Total 345 Team Leader job vacancies in Administrative / Clerical category in Malaysia

Unit Code: MA/CFH6-JP

Challenging Internship at Bosch Japan! You will get the chance to work for a global player and be a part of a dynamic team where you can gather practical and on-the-job experience with a mix of day-to-day operations and projects. Your task(s) will include:

Support off-highway and special customer team of their tasks. Your tasks include:

1. Sales Analysis/Reporting,

2. Market/Competitor Analysis

3. Event Coordination, and other product related topics.

Responsibilities:

• Oversee daily operations, project plans, and team support within the food service program.
• Ensure menu compliance with program standards and partner feedback.
• Manage food tag updates, menu reviews, and printings.
• Lead communications and class preparations for kitchen-related educational programs.
• Collect and analyze participant feedback for continuous improvement.
• Facilitate brainstorming sessions for new initiatives.
• Ensure safety and regulatory compliance in all operations.
• Support in special events planning and execution.

Requirements:

• Relevant diploma or degree in media/communications or similar.
• Proven experience in food and beverage industry coordination.
• Proficiency in project management tools and office software.
• Strong organizational, communication, and problem-solving skills.

Tyson Jay Recruitment Pte Ltd | EA License No.: 16C7954

Ivan Lim | EA Personnel No.: R1109856

Responsibility for Administration The postholder will proactively support and work with the team admin manager (s) to oversee the teams work and ensure work/tasks are shared, distributed and completed to standard and to deadline. The post holders duty will encompass regular liaison regarding the maintenance of the appointments diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service. The post holder will assist in the maintenance of records, filing and photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide. To receive information/referrals, both verbally and in writing from patients, GPs, trusted referrers, carers, and staff which require tact and sensitivity. To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale. To receive incoming post and emails, collating with previous correspondence before passing to the team. To deal with correspondence on behalf of the team. Photocopying and collating documents as required. To take minutes of meetings, e.g., clinical governance, business meeting etc. To process office stationery and procurement orders/invoices. To maintain accurate records for service users. To undertake any other duties as may reasonably be required of you by the service.

Please view the attached job description and person specification to view the full details about the role

The role is pivotal in line managing admin support across the site; therefore it is essential you have previous experience line managing staff and you also need to be competent in delivering advice and support to staff. You will be expected to use your own initiative and able to work unsupervised, undertaking specific project work as necessary. You will be expected to plan and manage a range of complex duties, organise own work and that of others to meet deadlines and respond professionally to enquires both internally and externally to the organisation. You must be able to build effective working relationships, be approachable and accessible to support the Senior Admin Lead in terms of effective management/use of admin support, buildings and the provision of services from them. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue a management career in the NHS.

The successful candidate will be educated to GCSE level with an administration NVQ or QCF or equivalent experience. Excellent telephone and IT skills are essential, with experience of Microsoft Word, Excel data entry, email, and digital dictation/audio typing. Previous experience of working within a health care setting would be desirable as the role involves typing of clinical letters. To support the Trusts move to remote working, there will be an expectation for the successful applicant to be able to occasionally work from home where appropriate equipment will be provided. However, the majority of the role will be office-based.

Knowledge and experience: Previous experience within an office/administrationenvironment.Good knowledge of Microsoft Office package.Experience in the use of databases.Experience of maintaining robust filing systems(paper and electronic).Understanding of the importance of maintainingconfidentiality, data protection Skills: Good telephone manner.Good verbal and written communication skills.Good organisational and time management skills.Ability to prioritise workload.Ability to work as part of a team.Ability to use own initiative when working alone Good telephone manner.Good verbal and written communication skills.Good organisational and time management skills.Ability to prioritise workload.Ability to work as part of a team.Ability to use own initiative when working alone To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

For a full list of duties and responsibilities, please refer to the attached Job Description and Person Specification.

About Tech Grid Asia

Tech Grid Asia is an innovative IT software development company founded in Singapore that specializes in providing Digital Strategy Consulting and Technology Solutions services. Our team of professionals is experienced in creating and implementing custom software solutions to elevate your business to the next level.

In addition to our software development expertise, Tech Grid Asia also offers Technology Recruitment Consultancy services. We specialize in permanent, contract, staffing, and payroll solutions to help clients find the perfect fit for their organization.

We are currently expanding rapidly and looking for like-minded, driven people to join us!

Job Summary

As a Team Assistant / Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.

Responsibilities:

1. HR-Internal hiring (tech & non-tech roles):

• Provide basic HR support for the team
• Support to source potential candidates for internal hiring
• Arrange and confirm appointments or interview
• Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
• Design and implement employee referral programs
• Source candidates through online channels (e.g. professional networks and portfolio sites)
• Screen resumes and applications and update candidates on hiring processes
• Interview candidates during various hiring stages, including phone, first-round and second-round interviews
• Report to hiring managers and HR managers on the status of open positions
• Evaluate candidates based on their interview and assignment performance
• Determine qualification criteria for each position
• Analyze turnover and retention rates to forecast hiring needs
• Update job descriptions (e.g. add tasks or modify requirements)
• Answer candidates’ queries regarding the application process
• Provide interview feedback, when necessary and appropriate

2. Office Operations / Administration:

• Manage and support the day-to-day administrations and operation of the office
• Screens and responds to incoming calls and emails
• Collate information, prepare and manage correspondence, reports and documents
• Minutes taking of meetings
• Organize and coordinate meetings, conferences, travel arrangements
• Support in developing & implementing internal regulations and policies
• Support in organizing internal events such as employee birthdays, team-building, etc.
• Support office facilities management/maintenance
• Customer success - call up of dormant clients, as independent customer success calls to understand clients status
• Any other ad-hoc tasks / special projects assigned from time to time.

Requirements:

• Good verbal communication skills in English and Mandarin for liaising with Mandarin speaking counterparts
• Ability to work independently with minimal supervision
• Fast learner, resourceful and autonomous
• Meticulous and pays attention to details
• Collaborative and positive attitude

Why Join Us?:

• Competitive compensation package
• Comfortable and conducive working environment
• Attractive Paid Leave Package with additional Birthday & Anniversary Leave
• Professional Development Opportunities
• Career Progression

Admin Team Coordinator, Permanent full-time post based at The Manor Site, Nuneaton

Coventry and Warwickshire Partnership NHS Trust has an exciting opportunity now available and we are looking for an enthusiastic, dynamic individual to line manage and co-ordinate the administrative staff functions on the Manor Site. You will need to be self-motivated with excellent communication and organisational skills to apply for the role of Admin Team Coordinator based at The Manor Site in Nuneaton.

The post holder will need to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service, supporting the Senior Admin Lead.

You will be acutely aware of maintaining confidentiality and you will be used to managing many competing priorities on a daily basis. We are looking for individuals with a positive approach to change who are supportive of service improvements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support groups

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

The role is pivotal in line managing admin support across the site; therefore it is essential you have previous experience line managing staff and you also need to be competent in delivering advice and support to staff. You will be expected to use your own initiative and able to work unsupervised, undertaking specific project work as necessary. You will be expected to plan and manage a range of complex duties, organise own work and that of others to meet deadlines and respond professionally to enquires both internally and externally to the organisation.

You must be able to build effective working relationships, be approachable and accessible to support the Senior Admin Lead in terms of effective management/use of admin support, buildings and the provision of services from them.

This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue a management career in the NHS.


This advert closes on Sunday 24 Mar 2024

Proud member of the Disability Confident employer scheme

To assist in providing a comprehensive, high quality and efficient
administrative service to the Safeguarding Team.

Contribute to best practice and assist in developing working practices in the team to deliver an efficient and effective administration service.

 Ensure compliance with relevant procedures in the day to day running of the department. Act as an initial point of contact within the Safeguarding team dealing with telephone calls, emails and messages some of which are complex or contain sensitive information

The use of various I.T. systems (e.g. Child Health, EMIS, National Spine) to retrieve and input information.

Prioritise and allocate work resulting from the opening and actioning of mail (paper and electronic).

Develop and maintain, recording and administrative systems to support
safeguarding processes.

Undertaking general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail (paper and electronic).

Develop and maintain good working relationships with internal and external partner agencies and services.

Take minutes and arrange meetings, preparing appropriate paperwork as required.

Maintain electronic diaries.

Contribute to the provision of a reception service, greeting patients, staff, and visitors, and ensuring their customer service needs are provided.

Contribute to the maintenance of appropriate stock and non-stock items.

Contribute to the establishment and maintenance of electronic databases

MFT is one of the largest NHS Trust In England with a turnover of £2.6bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

Knowledge and experience:

Previous experience within an office/administration
environment.
Good knowledge of Microsoft Office package.
Experience in the use of databases.
Experience of maintaining robust filing systems
(paper and electronic).
Understanding of the importance of maintaining
confidentiality, data protection

Skills:

Good telephone manner.
Good verbal and written communication skills.
Good organisational and time management skills.
Ability to prioritise workload.
Ability to work as part of a team.
Ability to use own initiative when working alone

Good telephone manner.
Good verbal and written communication skills.
Good organisational and time management skills.
Ability to prioritise workload.
Ability to work as part of a team.
Ability to use own initiative when working alone

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!






This advert closes on Sunday 24 Mar 2024

Proud member of the Disability Confident employer scheme

To provide high-quality reception, front of house, clerical and administrative service to patients, service users, carers and anyone who access the Trust services.

The post holder will be responsible for ensuring the provision of an efficient, focused administrative service, supporting the achievement of the service and to organise and plan the work of administrative and secretarial services across the range of administrative functions that underpin the patient pathway.
1. KEY RESPONSIBILITIES

To provide a high-quality reception, administrative, clerical and secretarial service

The post holder must be comfortable working with varied professional groups.

An aptitude for continuous improvement and innovation is encouraged.

The post holder will be responsible for ensuring the provision of an efficient, focused administrative service and to organise and plan the work of administrative and secretarial services across the range of administrative functions that underpin the patient pathway.

The post holder will work closely with the Admin Managers and support them to oversee the team.

To co-ordinate the administrative function and duties within the teams to deliver an efficient and effective service that supports, complies and aligns with the Trust values, policies and the provision of a high-quality service and care.

Responsible for ensuring compliance with Trust policies and local protocols such as Data Protection, Data Quality and Record Keeping, Health and Safety, Security and Fire Safety within the administration team.

The post holder will be an active team member who supports and contributes to the effective operation of a multi-disciplinary team.



Confidentiality

The post holder must at all times maintain a complete confidentiality of the material and information that they handle. Any matters of a confidential nature, or in particular, information relating to diagnoses and treatment of patients and individual staff records must not, under any circumstances, be divulged or passed on to any unauthorised person or persons. The postholder must respect patient named confidentiality in keeping with “Caldicott principles”.

Code Of Conduct

North London Mental Health Partnership has a code of conduct for all non-registered staff in a direct care role. As an employee of the Partnership, you are expected to comply with this code at all times, and any breach of it whilst in practice will be investigated by the Trust.

Copies of the code of conduct can be obtained from the Human Resources Department and it is also available on the Camden and Islington NHS/Barnet Enfield and Harringay intranet.


• Responsibility for Administration

The postholder will proactively support and work with the team admin manager (s) to oversee the team’s work and ensure work/tasks are shared, distributed and completed to standard and to deadline.
• The post holder’s duty will encompass regular liaison regarding the maintenance of the appointment’s diary, typing of letters and reports, taking and transcribing minutes at meetings as necessary, organise meetings as requested, including preparation of agendas, telephone liaison as necessary with external agencies and making appointments at the request of the service.
• The post holder will assist in the maintenance of records, filing and photocopying and any duties essential to the comprehensive administrative/ secretarial support service you will provide.
• To receive information/referrals, both verbally and in writing from patients, GP’s, trusted referrers, carers, and staff which require tact and sensitivity.
• To ensure all messages given verbally, in writing or by telephone are passed on to the correct discipline within reasonable/an agreed timescale.
• To receive incoming post and emails, collating with previous correspondence before passing to the team.
• To deal with correspondence on behalf of the team.
• Photocopying and collating documents as required.
• To take minutes of meetings, e.g., clinical governance, business meeting etc.
• To process office stationery and procurement orders/invoices.
• To maintain accurate records for service users.
• To undertake any other duties as may reasonably be required of you by the service.


This advert closes on Wednesday 20 Mar 2024

Team Secretary Band 3.

One Post based at Swallownest Court, Aughton Road, S26 4TH

Band 3 - 37.5 hours/week - Monday to Friday.

We are looking for a highly motivated, enthusiastic Team Secretary to join our Service. We provide frontline mental health services to people who are suffering from a mental health problem in the Community.

The successful applicant will be reliable and able to provide a confidential, quality administration and telephone service.

A high standard of word processing is essential, and you will be experienced in the use of Microsoft Word, Excel and Outlook. Knowledge of SystmOne would be a distinct advantage.

Attention to detail is essential whilst working within the team and supporting and mentoring colleagues. Applicants should have the ability to deal with people at all levels in a calm, polite and professional manner and should possess excellent oral and written communication skills. Due to the nature of the service, you will be required to display tact and diplomacy when talking to service users and relatives and have an empathetic nature in difficult circumstances.

Team Support
• Provide comprehensive administrative support to the teams as appropriate
• Deal with routine correspondence and telephone calls.
• To provide administration support to identified work within the pathway as requested
• Distribute relevant information to internal and external organisations on behalf of Team Manager
• To undertake any duties in line with the Team Manager or service’s requirements as requested.
• Participate in ensuring efficient day to day management of the administration office, including booking meetings, events and meeting rooms.
• Supporting the Team Admin Manager or Service Managers with requests for information.

Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.

We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.

We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.

To find out more about working for RDaSH and the fantastic benefits we offer visit our website:

https://workwithrdash.co.uk/

We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:

https://youtu.be/WMJSkLoTk4Q



Please view the attached job description and person specification to view the full details about the role


This advert closes on Friday 22 Mar 2024

Proud member of the Disability Confident employer scheme

Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.