Total 1,601 general admin job vacancies in Malaysia

Job Summary :

The General Administrator is responsible for supporting various departments within an organization by performing a range of administrative tasks. This role requires strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks efficiently.

Key Responsibilities :

• Administrative Support: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and organizing events.
  
  
• Document Management: Prepare, organize, and store various company documents, ensuring all paperwork is up-to-date and readily accessible.
  
  
• Communication: Handle incoming calls, respond to emails, and liaise with clients and vendors to ensure all queries are addressed promptly and professionally.
  
  
• Data Entry and Record Keeping: Perform data entry tasks and maintain accurate records of company operations, financials, and other critical data.
  Office Management: Ensure office supplies are maintained, including checking inventory and ordering new supplies as needed.
  
  
• Reporting: Assist with the preparation of regular reports on expenses, office budgets, and other expenditures.
  
  
• Human Resources Support: Assist the HR department with the recruitment process, employee onboarding, and maintaining employee records.

Skills and Qualifications :

• Organizational skills: Excellent ability to organize tasks, documents, and schedules effectively.
  
  
• Communication skills: Strong written and verbal communication skills to interact with various stakeholders.
  
  
• Problem-solving skills: Ability to address issues promptly and find effective solutions.
  
  
• Attention to detail: High level of accuracy in all tasks, from data entry to managing schedules.
  
  
• Technical proficiency: Comfortable with office software, including MS Office Suite (Word, Excel, Outlook) and any specific database management or scheduling tools used by the company.

Educational Requirements :

A high school diploma is required; however, a bachelor’s degree in Business Administration, Communications, or a related field can be advantageous.

Experience :

Previous experience in an administrative role is preferred. Experience in the specific industry of the company may also be beneficial.

Perks & Benefits

• Personal leave
• Personal development opportunities

Job Title: General Clerk

Responsibilities:

• Maintain Organized Systems: Keep filing, inventory, mailing, and database systems up to date and organized for efficient operations.
• Record Management: Compile, copy, and file records of office activities and transactions to ensure accurate documentation.
• Mail Management: Sort and distribute incoming and outgoing mails promptly to ensure smooth communication.
• Telephone Operations: Professionally handle phone calls, take messages, and redirect calls to appropriate colleagues, ensuring effective communication flow.
• Billing and Follow-Up: Issue invoices and follow up on outstanding payments to maintain financial stability.
• Assist Manager: Undertake ad hoc tasks assigned by the manager and management, contributing to overall team success.

Requirements:

• Education: Minimum SPM/STPM/Diploma qualification.
• Experience: fresh graduates are encouraged to apply.
• Language Skills: Proficiency in Bahasa Malaysia, English, and Mandarin. Fluency in Mandarin is preferred as the role involves interaction with Mandarin-speaking clients.
• Computer Skills: Familiarity with Microsoft Word and Excel.
• Communication: Strong communication skills to effectively interact with team members and clients.
• Organization: Ability to multitask, prioritize workload, and maintain a structured work environment.

**Clerk Skills (Desirable):**

- Data Entry

- Microsoft Office Management & Administration

- Filing

- Communication Skills

- Problem-Solving Skills

Salary: Negotiable (based on experience)

Perks & Benefits

• Employee equity
• Casual dress code
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Coordinate sales team by managing schedules, filing important documents, and communicating relevant information across.
• Responsible to process customer`s orders in timely manner and effectively.
• To assist salesperson to prepare sales order.
• To handle customer enquiries related to product and order.
• Attend to incoming calls and email inquiries.
• Liaise with customer via phone and/ or email for delivery arrangement and all matters related to sales order.
• To follow-up with salespersons enquiries.

Requirements:

• Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus.
• Well-organized and responsible with an aptitude in problem-solving.
• Strong verbal and written communication skills.
• A team player with high level of dedication.
• Possess at least High school / Advanced/ Higher/ Graduate in any relevant field.
• Have a minimum of 1 & 2 year of working experience.
• Computer literate.
• Self - initiative and able to work independently.
• Possess own transport and willing to work in Kepong.

Perks & Benefits

• Medical insurance
• Personal leave
• Personal development opportunities

Job Purpose

Ensure that Accounts Payable and GL accounting processes are in line with established accounting systems, policies andprocedures, conforms to International Financial Reporting Standards (IFRS) and in full compliance with Malaysian Financial Reporting Standards (MFRS).

Active involvement in the timely delivery of company financial reports, implementation of established internal costcontrol and helps ensure protection of the assets of the business.

Key Responsibilities

• Consolidation of company accounts e g. checking and reconciliation of prior period figures to be carried forward
• Maintaining reports and details of general ledger accounts
• Maintaining and supervising Purchasing/Inventory Control System (AIS and Inventory Master).
• Troubleshooting and liaising with respective personnel for outstanding issues or problems
• Assisting in all general ledger tasks, including but not limited to intercompany transactions and accruals.
• Proper journal, account reconciliation, maintenance and consistent updating of all accounting schedules.
• Maintaining proper control on company assets
• Preparation of construction account, liaising with project personnel and contractor, updates on supplier WIP reports.
• Assist in budgetary and reporting process
• Timely and accurate posting of  invoices in the system
• Regular and consistent liaison and coordination with other departments on the thorough checking and verification of vendor invoices, particular to non-inventory items and contractual services
• Verify and reconcile vendor statements, trace missing invoices and payments and communicate in writing with vendors for any discrepancies.
• Assist in working with external financial auditors, tax agents, insurance representatives and consultants, bank officers and other local government agency representatives to ensure compliance to regulatory requirements.
• Work closely within accounting, and other departments, i.e. procurement, warehousing and other commercial department, to ensure  that an overall cohesive team co-operation is maintained
• Maintain well documented and easily auditable records for all accounts maintained, including but not limited to invoices, POs, GRNs, COFA and vendor statement of accounts (SOA)
• Respond to inquiries from vendors and employees, on the first instance and ensure that proper resolution is arrived, else elevating the concern to the HQ and Site Financial Controller

Perks & Benefits

• Employee equity
• Accomodation
• Transportation
• Casual dress code
• GHS / GTL insurance
• Meal allowance
• Panel clinic

*Job Title: Administrator*

*Responsibilities:*

•⁠ ⁠Answer incoming calls

•⁠ ⁠Take customer orders and issue sales invoices

•⁠ ⁠Manage office supplies and place orders when needed

•⁠ ⁠Perform other relevant duties as required

•⁠ ⁠Handle printing and photocopying tasks

*Requirements:*

•⁠ ⁠High school diploma or equivalent

•⁠ ⁠Proficient in English and Bahasa Malaysia

•⁠ ⁠Fresh graduates are encouraged to apply

•⁠ ⁠Ability to multitask

•⁠ ⁠Proficient in Microsoft Office (Word, Excel, Outlook)

•⁠ ⁠Detail-oriented with a good memory

•⁠ ⁠Trustworthy and reliable

•⁠ ⁠Strong customer service skills

*Working Hour*

9.30 - 7.00 pm monday to saturday ( one day off on weekday )

9.30 - 5pm sunday

Join YL Wheel Sdn Bhd and be a part of our dynamic team! Apply now to kickstart your career.

Perks & Benefits

• Employee equity
• Casual dress code
• Personal leave
• Open culture
• Personal development opportunities

Full Job Description :

• Support day-to-day sales operation.
• Co-ordinate on customer enquiry and sales team requirement.
• Provide administrative support to the sales team on sales order, pricing & approvals.
• Responsible for the filing of various departmental documents in an orderly & efficient manner.
• Generate sales orders, delivery orders and sales invoices. Acquiring new customers.

Job Qualifications :

• Diploma / Advanced Diploma (Preferred)
• 1 year working experience
• Knowledge on E-Perolehan system will be an added advantage
• Computer Literacy - words, excel, powerpoint, SQL system.

Perks & Benefits

1. Training Provided
2. Salary: Basic  RM1,800.00 - RM2,000.00 per month
3. EPF, Socso, Allowance, Insurance coverage

Headquartered in Kuala Lumpur, Malaysia, AAA Greencell International Group is the
pioneer in advocating Cell Medicine to the public and it has done so for the past 10
years. Under the founder, Prof Carl Zhang’s leadership, the company offers
sophisticated products to improve cellular health and wellness, which includes Health
& Wellness devices, Food Supplements, Skin Care and Home Care products. In 10
years, we have reached more than 10 countries and currently have office set up in
countries like Singapore, Indonesia and Thailand to better serve our distributors and
customers.
Currently, our growing company is seeking to hire a General Manager who will be
responsible for the following:

Responsibilities:

• Overseeing daily business operations
• Developing and implementing growth strategies and business plans
• Communicating business goals
• Creating and managing budgets and optimize expenses
• Set policies and processes
• Ensure employees work productively and develop professionally
• Overseas recruitment and training of new employees
• Evaluate and improve operations, productivity and financial performance
• Training and coaching heads of department
• Supervising big projects and keeping track of their progress
• Ensure staff follows health and safety regulations
• Improving revenue
• Analyzing accounting and financial data
• Researching and identifying growth opportunities
• Generating reports and sharing presentations for upper management

Requirements:

• Degree in business management or a master’s in business administration
• Proven experience as a General Manager or similar executive role
• Experience in planning and budgeting
• Good knowledge of different business functions, especially in MLM field
• Strong leadership qualities and analytical ability
• Excellent communication skills
• Problem solving aptitude
• Highly organized
• Strong work ethic
• Good interpersonal skills
• Meticulous attention to details
• Computer literate
• Proactive nature

Job Title: General Clerk

Responsibilities:

• Maintain Organized Systems: Keep filing, inventory, mailing, and database systems up to date and organized for efficient operations.
• Record Management: Compile, copy, and file records of office activities and transactions to ensure accurate documentation.
• Mail Management: Sort and distribute incoming and outgoing mails promptly to ensure smooth communication.
• Telephone Operations: Professionally handle phone calls, take messages, and redirect calls to appropriate colleagues, ensuring effective communication flow.
• Billing and Follow-Up: Issue invoices and follow up on outstanding payments to maintain financial stability.
• Assist Manager: Undertake ad hoc tasks assigned by the manager and management, contributing to overall team success.

Requirements:

• Education: Minimum SPM/STPM/Diploma qualification.
• Experience: At least 1 year of related work experience preferred; fresh graduates are encouraged to apply.
• Language Skills: Proficiency in Bahasa Malaysia, English, and Mandarin. Fluency in Mandarin is preferred as the role involves interaction with Mandarin-speaking clients.
• Computer Skills: Familiarity with Microsoft Word and Excel.
• Communication: Strong communication skills to effectively interact with team members and clients.
• Organization: Ability to multitask, prioritize workload, and maintain a structured work environment.

**Clerk Skills (Desirable):**

- Data Entry

- Microsoft Office Management & Administration

- Filing

- Communication Skills

- Problem-Solving Skills

Salary: Negotiable (based on experience)

Perks & Benefits

• Employee equity
• Casual dress code
• Personal leave
• Open culture
• Personal development opportunities

• Operate company vehicles safely and responsibly for the purpose of transportation.
• Manage and execute delivery schedules efficiently.
• Assist with general dispatch duties, including organising and coordinating deliveries.
• Maintain accurate records of vehicle maintenance and fuel consumption.
• Provide excellent customer service during deliveries and pickups.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

*Job Title: Administrator*

*Responsibilities:*

•⁠ ⁠Answer incoming calls

•⁠ ⁠Take customer orders and issue sales invoices

•⁠ ⁠Manage office supplies and place orders when needed

•⁠ ⁠Perform other relevant duties as required

•⁠ ⁠Handle printing and photocopying tasks

*Requirements:*

•⁠ ⁠High school diploma or equivalent

•⁠ ⁠Proficient in English and Bahasa Malaysia

•⁠ ⁠Fresh graduates are encouraged to apply

•⁠ ⁠Ability to multitask

•⁠ ⁠Proficient in Microsoft Office (Word, Excel, Outlook)

•⁠ ⁠Detail-oriented with a good memory

•⁠ ⁠Trustworthy and reliable

•⁠ ⁠Strong customer service skills

*Working Hour*

9.30 - 7.00 pm monday to saturday ( one day off on weekday )

9.30 - 5pm sunday

Join YL Wheel Sdn Bhd and be a part of our dynamic team! Apply now to kickstart your career.

Perks & Benefits

• Employee equity
• Casual dress code
• Personal leave
• Open culture
• Personal development opportunities

Job Descriptions:

• Generating and managing leads
• Managing customer relationship
• Preparing Sales Proposals
• Assisting with sales forecasting
• Analyzing sales data
• Coordinating sales activities
• Providing administrative support

Requirements:

• Candidate must possess at least a SPM, diploma, advanced/higher/graduate diploma, bachelor’s degree or equivalent. Fresh graduates are encouraged to apply.
• Required language(s): English, Bahasa Malaysia.
• Pleasant personality with good verbal and written communication skills
• Able to work independently.
• Dedicated & Responsible
• Willing to learn
• Good computer skill on microsoft

Perks & Benefits

• Flexible working hours
• Yearly Bonus
• Performance Incentive
• Annual free travel
   

Join the most exciting flooring brand in Malaysia!

Attractive incentives scheme for Sales Admin Executive

Responsibilities:

• Answer and direct customer chats/calls to the sales person.
• Handle day-to-day enquiries from the sales department.
• Prepare quotes, issue invoices, complete sales orders, print online orders, etc.
• Assist in the preparation of regularly scheduled reports on a weekly basis.
• Develop and maintain a filing system.
• Manage and update the Contractor/Dealer database.
• Manage inventory and stock updates on a weekly basis.
• Arrange driver's delivery schedule.
• Provide general support to visitors.
• Liaise with executive and senior administrative assistants to handle requests and queries from the management.
• Perform any other sales-related tasks to promote brand products and services.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Benefits:

• EPF & socso
• Annual leave
• Career advancements opportunity
• Professional training and development provide
• (The monthly salary advertised includes performance-based commissions for this role).

Responsibilities:

• To perform general administrative duties including scanning, filing and preparation of documents and simple inventory management.

• Monitoring incoming letters & document, handling of incoming phone calls.

• Coordination and arrangement for repair and maintenance of office / office equipment.

• Responsible for staff welfare such as arrangement of daily lunch & etc.

• Assist in flight booking, accommodation and ground arrangement for Director(s)

• Set up and coordination of meetings including lunches and special event when required.

• Able to liaise with company secretary, external auditor and tax agent and other related parties.

• Ability to take on additional duties from time to time as and when the need arises.

• Able to handle simple accounting is an advantage.

Requirements:

• Candidate must possess at least a Diploma, Professional Degree in Business Administration or equivalent.

• Required language(s): English, Bahasa Malaysia and Mandarin/Cantonese

• Preferably with 3 Years of working experience in the related field for this position.

• Computer literate - familiar with Microsoft Excel, Word and Power Point.

• Able to communicate well with all levels and work as a team.

• Excellent time management skills, ability to prioritize work, strong organizational skills and ability to multi-task.

Perks & Benefits

• Nearby public transport
• Central location
• Lunch provided

Job Description:

• Perform general administrative duties such as preparing payroll, EPF, Socso.
• Timely processing & verification of invoices, in house reimbursement expenses, etc...
• Prepare payment vouchers including but not limited to vendors, utilities, rentals, business associates.
• Keep petty cash account, revenue and expense account, bank statement
• Deal with banks, EPF, Socso, insurance companies, bank statement, etc...
• Prepare service tax submission / payment to customs.
• Prepare PCB's and company tax submission / payments to Dept of Inland Revenue.
• Prepare full set account and pass to audit in yearly basis by using online accounting system.
• Maintain record of employees such as appointment letters, annual leave, unpaid leave, medical leave, etc...
• Prepare tender documents, contract documents, tender notices, tender amendment, etc...
• Assist on preparing tender comparisons
• Maintain good filing system, physical as well as server filing system.
• Maintain strict confidentiality with all employees and business associates.
• Maintain meetings schedule.
• Correspondence and e-mails.
• Contribute to team effort within office environment.
• Deal with office vendors, such as cleaners, drinking water supplier, etc...
• Telephony services and taking messages.

Job Requirement:

• Candidate must possess at least a Diploma in Accounting, Human Resources, Business Administration, or related field.
• Fresh Graduates are encouraged to apply.
• Good knowledge and skill in MS Office, Outlook, Power Point, etc...
• Ability in multitasking, excellent communication, interpersonal, and organizational skills.
• Applicants should be Malaysian citizen.

Perks & Benefits

• Central location
• Personal leave
• Open culture

**Position: Operations Admin**

**Requirements:**
- Diploma in Business Administration, Business Management, or related field.
- Minimum 1 year of relevant work experience.
- Strong interpersonal skills with excellent communication abilities.
- Ability to work independently with minimal supervision.
- Detail-oriented, adaptable, and energetic.
- Proficient problem-solving skills.
- Fluency in Bahasa and English.

**Responsibilities:**
- Manage training related arrangement / application
- - Establish and maintain a proper filing system.
- Organize and maintain documentation.
- Utilize computer software to enhance office efficiency.
- Coordinate material submissions and ensure timely delivery.
- Assist with ad-hoc duties as assigned.

Perks & Benefits

• Employee equity
• Casual dress code
• Company trips
• Personal leave
• Open culture
• Personal development opportunities