Total 38 secretary job vacancies in Bandar Bukit Puchong

1) maintaining and updating the Company statutory records;

2) setting up and maintaining of the register of Registerable Controllers, Nominee Shareholders amd Nominee Directors and arranging notices;

3) maintaining and updating minutes book of the Company;

4) preparing Annual General Meeting minutes and directors’ Annual Return declarations, and filing of Annual Return;

5) preparing and providing reminders on key milestones for compliance with the Companies Act;

6) preparing Directors’ Resolutions and other Members’ Meeting Minutes;

7) rendering general advice pertaining to compliance with the Companies Act and subsidiary legislation;

8) Performing customer due diligence using Sentro Web

9) Preparation of Resolutions and documents for new company incorporation

Qualification

Minimum Diploma equivalent; alternative, he/she must possess 3 years practical experiences in supporting senior management level

Job Description

1 Reports to Managing Director

2 Provides discreet personal assistance and secretarial support to the Managing Director

3 Updates project reference and circular the new PO to relevant departments

4 Managing Travel Arrangements for Staffs

5 Monitoring and updating on project status,

6 Create and circulate internal MP/SM/MR number to for project reference

7 Maintains work documents in accordance to the requirements of ISO

8 Assists in overseeing the implementation and continuity of ISO and Bizsafe

9 All other comprehensive ad-hoc duties as assigned

10 Participates in Management Review Meetings as and when required

11 Cross support to Business Development team

12 Answer to inquiries via phone or email

13 Implement and/or develop office procedures and record systems

14 Maintaining of confidential department files/records

15 Liaising with relevant organisations and clients

16 Acting as a receptionist and/or meeting and greeting clients

17 Maintaining office equipment – Stationaries, pantry supplies

18 Assist with other departments if necessary

19 Collection and distribution of letters

20 Perform any other duties as and when required by the MD

Working Hours:

• Monday- Friday 8:30am to 5:30pm
• Saturday: 8:30am to 12:30pm

Job Scope

• Prepare Presentation and documents for meetings and interviews
• To source for business opportunity from Gebiz, Sesami etc. and register for site show if applicable.
• Prepare and submit tender documents and print tender results
• To prepare transmittal form for return of tender drawings/ documents.
• Attend to emails and calls
• Preparing Purchase order and ordering of items, arranging for delivery.
• Prepare Quotations
• Inform Director of his daily program
• Provide Admin Support to the team
• Enrol workers for course and other miscellaneous
• Keeping track of our Track Record and Warranty

Requirements

• Candidate must possess at least GCE O level/Diploma
• Required language(s): English
• No work experience required.
• Required Skill(s): microsoft office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to rc@hanyarecruit.com

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to rc@hanyarecruit.com

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to rc@hanyarecruit.com

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to rc@hanyarecruit.com

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

1. Secretarial support to Manager

2. Meeting Minutes

3. Fix & update appointment in Manager's calendar

4. Handle email / correspondence / enquiries

5. Prepare PPT slides for manager

6. Manager's client servicing especially for online submission

7. Preparation for manager's meeting with internal and external stakeholders

8. Other ad-hoc duties