Total 1,302 Others administration assistant job vacancies in D21 Upper Bukit Timah, Clementi Park, Ulu Pandan

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

Language Required :

• Bahasa Malaysia
• English
• Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Responsibilities:

• Identify potential business opportunities for Company.
• Develop and fomulate effective selling strategies and marketing plans.
• Set up, co-ordinate and follow up with potential customers on project leads.
• Promote, market and sell Company's range of products to clients, consult and designers etc.
• Develop, nurture and maintain good business relationship with all business associates.

Requirements:

• 26-35 years old.
• Candidate must possess at least Diploma/Degree in Business or Marketing with at least 3 years of working experience in Sales & Marketing.
• A high level of commitment, initiative and leadership.
• Good interpersonal skills and able to engage in different level of organization.
• Strong communication skill, both oral & written in English, Malay & Mandarin.
• Knowledge in Excel, Word etc an added advantage.
• Possess own transport.

Salary:

• An attractive remuneration package inclusive of commission and incentive bonus will be offered to the selected candidates.
• Basic salary RM3,800.00 and above depending on working experience.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport

Responsibilities & Requirements

Accounts Receivable/Payable, Bank Reconciliation, Expense Management and Calculation Payroll

• Maintaining financial records by accurately recording day-to-day transactions, such as purchases, expenses, sales, and receipts.
• Generating basic financial reports, such as profit and loss statements, balance sheets, cash flow statements and Internal monthly report.
• Providing support during audits by preparing documents, gathering information, and responding to auditor inquiries.
• Ensuring all financial data is accurately entered into accounting software and maintaining organized records.
• Liaising with internal teams, clients, and vendors regarding financial matters, such as payment inquiries and invoice discrepancies.
• Providing general administrative assistance to such as filing documents, answering phones.
• Assisting with special projects or tasks assigned by senior accountants or management as needed.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Contributions from EPF, SOCSO and EIS
• Schedule: - Monday to Friday

職責和要求

應收/應付帳款、銀行對帳、費用管理和薪資計算

• 透過準確記錄日常交易（例如採購、支出、銷售和收據）來維護財務記錄。
• 產生基本財務報告，如損益表、資產負債表、現金流量表和內部月度報告。
• 透過準備文件、收集資訊和回應審核員詢問，在審核期間提供支援。
• 確保所有財務數據準確輸入會計軟體並維護有組織的記錄。
• 與內部團隊、客戶和供應商就財務問題（例如付款查詢和發票差異）進行聯絡。
• 提供一般行政協助，例如歸檔文件、接聽電話。
• 根據需要協助高級會計師或管理階層分配的特殊項目或任務。

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會
• EPF、SOCSO 和 EIS 的捐款
• 時間表： - 週一至週五

職責：

• 確定公司的潛在商機。
• 制定和製定有效的銷售策略和行銷計劃。
• 就專案線索與潛在客戶進行設定、協調和跟進。
• 向客戶、顧問和設計師等推廣、行銷和銷售公司的產品系列。
• 與所有業務夥伴發展、培養和維持良好的業務關係。

要求：

• 26-35歲。
• 候選人必須至少擁有商業或行銷文憑/學位，並具有至少 3 年銷售和行銷工作經驗。
• 高水準的承諾、主動性和領導力。
• 良好的人際溝通能力，能夠參與不同層級的組織。
• 良好的溝通能力，可以用英語、馬來語和華語進行口頭和書面表達。
• 了解 Excel、Word 等是一個額外的優勢。
• 擁有自己的交通工具。

薪水：

• 選定的候選人將獲得有吸引力的薪酬方案，包括佣金和獎勵獎金。
• 底薪 RM3,800.00 或以上，視工作經驗而定。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: admin@kogasinternational.com
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

Roles & Responsibilities

• Handle invoices in/out and prepare payments
• Maintain accurate records of invoices and payments
• Liaise with banks to handle financial execution such as deposit, drawdown, etc. and prepare/submit required documents
• Handle payroll and keep detailed records
• Perform IR8A and IR21 for employees
• Prepare and support filing income tax of employees both in Singapore and in Korea
• Apply and renew work permit and passes for employees
• Liaise with company secretary to cope with administrative matters and prepare/submit required documents
• Maintain the statutory records of companies incorporated in Singapore
• File returns and update profile with the Accounting and Corporate Regulatory Authority, Singapore (ACRA)
• Handle administrative contracts for subscription and software
• Liaise with IT and telecommunication service providers attending to issues/requirements
• Liaise with agents to manage office/house/car rental contracts
• Liaise with management office of the office building
• Greet guests and provide refreshment
• Respond to telephone, oral and written request for information
• Procure office supplies, operational materials and necessities
• Coordinate courier services for domestic and international document delivery
• Report to accounting and finance manager if required
• Respond to other duties assigned by management if required

Job Requirements

• Minimum of two (2) or more years' experience in related areas
• Bachelor’s degree in related discipline
• Professional working proficiency in English
• Proficiency in Korean a plus – Please specify proficiency level if applicable: Fluent – being able to work in Korean (to read, write, and speak a language fluidly and without hesitation) / Proficient – being able to speak, and read a language without much difficulty / Intermediate – being able to speak a language but with some difficulty
• Only Singaporean or PR

Disqualification

• A person who prepared false documents, made false statements, or forged information during the employment process
• A person who was charged with a major crime (e.g., murder, robbery, rape, arson, possession or sale of drugs) and sentenced to at least one year imprisonment
• A person falling under Article 5 of the HR Regulations of Korea Gas Corporation

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: admin@kogasinternational.com
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

HR Regulations of Korea Gas Corporation

Article 5 (Causes for Disqualification) Persons who fall under any of the following subparagraphs may not be hired as employees.

1. A person under adult guardianship or a person under limited guardianship
2. A person who has not been reinstated as a bankrupt
3. A person who has been sentenced to imprisonment or heavier punishment and for whom five years have not elapsed since the execution of the sentence was completed or the non-execution was finalized
4. A person who has been sentenced to imprisonment or heavier punishment and for whom two years have not elapsed since the date of expiration of the period of probation
5. A person who is in the probationary period of imprisonment or heavier punishment
6. A person whose qualifications have been disqualified or suspended by a court decision or by law
7. A person for whom 5 years from dismissal and 3 years from dismissal have not elapsed from the time of disciplinary action
8. Military service evaders under the Military Service Act in Korea
9. Persons determined to be unqualified as a result of the recruitment physical examination
10. Those who are subject to employment restrictions such as those who have been dismissed for non-compliance under the Act on the Prevention of Corruption and the Establishment and Management of the Anti-Corruption and Civil Rights Commission
11. A person for whom 5 years have not elapsed since the acceptance was revoked, discharged ex officio, or dismissed/dismissed due to being found to have been hired in an illegal way
12. A person who has committed a crime prescribed in Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes and has been sentenced to a fine of 1 million won or more and has not passed 3 years since the sentence was finalized
13. A person who has been dismissed from, dismissed from, or sentenced to a sentence or medical custody for committing any of the following crimes against a minor, and the punishment or medical custody has been finalized including one person) A. Sexual violence crimes under Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes B. Sexual offenses against children and adolescents under Article 2, subparagraph 2 of the Act on Protection of Children and Juveniles from Sexual Abuse

We are looking for a proficient Admin Executive to provide essential support across our administrative and project management functions. The successful candidate will be tech-savvy and adept at using MS Office suites and AI applications, playing a pivotal role in ensuring the smooth operation of our office.

Key Responsibilities

- Provide comprehensive administrative support across various departments.

- Assist in the coordination and management of projects, ensuring timely completion.

- Handle scheduling, including organizing meetings and appointments.

- Prepare and manage correspondence, reports, and documents.

- Organize and maintain files and records for efficient retrieval.

- Assist in the planning and execution of office events and initiatives.

- Support the team with online research and data analysis tasks.

- Utilize MS Office suites and AI apps effectively for various administrative tasks.

- Liaise with internal and external parties to ensure seamless communication.

- Perform additional duties as required, contributing to the overall functionality of the office.

THE EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY SEEKS AT THE EARLIEST POSSIBLE TIME

AN ASSISTANT DESK OFFICER (M/F/D) FOR FULL-TIME EMPLOYMENT IN THE ADMINISTRATION DEPARTMENT

The position is initially limited until 31st of March 2025.

SINCE 1965, THE EMBASSY REPRESENTS GERMAN INTERESTS IN SINGAPORE, PROMOTING POLITICAL RELATIONS AND ECONOMIC, SCIENTIFIC AND CULTURAL COOPERATION. OUR TEAM IS LOOKING FORWARD TO STRENGTHENING OUR DEPARTMENTS IN ORDER TO FURTHER DEEPEN AND EXPAND THE CLOSE BILATERAL RELATIONSHIP.

THE POSITION INCLUDES THE FOLLOWING FOCAL TASKS

- Support of the administration team in all areas: e.g.

- Preparation of routine letters

- Communication with Singaporean authorities, Information acquisition from Singaporean authorities, research

- Monitoring the development of the legal situation in relevant areas (labor law, tax law, etc.)

- Application for tax refunds, work permits, driving licenses etc.

- Obtaining offers, procurements

REQUIREMENTS

- Minimum requirement: intermediate school leaving certificate and completed vocational training school for preference certificate entitling access to university

Language skills:

- Very good written and spoken German language skills (level C1)

- Very good written and spoken English language skills (level C1/ Cambridge Certificate in Advanced English (CAE))

- Good computer skills, including MS Office, especially Microsoft Word and Excel

- Professional experience in the administrative area desirable

- Pronounced team ability, organisational talent and the ability to work independently, service orientation, diligence and reliability

- High level of commitment to work, performance and resilience, flexibility and the ability to adapt quickly to other areas of work

The Embassy operates in German and English. Advanced languages skills are therefore indispensable

On-job training will be provided for all areas of responsibility as necessary.

The remuneration is based on customary local terms and conditions. The contractual conditions are based on local law. Only applicants who meet Singapore's employment and residence law requirements can be considered.

We live diversity and therefore welcome all applications - regardless of cultural, social or ethnic origin, gender, religion or ideology, disability, age or sexual identity. We expressly encourage people with severe disabilities and persons with equivalent status to apply; they will be given preferential consideration in accordance with the applicable legal provisions.

Applicants (M/F/D) who are shortlisted will be invited to a selection interview.

After a successful selection process, proof of health suitability must be provided (through a medical examination at a clinic of the Embassy’s choice) before being hired. In addition, a personal security check is carried out. Your readiness to participate is assumed.

PROCESS

We are looking forward to your application by May 29th, 2024, 23.59 pm SGD time with the following documents:

- Letter of motivation in German and in English (1 page each)

- Curriculum vitae in tabular form in German (passport photo optional)

- Proof of professional training, studies, language skills, job references and references from previous professional activities

- Copy of your passport or identity card, residence permit if applicable

Exclusively by email to the Embassy of the Federal Republic of Germany:

vw-10@sing.diplo.de

Applicants (M/F/D) who are shortlisted will be invited to an interview (oral/written selection procedure). Interviews will take place on Thursday, June 6th, 2024.

Travel expenses for the interview will not be reimbursed.

For more information about the German Embassy: www.singapur.diplo.de.

Information on data protection in accordance with Article 13 of the EU General Data Protection Regulation (GDPR) can be found at [https://singapur.diplo.de/sg-de/datenschutz].

Requirement :

1) Minimum O levels or relevant certificate

2) Minimum 2 years of relevant administration executive experience. Experience in a Civil and Structural Design Consultancy or Construction firm will be an advantage.

3) Capable of working independently and exercise initiative.

4) Basic IT knowledge and knowledge of MS Office.

5) Good interpersonal, good organisational and communication skills.

6) Meticulous, organised and responsible.

Job Description :

1) Manage the office administration matters.

2) Assist Engineers in their preparation of documents.

3) Assist the Director in preparing and managing marketing/bid proposals.

4) Assist the Engineers to carry out the e-submission of projects to the authorities. Support the technical Project team with administration matters including carry out e-filing of project matters.

5) Perform reception and office administration duties.

6) Maintain office and security policy.

7) Liaise with the IT consultant and IT vendors and maintain the IT records and updates.

8) Monitor and update ISO matters.

9) Carry out basic HR matters such as leave, claims, on-boarding and staff exit administration.

10) Handle office expenses and liaise with the company accountant.

If you are interested to join us, please send your resume with the following information:

- Current and expected salary

- The earliest estimated start date

- Contact number and email address

Bachelor's degree in Business Administration, Office Management, or related field. Diploma holders with related work experience will also be considered.

• Proven experience in office administration, event planning, and coordination.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Problem-solving mindset and ability to work effectively under pressure.
• Detail-oriented with a high level of accuracy in completing tasks.
• Strong interpersonal skills and the ability to collaborate across teams.
• Familiarity with Singapore's office regulations and administrative processes is a plus.
• Prior experience in managing or coordinating office setups for new branches is advantageous

GSM Law LLP is a boutique firm specialising in tax, private client, estate, trusts and commercial matters. The Firm is looking for a suitable legal secretary / administration assistant to oversee a range of administrative and secretarial tasks such as:

a. Provide secretarial support

b. Perform routine office duties such as photocopying, scanning, handling of documents, maintenance of partners’ calendars, files/records, etc.

c. Answer emails and phone calls and arranging for teleconferences and Zoom or physical meetings

d. Arranging appointments for notarisation and commissioning and attending to authentication at Singapore Academy of Law and embassies

Requirements:

Min. diploma or equivalent qualification required.

A minimum of 2 years’ experience in a similar role.

Skilled with MS Office.

Excellent time-management and organizational skills.

Good written and verbal communication skills.

HR Assistant/Executive

• Salary Range: S$2,800 - S$3,200
• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm

Job Description

• Support HR department on administrative functions.
• Maintain employee p-files.
• Update HR databases.
• Application/Renewal/Cancellation of work pass.
• Coordinate HR projects, meetings, and training seminars.
• Organise team building and other company events.
• Ensure proper filing of documents.
• Ad-hoc tasks as assigned by superior.

Job Requirements

• NITEC, Higher NITEC or Diploma in Human Resource Management.
• Minimum 1-year of relevant experience in HR administration.
• Candidate should have a good knowledge of Singapore’s employment laws.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

BYD by 1826

• 5 Days per week
• Location: Raffles Place

Job Description:

• Communicating with Car Sales Consultants and the finance department to acquire necessary documentation for bank loans, car insurances, etc
• Ensuring the accuracy of sales-related data
• Maintaining daily sales and stock balance record
• Data Entry & Data Cleaning
• Generate Excel Reports
• Providing daily reports to management and stakeholders
• Assist in the COE registration & bidding processes
• Liaise with stakeholders for car registration and delivery allocation
• Any assign task

To excel in this role, you should posess:

• A diploma in Business, Information Technology or related discipline
• Proficiency in in Microsoft Excel and basic knowledge of VBA for task automation
• An attention to detail
• Competency in Sharepoint for efficient document management and collaboration
• 2 Years of working experience or fresh graudate are welcome

You may also send in your detailed resume to jobs@byd.1826.sg

Only shortlisted candidate will be notified.

Kumon is the world's leading after-school enrichment program. It was founded in 1954 in Japan, and the Kumon Method originated from a father's love for his son. The programme has over 4 million students, and learning opportunities are offered in more than 60 countries and regions worldwide. The main goal of Kumon is to help individuals discover their potential and develop their abilities to the fullest, thus nurturing human capital that will contribute to global society.

If you share the same passion for developing children and seeking a meaningful career that contributes to their development on a global level, Kumon invites like-minded candidates to join as a Materials Associate.

Job Purpose:

To support students and Instructors in KAO region by providing update and error-free learning materials for use in all Centres, and to ensure that these materials are printed with accuracy and high quality. This is achieved through collaboration with branch offices and vendors. Additionally, to coordinate the registration and accommodation of the annual regional conference, and to provide onsite assistance to conference attendees to support the learning and development of franchisees and staff with the Kumon organisation mission and objective.

Duties & Responsibilities:

• Apply established procedures and policies to effectively manage the Kumon materials data in the KAO region with the aim of producing error free materials.
• Provide data for monthly printing order to regional countries.
• Coordinating the implementation and subsequent follow-through tasks for new/ amendments/partial revisions of Kumon materials.
• Coordinating with vendors, including printers, and branch offices to guarantee the production of high-quality materials and their timely delivery.
• Achieving a successful and smooth registration process for the annual regional conference by communicating professionally with branch offices and offering support with onsite registration and other related duties.
• To handle administrative tasks pertaining to internal and external orders, as well as other requests. This includes coordinating logistics and registrations for regional meetings in close collaboration with branch offices and external vendors, when necessary.

Knowledge & Skills Requirements:

• Excellent communication and interpersonal skills
• Work independently and prioritise workloads effectively
• Organised and meticulous to details
• Knowledge of Microsoft Office is required

Credentials & Experience:

• Minimum GCE 'O' Level
• 3-5 years of working experience in administrative work
• Previous experience in a printing company will be an advantage but not necessary

Special Requirements:

• Willing to travel

The individual is expected to provide assistance and support to supervisor and management for both accounting and administration scope of work. The right candidate will spend approximately 80% of the time managing accounting responsibilities and 20% managing day-to-day office administration tasks.

We are looking for an independent and versatile individual with high level of integrity.

What you will be doing...

Accounting

• Handle Accounts Payable, General Ledger.
• Prepare Bank Reconciliation, Monitor reconciling items.
• Ensure all expenses are entered in accounting system on a timely basis.
• Assist in Monthly Financial Closing.
• Prepare Expense Schedules.
• Provide accurate timely reports on a regular basis.
• Liaise with other departments (including our airport offices) in handling of invoices & staff claims.
• To monitor, check & ensure all invoices, reimbursements are received in time for closing.

Administration

• Update records and maintain proper and effective filing systems.
• Communicate and liaises with internal and external stakeholders.
• Responsible for incoming calls, incoming/outgoing mails & daily company mail bag. To distribute and disseminate important circulars, mails and letters timely.
• Ensure proper maintenance of office equipment/facility.
• Provide IT support on easy troubleshooting and inventories record of IT hardwares.
• Controls the purchasing of stationery and office equipment.
• Provide relevant articles regularly pertaining to office equipment, general insurance and administration matters.
• Provide secretarial support to General Manager such as screening phone calls, arrange meetings/travel schedules, draft correspondence and maintain filing.
• Provide any other general office administrative support.
• Support activities for any company events.
• Provide accurate and timely reports on a regular basis.
• Make necessary travel arrangements for employees including travel reimbursement.
• Support ad-hoc projects/assignments.

Who you are...

•  Diploma from a local Polytechnic/Degree in Accounting/Business Administration.
•  Proficient in MS Office Word, Excel, Power Point.
•  Pleasant personality with good interpersonal, communication and co-ordination skills.
•  Pro-active, self-motivated individual who works well in a team.
•  Organized and able to prioritize tasks.
•  Meticulous with high degree of accuracy and attention to details.
•  Ability to multiple tasks and performs well under pressure.
•  Innovative and able to adapt to industry changes.
•  Knowledge of SAP R3 will be an added advantage.

Staff Fringe Benefits include:

•  AWS & Variable Bonus
•  Medical & Hospitalization Coverage
•  Concessionary Travel & discounted travel on ANA flight and other partner airlines