Total 3,780 Senior Executive admin executive job vacancies in D05 Clementi New Town, Hong Leong Garden, Pasir Panjang

Role Purpose

This role is to provide support to Finance Supervisor in carrying out the responsibilities of the Finance/Accounting Department, which includes, but not limited to, accounts payables, expenditures and other payments, fixed assets or tax accounting, as well as financial information analysis and other ad hoc projects assigned.

You will play an important role in:

• Ensure accounting records are maintained in accordance with relative Financial Reporting Standards (IFRS/MFRS and MPERS/PRC GAAP), tax laws, and other statuary rules, and ensure timely and accurate monthly closing.
• Assist in other financial activities of the companies including- preparation of management reports, financial analysis, quarterly budget and as well as ad hoc report.
• Assist Liaising with auditor on statutory audit and responsible to prepare timely and accurate Audited Financial Statements annually.
• Assist liaising with tax agent on tax queries, computation, and submission.
• Assist liaising with bankers and headquarters finance managers by arranging meetings and building communication channels in real time.
• Prepare monthly cash flow report and other related documents such as bank reconciliations.
• Manage the supplier/other payments, ensuring timely verification of invoices and processing.
• Assist in maintaining customer billing and tracking payment from customers.
• Ensure smooth documentation and administration by maintaining proper filing and recording system.
• Perform other assignments and tasks as and when requested by management.

To be successful in this role, you will need to have:

• Candidate must possess at least Diploma / Bachelor Degree in Finance or Accounting
• Required language(s): Bahasa Melayu, English, Mandarin (candidate needs to liaise with Taiwan and China counterpart)
• At least 2 Year(s) of relevant working experience
• Required Skill(s): SAP, Microsoft Office
• Computer literate. Good understanding and knowledge of excel, power point, and SAP processes/cost accounting is an added advantage.
• Planning and organizing skills. Has a sense of urgency to complete tasks on time.
• Team player, ability to interact well with people.

Perks & Benefits

• Employee equity
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture

角色目的

此職責是為財務主管履行財務/會計部門的職責提供支持，包括但不限於應付帳款、支出和其他付款、固定資產或稅務會計，以及財務資訊分析和分配的其他臨時項目。

您將在以下方面發揮重要作用：

• 確保根據相關財務報告準則（IFRS/MFRS 和 MPERS/PRC GAAP）、稅法和其他法定規則維護會計記錄，並確保及時、準確的每月結帳。
• 協助公司的其他財務活動，包括準備管理報告、財務分析、季度預算以及臨時報告。
• 協助與審計師聯絡進行法定審計，並負責每年及時、準確地編制經審計的財務報表。
• 協助與稅務代理人聯絡，進行稅務查詢、計算和提交。
• 透過安排會議和建立即時溝通管道，協助與銀行家和總部財務經理聯絡。
• 準備每月現金流量報告和其他相關文件，例如銀行往來調節表。
• 管理供應商/其他付款，確保及時驗證發票和處理。
• 協助維護客戶帳單並追蹤客戶付款。
• 透過維護適當的歸檔和記錄系統，確保文件記錄和管理順利進行。
• 根據管理層的要求執行其他分配和任務。

要成功擔任此職位，您需要具備：

• 候選人必須至少擁有金融或會計文憑/學士學位
• 所需語言：馬來語、英語、普通話（候選人需與台灣和中國對應部門聯絡）
• 至少 2 年相關工作經驗
• 所需技能：SAP、Microsoft Office
• 計算機知識。對 Excel、Power Point 和 SAP 流程/成本會計有良好的理解和了解是一項額外優勢。
• 計劃和組織能力。有按時完成任務的迫切感。
• 具備團隊合作精神，具備與人良好互動的能力。

津貼和福利

• 員工股權
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 開放文化

Required to perform quantity surveying duties necessary for the efficient operation of the office.

Duties (Key Responsibilities):

1. Handles and runs projects under close monitoring and supervision of Senior Assistant Technical Director/Assistant Technical Director [SATD/ATD].
2. Assists SATD/ATD in day-to-day duties on all projects handled.
3. Attends all Project Co-ordination, Technical or Site Meeting of projects under their care.
4. Assists in the training of junior staff.
5. Preparation of final accounts, measurement of variations, measurement of Bills of Quantities and estimates.
6. Responsible for anchoring the preparation of Bills of Quantities allocated by Technical Director/SATD.

Job Requirements & Person Specification (Qualifications, Experience, Skills & Behaviours):

1. Degree in Quantity Surveying or equivalent.
2. Proficient in English and Bahasa. Ability to speak and write in Mandarin will be an added advantage.
3. Minimum 2 years relevant working experience except candidate with exceptional qualities.

Perks & Benefits

• Employee equity
• Company trips
• Medical insurance
• Personal development opportunities

需要履行辦公室有效運作所需的工料測量職責。

職責（主要職責）：

1. 在高級助理技術總監/助理技術總監 [SATD/ATD] 的密切監督和監督下處理和運行專案。
2. 協助 SATD/ATD 處理所處理的所有項目的日常職責。
3. 參加其負責的專案的所有專案協調、技術或現場會議。
4. 協助初級員工的訓練。
5. 編制決算、計量偏差、計量工程量清單和估算。
6. 負責主持技術總監/SATD分配的工程量清單的準備。

工作要求和人員規格（資格、經驗、技能和行為）：

1. 工料測量學位或同等學歷。
2. 精通英語和馬來語。能夠用普通話說和寫將是一個額外的優勢。
3. 至少 2 年相關工作經驗（具有傑出特質的候選人除外）。

津貼和福利

• 員工股權
• 公司旅行
• 醫療保險
• 個人發展機會

Job Responsibility: 

• Develop market-relevant and effective business plans & sales strategies with the aim of ensuring attainment of company sales goals and profitability.
• Compile market intelligence and latest market development and updates. 
• Determine annual & gross-profit plans by forecasting and through development of annual sakes quotas.
• Accomplish marketing and sales objectives.
• Sales force effectiveness, customer services engagement, operation efficiency and asset utilisation cost-savviness.
• Identifies marketing opportunity.
• Improves product marketability and profitability by researching, identifying and capitalizing on market opportunities.
• Provides information through collection, analysis and summarizing of data and trends. 

Job Requirements: 

• Bachelor’s degree in related field
• Minimum 5 years’ working experience in logistics or related industry
• Able to communicate well in English, Malay and local dialects 

- Competitive salary package. 

We are seeking a proactive and experienced HR/Admin Executive with a strong focus on recruitment to join our HR team. The ideal candidate will have a passion for finding and hiring the best talent, as well as a willingness to support other HR administrative functions. This role is crucial in ensuring we attract and retain top talent while maintaining smooth HR operations.

Key Responsibilities:

• Collaborate with department heads to identify staffing needs
• Source, screen, and interview candidates for various positions
• Manage the full recruitment cycle, from job posting to onboarding
• Utilize various recruitment platforms and networks to attract top talent
• Maintain candidate databases and recruitment reports
• Assist with onboarding new hires, ensuring a seamless integration into the company
• Support HR administrative functions, including maintaining employee records, processing paperwork, and handling HR queries
• Assist in the development and implementation of HR policies and procedures
• Coordinate and manage communication with candidates and internal stakeholders
• Support HR/Admin projects and initiatives as needed

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum of 3 years of experience in recruitment and HR administration
• Strong understanding of recruitment processes and best practices
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and experience with HR databases
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Strong organizational and time-management skills
• High level of attention to detail and accuracy
• Professional demeanor and a proactive approach to problem-solving

What We Offer:

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Hybrid working hours

Job Description:

• Administration work to assist look onto boats expiry and certs validity/ expiry;
• Assist in creating/ updating table survey status for tug and barge;
• Declaration of inward/outward port clearance via Marinet for tug boats/Barge going OPL/Highsea/Next Port;
• ICA Clearance for vessel as per Port Clearance;
• Crew change for crew signing on/off or crew transfer from tug boat;
• Preparing the necessary documents & invitation letter for crew visa application;
• Crew manning with necessary cert to apply if required (Singapore flag/Malaysia Flag);
• Crew employment according to the STCW requirement as per Flag;
• Liaise & coordinate with 3rd party manning agencies for the smooth deployment of crew;
• Crew article or Electronic Ship Information for Marinet;
• Check the authenticity of the crew national COC & GOC with the respective maritime organisation;
• Apply COE/COR/GOC for all Officers for their respective Flag requirement;
• Extension of non-harbour craft license boat that need to stay in Singapore for more than 14 days via ICA Online;
• Handle crew salary, food allowance, salary disbursement and payroll reporting;
• Updating of vessel Flag to all platform (Marinet);
• Ensure crewing requirements are met;
• Updating of the crew information into the crew management system;
• Update vessel certificate to MPA at Marinet system;
• Manage and oversee the day to day work for Crewing;
• Book inward/ outward pilotage, organise assist tug etc.;
• Any other administrative work as required by the Manager

Job Requirements:

• Minimum 2 years experience as crewing executive and boarding officer for tug boats, AHTS;
• Able to converse in Bahasa Indonesia language would be an advantage as the job incumbent is required to communicate with Indonesian crews;
• Meticulous, pro-active with positive attitude and willing to learn;
• Good interpersonal skills and able to work well with others in a fast paced working environment;
• Able to work independently and as a team;
• Able to work at irregular hours;
• Proficient in MS Office;
• Availability to commence work immediately or with short notice preferred.

Position Summary

We are seeking dedicated and detail-oriented individuals who are not afraid to learn new things and execute to a high standard efficiently. If you're seeking a role that is both challenging and fulfilling, rather than mundane, and want to be part of a collaborative, committed, and autonomous team, we would love to hear from you!

This role involves working independently on tasks while also collaborating with other team members to manage and follow through on customer orders, both online and offline. You will play a crucial role in ensuring smooth operations in our growing e-commerce business.

Job Responsibilities

Administrative

• Customer Service: Invoicing and responding to customer inquiries/concerns through online & social platforms. Assist with retail floor responsibilities on days when the studio is open. This involves sales floor upkeep, cashiering, etc.
• Packing & Daily Housekeeping Duties
• Inventory Management: Engage in stock-take and tagging of the new product
• Other Ad-hoc Duties as Assigned

E-commerce

• Marketplace & Website Activities Management: Oversee the activities, monitor performance and engage with customers
• E-commerce Sites Content Management: Create content by editing of images, captions and descriptions for e-commerce sites
• Product Listing Management: Maintain accurate inventory records and monitor stock levels. Ensure that product descriptions, images, and pricing are accurate and up to date.
• Order Processing: Ensure that e-commerce and socials’ orders are fulfilled promptly to ensure timely delivery and customer satisfaction

Job Requirements

• High initiative and positive attitude, able to work independently and as a team.
• Simple computer knowledge (Instagram, MS Office and Excel) is required
• Crystals knowledge not necessary but will be beneficial
• Training will be provided
• Part-timers must be able to work a minimum of 3 Saturdays and commit a minimum of 10 shifts per month (min 4-hours shifts) with a minimum of 3 months commitment.
• Full-timers must be able to work on Saturdays

Benefits

• Gym and pool use
• Monthly team bonding
• Annual retreat

Job Responsibilities

• Manage and direct the full spectrum of HR functions including monthly payroll processing and sales commission computation.
• Preparing annual staff performance appraisal, annual bonus, and salary review exercise
• Job posting, recruiting, and interviewing candidates/new staff.
• Handling of new joiners onboarding, orientation, preparation of employment letters and benefits administration
• Responsible and support management in dealing with employee’s grievances and disciplinary issues.
• Participates in MOM surveys.
• Maintain and update employees’ information/records/P file in HR system.
• Manage and maintain employees leave and claims.
• Manage foreign worker work pass applications, renewal, cancellation, pre-employment medical examination, OFWAS and IR21 submission.
• Monthly CPF, SDL, donations, FWL, FWL waiver submission and other statutory claims such as government paid child-care/maternity/paternity leave and NS reservist make-up claims.
• Submission of annual IR8A via AIS Scheme to IRAS.
• Propose and update company HR policy for leave, claim, benefits, etc.
• Liaising with bank and government parties for all funds/applications/renewal enquiries
• Filling of all documents
• Any ad-hoc assignments

Job Requirement:

• Diploma in Business Administration, Human Resources, or equivalent.
• Minimum 2 years of HR and Administration experience
• Knowledgeable about local employment regulations and practices.
• Possesses soft skills such as organization, independence, and cultural awareness.

About the company:

Intellimed Healthcare is a South East Asia regional representative of global market-leading healthcare manufacturers. We are headquartered in Singapore and provide advanced medical technologies and solutions to healthcare professionals enabling them to improve the clinical outcomes and lives of their patients.

We are committed to the doctors and other healthcare professionals and we serve by providing them with innovative solutions from around the world that meet their needs and a high level of customer service to ensure they succeed in their jobs of caring for patients.

In addition to innovative medical devices, we specialize in commercializing cutting edge digital health products in the areas of Cardiology, Wound Care, Endocrinology and other clinical areas. Our portfolio consists of carefully chosen software and non-software medical devices and solutions to help our customers derive maximum value by partnering with us.

About the Role:

We are looking for an Office Administration and Sales Operations Executive with prior work experience in office administration and inside sales operations to manage the operations and support the sales and marketing activities of the company.

The Sales Operations Executive will be reporting to the Director Operations & Sales Manager and will work very closely with the sales team to manage business operations.

It is an exciting opportunity to join a company with high growth potential and lead the industry with innovative products and services.

Job Responsibilities:

• The primary role of the Admin & Sales Operations Executive is to manage the day-to-day commercial operations of the company.

• Key responsibilities include Inventory management, Invoicing and consignment stocks management, liaising with public and private hospitals materials management department for orders and supplies, logistics and shipping co-ordination with manufacturers, overseas distributor orders and payment receivables management.

• Office administration – General office administration and liaising with government agencies and internal audit representative for GPDMDS audit.

• Other Sales operations – sales report preparation, email marketing campaigns to customers and tender documents preparation and customer management.

• Ad hoc support to sales team to visit hospitals during marketing programs and assist in product delivery.

Requirements:

• Diploma
• Experience of 3 years and above in the office administration, sales operations or inside sales experience.
• Experience in a medical devices’ distribution company will be an added advantage.
• Sales-driven, self-motivated, customer oriented and proactive individual with a track record in delivering results.
• Positive working attitude with excellent communication and interpersonal skills.
• Ability to work independently and at the same time a team player.

Company Benefits:

• The company offers an attractive salary commensurate with experience with a focus on professional development and long-term career growth.
• Company Group Health Insurance Plan
• Intellimed Healthcare is committed to an employee-orientated, high-performance culture that emphasises empowerment, innovation, continuous improvement, and on-going development of a superior workplace.

Responsibilities:

Ø Prepare and upkeep of all Food License Agreements for new lease and renewals.

Ø Render full administrative support Operation General Manager, Area Managers and Leasing Manager.

Ø Organize and schedule meetings, prepare agendas, and take minutes.

Ø Attend to site matters as and when necessary.

Ø Prepare, handle and follow-up all correspondences with government sectors, landlords and licensees.

Ø Create, handle, manage and posting of promotion events in social media.

Ø Collbs with marketing agency and screening of KOLs.

Ø Any other duties which might be assigned from time to time.

Requirements:

Ø Knowledge of Microsoft Office is essential.

Ø Good in internal & external co-ordination works.

Ø Able to read and write English and Chinese (to do translation of Memo/Letters).

Ø Good written skills.

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Main Purpose of the Job

· Provides assistance to the Operations Manager to process Purchase Orders from customers across Asia Pacific and work closely with our HQ in Germany to ensure the orders are produced, picked, packed and shipped correctly

· Supports Finance manager with upkeep of invoice/shipping document systems

· Maintains office by ordering office supplies/stationery, manage copier machine, liaise with cleaning company

Key Outputs:

o Manage the scheduling of customers’ orders in a timely manner by processing and sending Pos from customers across Asia to HQ in Germany for processing

o Update internal software system for product demand after receipt of PO

o Ensure prices are correct before sending PO to HQ

o Liaise with HQ on items availability before the warehouse in Germany packs the pallets for shipment

o Check the export/shipping documents and ensure all item descriptions are correct and standardized across all documents

o Ensure all shipping documents are complete including the Bill of Lading. Then invoice the customer for the freight charges

o Notify/email Vitakraft Asia Sales Team and their customers when their shipping documents are signed and finalized. Be responsible for ensuring the original sets of documents are sent to the customer from HQ in Germany

· Product Packaging Tracking – track supplies of packaging and alert manager when running low

· Track production and arrival dates of Vitakraft Asia recipe specific products

· Data entry to SAP for sales invoices, credit notes and purchase invoices

· Assist to solve Shipment miscellaneous issues for example product damage upon arrival, short shelf life

· Supports Finance manager with upkeep of invoice/shipping document systems

· Maintains Office running via ensuing answering telephones, and managing contracts and workings of telephone, wifi, copier machine, air con, office cleaning, supply of stationery/beverages

Key Relationships Internal to Vitakraft Group

· Asia Pacific HQ team in Singapore

· Vitakraft Business Managers in Taiwan, Korea and China

· Vitakraft HQ’s Export Team in Germany

· Distributors and customers in Asia Pacific

Key Relationships External to Vitakraft Group

· Distributors

· Suppliers

· Local authorities/Regulators

Key Experiences:

· Polytechnic Diploma (preferred)

· Administrative Experience : 1 year (preferred)

· Excel, Word, Microsoft Office. Computer systems like Autocount, SAP (willing to learn)

· Languages : Mandarin, English

· Additional preferred but not required languages : Cantonese, German, Korean

Knowledge: Vitakraft Corporate/ Organizational.

· Awareness of Vitakraft’s product portfolios

· Awareness /willing to learn the regulatory environment for pet food

Responsibilities:

- Assist with consolidation of information

- Handle correspondence via emails

- Coordinate with internal and external stakeholders involving the preparation of documents

- Compile reports and submissions in accordance with established formats and SOP.

- Any other ad hoc administrative duties as assigned

Requirements:

- Ability to maintain confidentiality

- Meticulous and detailed oriented

- ability to multi-task, and a proactive attitude

- Able to start immediately and commit a minimum of 3 months

Job Decriptions:

• Perform human resources functions, and payroll and claims processing
• Coordinate quality management system (QMS) activities and assist in QMS documentation and audit
• Provide support in information technology (IT) area and work with vendors in developing, implementing and maintaining company IT system and network
• Perform office administrative function such as procurement and payments, office maintenance and infrastructure, project site matters and company management system.
• Assist management and project reporting
• Provide back up support on the above to branch office
• Responsible for staff recruitment, prepare Letter of Appointment and responsible for new contract staff on board orientation.
• Coordinate and participate with government agencies and external parties for implementation of work various improvement program and grants.
• Assist in other duties assigned

Job Requirement:

• Degree/diploma in HR/Business Studies, preferably with 2 years working experiences
• Preferably posses Class 3/3A driving license