Total 46 admin executive job vacancies in Transportation / Logistics category in Malaysia

Are you passionate about SCM and keen on driving growth in a dynamic and innovative environment? At our group managing YOLE (www.yole.com) and Tapas Club (www.tapasclub.com), a leading and fast-growing and food tech company, we are seeking a skilled Logistic & Procurement Executive to join our team and play a pivotal role in our success in the Singapore market.

DESCRIPTION

· Manage daily deliveries to stores and supermarkets with logistic provider

· Inventory management – movement of stocks, stores, ambient, cold room & bonded warehouse.

· Liaise with 3pl warehouse (3 warehouse)

· Calculation of consumption

· Month end closing numbers (inventory/logistic cost) to finance

· Procurement – sourcing of products and purchasing

· Orders to local/overseas suppliers

· Handling import and export, including documentation

· Manage franchisee/distributor orders and customer service

· Manage all governmernt licensing (food shop license, liquor license, ura license, broadband contract, import license etc)

· Create sales orders and invoices in netsuite system

· Liase with supermarkets store managers and buyers (FMCG)

REQUIREMENTS

· Diploma/Degree in logistics / SCM

· At least 4 years of related working experience

· Able to work independently with minimum supervision

· Dependable, responsible and possess positive working attitude

· Possess initiative and able to organize and prioritize work

· With experience of using accounting software, knowledge of Netsuite is a plus

· Advantage to have experience in F&B industry / FMCG

Job Description

· Handles customer enquiries (Export/ Import/Transhipment/Customer Service)

· Provide quotations to clients

· Coordinate with agents for rates/ bookings/ shipment arrangement; check on the shipping rules and regulations for the respective countries

· Handle SEA/AIR shipment and ensure all documents (such as BL, pre-alert, delivery order, arrival notice) are in order

· Create booking in system/ Block booking with carrier; monitor carrier schedule

· Verify and take in vendor cost into system; prepare payment

· Create and issue invoice to customers

· Arrange deliveries and follow up with vendors and customers to ensure final destination of shipments

· Perform declaration of permit

· Check and send unstuffing report from warehouse

· Resolve destination charges disputes/ issues

Requirements

· Minimum O Level and above

· No experienced required

· Bilingual in English and Chinese

· Able to work independently as well as being a proactive team member

· Fast learner, possess initiative and drive

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Position purpose:

This role requires a proactive, a team player & an open minded individual as a Supply Chain Executive reporting direct to Regional Operation Manager.

Demand planning:

• Demand planning for Malaysia.
• Manage stock reservation Storage location for Malaysia.
• Coordinate with the stakeholders of forecast Bias, supply risk & SLOB.
• Manage the Planning book and lead in monthly SNOP meeting.
• Review & submit monthly resupply for Hong Kong upon consolidate planning book.
• Manage reports for Malaysia (inventory overview & SLOB report).

Logistics:

• Outbound shipments to Luxasia countries, include the following:

• Inbound shipments from Global to Southeast Asia Joint Venture:
• Process invoices for Global to Malaysia Joint Venture
• Manage Malaysia stock transfer:
• Get freight quotation approved.
• Liaise with outbound team for booking of shipments.
• Manage Inbound discrepancies.
• Manage Malaysia bundling (Article creation, Update PLC, bundle PO to send to warehouse for processing, Ensure HSA & ICP updated, decoding assigned).
• Stocks transfer within Storage location (MIGO).
• Assist with reports (Supply tracker, tracking shipments, consolidate discrepancies, outbound freight details)

• 3-4 years experiences in Demand/Supply & inbound/Outbound. Diploma/Degree holder preferred.
• Good communication skills.
• Well versed in SAP, MS excel & PowerPoint.
• A great team player.
• Positive, good learning attitude, critical thinker, problem solving & open to take up challenges.
• Able to adapt to changes in FMCG industry.
• Willing to perform other ad-hoc duties assigned by manager.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

• Empowering, fun and vibrant culture to grow professionally
• Strong learning ground for your career and opportunity to work with globally renowned brands
• Complimentary Goods and Flexi Benefits

The incubment will be providing a proactive and comprehensive service to both Internal and External customers in all aspects of pricing/quotation.

Responsibilities:

• Support the Pricing Manager to ensure fast and accurate responses for pricing/quotations for both internal departments and overseas stations as well as clients.
• Respond timely to client pricing requests and process e-bids in customer’s portals
• Coordinate tenders and RFQs for all Air- freight products when assigned.
• Obtain pricing from carriers, co-loaders, and internal network (product teams, overseas stations) to provide a solution and pricing to clients as per request
• Maintain strong relationships with carriers and co-loaders
• Act as a resource for all Air- freight inquiries for Crane SG
• Responsible for coordinating with internal and external customers to arrange collection.
• Plan with the vendor to arrange collection
• Provide instruction to the Air Export operation team with complete information for execution as well as cost information
• To verify vendor invoices for shipments arranged.
• Provide weekly and monthly reports to customers and account managers, when required
• Support the team to ensure fast and accurate responses for pricing/quotations for both internal departments and overseas stations as well as clients.
• Respond timely to client pricing requests
• Track and analyze bid-winning ratios
• Other duties as assigned

Requirements:

• Minimum NITEC / Diploma in any relevant discipline
• Minimum 2-5 years of working experience in Air-freight Pricing or within the forwarding or airline industry.
• The incumbent will represent Crane with professionalism and integrity in line with our company code of conduct and compliance policies
• Proficient in Microsoft Office (Excel, PowerPoint)
• Experience in negotiating and managing relationships with carriers and co-loaders
• Excellent communication and analytical skills
• Able to work under pressure, in a fast-paced environment
• Ability to engage with various internal and external stakeholder
• Willingness to learn, quick learner, and accountability
• Ability in data analysis, careful calculation, and attention to detail.
• Strong problem-solving mentality

Your main responsibilities:

• Communication with customers for service requests

• Plan & Manage transport schedule

• Liaision party between CFS, warehouse, drivers & customers

• Plan & coordinate for timely deliveries according to customer’s request.

• Ensure that all jobs are monitored / timely updated in system.

• Any other ad hoc duties assigned.

YOUR ROLE

• At CEVA Lead Logistics (CLL), we provide customers with outstanding Visibility and Control across their entire Supply Chain. Our operations teams located across the globe in our 6 Control Towers provide services around Supplier and Order Management, Transport Planning and Monitoring, as well as managing performance and freight cost.
• Perform in-depth and complex analysis as it relates to software, processes or design for project planning requirements analysis, software testing, or end-user training activities for business applications to provide functional and/or business process leadership to the IT organization.

WHAT ARE YOU GOING TO DO?

Provide first level IT Support to internal and external stakeholders:

• Serve as the primary, on-site IT point of contact with groups, such as internal/external customer, sales, business process excellence, and other teams as appropriate.
• Maintain training materials, work instructions and conduct training with appropriate team(s), as required.
• Setup and maintenance of master data in CLL operational systems, such as user data, locations (origin / destination), routes / paths and other logistics master data
• Support master data gathering for new customer implementations and/or scope extensions
• Identify, log, and escalate as appropriate IT problems in the CEVA Help Desk system for tracking and analytical purposes.
• Maintain prioritized IT task list and coordinate with CEVA Corporate office to ensure task resolution occurs.
• Perform other duties, which may include operational assignments, as required.

WHAT ARE WE LOOKING FOR?

• Bachelors degree or comparable work experience in supply chain / logistics or in an IT support function.
• Minimum 1 - 2 years experience in IT user support and / or application setup and maintenance (configuration, master data maintenance etc.), ideally in a supply chain or logistics environment.
• Technical and business analytical skills.
• Advanced knowledge on MS Office suite (Excel, Word, PowerPoint).
• First experience with operational processes in transportation or supply chain / logistics / warehousing processes.
• Ability to successfully multi-task and establish appropriate priorities with excellent follow-up skills.
• Self-motivated personality, showing a positive & professional attitude in stressful environments.
• Interface effectively with customers or other stakeholders; effectively contribute as a team player.
• Possess excellent verbal and written communication skills.
• Fluency in English (both written and spoken) mandatory.
• Willingness to occasionally support work schedules outside of standard business hours (evenings / weekends), e.g. in case of system releases, product launches or project go-lives.

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Position: Buyer / Frontend Supply Admin (Contract – 12 months)- Renewable

Location: Woodlands

Working Hour: Monday to Friday, 8am to 530pm

Role Responsibilities & Tasks:

Supply Fulfillment Execution

• Manage Delivery Scheduling and Order Release
• Ensure sufficient materials to support site build plans - schedule right QTY of material from a vendor for arrival at specified date at specified site

Inventory Management Execution

• Work with direct and cross-functional teams to implement and execute global inventory strategic direction for FE and BE manufacturing sites
• Implement recommended actions to achieve targets for global inventory value, turns, safety stock and replenishment points.

Interface with Stakeholders, Procurement Partners, and Suppliers on Materials Management Strategies

• Ensure stakeholder requirements are met
• Sustain effective communication with internal and external stakeholders

Ensure a Safe, Compliant, and Ethical Work Environment

• Maintain knowledge of and apply company safety, labor and ethics policies
• Communicate requirements and expectations to leaders and external stakeholders

Requirements:

• Diploma / Bachelor’s degree in any discipline.Fresh Graduate with learning mind is welcome.
• Experience in a procurement/purchasing and dealing with suppliers will be advantage.
• Knowledge of SAP for Materials Management.
• Strong communication skills and the ability to be a persuasive advocate
• Demonstrated relationship management skills, good attitude, initiative.

Responsibilities:

• Liaise with customers on shipment instructions and booking updates
• Permit declarations and customs clearance
• Coordinate, booking and tracking of Import shipments (Air & Warehouse)
• Handle transportation schedule and operations duties
• Monitor shipment status and update customer and sales team
• Liaise with overseas agents on various requirements and rates
• Prepare necessary documents for internal stakeholders to follow up
• Checking of shipments status
• Perform any ad-hoc duties assigned by superior

Requirements:

• Possess 2-3 years of airfreight experience
• High attention to details
• Able to work well independently
• Working Days: 5.5 days (Sunday / Public Holiday duty, according to work roster)
• Working Hours: 9am - 6pm & 9am - 1pm
• Working Location: 9 Airline Road

• Well Establish Company
• Basic $2800 - $3500 + Allowance
• Excellent Welfare and Benefits + Career Progression
• Working location: Changi
• Working Days: Monday – Friday
• Working Hours: 9am – 6pm

Job Responsibilities:

• Arrange collection and deliveries of freight for international air import moves
• Taking operational, routing, and customer service responsibility for all shipments handled
• Using preferred list of truckers and vendors to identify customer solutions based on rates and service
• Coordinating between shippers, consignees, and air carriers
• Complete all necessary import documentation in order to remain compliant with regulations
• Entering import shipment information into the system
• Receive, review, and process documents, follow up with origin offices for clarifications and resolutions on paperwork, and follow all processes to ensure smooth completion
• Establishing and maintaining a positive relationship with customers and vendors
• Providing classification recommendations to customer with approval
• Coordinating and preparing all necessary import documentation
• Responding to any customer questions concerning import milestones, shipment status, and charges
• Remain within company guidelines to customer inquiries regarding shipments
• Escalating uncommon, complex customer issues to the next level manager for resolution when necessary
• Processing the billing and invoicing for the shipment.
• Performing other related duties, as assigned.

Job Requirements:

• Possess minimum Diploma in Logistics or equivalent discipline
• Able to permit declaration and general knowledge in Air Freight Operation is an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

CHENG JAU WEI (R23115788)

EA Recruitment Pte Ltd

EA License No: 21C0492

Summary

• Monday to Friday 8.30am to 5.30pm
• Salary: $3,000 - $4,200 (depends on experience)
• Location - West, Pioneer (Transport Provided)
• Yearly Bonuses + Medical + Dental Benefits

Job Scope

• Import and Export - daily operations, including overseeing shipments, tracking and resolving any issues that may arise.
• Interact with clients, to ensure prompt transmission of operations information
• Ensure all shipping activities are executed accurately, on time, and in compliance with regulations and requirements.
• Assist in handling Request for Quotation (RFQ) and spot quotes.

Job Requirements

• Min. 3 year of experience in freight forwarding industry (NVOCC Shipment / Tradenet)
• Diploma in Logistics or relevant

Interested applicants, click APPLY NOW or text +65 9759 6862 for fast response.

only shortlisted applicants will be notified singaporean only

OH ZI YI, JOEY | R22107510

MTC CONSULTING PTE LTD | 15C7752

Job Info:

• Salary: Basic from $2800 - $3500 + Handphone Allowance $50 + AWS + VB
• Working Hour: Monday - Friday (8:30am - 6pm)
• Location: Tampines

Job Scope:

• Collaborate with the Pricing Manager to ensure swift and precise responses for pricing and quotations, catering to internal departments, overseas stations, and clients
• Timely response to client pricing inquiries and processing of e-bids via customer portals
• Efficiently manage tenders and RFQs for various Air-freight products when assigned
• Gather pricing information from carriers, co-loaders, and internal network sources (product teams, overseas stations) to deliver client-specific solutions and pricing
• Cultivate and maintain strong relationships with carriers and co-loaders
• Serve as a knowledgeable resource for all Air-freight inquiries
• Take responsibility for coordinating collection arrangements with both internal and external customers
• Collaborate with vendors to plan collection schedules and provide the Air Export operation team with comprehensive execution details, including cost information
• Thoroughly review vendor invoices for shipments arranged and ensure accuracy
• Generate and deliver weekly and monthly reports to customers and account managers when necessary
• Extend support to the team in ensuring speedy and accurate responses to pricing and quotation requests from internal departments, overseas stations, and clients
• Keep track of bid-winning ratios and conduct analysis as required
• Fulfill any other duties as assigned

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Chou Jia Hooi | EA Personnel No.: R23115147

Job Description

• Industry/ Organization Type: Manufacturing/Electronic Components and Boards
• Position Title: Supply Chain Executive (Work in Vietnam)
• Working Location: Vietnam
• Working Hours: Mon – Fri & Alternate Sat (8 am – 4 pm)
• Salary: Basic up to $4500 + Overseas Allowance + Variable Bonus (Expat Package)
• Duration: Permanent

Key Responsibilities

• Lead the store team to ensure collective duties & responsibilities are fulfilled.
• Responsible for coordinating with Logistics team in Singapore for purchasing direct material.
• Process purchase orders and handle order placement to meet production demand.
• Coordinate with Logistics team in Singapore on finished goods for overseas shipments.
• Responsible for raw materials position to adhere to target inventory policy.
• Liaise with Custom/Exim Department on shipment issues.
• Monitor and ensure the store inventory system is always updated.
• Work closely with production on exception materials.
• Prepare and submit custom documentation.
• Perform quarterly monitoring of local purchase items through price review and evaluate supplier performance.

APPLY NOW!!!

• Min Degree in Logistics/Supply Chain/equivalent.
• At least 3 years of relevant experience in a similar role.
• Experience in inventory & store management, production planning and freight forwarding preferred.
• Proficient in MS Office.
• Willing to be posted to Vietnam.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #65172 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Accounts Executive

• $3,000-$4,000 + VB
• Mon-Fri: 830am-6pm
• Pandan Road

Responsibilities:

• Maintain full set of accounts
• Prepare timely financial and management reports
• Manage cashflow planning and projection
• Preparation of GST reporting and submission
• Assist in preparing management reports
• Handle GST filling
• Liaise with auditors and banks for related matters
• Assist with ad-hoc assignments as assigned

Requirements:

• Possess relevant certificate in Accounting or equivalent
• At least 2 year experience in a similar position
• Able to multi-task and work under tight datelines
• Meticulous, proactive, resourceful and self-driven with positive mindset
• Competent in MS Office
• Good communication and interpersonal skills
• Able to work independently as well as in a team

• Well Established Company

• Company located at Clarke Quay (Walking distance from MRT)

• Working hours: 8:45am – 5:45pm (Monday - Friday)

• Excellent Welfare & Benefits + Variable Bonus

Job Scope

• Support sales, manage execution of contracts and implement all operational activities.
• Co-ordinate and monitor shipments schedule closely and liaise with related parties.
• Handle all shipping documentations including Letter of Credit (LC) transactions.
• Upkeep of data in Sage system and maintaining the shipments loading schedule, costing, and any other database required accurately and on time.
• Analyse and maintain all sales and purchase data/statistics and other shipping/operational details.
• Verify and process all incoming and outgoing invoices to and from Buyer/Supplier/third party service providers etc. and monitor payment status.
• Establish good working relationships with customers, suppliers and third party logistic and service providers.
• To perform other ad-hoc tasks as requested by the immediate superior.

Requirement

• Diploma / Degree in Business Administration, Supply Chain Management, Business Analytics, Operation Management or equivalent
• 3 - 5 years of relevant working experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492

Shipping Coordinator

Working days & hours: 5 days, 9am-6pm

Salary: S$2200-S$2500

Location: Little India

Job Descriptions:

Handle operation for import or export shipment and prepare necessary documentations Monitor

shipment and ensure receipt of shipping documents

Liaising with Shipping line/forwarder - booking of containers, checking of vessel schedule

Data entry using in house system.

Coordinate with transporters for trucking of containers

Submission of Inward list to barge operator for Portnet declaration.

Liaising with Indonesia counterpart on container issues.

Submission of Loading Confirmation reports to shipping liners/freight forwarders

VGM (Verified Gross Mass) - Submission to shipping liner’s online platform

Apply and process permit using Trade net/Tradeweb

Issue work order to external and internal contractors

Verify billings from shipping line and contractor invoice

Handle any other ad-hoc / administrative duties

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]