In this position as Business Support Specialist, you will be supporting our business for Romer Labs Regional Office in Singapore on administration, SHE, Security, ICT, finance and accounting activities such as budgeting, analysis of costs, monthly closing and reporting, statutory audit, internal financial controls, tax audits and returns.
Your key responsibilities
Office Administration
- Overseeing all aspects of facility from building maintenance and upgrades, to stocking snacks, to ordering supplies and all other general operations needed for a smooth-running office.
- Coordinate the repair and maintenance of office equipment eg. Air Con
- Provide assistance to overseas visitors such as hotel reservations / transportation/ invitation and sponsorship letters, etc.
- Assist in travel and visa arrangements of all DSM Firmenich Romer employees
- Point person for general affairs such as building management and contract, car park, vehicle lease, vehicle insurance provider, health insurance provider, government agencies and business processing unit, and 3rd party manpower provider.
- Main person in ensuring implementation of government regulation and other labor requirement.
- Facilitate processing of documents related to business permit.
SHE & Security Administration
- Submit Monthly SHE report.
- Contact person in implementing SHE projects in Romer Labs Ecentre office.
- Implementation of SHE initiatives: travel request form, journey management plan, SHE risk assessment and physical questionnaire.
- Coordinate schedule on security matters such as first aid trainings, fire drill, doctor's talk and fire-fighting trainings.
- Active member of SHE committee.
ICT Support
- Purchase and/or arrange new PC for new employees.
- Set up SAP ID for new employees.
- Termination of SAP ID for resigned employees.
- Point person for any ICT concern of employees.
- Contact person of regional ICT team.
Financial Support
- Assist in year-end reporting and audit.
- Assist in monthly account closing.
- Data entry in system relevant to various area for instance of fixed assets, sales, purchases, payment, and cost/expenses.
- Reconciliation of AP/AR with the statement of account from vendors and customers, as well as bank reconciling for bank book balance with bank statements
- Assist in stock taking and prepare detailed inventory report for month-end closing and ageing reports by divisions, including reconciliation of COGS with GRN and movement of inventory.
- Assist in preparation for GST and Corp tax computation.
- Any other tasks assigned by the supervisor.
Others
- Assist and support the General Manager and Team Leaders, as member of the leadership team.
- Point person in facilitating kick-off meeting, mid-year meeting and year-end meeting.
- Assist Sales and Marketing in customer centricity related projects/initiatives.
- Active participation in ISO and HACCP implementation.
We bring
- A culture that prioritizes safety and well-being, both physically and mentally.
- Barrier-free communities within our organization where every employee is equally valued and respected – regardless of their background, beliefs, or identity.
- An eagerness to be one team and learn from each other to bring progress to life and create a better future.
- The opportunity to work for a company where sustainability is much more than a claim and is core to our strategy and purpose.
- A space to grow by encouraging and supporting curiosity and an open mindset.
- An inclusive and multicultural team with respect for everyone.
You bring
- Diploma qualification or equivalent in Business Administration or related discipline.
- At least 3-5 years of experience in office management or related field.
- Good knowledge of Microsoft office.
- Excellent communication skills.
- Basic knowledge on finance & accounting.
- Good communication skills and attention to detail.
- Independent and able to work well with minimal supervision.
- Sense of ownership and accountability.
- Good verbal and written communication skills.
- Active listener with good interpersonal skills.
- Ability to prioritize and be flexible with changing business needs in a team environment.
- Timeliness, attention to detail and accuracy are critical to this position.
- Open and willingness to learn with a positive attitude.
- High adaptability to changing business requirements and ability to roll up one's sleeves to perform groundwork.
Equal opportunities commitment
dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drives unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate: (here,) there’s a place for everyone with us.
dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. Our people are as diverse as our customers. For us that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance, and are comfortable to share this, please let us know.
About dsm-firmenich
As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, with natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life™ every day, everywhere, for billions of people.
www.dsm-firmenich.com
