Total 4,368 Senior Executive pr assistant job vacancies in Malaysia

Job Brief

Executive Assistant to perform a variety of administrative tasks and support executives.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing claims and expenses report.

A person with great time management, well organized and able to act without guidance. Needs to be resourceful, innovative, and proactive to support executives. Must think independently to make decision under pressure.

Job Responsibilities

- Point of contact among executive, employees, customers, and other external partners

- Managing information flow in a timely and accurate manner

- Managing executives’ calendars and set up meetings

- Making travel arrangements and preparing expenses claims and reports

- Attending to guests and visitors

- Preparation for meetings

- Liaison for any contract/agreement and/or payment/billing arrangement

- Keep track of revenue contact and processing of invoices

- Maintain proper filing and record keeping of contacts information for Management office

- Perform any ad hoc duties as assigned by Management

Seeking highly motivated individual to support interdisciplinary research projects that seek to find effective ways in shifting community behaviours towards climate positive actions and better population health, through design ethnographic studies, data analytics, community design and urban planning. The candidate should have relevant university degree and/or experience in architecture/planning/social science/data science. Trans-disciplinary candidates are preferred.

Job scopes include combination of the followings:

1. Design ethnographic research, including planning, coordinating and facilitating community engagements, qualitative and quantitative data collection, and fieldwork.
2. Data analytics to derive people-environment correlation, community needs, behavioural motivations, and community design strategies.
3. Urban design & development, by translating data into community programs and urban design (3D modelling, AI-enabled tools, drawing, detailing, digital fabrication).
4. Research administration and project management, publicity and communication, coordinating with collaborators/ stakeholders/vendors.
5. Research documentations, presentations and writings.

We are looking for candidate that demonstrates:

1. Solid operational skills, with the ability to work and deliver tasks independently and proactively 2. Strong interest in participatory design, community engagements, and strategic planning
3. Creative in design and experienced in content management, visual communications, and writing. (Creativity in architectural/urban design, representation and presentation is preferred)
4. Technical skills such as basic programming, data analytics and 3D modelling will also be an advantage
5. Good team player

Your new company
Hays are working with a rapidly growing construction company in Telford who are looking to recruit a Executive Assistant on a permanent basis.
Your new role
As an Executive Assistant, you will be responsible for supporting senior managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining office organisation. You will also provide general support to visitors, develop and maintain filing systems, and create reports and presentations. Their role is crucial in ensuring the smooth functioning of day-to-day office operations.
Duties will include:

• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Manage phone calls, provide information, and connect callers to appropriate people
• Schedule appointments, update calendars, and make travel arrangements for senior managers
• General administration duties as and when required.
• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update the calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Create spreadsheets and presentations

What you'll need to succeed
Ideally, in order to be considered, you will need experience in all the following.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Morgan Hunt are currently working with a Housing Association based in Oldham to recruit for an experience Executive Assistant!

Contract Type - Temporary

Duration - 6 months for now

Pay - £17ph PAYE

Hours - Full Time

Location - Oldham

* Based fully on site *

Main Duties of the Executive Assistant:

* Managing diaries, liaising with Government departments and other national/regional bodies

* Organising Senior Leadership meetings including booking venues, organising agendas and taking comprehensive minutes

* Researching into business planning and operational activities

* Dealing with all letter/telephone and email enquiries

* Supporting Board and Committee meetings

Experience Required of the Executive Assistant:

* Ideally experience working in a Housing/Not for Profit organisation

* Experience working as a Personal/Executive Assistant is essential

* Experience of minute taking

* Sound MS Office skills

* Excellent communication and written experience

If you have the skills and experience required for this Oldham based Executive Assistant role, please send a copy of your CV in ASAP!

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Play a key role in supporting senior leaders within Commodities and Global Markets Technology, Middle Office Operations and Human Resources as well as their respective teams. You will work as part of a supportive, approachable, and friendly team working within the Corporate Operations Group.

This is a 6-month maternity cover role.

At Macquarie, we are working to create lasting value for our communities, our clients and our people. We are a global financial services group operating in 34 markets and with 54 years of unbroken profitability. You’ll be part of a supportive team where everyone - no matter what role - contributes ideas and drive outcomes.

What role will you play?

You will be supporting senior leaders and team members with extensive inbox and diary management including expense and invoice processing, travel and event coordination and administrative support to assist with providing seamless service to our clients. You will regularly interact with other assistants to coordinate conference calls with international offices and managing different time zones.

What you offer

· Proven track record in providing executive assistant support within the professional services industry (finance, consulting or legal)

· Extensive experience in inbox management

· Ability to adopt a proactive approach while maintaining a high level of discretion, confidentiality, and professionalism

· Strong organisational, planning, and multi-tasking abilities and the ability to effectively manage conflicting priorities with exceptional attention to detail

· Excellent verbal and written skills in English along with strong interpersonal skills and ability to seamlessly interact with the global executive assistants’ team, stakeholders, and senior executives within a fast-paced environment.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

Benefits

Macquarie employees can access a wide range of benefits which, depending on eligibility criteria and location, include:

· Hybrid and flexible working arrangements

· One wellbeing leave day per year

· Paid parental leave as well as benefits to support you as you transition to life as a working parent

· Paid volunteer leave and donation matching

· Range of benefits to support your physical, mental and financial wellbeing

· Access a wide range of learning and development opportunities

· Employee Assistance Program, a robust behavioural health network with counselling and coaching services

· Recognition and service awards

About the Corporate Operations Group

In our Corporate Operations Group, you will work at the heart of Macquarie. Join a collaborative team who accelerate digitalisation, sustainability and social impact for the benefit of our people, customers, shareholders and communities. Our teams include technology, digital transformation and data, operations, human resources, business services, corporate strategy and solutions and the Macquarie Group Foundation.

Our commitment to Diversity, Equity and Inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply for a role regardless of their identity, including gender, race, ethnicity, cultural identity, nationality, age, sexual orientation, gender identity, intersex status, marital or family status, neurodiversity, religion or belief, disabilities, or socio-economic background.

If you require adjustments to your working arrangements or the recruitment process, please let us know when applying.

DESCRIPTION/RESPONSIBILITIES:
Executive Assistant

Are you a pro-active and highly organised professional with a passion for providing top-tier executive support in a dynamic global environment? We are looking for a talented Executive Assistant with significant experience to provide first class support to the Vice President Commercial Operations Region Central Europe, Canada & South Africa.

As an Executive Assistant, you will play a pivotal role in supporting the Vice President in their day-to-day operations, ensuring seamless communication and coordination across our locations in Central Europe, Canada & South Africa. You will be responsible for managing complex calendars, arranging international travel, preparing correspondence, and handling confidential information with the utmost discretion.

We require a problem solver who is comfortable with a fast-paced working environment and has a confident manner, discretion, tact, and a high level of confidentiality, plus the ability to maintain working relationships at all levels.

This is a full-time of 37.5 hours, hybrid working role with ad-hoc requirements to attend our head office in Huthwaite, Nottinghamshire, working Monday to Friday, 9am - 5pm.

What does the role involve?

You will be responsible for the below alongside other duties:

* Provide comprehensive executive support to the Vice President Commercial Operations Region Central Europe, Canada & South Africa.
* Act as a central point of contact for internal and external stakeholders, maintaining effective communication and responding to inquiries in a timely manner.
* Help to improve efficiencies through effective organisation, support, and project coordination.
* Diary management: complex diary management across multiple time-zones, arranging meetings, internal and external.
* Producing and circulating minutes, actions, decisions to relevant groups.
* Preparing documents, presentations, and reports on behalf of the VP.
* Co-ordinating travel arrangements and itineraries, including booking flights and accommodation.
* Handle multiple deadlines with excellent time-management, organisational, planning and prioritisation skills.

Requirements

* 2+ year’s experience in an executive support role with a demonstrated track record working at this senior level, ideally within a Global business.
* Exceptional organisational skills and attention to detail, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
* Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
* Proficiency in Microsoft Office Suite and other relevant software applications.
* Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
* Some flexibility to work across different time zones and accommodate international travel as needed.

What can we offer you?

Here at Fresenius Medical Care, we value the contribution of our people and ensure that we offer industry-leading rewards and progression.

We offer a competitive salary alongside a wealth of other fantastic benefits listed below:

* Bonus scheme – Based on completion of KPI’s and yearly objectives.
* Company Pension Scheme
* Life Assurance
* 33 Days Holiday (inclusive of 8 days bank holiday) increasing with service.
* Annual leave purchase scheme (with 12 months service
* Training and Development
* Long Service Vouchers
* IChoose – Employee saving scheme with great discounts including phone contracts.
* Health Shield – Company paid health cash plan.
* bhsf RISE - our health and wellbeing hub with 24/7 access to GP’s and counsellors
* Blue Light card – providing thousands of amazing discounts online and on the high street.

Who is Fresenius Medical Care?

We are the leading provider of dialysis services to the NHS, operating 52 partnership dialysis units that together provide regular dialysis treatment to over 3,800 NHS patients in the UK. We are part of a global company treating over 344,000 patients worldwide across over 4,000 clinics.

We also operate 44 production sites on all continents to provide dialysis products such as dialysis machines, dialysers and related disposables. 1 in every 2 of all dialysis machines used around the globe are manufactured by Fresenius Medical Care and we are the 3rd largest medical devices company in the world.

Executive Assistant posts will be subject to a Basic DBS Disclosure

Fresenius Medical Care is an equal opportunities employer

Please see the attached Job Description and Person Specification information pack for further detailed information regarding this role.

Reference Number: S100-24-2864

Closing Date: 28-04-2024

Employment Type: Permanent Full Time


Executive Assistant - Permanent Full-Time
Salary from $1782.35 per week 11% superannuation 35 hours per week
About us: We are not your usual. We are upbeat, resourceful and determined. Our staff and community are at the core of what we do, looking for ways to work together and support each other. Naturally welcoming, we share good-natured humour and positivity. We aim to inspire a sense of possibility and create opportunities for all by rolling up our sleeves. Our workplace is agile and flexible, keeping ahead of the times. Be a part of it and let?s get something started.
About the role: A rare and exciting opportunity exists for an experienced and motivated professional to provide high level administrative support to the Mayor and Councillors. You will work
... Click here to view more detail / apply for Executive Assistant

Job Description:

• Provide full range of secretarial support to BOD included office-management duties, travel arrangements, handling calendar events, organizing reports and documents, setting up meetings.
• Support sales and marketing projects.
• Assist in ISO standards preparation, filing and compliance.
• Assist in Grant/ Trademarks application.
• Participate in liaison with Government agencies/ Associations.
• Co-ordinate and conduct meetings, briefings, or trainings to staffs when necessary.
• Organize and maintain confidential information, files, and records.
• Able to take Minutes of Meeting/ Provide summaries.

Job Requirements:

• Candidate must possess at least Diploma/ Degree in any field.
• Minimum 2 Years of working experience in administrative roles.
• Good disposition, hardworking individuals with good interpersonal relationship.
• Good verbal and communications skills and attention to detail.
• Good time management, has initiative and is reliable.
• Maintain confidentiality of private information.
• Knowledge of MS.

Interested candidates, do send your resume to Recruit@bhglobal.com.sg. Shortlisted candidates will be notified through email for an interview.

This is an exciting opportunity for an experienced Executive Assistant to provide support to the General Manager and the Leadership Team at our Geelong Refinery. You will liaise with key stakeholders of the business to co-ordinate meetings & forums, including preparation of correspondence, minutes, reports and presentations.  You will be responsible for co-ordinating internal and external events and project managing activities on behalf of the Refinery Leadership Team.

Please keep reading….

At Viva Energy we are dedicated to building a diverse and inclusive workplace, so if you’re excited about the opportunity but your past experience doesn’t align perfectly with the job description, we still encourage you to apply. Your skills and experience may just be the right match for this role or other opportunities!

Executive Assistant (6-Month Contract)

Leading London based investment bank

Location: London, United Kingdom (Hybrid Working)

Key Responsibilities:

• Diary Management: Efficiently manage schedules, appointments, and meetings.
• Strategy Support: Collaborate with leads in the Compliance and Governance teams on bank-wide initiatives and projects.
• Board Meetings: Prepare materials and assist with minutes.
• Ad Hoc Projects: Contribute to various projects as needed.

Qualifications:

• Proven experience as an Executive Assistant in a fast-paced environment.
• Excellent organizational skills and ability to handle conflicting priorities.
• Strong communication skills to engage with stakeholders at all levels.
• Corporate Finance Experience (Minimum Three Years): Familiarity with financial terminology, deal processes, and investment banking operations.
• Healthcare sector team experience is advantageous.

Application:

If you're an organized, proactive, and adaptable professional with corporate finance experience or Healthcare sector team exposure, we'd love to hear from you!

This role is advertised via Hays Talent Solutions!

Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A large scale public health organisation in Manchester.

Your new role

PA/ Executive Assistant
Full Time 5 Days Office Based Permanent 27k to 32k

The full-time working hours are 35 per week Monday to Friday and will be required to be office-based. The post holder will be a key administrative point of contact for a director and will ensure questions, issues and concerns are addressed effectively and prioritised via emails and other correspondence.

You will have responsibility for a director and be able to deal with internal and external stakeholders across a large scale national organisation. You will also have experience in dealing with office expenditure and ensure that your office and line manager are sufficiently resourced at all times.

Key duties of the role are extensive diary management, organising meetings and taking notes and minutes / follow-up actions for senior staff. You will be required to support in the preparation of meetings and assist in the management of projects such as events with the wider organisation. This dynamic and demanding role will involve considerable flexibility due to how the organisation works. The ability to work independently with minimum supervision is essential along with an always be prepared attitude.

What you'll need to succeed

You will need to be an experienced EA/ PA/ Senior Administrator. This is a very varied administrative role. Therefore, you will be required to be both flexible and adaptable.

The full-time working hours are 35 per week Monday to Friday and will be required to be office-based. Previous administration experience and or secretarial experience is essential along with a professional manner. Excellent communication skills and a polite and friendly approach are also essential.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description:

• Maintain the Director’s calendar, including scheduling meetings, appointments, speaking engagements and travel arrangements.
• Provide coordination, monitoring and communication of projects under the medical brands
• Coordinate work with external vendors as needed.
• Serve as a key point of contact between the headquarters and other stakeholders.
• Keep the Director advised on time-sensitive and priority issues, ensuring appropriate follow-up.
• Schedule departmental meetings, assist in the preparation and distribution of meeting agendas and materials.
• Co-ordinate operational support for various outlets.
• Assist with budgeting and financial planning, reports and analysis and other finance-related tasks.
• Maintain confidential and sensitive information.
• Assist with other duties as assigned.

Requirements:

• Minimum Diploma in Business Administration or relevant discipline.
• Minimum 1 year of working experience as an executive assistant or personal assistant to C-level executives.
• Good team player and can work independently with minimal supervision.
• Strong organizational and planning skills, highly responsible and reliable.
• Good written and oral communication skills.
• Strong knowledge and experience in Microsoft Office applications (including Excel, PowerPoint and Word).
• Highly adaptable, able to work independently and effectively under pressure in a fast-paced environment.

Our client is seeking an experienced Executive Assistant to join their team on a temporary annual leave cover, from the 30 th May to the 21 st June. The role would be based in central Frankston (walking distance to the train station) and will be a hybrid position. Key Responsibilities:

Providing comprehensive administrative support to the GM, including calendar management, travel coordination, and meeting scheduling.
Attending meetings as required, with occasional minute taking
Act as the first point of contact for all incoming inquiries and escalate or redirect as required
Collaborating effectively with internal teams and external stakeholders.

Requirements:

Demonstrated experience as an Executive Assistant or similar role, preferably within a corporate, Government or utilities environment.
Outstanding organisational and time-management skills, with the ability to prioritise tasks effectively.
Strong communication and interpersonal abilities, with a focus on professionalism and
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Our Client This privately owned company is a recognised leader in the Property Development industry. They are looking for an experienced Executive Assistant to support an entrepreneurial Managing Director in a role that will provide exposure to the business, and a chance to work closely with the Managing Director and the Senior Management Executives. ...


Our Client This privately owned company is a recognised leader in the Property Development industry. They are looking for an experienced Executive Assistant to support an entrepreneurial Managing Director in a role that will provide exposure to the business, and a chance to work closely with the Managing Director and the Senior Management Executives.
The Job Description You will be responsible for but not limited to the following tasks;

Extensive diary management
Manage action items and meet with staff, clients and executives when required
Managing the

... Click here to view more detail / apply for Executive Assistant