Total 136 Junior Executive marketing executive job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

• Perform daily administrative and assist human resources tasks within the department
• Manage and maintain company's social media account and respond to email enquiries promptly.
• Assist in preparing marketing related documents for local and overseas customers
• Assist in recruitment activities including job advertisement posting and downloading of resumes from job portals
• Assist in the onboarding process for new hires including preparation of Employment Agreement, onboarding document, conduct orientation, employee data input into HR system and etc
• Assist in the offboarding process for resign staff including preparation of letters, exit interview and exit clearance
• Monitor and assist in work pass administration for new application, renewal and cancellation
• Grant submission on Government portal
• Maintain, update and ensure proper documentation filing for all HR and admin related document and files
• Provide secretarial support to the CEO
• Provide office administration support including but not limited to procurement of office and pantry supplies, office equipment maintenance and etc
• Provide administrative support to the Management and sales team including preparing of sales related document, travel booking and etc
• Act as the point of contact within company for any administrative or basic HR-related inquiry
• Assist in scheduling meetings, conference calls, corporate/team functions or organising company events
• Assist in the preparation or update of company organisation chart, policies and process flows
• Assist in the preparation of company newsletters and festive greeting poster
• Assist in ad-hoc HR projects and any other assigned Admin duties

About You

• Possess Diploma / GCE 'A' Levels
• Minimum 1 to 2 years of relevant experience in digital marketing and office administration support
• Have a good sense of urgency, meticulous and demonstrate initiatives with good follow-up skills
• Working knowledge of local labour legislation
• Comfortable interacting with people at all levels
• Able to work independently, multi-task and a good team player
• Able to work in fast pace environment
• Proficient in Microsoft office applications is a must
• Must have a good attitude of motivation
• Hybrid office and work from home arrangement

Internship/Part-time option available.

PURPOSE AND SCOPE:
The Contract Administrator provides analytical and specialized administrative support on a daily basis to the assigned team(s). The incumbent’s primary responsibilities include the maintenance of service agreements and technical training classes within the assigned function(s).

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, complete, distribute and file service agreements for applicable equipment within the assigned function(s) in a timely and accurate manner; maintaining the applicable database(s) to ensure service agreements are managed in compliance with company policies and procedures.
• Manage technical training class schedules on a routine basis.
• Ensure data accuracy and integrity in the completion of billing processes within the assigned function(s).
• Prepare assigned reports for management review on a routine basis.
• Perform diverse administrative activities to support management as necessary.
• Maintain various confidential and/or health information in compliance with company policies and procedures, HIPAA and other regulatory requirements.
• Assist with various projects as assigned by direct supervisor.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exposure to blood borne pathogens and/or hazardous materials may be possible.

EDUCATION:
High School Diploma required

EXPERIENCE AND REQUIRED SKILLS: 

• 1 – 2 years’ related experience.
• Possess strong administrative support skills.
• Great computer skills with demonstrated proficiency in word processing, spreadsheet, presentation and email applications.
• Strong time management skills with the ability to multitask concurrent priorities in an organized manner.
• Great customer service skills with the ability to handle confidential information with professionalism, discretion and tact.
• Strong interpersonal skills to work cohesively within a team environment.
• Strong oral and written communication skills to effectively communicate with all levels of management.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Roles & Responsibilities

1. Administration of Order Processing duties (DO, PO and Invoicing etc.)
2. Handle delivery schedules and co-ordinate with logistics provider & warehouse personnel to ensure timely deliveries.
3. Inventory Management - ensuring accurate incoming and outgoing stock & perform regular stock take and other relevant documents.
4. Liaise with factory for all incoming stock planning
5. Perform General Procurement function
6. Handling sales enquires phone call - provide admin support to Sales Team.
7. Provide general administrative support or any ad-hoc duties as assigned.

Requirements

1. Diploma or GCE "O" level; Professional Certificate/Nitec in Business Studies/Administration/Commerce or equivalent.
2. Experience in relevant working.
3. Proficient in the use of MS-Office-Word, Excel, etc.
4. Good written and verbal communication skills with both English and Mandarin to handle enquiries from English and Mandarin speaking associates.
5. Responsible, positive, team player and energetic.
6. Posses initiative and ability to work independent.

Additional

1. Full-Time Basic Salary range $2500 to $3000 per month / Part-Time Basic Salary range $1400 per month
2. Full-Time Working hours: Mon to Fri - 8.30am to 6pm / Part-Time Working hours: Mon to Fri - 1.30am to 5.30pm
3. Daily reporting location: 7030 Ang Mo Kio Ave 5 #06-22 Northstar@AMK Singapore 569880.
4. Interested candidates, kindly send your CV/resume to Whatsapp to 8201 2213

• Respond to internal and external inquiries orally and in writing.
• Provide technical assistance and processing support to Human Resources and/or Budget programs.
• Provide office automation support by using various software programs to create and edit a variety of correspondence, memoranda, reports, and databases.
• Review budget reports and conducts monthly reconciliations.
• Prepares invoices and other fiscal items for payment.
• Purchase supplies, equipment, and services for the office.
• Assists with the office mail distribution and reception area.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $46,696 Per Year (GS 7)

If selected for this position, you will be responsible for providing a variety of technical and administrative support for the Central District of Illinois. Typical work assignment will include:

• Reviewing personnel actions.
• Providing advice and assistance to employees regarding employee benefits.
• Participate in budget activities and estimates.
• Performing various procurement support duties.
• Assisting in a variety of administrative activities.
• Providing office automation support.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $42,022 Per Year (GS 6-7)

If selected for this position, you will be responsible for providing a variety of technical and administrative support for the Central District of Illinois. Typical work assignment will include:

• Reviewing personnel actions.
• Providing advice and assistance to employees regarding employee benefits.
• Participate in budget activities and estimates.
• Performing various procurement support duties.
• Assisting in a variety of administrative activities.
• Providing office automation support.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $42,022 Per Year (GS 6-7)

If selected, the incumbent of this position provides a variety of administrative support functions in the areas of acquisition of goods and services, facilities, supply inventories, building and equipment maintenance, mail management, and information receptionist. Typical work assignments will include:

• Provides clerical support by answering multi-line telephone systems, greeting and escorting visitors, sorting and distributing mail.
• Produces a variety of documents utilizing word processing software functions, working from handwritten drafts, edited copies, or electronic files.
• Maintains adequate levels of office supplies using judgment regarding availability of supplies and lead time needed for delivery.
• Monitors service contracts and agreements for office equipment and other materials.
• Ensures building maintenance and repairs are performed promptly and adequately.
• Purchases supplies and services to meet the needs of the United States Attorney's Office, Eastern District of Louisiana.
• Serves as the Assistant Property Custodial Officer.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $37,696 Per Year (GS 5-7)

If selected for this position, you will join a well-respected team that is responsible for supporting the Administrative Division by providing essential clerical and technical support activities. If selected you will receive formal and/or on-the-job training as needed. Typical work assignments will include:

• Composes correspondence such as letters, endorsements, memoranda, and electronic correspondence from records or files maintained. Composes additional correspondence from brief oral or written notes, arranging form and continuity of thought. Receives and reviews incoming mail and determines whether appropriate to call to attention of supervisor, to redirect to other organizational entities, or to handle personally by presenting response in final form.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information. Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Makes arrangements for offsite events including market research of venues, reservations, food/beverage arrangements, etc., and advises of contract requirements. Verifies vendors are in SAMS.
• Independently responds to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from files. Prepares replies to general inquiries not requiring technical program knowledge, determining whether or not to release the information based upon the nature or degree of sensitivity of the data and the requester's authority to receive the information.
• Prepares or assists with travel authorization requests, ensuring the proper electronic approvals are attained. Prepares or assists with travel expense vouchers in a timely manner. Reviews voucher submissions to ensure necessary receipts and correct funding information are submitted.
• Orders office supplies and other commonly used items using Government purchase card. Initiates and reviews requisitions based on the needs of the requestors and knowledge of regulations. Maintains a system for receipt verification of goods and services, addressing outstanding orders and tracking status. Reconciles purchase card statements.
• In coordination with the USAO Fleet Manager, maintains Plano/Sherman government vehicles. Ensures maintenance, service, registration, and repairs are handled in a timely manner.
• Remains aware of new, revised, or amended directives and instructional material pertaining to administrative practices for such matters as preparation and processing of correspondence, filing of reports and forms, mail handling, etc. Provides guidance and assistance on applicable procedures, instructions and regulations..

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $37,696 Per Year (GS 5)

If selected for this position, you will join a well-respected team that is responsible for supporting the Administrative Division by providing essential clerical and technical support activities. If selected you will receive formal and/or on-the-job training as needed. Typical work assignments will include:

• Composes correspondence such as letters, endorsements, memoranda, and electronic correspondence from records or files maintained. Composes additional correspondence from brief oral or written notes, arranging form and continuity of thought. Receives and reviews incoming mail and determines whether appropriate to call to attention of supervisor, to redirect to other organizational entities, or to handle personally by presenting response in final form.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information. Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Makes arrangements for offsite events including market research of venues, reservations, food/beverage arrangements, etc., and advises of contract requirements. Verifies vendors are in SAMS.
• Independently responds to routine and non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from files. Prepares replies to general inquiries not requiring technical program knowledge, determining whether or not to release the information based upon the nature or degree of sensitivity of the data and the requester's authority to receive the information.
• Prepares or assists with travel authorization requests, ensuring the proper electronic approvals are attained. Prepares or assists with travel expense vouchers in a timely manner. Reviews voucher submissions to ensure necessary receipts and correct funding information are submitted.
• Orders office supplies and other commonly used items using Government purchase card. Initiates and reviews requisitions based on the needs of the requestors and knowledge of regulations. Maintains a system for receipt verification of goods and services, addressing outstanding orders and tracking status. Reconciles purchase card statements.
• In coordination with the USAO Fleet Manager, maintains Plano/Sherman government vehicles. Ensures maintenance, service, registration, and repairs are handled in a timely manner.
• Remains aware of new, revised, or amended directives and instructional material pertaining to administrative practices for such matters as preparation and processing of correspondence, filing of reports and forms, mail handling, etc. Provides guidance and assistance on applicable procedures, instructions and regulations..

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $37,696 Per Year (GS 5)

Responsible to assist the Nurse Manager (NM) to provide administrative support in the clinic/centres to ensure delivery of safe and cost effective patient care activities, according to established policies and procedures.

Working Location: West

Main Responsibilities

1. Maintain housekeeping duties in centre by ensuring cleanliness of the patient waiting area/reception/nurses counter/storerooms
2. Ensure the environmental maintenance duties are satisfactorily carried out by vendor:highdusting collection of empty canister and carton boxes biohazard collection
3. Handle reception by attending to phone calls, visitors logs (Visitor/Ambulance/Van/Escort Log Book) and crowd control
4. Ensure that all centre equipments (phone/photocopier/scanner/fax machines) are in working condition by following through on repairs/service and also assisting the centre to send/receive documents
5. Report and follow-up with the IT Department on application / software /hardware issues of the centre
6. Assist the centre in creating/labelling/maintaining files of patient case notes (current/old/new) which also includes arrangement through Logistic termination/transfer cases
7. Update accurately and timely the staff training records/details, BCP Emergency Evacuation file, Consignment Notes, Biohazard details/Call Tree and any other information required by Nursing Services/Human Resource and other Departments
8. Maintain updated staff photo, staff biodata, staff nursing license and certificates
9. Raise Service Request for dispatch of items and documents to HQ and centre and Patient Bill Letterheads and Envelopes Order
10. Reconcile the weekly/monthly drug consumption by checking on the Navision stock movement report and the CRM drug consumption report before submitting the reports to Finance
11. Reconcile the monthly total dialysis session for individual patient in the CRM with that in the RPOC
12. Perform stock management duties as stated below:weekly/monthly stock take and stock ordering of medical consumables/drugs/pandemic stock/stationery/berverage
    posting of Purchase Order/invoices/Transfer Order in Navision receiving of stocks monitoring the stock par level
13. Assist Community Care to distribute EZ-Link Cash top-ups, food vouchers, taxi cards, Mean Test Forms, patient event flyers and any other adhoc/future benefits to the patients
14. Assist Finance Department in:printing patients monthly invoices and distributing the same to patients the collection of donations or cash/cheque payments from patients who chose to pay their bills at the centre answer patients’ queries regarding bills/redirect them to Finance
    fixed asset audit assisting the NM to prepare petty cash reimbursement form
15. Co-ordinate/follow-up on behalf of the centre via phone/fax/email for required documentation and other correspondence with Nursing Services /relevant departments
16. Perform any other additional administrative duties:update patient contact details in CRM
    maintain Patient Feedback Box and Feedback Form replenish Nursing Forms prepare gift declaration form and photo of the gift to submit to HR if gift/meal value
17. Open letter box and sort out the corresponding mail
18. perform check in the centre and the building apron for mosquito breeding
19. maintain notice board (internal and external)
20. wheelchair loan to patient
21. Perform any ad-hoc duties as assigned by NM/Supervisor.

Requirements:

• At least GCE ‘O’ / ’A’ level or ITE in office skills
• Preferably with Diploma in Business Admin
• PC literate in Microsoft Office
• At least 1 to 2 years’ working experience
• Prior working experience in a healthcare setting will have added advantage
• Good Interpersonal and Communication Skills
• Ability to speak local dialects preferred

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on "apply now" and please send in your updated resume to stephanie.t@peopleprofilers.com

T Stephanie

Registration Number: R1548888

EA License Number: 10C3804

People Profilers Pte Ltd

20 Cecil St, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com

If selected for this position, you will serve as a Administrative Services Assistant in the United States Attorney's Office, Western District of Virginia office. Typical work assignments will include:

• Providing advice and assistance to employees regarding standard employee benefits problems and issues.
• Providing technical assistance and processing support to budget analyst in a variety of program areas.
• Reviewing and analyzing budget reports, classifying errors and taking corrective action to balance errors.
• Performing various procurement support duties involving the use of different and unrelated procedural methods.
• Maintaining property records and conducting inventory.
• Provides administrative support during office / building renovations and repair or redesign of USAO facilities.
• Receiving, opening, date stamping, reading, classifying, and routing mail.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $46,696 Per Year (GS 7)

If selected for this position, you will serve as a Administrative Services Assistant in the United States Attorney's Office, Western District of Virginia office. Typical work assignments will include

• Providing advice and assistance to employees regarding standard employee benefits problems and issues.
• Providing technical assistance and processing support to budget analyst in a variety of program areas.
• Reviewing and analyzing budget reports, classifying errors and taking corrective action to balance errors.
• Performing various procurement support duties involving the use of different and unrelated procedural methods.
• Maintaining property records and conducting inventory.
• Provides administrative support during office / building renovations and repair or redesign of USAO facilities.
• Receiving, opening, date stamping, reading, classifying, and routing mail.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Starting at $46,696 Per Year (GS 7)

This role will require you to support the Marketing & Communications team in various administrative tasks, including and not limited to:

· Assist with raw data extraction and organisation for marketing analysis.

· Provide support in procurements and tender processes, which includes coordination with vendors and compilation of documents for processing.

· Assist with stock taking and organisation of marketing and communications collaterals.

· Help to track and clip media mentions of the company into internal filing system.

· Provide support in any other ad-hoc marketing and communications matters.

Job Requirements

· Minimum 2 years of relevant work experience

· Proficient in Microsoft Word and Excel

· Possess positive attitude and can-do spirit

· High level of initiative with good time management and problem-solving skills

· Meticulous and strong attention to detail

· Interested in social media such as Facebook, Instagram, LinkedIn and TikTok

· Excellent interpersonal skills with an outgoing personality

· A collaborative team player who is also able to work independently and with cross-departmental teams

Our client is a listed company in marine and shipping industry Due to their current expansion plan, they are looking for a n Admin Assistant to join their Marketing Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties of Admin Assistant:

• Complete marketing-related paperwork including internal forms.
• Manage visitor and client interactions.
• Handle clerical tasks like printing, mailing, and meeting scheduling.
• Initiate purchase orders and broker commissions processing.
• Maintain and distribute bunker reports to various departments.
• Update and manage customer records and vessel registrations.
• Support Marketing Manager and Executives in proposal drafting and contracts.
• Perform additional tasks as directed.

Requirements:

• Minimum Diploma in related studies
• Entry level are welcome to apply. Training is provided.
• 1 - 2 years' experience in Logistics / Shipping / Manufacturing Industry is an added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Our client is a listed company in marine and shipping industry Due to their current expansion plan, they are looking for a n Admin Assistant to join their Marketing Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties of Admin Assistant:

• Complete marketing-related paperwork including internal forms.
• Manage visitor and client interactions.
• Handle clerical tasks like printing, mailing, and meeting scheduling.
• Initiate purchase orders and broker commissions processing.
• Maintain and distribute bunker reports to various departments.
• Update and manage customer records and vessel registrations.
• Support Marketing Manager and Executives in proposal drafting and contracts.
• Perform additional tasks as directed.

Requirements:

• Minimum Diploma in related studies
• Entry level are welcome to apply. Training is provided.
• 1 - 2 years' experience in Logistics / Shipping / Manufacturing Industry is an added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De