking to appoint capable candidates to assume the role of Export Freight Forwarding Administrator within their busy operations team. The position will be based at their business operations head office at Kelana Jaya in Petaling Jaya. 
This is an excellent opportunity to work with a well established organization in international logistics industry. Previous experience in logistics or shipping industry will be ideally suitable although those without the relevant experience but with positive right work attitude will be duly considered.
Role & Responsibilities
This is a fast-paced role and applicant will need a high degree of accuracy and details and an ability to coordinate and multi-task.
The logistics professional functions as an interface between international and domestics service providers and the broader business.
The role will see you responsible for the execution of freight movements for exports ocean/sea freight shipments. As the Export Freight Administrator, you will be responsible for end to end export coordination to include handling export inquiries, confirming information with your clients and service providers, preparing/lodging all export documentation, ensuring all information is accurately recorded in Cargowise (system) and raising relevant invoices (charges). Your lines of duties will include collating export document, bookings with shipping lines, organizing movement of cargo, client invoicing, etc. The role will encompass the following responsibilities:
*Manage the necessary documentation for the efficient and legal execution of import and export activities.
*Consolidation preparation.
*Update in the computer systems with manifesting data in accordance with shipper's instructions
*Input data into the EDI management system.
*Check and verify Bill of Lading/invoice print.
*Resolve cargo reporting discrepancies with Customs department.
*Collaborating with the Accounting team to resolve discrepancies with Operations invoicing matters.
*Maintenance of cargo security and appropriate records.
*Provide documentation,reporting and quotations to customers.
*Play a key role in customer implementation,development and retention,actively managing own customer accounts,providing quality customer service.
*Build and maintain strong, professional working relationships with customers to support development of new and additional business streams.
Candidate Requirements
We are looking for applicants who are energetic, enthusiastic and pro-active driven person (Malaysian female) to apply for this role.
Candidates with the following qualification and experience will be considered:
-Tertiary qualifications (Degree or Diploma level) in Logistics, International Freight Forwarding or relevant disciplines; or equivalent commercial experience .
-Minimum 3 years' industry experience in Freight forwarding /Supply Chain & Logistics;those without the logistics experience but with the right work attitude and genuine passion and interest will be duly considered.
-Strong communication skills,both verbal and written English.
-Intermediate level skills with MS Office suite and electronic systems such as Cargowise-EDI.
-Proven track record related to customer service role in previous employment will be advantageous.

APPLICATION
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively,candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• Position: Senior Executive,HR & Administration.
• Salary: RM 5000-7000.
• Location: Bandar Klang, Selangor.
• Working hours: 9.00 am-6.00 pm (Monday-Friday)

Our client is a global container shipping enterprise based at Klang in Selangor. Currently they are recruiting for a seasoned HR professional to manage the full spectrum of HR and administration functions of their organization.
This is an excellent opportunity for an experienced full function of HR and administration officer to play a pivotal part and stamp your mark and be instrumental to developing company policies and procedures in terms of general HR administration.
About the job
As HR & Administration,Senior Executive, you will be reporting to Head of HR & Administration unit within the organization and you paly a pivotal role in the company's HR portfolio.
Your primary responsibility will be for all HR functions and you will assist with the development, implementation and administration of human resources programs, policies, processes and procedures designed to attract, retain and reward employees.
Responsibilities & Duties
*Manage day-to-day operations within the Department.
*Manage and responsible for the payroll administration, consisting approximately 40 staff.
*Manage and coordinate all aspects of recruitment processes.
*Manage and advise on all employees legal issues including sickness absence ,grievances ,disciplines.
*Manage the new starters, leavers and contract changes.
*Maintain accurate employee records in accordance with HR department requirements and in line with current legislation and company policy.
Candidate profile & Attributes
*Malaysian preferably in age group 28-38.
*Minimum a Diploma or degree qualification in HR disciplines or Business Administration.
*A good 3-5 years of HR functions and payroll administration.
*Knowledge of current legislation relating to human resource management.
*Experience in payroll processing and foreign workers administration.
*Good communication and interpersonal skills with proficiency in English, BM and Mandarin (verbal and written).
Candidate must be fluent in Mandarin as the role requires interaction with Mandarin speaking clients/stake holders in headquarters in China.
Out-going personality and willing to work in Klang area.

HOW TO APPLY
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the Apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at: jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• 職位：貨運代理出口管理主管。
• 薪資：RM3000-4000。
• 工作地點：Kelana Jaya，SS7，八打靈再也。

關於公司
該公司是馬來西亞一家老牌且受人尊敬的國際貨運代理公司，提供全面的物流和完整的多式聯運系統，並在全球擁有龐大的網路。由於業務量不斷增加，他們目前正在尋求任命有能力的候選人在繁忙的營運團隊中擔任出口貨運代理管理員的角色。該職位將設在位於八打靈再也 Kelana Jaya 的業務營運總部。
這是與國際物流業知名組織合作的絕佳機會。有物流或航運行業經驗者優先，無相關經驗但工作態度積極正確者也將被適當考慮。
角色和職責
這是一個快節奏的職位，申請人需要高度的準確性和細節以及協調和多任務的能力。
物流專業人士充當國際和國內服務提供者與更廣泛業務之間的橋樑。
該職位將負責執行出口海運/海運的貨運。作為出口貨運管理員，您將負責端到端出口協調，包括處理出口查詢、與您的客戶和服務提供者確認資訊、準備/提交所有出口文件、確保所有資訊準確記錄在 Cargowise（系統）中以及開立相關發票（費用）。您的職責包括核對出口文件、向航運公司訂艙、組織貨物運輸、客戶開立發票等。
*管理有效、合法執行進出口活動所需的文件。
*鞏固準備。
*根據托運人的指示在電腦系統中更新艙單數據
*將資料輸入EDI管理系統。
*檢查並驗證提單/發票列印。
*解決與海關部門的貨物報告差異。
*與會計團隊合作解決與營運發票問題的差異。
*維護貨物安全和適當的記錄。
*向客戶提供文件、報告和報價。
*在客戶實施、開發和保留方面發揮關鍵作用，積極管理自己的客戶帳戶，提供優質的客戶服務。
*與客戶建立並維持牢固、專業的工作關係，以支援新的和額外的業務流的開發。
候選人要求
我們正在尋找充滿活力、熱情和積極主動的人士（馬來西亞女性）申請此職位。
具有以下資格和經驗的候選人將被考慮：
-物流、國際貨運代理或相關學科的高等教育學歷（學位或文憑水平）；或同等商業經驗。
- 至少3年貨運代理/供應鏈與物流行業經驗；沒有物流經驗但具有正確的工作態度和真正的熱情和興趣的將被適當考慮。
- 較強的英語口頭和書面溝通能力。
- 具有 MS Office 套件和 Cargowise-EDI 等電子系統的中級技能。
- 在先前的工作中與客戶服務角色相關的良好記錄將是有利的。

應用
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

• 職位：高階主管，人力資源和行政。
• 薪資：RM 5000-7000。
• 地點：雪蘭莪州巴生市。
• 工作時間：上午 9 點至下午 6 點（週一至週五）

我們的客戶是一家總部位於雪蘭莪巴生的全球貨櫃運輸企業。目前，他們正在招募一名經驗豐富的人力資源專業人員來管理其組織的全方位人力資源和行政職能。
對於經驗豐富的人力資源和行政官員來說，這是一個絕佳的機會，可以發揮關鍵作用，打上自己的印記，並有助於制定公司在一般人力資源管理方面的政策和程序。
關於工作
身為人力資源和行政高階主管，您將向組織內的人力資源和行政部門主管匯報，並在公司的人力資源組合中發揮關鍵作用。
您的主要職責是負責所有人力資源職能，並協助制定、實施和管理旨在吸引、留住和獎勵員工的人力資源計劃、政策、流程和程序。
責任和義務
* 管理部門內的日常運作。
*管理並負責薪資管理，由約 40 名員工組成。
*管理和協調招募流程的各個方面。
*管理所有員工的法律問題並提供建議，包括病假、申訴、紀律。
*管理新入職者、離職者和合約變更。
*根據人力資源部門的要求以及現行法律和公司政策維護準確的員工記錄。
候選人簡介和屬性
*馬來西亞人最好年齡在 28-38 歲之間。
*至少擁有人力資源學科或工商管理的文憑或學位資格。
* 擁有 3-5 年的人力資源職能和薪資管理經驗。
*了解現行有關人力資源管理的立法。
*擁有薪資處理和外籍勞工管理經驗。
*良好的溝通和人際交往能力，精通英語、國語和普通話（口頭和書面）。
候選人必須能說流利的普通話，因為該職位需要與中國總部講普通話的客戶/利益相關者互動。
個性開朗，願意在巴生地區工作。

如何申請
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件直接將簡歷轉發給我們的CHRISJAC ： jobs@chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假