Total 419 admin executive job vacancies in Others category in Malaysia

Responsibilities:

• Manage full set of accounts, including invoicing, receipt updates, vendor invoice processing, payment arrangements, journal entries, inter-company charges, bank reconciliation, balance sheet schedules, fixed assets registers, and general ledger maintenance
• Manage month-end closing process and ensure all month-end journals, AP, and AR sections are closed promptly
• Perform Internet banking & monthly bank reconciliation
• Preparation of Monthly Financial Statements for Management Reporting
• Preparation of analytical reports for the management team
• Prepare and Review all Balance Sheet Schedule to its control accounts including bank reconciliations
• Prepare Accounts Payable & periodic reconciliation of vendors' statements of accounts
• Handle and ensure compliance with all finance filing requirements, audits, and tax filings (e.g., GST)
• Perform any other duties as assigned by the Senior Management

Requirements:

• Degree Holder
• Possess excellent interpersonal and communication (verbal and written) skills
• Able to work independently while maintaining a strong team spirit
• Dependable, responsible, initiative, driven, and possess a positive working attitude
• Possess initiative and able to organize and prioritize work
• Able to multi-task, and meticulous with an eye for details
• Able to work effectively under pressure and meet tight deadlines
• With experience in using accounting software

Retail Operations

• Perform administrative duties and support retail teams for marketing events exhibitions, new shop openings and promotions.
• Perform administrative and data-entry work and maintaining customer database.
• Assist managers in day-to-day retail operations and preparation of sales reports.
• Sending out of bulk email circulars and text messages for the purpose of marketing communications.
• Updating retail product catalogue.
• Ensure all stock movement is properly recorded in various inventory tracking systems.
• Assist managers in cycle and annual stock take.
• Perform any other tasks as and when assigned by the manager.

E-Commerce Operations

• Managing day-to-day operations for e-commerce: process daily sales order, order fulfillment, inventory update, dispatching of goods, invoicing, attend customer enquiries etc.
• Attending customer enquiry, feedback, review and resolve any customers concern in a timely manner for online orders and social media platform.
• Participate and support e-commerce initiatives to drive customer loyalty, engagement, and purchases.
• Create & maintain website content and ensure all content is up to date and ensure all pages, products & prices on the site are correct with latest details and in line with trading.
• Formulate and execute strategies and campaigns to meet e-commerce platform sales target with full responsibility on budget management, performance review, optimization, and analysis.
• Preparing weekly/monthly sales reports for management meeting.
• Providing analytic reports of online sales and browsing activities, customer behavior and buying patterns.
• Working closely with Finance team for monthly account closing report.
• Understand the current system’s capabilities and limitations, and continuously implement improvements for systems and processes.
• Monitor closely competitors’ activities and understand current market trends.
• Plan and execute operations flow of e-commerce operations, activities (eg: Live streaming, giveaway campaign etc.), and projects when required.
• Provide administrative and operations support to e-commerce team.
• Keeping yourself well-informed about the benefits of health supplements/natural medicines, health foods, natural/organic personal care, and household cleaning products. You must be knowledgeable about VitaKids’ product range. You are expected to constantly improve your knowledge about natural health and remedies.

Requirements

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, and Post Graduate Diploma, preferably in the field of Sales/Retail/Nutrition/Marketing/Business Management or equivalent.
• Candidates who have specialized in Marketing/E-commerce/website administration or equivalent are preferred.
• At least 1 year(s) of working experience in the related field is required for this position.
• Proficient in Microsoft Office.
• Possess initiative, good interpersonal skills and be results-oriented.
• Meticulous and high accuracy in work assigned.
• Good analytical skills and have an eye for details.
• Able to work in a fast-paced environment independently.
• Knowledge in copywriting skills will be a bonus.

Benefits

• Appropriate training will be provided by Vitakids so that you will be able to perform your duties well.
• Attractive basic salary, commission and other fringe benefits will be offered to successful candidates.

Reporting to head of department, responsibilities include:

• Maintain full sets of accounts and prepare monthly management reports
• Accounting for property development/investment projects
• Loan administration functions
• Liaise with auditors, tax agent and consultants on compliance matters
• Manage cash flow and working capital
• Handle ad hoc assignments and project implementation

Requirements

• Diploma/Degree in Accountancy
• At least 1 year of relevant experience
• Proficient in Microsoft Excel
• Good command of spoken and written English
• Meticulous and analytical
• Good problem solving skills and team player

Derivatives Trading Executive - Entry-level

• Execute derivatives and forward/future contracts and/or other financial products trading instructions.
• Collect and organize information related to assigned product and establish database to evaluate the market fundamentally and technically by following up supply, demand, global/regional geo-political developments and market dynamics.
• Conduct research, analysis, and prepare regular reports on assigned products on daily and weekly basis to develop position-taking strategies on key markets.
• Maintain real-time trading portfolio position to facilitate contracts pricing and portfolio valuation.
• Reconcile executed derivatives trades with broker statements and confirmations on daily basis.
• Maintain accurate reporting of derivative transactions and results.
• Monitor margin calls/excess cash related to derivatives and work with finance team to optimize positions across brokers to minimize cash utilization.
• Attend company training and undertake other ad-hoc tasks as assigned.

Requirements:

• Minimum Bachelor degree in finance, economics, math or a related field
• Possesses strong interest in financial markets.
• Has initiative and able to work independently.
• Basic knowledge of futures and options
• Proficient in written and spoken Chinese to communicate with Chinese speaking associates.

• Handle full set of accounts

• Process Accounts Receivable and Accounts Payable (Record transactions and events relating to sales, purchase, receivables, payables and cash, day to day updating cash book and liaising with third party providers, clients and suppliers, send statement of account to customer by end of the month)

• Assist to manage the day-to-day finance and accounting functions of the Company and its subsidiaries

• Record transactions and events relating to inventory, accruals, prepayments, capital structure and finance costs

• Prepare and ensure the monthly financial and analytical reports are made on a timely basis for review (financial and financial position by preparing the income statement, balance sheet and the cash flow statements)

• Prepare monthly intercompany settlement

• Assist to manage intercompany transactions and reconciliation.

• Perform bank reconciliations, collection and credit control

• Responsible for quarterly GST Reporting

• Prepare required schedules/report for yearly audit and tax purpose

• Liaising with auditors and responding to any queries

• Ensure compliance with financial policies and procedures

• The day-to-day duties of managing the debts of creditors, ensuring timely payments are made, processing incoming funds, reconciling invoices and resolving account queries

JOB PURPOSE: (Role Summary)

The Accounts Executive will be responsible for supporting the Senior Accounts Executive in all aspects of day-to-day accounting functions and operational activities. This position reports to the Senior Accounts Executive and to the Company Accounts and Finance Head.

KEY AREAS OF RESPONSIBILITY:

The responsibilities shall mainly include:

Accounts

1.Accounts payable review including:

a. Vendor Payments (starting from issue of PO, obtaining approval, vendor bill review, rebilling, payment monitoring, vendor account reconciliation and closure in Accounting system)

b. Expenses review (recording in Accounting systems, verification with policies, documentation and approvals review, etc.).

c. Salary (including yearly bonus) and reimbursement processing, verification and approval from management.

2. Petty Cash management

3. Supporting in closure of pending Sales orders, invoicing, documentation required thereof.

4. Bank statement and bank reconciliation review.

5. Ledger Scrutiny and reconciliation on monthly basis.

Statutory compliances

Annual Compliance management with statutory requirements (including applicable laws, Insurance, safety regulations, requirements of Ministry of Manpower, etc.)

GST compliance:

Supporting in preparation of GST working and submission of quarterly GST return.

Documentation review (e.g. Sign and stamp on delivery notes for zero rated sales)

HR

Documentation review of employees.

Leave and attendance record maintenance.

Administration

Processing of employee Visa application, Ministry of Manpower pass requirements, etc.

Inventory Management

Responsible to manage and review Inventory control in Zoho for receipts, issues, stock balance.

Review and monitoring of consistency between physical stock taking and accounting records.

Miscellaneous

Fixed Asset register including annual physical verification.

Maintenance and preparation of documentation including policies and processes.

MIS reporting as and when needed.

General

Liaising with internal stakeholders and external stakeholders such as Banks, Auditors, Recruitment Agencies, Vendors, etc.

Primary Objective(s) of Position

• Responsible for managing customer service operations, handling requests for quotation (RFQ), procurement of all SEA freight related services, and overseeing regional SOC container management in alignment with specified requirements.

Duties & Responsibilities

Customer Services, RFQ, Tender, Trade, Sales Support

• Attend to all customers enquiries, disputes cases via email or phone calls
• Preparation, maintenance and review of proposals, procedures, tenders, and service agreements with customers
• Procuring freight with shipping lines, freight forwarders & all other vendors
• Source and negotiate for competitive price-structure
• MRG approval on S.E.A shipments routing to all SOC Network agencies
• Analysis of trade-lane & pricing

Inventory Management

• Track, update and analyze equipment turnaround time/idle time/repair time and implement/enforce measures for improvement
• Prepare container inventory report on daily basis
• Liaising with various parties on purchasing, disposing, leasing of containers
• Assessing container repair charges, collection, detention & demurrage
• Oversee Container seal and DG sticker management

Sea Shipment Coordination & Documentation Support

• Liaising with Customers, Vendors & Overseas partners
• Preparation of full set shipping documentation for all SEA freight shipments (eg. FCL, LCL, Breakbulk, RORO & Chartering) & local handling services services.
• Execution of documents via SAP system,
• Ensure accurate & timely execution of documentation, custom manifest and invoicing to related parties within KPI
• Maintain proper and efficient e-filing system of all documents for easy and systematic retrieval

Full set payment requisition

• Ensure accurate & timely execution of invoicing to related parties within KPI,
• Keeping track of all payment’s invoices, reconciling processed work by verifying entries and arrange for payment requisition accurately & timely within credit period.

Transportation arrangement

• Monitoring delivery & collection to meet the schedule for all services provided

Miscellaneous

• Keep track of all quotation/tariff as well for payment’s invoices, reconciling processed work by verifying entries accurately & timely
• Coordination with all vendor & warehouse operations for loading/unloading related arrangement (if any)
• Any ad hoc tasks as assigned from management

Person Specifications

• Possess at least a Diploma in logistics/supply chain management
• At least 2 years of relevant experience
• Customer service orientated
• Knowledge & experience in container maintenance & repair
• Familiarity in SAP Transport module
• Experience in dealing with NVOCC Sea Freight Process Flow, Breabulk, RORO & Chartering services.
• Good verbal and written communication skill will be advantage

Job Responsibilities

Will work under guidance of Finance Manager for the following:

• Perform general bookkeeping and full set of accounting functions independently using Tally ERP 9
• Ensure compliance with accounting standards and other regulatory requirements
• Prepare bank documents for trade finance
• Prepare salary sheets for Singapore & overseas staff
• Prepare timely and accurate quarter-end financial reports to management
• Prepare annual reports in accordance with statutory requirements
• Support office administration and any other ad hoc duties assigned by the management

Experience / Qualifications

• Working knowledge of ERP accounting packages
• At least 3 years of working experience in related field
• Must possess at least a Diploma in Accounting/Finance or equivalent
• Knowledge of accounting best practices and regulations
• Proficient in English
• Proficient in MS Office
• Strong sense of integrity and accountability
• Able to work independently and have an eye for detail

About the role


Manage a portfolio of clients, providing high level of customer service
Gather underwriting information and understand risk profile
Build and maintain relationships with clients & underwriters
Marketing and New Business Development activities to develop the client portfolio
Organise and attend renewal & new business meetings, understanding specific insurance requirements
Key Requirements For Success


3 years in a Client Executive or Account Manager role
Ability to build and develop relationships & liaise with clients at all levels
Strong written and verbal communication skills, and interpersonal skills
High attention to detail and excellent organisational skills
Tier 1 qualification
Perks and Rewards


Competitive salaries & bonus schemes to reward staff for their contributions to the company
Enjoy a host of social events, Beach Day, End-of-financial year parties and Family BBQ?s
... Click here to view more detail / apply for Client Executive

• manage warehousing and inventory control of raw materials, ingredients, packaging and finished products
• assist the Manufacturing Manager in planning, scheduling and stocks inventory
• liaise with external storage vendor on stock movement between warehouses
• assist Production Manager in daily production tasks and supervise factory workers as and when required

We are looking for a competitive and trustworthy Sales Executive to help us build up our business activities.

Sales Executive responsibilities include discovering and pursuing new sales prospects, negotiating deals and maintaining customer satisfaction.

Responsibilities

• Conduct market research to identify selling possibilities and evaluate customer needs
• Actively seek out new sales opportunities through cold calling, networking and social media
• Negotiate/close deals and handle complaints or objections
• Collaborate with team members to achieve better results
• Gather feedback from customers or prospects and share with internal teams

Requirements

• Fast learner and passion for sales
• Self-motivated with a results-driven approach
• Aptitude in delivering attractive presentations

Job Description

• Able to prepare full set of accounts and perform Bookkeeping functions on a monthly, quarterly or yearly basis for different types of companies and businesses
• Able to prepare and compile financial and management reports
• Preparation, submission and filing of GST returns for our clients
• Preparation of Audit Schedules and liaising with external auditor during Annual Audit
• Having relevant knowledge of corporate and personal tax and handle simple tax computation and able to liaise with IRAS if necessary
• Any other duties/tasks as assigned

Job Requirements

• LCCI higher certificate/diploma or Diploma in Accounting at least 3 years of relevant working experience
• Work experience in a CPA firm would be an added advantage
• Proficiency with Microsoft Office and accounting software e.g. MYOB
• Must be initiative, multi-tasking, work independently, hardworking and meets tight deadlines
• Good interpersonal, communication and ability to work under pressure
• Bilingual in English and Chinese preferred (to liaise with Mandarin speaking clients)
• Immediate available is preferred

Roles & Responsibilities

Our Accounting Firm needs you to perform the following for our clients:

• Handle full sets of accounts for SMEs client
• Preparing of financial data for entry into accounting system
• Bank Reconciliation
• Prepare Management Accounts
• Prepare financial statements
• Prepare tax computations
• Prepare goods and services tax
• Perform other ad-hoc duties as assigned

Requirements

• Training provided
• Diploma in accountancy (with or without experience) / Degree in Accounting / Ongoing ACCA / ACCA graduates / LCCI Higher
• Experience with accounting software is an advantage
• Eager to learn and able to work independently under pressure
• Positive attitude, meticulous and someone with initiative
• Possess strong honesty, integrity and confidentiality
• Good communications and interpersonal skills, able to speak Mandarin is an advantage (to liaise with Chinese speaking associates)
• Team Player
• Able to meet tight schedule

Benefits

• Medical & Dental benefits upon confirmation
• Increased annual leave entitlements and birthday leave
• Long service award and cash incentive
• Annual salary review & performance bonus
• Company reward incentives
• Quarterly employee engagement activities
• Free snacks and drinks
• Free monthly company arranged lunch & drinks
• Corporate Individual Mobile Scheme Plans
• Training & Development

Job Description

Create content to help your business grow and achieve its goals. Normally a very hands-on job, they are typically the engine for helping you create more content, with either a focus on one area or being involved across all content areas.

Requirements

• Good understanding of market research techniques, data analysis and statistics methods
• Thorough knowledge of strategic planning principles and marketing best practices
• Proficient in MS Office and marketing software (e.g. CRM)
• Familiarity with social media and web analytics (e.g. WebTrends)
• Excellent communication and people skills
• Strong organizational and time-management abilities
• Creativity and commercial awareness
• Diploma in marketing, business administration or relevant discipline
• Conceiving and developing efficient and intuitive marketing strategies
• Organizing and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events
• Conducting market research and analysis to evaluate trends, brand awareness and competition ventures

Job Descriptions

Handling of AP, AR & GL functions

Update records and data via excel or accounting software

Process month-end closing activities

Attending to inquiries with vendors & customers on invoicing & payment related matters

Perform bank reconciliation

Assist in audit matters

Process company insurance policies and license renewal

Assist with any other assigned administrative duties as required.

Requirements

* Diploma in Accounting, Finance or a related field

* Minimum 1-2 years of relevant experience in accounting or finance

* Strong understanding of accounting principles and local accounting standards

* Proficient in Microsoft Excel and XERO accounting software

* Excellent attention to detail and accuracy

* Strong analytical and problem-solving skills

* Ability to work independently and as part of a team

* Excellent communication and interpersonal skills