We are seeking a qualified and experienced Accountant & Admin Manager to join our logistics company. The ideal candidate will be responsible for overseeing the financial and administrative functions of the organisation, ensuring smooth operations and compliance with regulations.

Responsibilities:
- Manage and oversee the daily operations of the accounting department, including accounts payable, accounts receivable, payroll, and financial reporting.
- Prepare and analyse financial statements, reports, and budgets to support business decisions.
- Monitor cash flow, expenses, and income to ensure financial stability and profitability.
- Develop and implement accounting processes and procedures to improve efficiency and accuracy.
- Manage administrative tasks such as office supplies, equipment maintenance, and vendor relationships.
- Coordinate with external auditors and regulatory authorities for financial audits and compliance.
- Supervise a team of accounting and administrative staff, providing guidance and support as needed.
- Collaborate with other departments to streamline operations and achieve business goals.

Requirements:
- Bachelor's degree in Accounting, Finance, or related field. (Master's degree or professional certification such as CPA is a plus)
- Proven work experience as an Accountant or Finance Manager, preferably in the logistics industry.
- Strong understanding of accounting principles and financial regulations of UK.
- Proficiency in accounting software ( we have our own software).
- Excellent analytical, problem-solving, and communication skills.
- Ability to multitask, prioritise tasks, and meet deadlines in a fast-paced environment.
- Strong leadership and team management skills.

HCSA Community Services is a charitable organisation with the Institute of a Public Character (IPC) status and a member of the National Council of Social Service. As a family of dedicated staff, volunteer teams, and corporate and community partners, we continue to give a future and a hope to the vulnerable in society.

HCSA is certified as a Great Place to Work ®. At HCSA, our commitment to being a Great Place to Work® is not just a label; it's a reflection of the vibrant and supportive culture we have nurtured together. Within our organisation, everyone is not just a part of a team; they are valued contributors to a workplace built on respect, fairness, and mutual support. Our leaders are known for their credibility, a result of our unwavering dedication to open dialogue and integrity.

At the heart of HCSA's existence is a profound purpose – to give a future and hope for the vulnerable among us. Building and sustaining this culture is a critical part of achieving our mission. We invite you to embark on a rewarding journey where your skills, ideas, and passion will contribute to making a difference in the lives of those in need.

GENERAL SUMMARY

The Manager, Administration and Operations is to ensure smooth day-to-day operations of the Single Room Shared Facilities (SRSF) project, ensuring safety and security of the house with a user-centric perspective. This role oversees all administrative, residential and operational aspects of the programme.

This role oversees all administrative, residential and operational aspects of the programme including supervision of staff, workmen and any other personnel deployed directly or indirectly through HCSA for the execution of Services at Site, attending to, addressing and reporting feedback, issues, conflict or grievances of the Authorised Tenants/Authorised Occupiers.

ROLES & RESPONSIBILITIES

Oversee day to day safety and security functions

1. Supervise staff, workmen and any other personnel deployed directly or indirectly through HCSA for the execution of Services at Site

2. Supervise handling day to day general queries from the residents and visitors of SRSF

3. Plan, implement, supervise and review security access control systems; address potential and actual security issues through recommendation, implementation and review of action plans

4. Plan, supervise and review the implementation of emergency response and crisis management plans

5. Oversee the implementation of supervision, room inspection and oversight of Authorised Tenants/Authorised Occupiers to ensure their safety and overall well-being

6. Develop, review and oversee the enforcement of facility rules, management of disciplinary issues and incidents

7. Ensure proper documentation and timely submission of reports

8. Ensure compliance with Risk Management Plan, Pandemic Plan and Emergency Response Plan, conduct regular reviews and make recommendations for adjustment when necessary

9. Manage communication amongst HCSA staff, sub-contractors and Housing Development Board-appointed (HDB) Facilities Management Company

Maintenance of SRSF

1. Oversee all housekeeping and maintenance related matters, including key press, store, stock take, room and facility inspection, cleaning of common areas and refuse collection as well as coordinating with internal stakeholders and external contractors and vendors for necessary maintenance repairs

2. Oversee regular maintenance check and shelter inspection are conducted to maintain effective operation, cleanliness and hygiene of facility

3. Oversee regular facility inspection and security check to maintain effective operation, safety and security of the facility in the night

User-centric Service Delivery

1. Oversee the provision of residential support related to facility operations as assigned (administrative and operational)

2. Admission support – Assist in the admission and orientation of new SRSF residents

3. Promote neighbourliness – Provide guidance, support and mediation, working collaboratively with other teams, to uplift the residents to achieve stability, self-reliance and social mobility

4. Programme support – Assist in logistical matters for effective functioning of facility and activities facilitation

5. Ensure proper handover and follow-up from night security guards (HDB Facilities Management)

6. Ensure effective and efficient utilisation of facilities including common activities rooms/areas, kitchens, and other recreation rooms

7. Attend to feedback and report on their status to HDB

IT Support

1. Oversee IT support in operation and administrative work for the effective functioning of shelter

Staff Management

1. Responsible for manpower resource planning and allocation for the Residential (operational) team

2. Guide, train and supervise staff in executing of roles and responsibilities

3. Oversee performance management for the operations team to achieve Key Purpose Indicators

4. Manage disciplinary and human resource related issues with guidance from PCO (HR) and ensuring compliance to policy and legislation

5. Advocate for diversity and an inclusive organizational culture

Stakeholder relationships

1. Collaborate with other teams in fulfilling global objectives of the programme

2. Manage communications and feedback from stakeholders and team members

Others

1. Any other duties assigned by supervisor from time to time

QUALIFICATIONS

Education And Experience

1. Minimum Bachelor Degree in social sciences, business or management and/or diploma or certificate level qualification in social work, counseling or psychology

2. Minimum 8 years’ relevant working experience with at least 5 years in management / leadership positions

3. Good organization and planning skills

4. May be required to work on weekends or at night should there be unforeseen circumstances

5. Knowledge of relevant social issues such as homelessness and poverty preferred

6. Demonstrate proficiency in digital tools for data visualisation, data analysis, report-writing and presentation

Other Requirements

1. Able to work flexible hours

2. Able to take initiative to identify areas of responsibilities

3. Sense of safety and emergency

4. Good interpersonal and communication skill

5. Effective and strong team player

6. Knowledge of correctional and addictions work preferred

Salary commensurate with experience.

Venue of Work: Yio Chu Kang

Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.

• Developing, overseeing, and enhancing the content and functionality of research center websites.

• Aiding in the management, matching, and allocation of student group projects.

• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.

• Assisting in the compilation and preparation of reports.

• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.

• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.

• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.

• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.

• Good communication and interpersonal skills.

• Self-driven, resourceful and excellent team player.

• Proficient in MS Office applications /IT applications.

Hiring Institution: NTU

1. Manage the delivery of high-quality workplace soft services including but not restricted to below functions:

          Admin Business Partnering:
   - Serve as a strategic partner to other Business Lines, understanding their administrative needs and providing dedicated admin services at full scope (business domestic/overseas trip arrangements; foreign visitors hosting, and in-house engagement activities, etc.)

 - Be the point of contact for workplace day-to-day operations feedback or matters.

          Workplace Development (Automation Tools, Admin Pages/Intranet, Office Innovation):
   - Identify opportunities for process automation and implement tools and technologies to streamline administrative tasks and enhance productivity.
   - Develop and maintain administrative pages and intranet platforms, ensuring they are user-friendly, up-to-date, and provide relevant information to employees.
   - Stay abreast of industry trends and best practices in office innovation, and propose and implement initiatives to create a modern and efficient workplace environment.

          Member Engagement (Happy Day, Office Seasonal Events, Admin Motivation, Mentoring & Training):
   - Organize and coordinate employee engagement activities, such as happy days, team-building events, and office seasonal celebrations, to foster a positive and inclusive work culture.
   - Develop and implement programs to motivate and recognize administrative staff, ensuring a high level of job satisfaction and engagement.
   - Provide mentoring and training opportunities to administrative team members, supporting their professional development and promoting a culture of continuous learning. 

          Workplace Set Up (Office Leasing, Fit Out & Renovation):
   - Oversee the coordination of office leasing activities, including identifying suitable locations, negotiating lease agreements, and managing the move-in process.
   - Collaborate with stakeholders to plan and execute office fit-out and renovation projects, ensuring compliance with safety, accessibility, and ergonomic standards.
   - Manage relationships with vendors, contractors, and suppliers to ensure timely and cost-effective completion of workplace setup projects.

2. Understand & implement relevant processes and procedures to make sure all assigned tasks are undertaken with high consistency & standards.

3. Pilot and develop new and innovative ways to improve services experience. Work collaboratively with cross-functional partners, team members, and stakeholders to support the delivery of service excellence, continuously evaluating existing processes and systems to identify areas of improvement.

4. Advice the Senior Admin Manager on planning and budgeting of Admin Services to ensure the department goals and budget targets are met.

5. Other duties as may be requested by the Senior Admin Manager.

Location:  Jerry’s Foods Sanibel

Reports to: Grocery Manager

Classification:  Full-time

Range of pay:  Starting at $17 / hour

Hours:  Sunday – Saturday, varied hours

Jerry’s work perks:

• Store Discount
• Paid Time Off
• Health Insurance
• Vision / Dental Insurance
• Employee Assistance Programs
• 401K
• Flexible Schedule

Jerry’s is seeking an individual who:

• Will provide employee supervision and work direction as necessary to keep everyone busy
• Can problem solve quickly and communicate any store issues to leadership
• Will assist with merchandising and receiving products to keep our shelves full (may be some heavy lifting-up to 50lbs)
• Will help maintain a safe store
• Be a part of a dedicated team that enjoys their job, arrives promptly for shifts, and works as scheduled

Jerry’s would love to see an individual who:

• Is friendly and outgoing and promotes customer service for the entire team
• Has experience working in a supervisory management position (1-2 years preferred)
• Knows about planning, coordinating, and managing a store’s daily functions
• Is motivated to grow their career and continue learning

GROW with Jerry’s

Gain new lifelong skills in customer service

Enjoy a Rewarding work environment with a diverse group of coworkers

Experience Opportunities for career advancement

Maintain a flexible Work schedule

Americans with Disabilities Act (ADA)

Jerry’s Enterprises, Inc. will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws.  If you have a disability and require assistance in this application process, please visit the store to which you are applying. 
 

Equal Employment Opportunity (EEO)

In accordance with all requirements of federal, state, and local law, Jerry’s Enterprises, Inc. is an Equal Employment Opportunity employer.  Jerry’s Enterprises, Inc. prohibits discrimination in recruiting, hiring, training, promotion, termination, pay, discipline, transfer, fringe benefits, job training, classification, referral and all other aspects of employment on the basis of age, race, color, creed, religion, national origin, ancestry, sex, pregnancy (including lactation, child birth, or related conditions), physical or mental disability, marital status, familial status, veteran/military status, sexual orientation, gender identity or expression, genetic information, status with regard to public assistance, membership or activity in a local commission or any other status protected by federal, state or local law.

Privacy
We respect our applicants’ privacy.  Applicants will be required to provide specific information to complete the application process.  The information you provide, unless otherwise specified, will only be used in regard to our employment decision.

Job Responsibilities:

1. Finance:

• Quotation, PO, invoicing, accounts entries in accounting software
• Finance SOPs, monthly finance reports, payment, claims, bank transactions
• Support accountant, auditor, tax agent;

2. Admin:

• Personal Assistant to General Manager & ensure well keeping of the office
• Prepare SOPs, reports, materials, slides, website, social media
• Plan for meetings, trips, assist in general correspondences

3. Human Resource:

• Talent recruitments: job ads, benchmarking, partnership, interviews
• Talent rewards: performance management, recognition and rewards, employee benefits, maintaining employee handbook
• Talent retention: career development, conducive work environment, training, employee communications

Job Requirements:

1. More than 3 years of experience in any of the domains: finance, HR or admin;
2. Diploma or Bachelor degree in any discipline;
3. Willing to learn and take up responsibilities outside your existing comfort zone;
4. Good computer literacy especially in using Microsoft Office tools (Word, Excel, Powerpoint)
5. Good commands of both English and Chinese languages (written and spoken) due to the nature of the stakeholder engagements;
6. Past experience working in high tech companies and / or startups an advantage but not mandatory;
7. Have good communication skills, high sense of responsibility, strong sense of delivery, ability to work independently and excellent team spirit.

Provide administrative support for the Retail Leasing operation. Looking for a person with administrative experience preferably in retail setting.

The company is a regional property investment holding with main business in shopping malls, logistics, food, agriculture, maritime, hospitality and serviced apartments.

JOB RESPONSIBILITIES

To assist and support the HOD in managing and overseeing GA section specifically in relation to office administration and general office matters and issues, including but not limited to the following:

General Administration (GA)

1. Coordinate work activities of subordinates and staff relating to general administration and office management of the branch.

2. Responsible for managing expatriates matters specifically on the administrative aspects such as housing and accommodation, maintenance relating to their housing and related matters.

3. Oversee the maintenance and updating of the GA policies and procedures as per Head Office requirements and local regulatory requirements such as Fixed Assets policy etc.

4. Manage and maintain the bank’s documents retention/storage and destruction matters.

5. Oversee and manage insurance matters on office premises, Bank’s owned properties and Bank’s own vehicles.

6. Oversee, manage and maintain the bank’s office fixed assets and other facilities.

7. Oversee office management including but not limited to office tenancy and maintenance, pantry management, stationery and its stock taking, office equipment, office plants and related matters.

8. Oversee the mailing system and record keeping.

9. Oversee the branch’s procurement, the filing of related contracts of vendors and related payments.

10. Oversee the management and maintenance of the bank’s authorized signatory.

11. Assist the Management in Admin Strategies and initiate enhancement programs/initiatives to further enhance office management efficiency.

12. Other ad hoc duties or projects as assigned by HOD or Management.

Requirements

· Minimum Diploma holder

· At least 5 years of relevant office administration experience preferable in the banking industry

· A team player as well as able to work independently

· Ability to multi-task and work under pressure in a dynamic and fast-paced environment

· Good communication and interpersonal skills

· Effectively bilingual in both written and spoken Chinese. Literacy in Chinese Language is a preferred as the incumbent needs to prepare and submit documents and reports in Chinese to Head Office.

· Proficient in Microsoft Word and Excel

Roles & Responsibilities:

Admin

• Report to General Manager
• Licence & certifications monitoring and renewal.
• Company's ISO Systems, including documentation, maintenance, attending to external audits.
• Working company secretary on corporatel issues
• Ensure company Insurance is valid – new/renewal
• Vehicle management, including vehicle insurance and roadtax renewal
• Support Project Teams in sourcing & issuing of Purchase Orders.
• Shipping, logistics arrangements.
• Any ad-hoc work to ensure smooth running of company.

Human Resource

• Full spectrum of HR duties, from recruitment, hiring, termination
• Prepare letter of appointment, confirmation, increment, promotion, termination etc.
• Work pass application, renewal, cancellation, repatriation.
• Arranging training for staff
• CPF Contribution
• Foreign workers' accommodation and related activities
• Generating payroll, gathering data & calculating OT
• Year-end IRAS submission
• Updating & Maintenance of Personnel Files

Accounting

• Sourcing of Items, Issuing purchase orders
• Receiving invoices from suppliers and preparing payment. (AR)
• Invoicing Clients (AP)
• Bank reconciliation.
• Quarterly GST returns
• Liaising with banks/accountant on financial issues

Requirement

• ‘0” Level/Diploma in Human Resources, Business Administration or equivalent
• Minimum 1 year experience
• Good understanding of HR practices including Employment Act
• Good organisational skills with ability to carry out analytical and coordination work
• Good working attitude & self-driven
• Good communication skills (written & verbal) and able to interact with people at all levels
• Familiar with Microsoft Office, HR System (infotech), Accounting System (Quickbooks)
• Able to work independently in a fast-paced environment.
• Workplace in Tai Seng
• 5-day work week

Job Summary:

• Leading real estate property management company
• Salary up $5,500 + AWS + VB (average 2.5 Months)
• 5 days working day
• Central

Job Responsibilities:

• Prepare Letter of Offers for new and renewal of Leases and Licences
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
• Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations
• Conduct Business Profile Search for prospects and tenants
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
• Responsible for all internal/external audit check compliance for the Department
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants
• Handle GTO related matters
• Liaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Requirements:

• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Shawn Long Jie Shyan

Registration Number: R22109109

EA Licence No: 16C8004 (Elitez Pte Ltd)

• Office: Ang Mo Kio
• Working days: 5.5 days (Alternate Saturday half day)
• Basic: $3800 to $4500 (depends on experience)

Requirements:

• Min Diploma in related studies
• Min 3 - 5 years of admin managerial experience

Roles & Responsibilities

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: supreme.cc.han@gmail.com

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Position Opportunity at ClearWind

Position Title: Administrative Manager and Executive Assistant

Location: Singapore, onsite

Position Overview

The Administrative Manager at ClearWind sits at the center of the company’s operations in Singapore, supporting a team of professionals working across Southeast Asia working on tropical forest conservation and climate change. The AM supervises and oversees the company’s, administrative systems, ensuring that daily operations are performed seamlessly and efficiently. This includes hiring, training of future administrative team members, coordinating with the administrative and finance teams in the United States and countries throughout Southeast Asia, develop, review and improve company policies, systems and procedures. The Administrative Manager will also support recruitment and the provision of human resource services to the team, and undertake bookkeeping and controls on behalf of the Singapore team, with reporting requirements to central financial office in the United States.

Position Responsibilities

• Responsible for the onboarding and offboarding of the employee, interns and independent contractors
• Ownership and maintenance of the Singapore Human Resources Information System (HRIS), Performance Management Tool, Expense Management tool
• Manage all EP applications, work passes, dependents passes, interaction with MOM, ACRA or IRAS
• Scanning and review CVs and work with Department Heads to manage Job Descriptions, reviewing and interviewing candidates
• Document Preparation and Management: Drafts, edits, and manages business documents such as reports, presentations, and memos, ensuring that all information is accurate, up-to-date, and properly formatted.
• Reviewing, developing and/or improving current administrative systems, policies, and procedures, identifying and developing new systems, policies and procedures wherever required.
• Ensuring smooth operation of the office, managing landlord, vendors and supplies
• Lead, manage and track procurement, price comparisons, or other requirements regarding purchase of either IT assets, software, or company support services such as insurance.
• Work with the accounting and management teams in the United States with bookkeeping, travel and expense, and payroll cycle including auto-inclusion scheme
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Organizing and storing information using the Company’s cloud-based filing systems.
• Travel Booking Management support to the growing team and executives
• Marketing administrative support
• Provide any other executive assistance to the Executives as required
• Any other reasonable tasks assigned

Eligibility Requirements

• Singaporean Citizen or Singapore Permanent Resident
• Bachelor’s degree in business administration, management, or a related field.
• Experience in a related field, such as management, human resources, office management, payroll and vendor management
• Strong communication between all levels of stakeholders in a fast-paced start-up with diverse nationalities
• Exceptional leadership and time, task, and resource management skills.
• Self-starter with strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Attention to detail
• Familiarity with local labour laws and compliance
• Proficiency with IT, especially MS Office and MacBook, other internal tool stack HRIS, Zoho Expense, Culture Amp and Office 365

Work Condition & Team

The chosen candidate will mainly work at our modern office in the central area of Singapore. The candidate will be part of the dynamic and diverse team dedicated to making a meaningful, significant impact against climate change. Our mission involves preserving and restoring crucial ecosystems in Southeast Asia. Together, we aim to build a greener and more sustainable future.

If you believe this is the ideal opportunity for you, we encourage you to apply through our job board. Please provide the most recent version of your CV along with your availability details.

Come Join Us

ClearWind is a forest carbon project development company headquartered in Singapore. It originates, designs, and develops nature-based projects across Southeast Asia that mitigate climate change through the protection of tropical forest landscapes and remove greenhouse gases from the atmosphere through the restoration of forests and other natural ecosystems. ClearWind was founded on the mission of achieving these goals through global carbon and climate markets, bringing value back to maintain the natural ecosystems, biodiversity, and local communities that are stakeholders in our projects. ClearWind draws on decades of combined experience from across the region to deliver a comprehensive approach to project design, delivering the highest impact and quality of projects to the market. With nearly two decades of individual expertise in market-based solutions to conservation in Southeast Asia, we work to leverage natural capital as a viable opportunity for local economic development, while helping companies work through efficient market mechanisms to meet their climate targets.

Job Description

General position summary:

The Responsible Person (Senior Manager), GDP Operations Quality, Benelux Role is responsible for ensuring the quality system is in place meeting the requirements of GDP and act as both Responsible Person (RP) on the Wholesale Distribution Authorisation (WDA) of Vertex Pharmaceuticals (Belgium) and Vertex Pharmaceuticals (Netherlands). Responsible Person Benelux role works with International QA Management team supporting continuous improvement initiatives and projects. In addition, this role helps to establish an appropriate QMS to support any aspects of the GMPs required for supply of ATMP in Benelux and acts as the commercial quality contact ensuring local compliance to the MAH and GMP requirements.

This Position Reports to: Associate Director, GDP Operational Quality

Key Responsibilities:

• Build strong working relationships with International Supply Chain, Regulatory, Technical Operations and the Global quality functions.
• Work cross-functionally with all levels to foster exceptional collaboration.
• In cooperation with International QA team, establishes and maintains corporate quality objectives, actively promotes an effective quality management system (QMS) in Belgium and the Netherlands.
• Effectively fulfils the role requirements of the Responsible Person for Vertex Pharmaceuticals (Belgium) and Vertex Pharmaceuticals (Netherlands)

• Responsible for maintaining the Warehouse and Distribution Authorization
• Perform RP duties as per GDP guidelines by; ensuring that a quality management system is implemented and maintained; focusing on the management of authorised activities and the accuracy and quality of records; ensuring that initial and continuous training programmes are implemented and maintained; coordinating and promptly performing any recall operations for medicinal products; ensuring that relevant customer complaints are dealt with effectively; ensuring that suppliers and customers are approved; approving any subcontracted activities which may impact on GDP; ensuring that self-inspections are performed at appropriate regular intervals following a prearranged programme and necessary corrective measures are put in place; keeping appropriate records of any delegated duties; performing the ‘administrative release’ of batches to the Belgian market in compliance with the local regulations deciding on the final disposition of returned, rejected, recalled, or falsified products; approving any returns to saleable stock; ensuring that any additional requirements imposed on certain products by national law are adhered to; Supervision and management of (product quality) complaints in compliance with procedures and local regulations as well as supervision of logistic complaints; Act as first point of contact towards the competent authorities in quality related matters, including suspected falsified medicinal products Be involved in any decision to quarantine or dispose recalled or falsified products and authorize the disposition of returned medicinal products; Prepare and guide GDP inspections or audits Supervision/management of both self-inspections and external audit programs Ensure permanent availability to the health authorities; in case of absence, delegate his/her duties and keep appropriate records relating to any delegation.
• Provide QA oversight of all GDP activities in accordance with local requirements; ensure product procurement, storage and distribution are managed in accordance with GDP requirements.
• Build effective relationships with 3PL QA in order to manage issue resolution, process improvements, returns handling, KPI reporting and ensuring overall quality oversight.
• In cooperation with supply chain, ensure that Vertex Pharmaceuticals (Europe) Limited supply chain maps are maintained for all distribution channels, including export countries.
• Proactively partner with other commercial departments to ensure quality aspects of new launches are properly handled. Set up effective collaborations with functional areas such as Regulatory, Supply Chain, local country manager.
• Lead local affiliate Management Reviews.
• Provide guidance and monitor quality issues related to products and GDP to resolution within the company and with external parties including escalation to senior management where applicable.
• Raise and review documentation including change controls, deviations, CAPAs, SOPs and specifications relating to distribution activities. Provide training if required.
• Maintain, review, and update Standard Operating Procedures for Quality Assurance and Distribution related activities ensuring compliance with GDP regulations.
• Ensure Quality Technical Agreements are in place for all outsourced activities.
• Ensure supplier audits are performed as per scheduled frequency, participating as lead auditor/audit team member, where required.
• Contribute to defining standard GDP quality KPIs and to review quality indicators with recommendation for actions for improvement.
• Host inspections by local Health Authorities.  
• Provide support to third party warehouse activities from a quality perspective.
• Assess impact and communicate Regulatory Intelligence information. Provide advice to senior management when required and must have personal knowledge of all the relevant GDP guidelines.
• Maintain knowledge of global regulatory requirements for cell and gene therapy products and ensure compliance.

This role also works closely in collaboration with various QA functions to manage the development, implementation, and maintenance of quality operational processes for commercial phase cell and gene therapies.

KEY TECHNICAL KNOWLEDGE, SKILLS, AND COMPETENCIES:

• Broad and deep global health regulatory agency knowledge and experience across multiple GDP/GMP with current knowledge of industry trends and best practices for efficiency, compliance, and effectiveness.
• Strong leadership skills with the ability to thrive a fast paced, evolving environment
• Developing individuals and teams; proven leadership capabilities within multi-level organization 
• Creative, innovative leadership experience complemented with strong change management experience, adaptability, resourcefulness
• Excellent communication skills and a proven track record Influencing/building/promoting a culture of Quality and Excellence
• Root Cause Analysis tools/methodology
• Sense of urgency- ability to act quickly/escalation process/transparency
• Attention to detail

Minimum qualifications:

• Master’s degree and extensive relevant work experience, or Bachelor’s degree in a scientific or allied health field (or equivalent degree) and extensive years of relevant work experience, or relevant comparable background.
• Eligible to act as the Responsible Person in Belgium and the Netherlands.

Preferred Qualifications:

• Degree in pharmacy, chemistry, medicine, biology, or a related life science
• GDP & GMP work experience, or relevant comparable background.
• Experienced Lead Auditor
• Fluency in English is required
• Resident in Belgium

Company Information

Job Summary:

• Salary Range: Up $5,500 + AWS + Average 2.5 Months VB
• Working Location: Central
• 5 days working day

Job Responsibilities:

• Prepare Letter of Offers for new and renewal of Leases and Licences
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
• Preparation of letters for lease related matters, including letters to tenants for application of utilities,letters to remind tenants of lease obligations
• Conduct Business Profile Search for prospects and tenants
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
• Responsible for all internal/external audit check compliance for the Department
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants
• Handle GTO related matters
• iaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Requirements:

• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Job Experience:

• Collate and verify Staff Attendance Report monthly
• Manage onboarding and offboarding processes for new and resigned staff
• Handle employee records and activate/deactivate staff access cards
• Record minutes for Admin and Operations Monthly meetings
• Handle facilities booking and permits
• Assist in sustainability projects Coordinate various certification documentation for internal and external audits
• Collate new and renewal for missing documents
• Preparing of staff rosters and Plan cover for staff absence and those on leave
• Collate and submit staff claims for transport, overtime, and wellness benefits
• Provide support for Feedback system

Requirements:

• Minimum Diploma in Business Management
• Minimum 3 years of experience in admin managerial

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.