Total 10 module manager job vacancies in Administrative / Clerical category in Pasir Gudang, Johor

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

職位說明 ：-

• 擔任 ISO 9001:2015 的品質管理代表。特快專遞14001
• 公司車輛監控：維護、檢查、許可證申請、罰款/處罰、銷售和購買、保險更新和路稅
• 處理與政府當局要求有關的所有事宜
• 公司保險監控：火災、竊盜、風險、團體公共責任和公共責任
• 處理和協調培訓，例如培訓來源、培訓申請表、人力資源發展基金撥款申請並準備付款憑證。
• 確保所有相關培訓文件（培訓手冊、培訓登記表、培訓發票、付款收據、培訓認證、培訓評估表等）填寫並保存記錄。
• 在 e-Tris 網站上處理補助金申請和 HRDF 索賠
• 處理與政府當局要求有關的所有事項
• 根據需要申請註銷或修改空殼卡。
• 處理差旅安排並解決相關問題。
• 根據要求預訂機票和飯店。
• 監控保全表現
• 行政辦公室的維護：購買設備、維修和清潔
• 直接向總經理報告 - 和臨時工作
• 工商管理/管理學位
• 至少 5 年經驗
• 良好的溝通能力。

津貼和福利

• 事假
• 開放文化

Key Accountabilities:

Responsibilities:

• Act as a primary point of contact between the Project Director and internal/external stakeholders.
• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders.
• Draft, edit and proofread emails, reports, and other documents
• Organize and maintain files, documents, and records for easy retrieval.
• Conduct research, compile and update information as needed for project
• Coordinate events, campaigns and projects as directed by Project Director.
• Collaborate with other team members to ensure smooth project workflow.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Schedule and coordinate appointments, meetings, and events for the Project Director.
• Ensure efficient time management to maximize productivity.
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare travel expense reports in a timely and accurate manner.

Job Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Management or equivalentAt least 3 Year(s) of working experience in the related field is required for this position.
• Able to work independently with minimum supervision.
• Preferably experience in construction site environment
• Strong interpersonal skills and ability to communicate at all levels

What you will be doing

Full Set of Bookkeeping

• Manage and oversee all aspects of financial accounting, including accounts payable, receivable, payroll, and bank reconciliations.
• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting principles and local financial regulations.
• Coordinate with external auditors for annual audits.

Administration and Secretarial Duties:

• Provide comprehensive administrative support to the investment team. • Organize and maintain files and records, ensuring confidentiality and integrity.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage communication and correspondence with stakeholders, including emails and phone calls

Your Capabilities and Credentials

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in bookkeeping and administrative roles, preferably in a family office or investment firm.
• Strong understanding of financial and accounting principles.
• Proficiency in accounting software and MS Office Suite.

We can’t promise to fix all your problems at work but we can promise you won’t have to face them alone!

Here at Twist, you are never alone!

They are right when they say events people are fun and happening. Yes, we are but as we play hard, we work hard too! We believe the only way to do great work is to love what we do. If you have not found it yet, you either keep looking or come say hello to us!

At Twist, we create leaders and not followers. Everyone is unique in their own ways and the time will come for them to shine. Our experienced managers have the skills and knowledge, waiting to impart to you. It may be a tough to journey to embark on but we promise it is worth it. We are ready to offer whenever you are ready too!

YOLO! Choose a job you love and you will never work a day in your life!

About TWIST

Nothing "0" is infinity "∞" with a twist.

That's what we do. From ground zero, we create events with infinite possibilities. We build innovative solutions that make a positive impact on your bottom line. We deliver what we promise, plus that little twist that makes a significant difference.

Alongside our drive and commitment is a blazing passion to ensure the success of any events we plan and organise. And hence our mission:

Make Things Matter. Make Things Happen.

Over the years, we have planned and implemented world-class exhibitions, conferences, seminars, award ceremonies, gala dinners, road-shows and other events, but we are inspired to do more. Embedded in our team is a spirit of resilience, spunk and determination, with a dash of positive energy. Coupled with our creativity and innovative use of technology to create new and engaging experiences for participants, we have designed some of the most prestigious, forefront and award-winning events in the game.

Check out our facebook https://www.facebook.com/twistmedia.sg/ and website www.twistmedia.sg to learn more about our events and our twisters’ culture!

Responsibilities

- Responsible for housekeeping and maintaining office supplies.

- Manage administrative documents.

- Handle inventory control.

- Handle job ads, employment processes, and orientation.

- Process supplier invoices, payments, staff claims, etc

- Handle billing tasks

- Update track record

- Monitor sales opportunities across multiple platforms

- Prepare documents for pitches and submit tenders

- Monitor attendance and manage leaves.

- Manage employee welfare and benefits.

- Perform ad-hoc duties as assigned.

Requirements

- Minimum Diploma holder

- Minimum 1 year experience in administrative

- Good spoken and written English

- Able to multi-task and meet deadlines

- Proficient in Microsoft Office Word, Excel and Powerpoint

- Exceptional eye for detail and accuracy in tasks.

- Maintains confidentiality and demonstrates professionalism.

Benefits & Others

Miscellaneous allowance, Medical, Regular hours, Mondays - Fridays, Performance Bonus and Company Trip, Casual Smart

Qualification

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree

If you are ready, we are ready for you too! Say hello to us and send us your CV.

“The only way to do great work is to LOVE what you do”.

Join TWIST and do great work!

What you will be doing

Vendor and Supply Chain Management:

• Manage contract with vendors and service providers.
• Ensure invoices are paid on time.
• Raise Purchase Orders

Inventory and Delivery Management:

• Keep track of sales contracts and ensure that product deliveries are on track.
• Assist in cataloging and tracking physical and digital products and components.
• Invoicing customers and following up with them for timely payments.

Office Management:

• Organize and standardize internal filing of invoices, bills and contracts.
• Liaise with corporate secretary and accounting firms on digitizing invoices, contracts, etc. on a regular basis in order to keep reporting and accounting up-to-date.
• Schedule meetings and appointments for the Directors and the CEO.
• Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, shopping and general housekeeping.

Your Capabilities and Credentials

• Experience as an office administrator, office assistant or relevant role
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organisational skills, attentive to details and able to multitask.
• Team player and keen learner who is able to problem solve independently in a fast-paced environment.

Job Responsibility:

• Assist in day-to-day operation for HR and admin matters.
• Assist the Director in the development and implementation of HR strategies, policies, and programs to support the organization's goals and objectives.
• Assist the Director in corporate governance and compliance matters.
• Administer HR-related paperwork to ensure compliance with all labour laws and regulations
• Assist with office administrative and procurement matters.
• Assist with preparation for the Board meeting.
• Assist in the management of HR related projects.
• Undertake any ad-hoc duties as assigned by the supervisor.

Job Requirement:

• Min. degree level in Human Resources, business administration or other relevant majors.
• Minimum 5 years of experience as an HR Generalist or similar HR role, preferrable with corporate governance or compliance experiences.
• Strong knowledge of HR practices, labor laws, and regulations.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.

Background:

The TSquared Lab Group of Companies is seeking an experienced Accounts and Administration Manager to oversee our financial and administrative operations in the industries of Personal Training and Food Manufacturing. The successful candidate will have a hands-on approach and will be committed to the expansion and success of the business by implementing strategies that increase productivity and enable sales targets achievement.

Responsibilities:

A. Accounting

• Oversee all financial operations and direct corporate financial planning and structure.
• Coordinate, analyse, and report the financial performance to management and board of directors (financial performance, projections and other special projects as required).
• Prepare short and long-term financial forecasts of financial performance for use with internal management and external parties.
• Oversee audit and tax functions (including GST/ income tax) and various Government grants, coordinate activities with external audit firms and review firms’ performance.
• Develop, implement and maintain accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting, employee relations (hiring/terminating policies) and other corporate policies.
• Proficiency in all aspects of corporate accounting and all SFRS rules and regulations.
• Collaborate with senior management to understand company operations and strategy and provide and implement the correct strategies across all departments.
• Ensuring the company's internal control systems are compliant.

B. Operations & Customer Service

• Support the Production Team in all aspects related to Food Manufacturing including but not limited to order verification, label printing and logistics.
• Become a single point of contact for all customer enquiries, feedback and complaints, ensuring immediate follow up, resolution and pass through to the relevant teams.

Requirements:

• At least a Bachelor’s degree in Business, Accounting, Finance or related disciplines.
• Minimum 10 years of experience in overall combined accounting and finance with management roles.
• Must have prior accounting experience in the Food Manufacturing and Personal Training/ Health Industry
• Advanced computer skills: Excel, accounting & CRM software (Xero experience is a plus, as is experience in MindBodyOnline or similar platforms)
• Superb written and verbal communication skills in English.
• Service oriented mindset with personalized approach to each and every customer
• Detail oriented and analytical approach.
• Strong capacity to manage multiple tasks and a passion for results.

For those up to the challenge, we offer a competitive remuneration package and a dynamic workplace environment. If you are a savvy and diligent finance professional with a strategic mindset and a hand for creating efficient business processes, we'd like to meet you.

The Group respects and supports diversity and equal opportunity in its workplace. All decisions regarding recruitment will be made without discriminating based on race, religious beliefs, colour, gender, sexual orientation, nationality, disability, or age.

COMPANY DESCRIPTION

1-Net manages carrier-neutral Internet Data Centers, along with providing a comprehensive range of integrated services including network connectivity, managed services, work area recovery suite, cloud and media delivery services. 1-Net’s Data Center Corridor initiative currently interconnects key data centers in Singapore to facilities quick deployment and providing a diverse connectivity options for enterprises and service providers.

We are committed to creating an inclusive and diverse workplace where talent thrives. Our hiring decisions are made based on merit and fit-to-role. If you have a disability or special need which requires accommodation to participate in the recruitment process, please inform us when you submit your online application. We will be happy to support as necessary.

Thank you for your interest and application to this role. Please note that only short-listed candidates will be contacted.

RESPONSIBILITIES

Scope

• To provide administration supports services for the office, sales and DCFM operations of 1NN or 1NE.
• To ensure compliances of the 1-Net operations for internal and external audits and certifications.
• To plan and manage the required building services in compliance to landlord and government statutory requirements.

Responsibilities

Office Administration

• Coordinate with relevant work teams to ensure compliance with local regulations and requirements
• Accurately maintain statutory registers and ensure that filing obligations are met within statutory deadlines
• To keep abreast of statutory changes, update central records accordingly, and present relevant documentation for signatures.
• Create and maintain SOPs governing corporate administration
• Review and update procedures, processes and workflows to align with MediaCorp

Sales Admin Support

• Work with MediaCorp Finance and CSC to manage invoicing and accounts receivables.
• Management of all billing related matters including verifying billable status for service requests.
• Management and filling of customer contracts to ensure all contracts are up to date and make available for retrieval when required.
• Ensure timely compilation and submission of monthly billing reports to Sales, Services owners and MediaCorp finance.
• Ensure accuracy in billing at every stages before posting.

DCFM Administration Support

• Work with MediaCorp Procurement to manage vendor contracts and procurements.
• Ensure vendor contracts are regularly reviewed, updated and renewed.
• Provide administrative support to all departments for matters related to procurement.
• Work with procurement and service owners as well as legal for vendor contract extension
• Raise Purchase Requisite and approval paper for Management approval with regards to lease and rooftop renewal at Viva Business Park.

Governance & Compliance

• Drive & Lead all Certifications & Audits for ISO22301(BCMS), ISO27001 (ISMS), ISO9001(QMS), OSPAR, PCI-DSS, Workplace Safety & Health, etc.
• Developed Standard Operating Procedures and Business Processes for Office Operation.
• Manage auditing of the UK ISMS, BCMS & Quality Management Systems (QMS) in alignment with business requirements. Reporting issues to management if any
• Ensuring the effective management, monitoring and reporting of an effective Security and BCM audit program including managing external audits.
• Provide Security and BCM training and support to Operations teams to ensure consistent standards across all sites.

Building Services Management

HR Administration Support

QUALIFICATIONS

• 5 year in managing the Admin operations
• 3 years in office and certifications works
• Diploma/Degree in Office Administration or related studies. 
• 10 years in office and certification operations
• 1 year in building services operations
• Demonstrate personal core values consistent with MediaCorp and 1-Net, i.e. Teamwork, Mutual Respect and Drive.

Please note that your application will be sent to and reviewed by the direct employer - 1-Net Singapore Pte Ltd

The Key responsibilities of the role include:

• Perform secretarial duties to the Country CEO including expenditure administration/leave administration and other general administration duties as assigned
• Calendar management for Country CEO including setting up and ready for meetings including any reporting etc. for the meetings
• Organize major meetings and Partners' Events
• Consolidate presentation decks submitted by the respective presenters for meetings
• Corporate communications
• Organise travel arrangements (e.g. ticket & accommodation), travel expenses claims etc
• Attend key meetings for the purpose of taking and issuing minutes
• Organize meals or snacks for key meetings, if required
• Lead and manage of General Affairs Matters
• Review and renewal of the Company’s insurance
• Help and support in the general day-to-day running of the office
• Any other duties under General Affairs and any other assigned task

Formal Education & Certification

• Diploma, Advanced/Higher/Graduate Diploma in Secretarial / Business Studies/ Administration/Management or equivalent.

Knowledge & Experience

• Knowledge of MS Office (Excel, PowerPoint, Word, etc)
• At least 5 years (s) of working experience in a related field
• Independent and Resourceful
• Possess good communication skills
• Excellent written/ verbal communication skills

Personal Attributes

• A practical and dynamic team player with strong communication and organizational skills
• Able to multi-task, possess a keen eye for detail, and excel within tight deadlines and fast-paced working environment
• High level of initiative and integrity
• Meticulous, well-organized, and able to prioritize workload
• Discrete and able to maintain confidentiality