About Us:
Cambian Brook View School offers Education, Care and Clinical support for children & young people aged 8 to 18 years, who come to us on a full time, residential basis from across the country, with a range of Autistic Spectrum and associated complex needs.
Set in over 20 acres of beautiful countryside with the potential for forest dens and classrooms, gardens, stables, tracks and trails, our teams will have the chance to build an amazing landscape for nurturing and developing the creativity and imagination of our children and young people.
Purpose of the role:
As the Admin Assistant you will be responsible for the provision of administrative and clerical support within the School, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for school staff, you will oversee the development and effective running of all systems and procedures within the school, covering finance, personnel, student matters and general administration
Key Tasks for Administration Assistant are:
.Take responsibility for Petty Cash ensuring it is balanced on a weekly basis
· Oversee weekly pre-payment card checks
· Process Invoices
· Complete weekly finance spreadsheets
· Assist with the co-ordination of Staff Training
· Assist with staff recruitment
· Keep good, accurate financial, management and administration records, which are easy for others to access as required.
· Assist in the maintenance of administration and computer filing systems.
· Assist in the maintenance of existing databases and in establishing new databases.
· Assist in the collating and updating of inventories.
· Carry out office procedures including: reception, photocopying, sending information by fax, email, answering telephone and redirecting calls as necessary.
· Update student and staff information as necessary.
· To send out letters to professionals and staff as required
· To be responsible for co-ordinating stationery requests, checking deliveries and maintaining stock levels.
· Type miscellaneous letters.
· Participate in meetings and training events as required.
· Minute meeting as and when required
· Be responsible for the maintenance of appropriate resources, equipment and appropriate Health and Safety standards in all areas of responsibility.
Personal Qualities:
· An excellent organiser
· Excellent attention to detail
· Ability to work to strict deadlines
· Ability to work as part of a team
· Able to prioritise and work without constant supervision
· Competent with spreadsheets and databases
· Fast and accurate typing/word-processing skills
We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.
Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
Admin Assistant, Ribchester, [SYS-9953]
