Total 7,005 Procurement Administrator job vacancies in Others category in Malaysia

Job Summary:

To handle purchasing and play a pivotal role in securing high-quality and cost-efficient supplies for our business. Have to follow procurement procedures, maintain an updated list of current and incoming stock, and be responsible for approving purchases.

Job Responsibilities:

1. Perform Purchasing Transactions

• Create and maintain relationships with venders/suppliers.
• Estimate and establish budgets for purchases.
• Make professional decisions in a fast-paced environment.
• Review all venders and suppliers.
• Negotiate the best deal for pricing and supply contracts.
• Develop plans for purchasing services, and supplies.
• Ensure that the products and supplies meet quality standards.
• Work with team members to complete duties as needed.
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.

2. Day-To-Day Duties 

• Purchase supply of products/materials
• Determine the lowest cost for products/materials
• Track and record orders to ensure all order been received on time
• Receive orders and document arrivals and then convert PO to Purchase Invoice in AutoCount.
• Check and review the Prepare requisitions and purchase orders.
  Monitor order expenses.
• Communicate performances and costs to management.
• Organize and schedule procurements in a timely manner.
• Work with team members and Finance manager to complete duties as needed.
• Reconcile the SOA of Creditor Balance against Outstanding in Autocount.
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Collaborate with various departments to determine their procurement needs.
• Prepare purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfillment.
• Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Conduct market research to identify new suppliers, products, and technologies.
• Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

3. Support Reporting Activities

• Estimate and establish cost parameters and budgets for purchases.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Job Requirements:

• Strong analytical and problem-solving skills: Ability to gather and analyze data, identify solutions, and make informed decisions.
  Excellent communication and negotiation skills: Effectively communicate with stakeholders at all levels and negotiate favorable deals.

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours

工作總結：

處理採購並在為我們的業務確保高品質和具有成本效益的供應方面發揮關鍵作用。必須遵循採購程序，維護當前和進貨庫存的最新清單，並負責批准採購。

工作職責：

1. 進行採購交易

• 與供應商/供應商建立並維持關係。
• 估計並制定採購預算。
• 在快節奏的環境中做出專業決策。
• 審查所有供應商和供應商。
• 協商定價和供應合約的最佳交易。
• 制定採購服務和用品的計劃。
• 確保產品和供應品符合品質標準。
• 與團隊成員合作，根據需要完成職責。
• 維護和更新供應商名單及其資格、交貨時間和潛在的未來發展。

2. 日常職責

• 產品/材料採購供應
• 確定產品/材料的最低成本
• 追蹤和記錄訂單以確保所有訂單按時收到
• 接收訂單和文件到達，然後在 AutoCount 中將 PO 轉換為採購發票。
• 檢查並審查準備申請和採購訂單。
  監控訂單費用。
• 向管理層傳達績效和成本。
• 及時組織安排採購工作。
• 與團隊成員和財務經理合作，根據需要完成職責。
• 核對債權人餘額的 SOA 與自動計數中的未償餘額。
• 保留所有採購的準確且最新的記錄，包括價格、數量和交貨日期。確保所有資訊都記錄在案並易於存取以供參考和報告之用。
• 與各部門合作，確定他們的採購需求。
• 準備採購訂單，確保準確性並遵守公司政策和程序。向供應商發送採購訂單並監控其履行情況。
• 與供應商和銷售商建立並維持良好的關係。定期進行供應商評估，以確保品質、準時交貨和有競爭力的價格。與供應商協商優惠的條款、條件和折扣，以優化公司的成本節約。
• 監控庫存水準並預測未來需求。與倉庫或庫存團隊協調，確保維持最佳庫存水準。認識到潛在的庫存短缺或過剩，並採取適當的行動來解決這些問題。
• 進行市場研究以確定新的供應商、產品和技術。
• 隨時了解市場趨勢、價格波動和行業法規，以做出明智的採購決策。比較價格、品質和交貨條件，為組織選擇最佳供應商。
• 解決與購買相關的任何差異或問題，例如發貨錯誤、貨物損壞或延誤。與供應商和內部利害關係人合作，及時有效地解決問題。
• 協助制定和監控部門預算。確保採購活動符合核准的預算和財務準則。確定節省成本的機會並提出優化採購流程的策略。
• 準備有關採購活動的定期報告，包括支出、節省和供應商績效。產生管理審查報告，以提供見解並支援決策流程。

3. 支持檢舉活動

• 估計並建立採購成本參數和預算。
• 準備有關採購活動的定期報告，包括支出、節省和供應商績效。產生管理審查報告，以提供見解並支援決策流程。

工作要求：

• 強大的分析和解決問題的能力：能夠收集和分析數據、確定解決方案並做出明智的決策。
  優秀的溝通和談判能力：與各級利害關係人進行有效溝通並協商有利的交易。

津貼和福利

• 員工股權
• 佣金和獎金
• 彈性的工作時間

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Monday-Friday
9am-5pm

24-25K
Permanent position
Must have previous experience within social housing.

Responsibilities:

• Act as the main point of contact for all queries relating to voids, mutual exchanges and complex works for both internal and external parties
• Planning in attendances for our Supervisors and Contractors.
• Providing both a high level of customer service and administration.
• Arranging appointments for customers and on occasions residents with trades people in a cost effective and organised manner
• Issuing of job orders to sub-contractors.
• Coding and completing work orders based on specifications issued using NHF SoR's
• Issuing quotations/specifications and any VO's to our client in an accurate and timely fashion.
• Dealing with queries and changing appointments.
• Rescheduling appointments for complex and day to day works using our Opti-time/DRS planning tool
• Logging current jobs onto our job management system/database
• Working with Supervisors and trades people to organise and schedule work
• Updating and changing information as the works order progresses
• Checking the asbestos register to mitigate risk dependant on works to be carried out.
• Checking the EPC register, if not available, organise for one to be conducted.
• Liaising with energy suppliers on an ad-hoc basis.
• Ordering any equipment/materials required for the job
• Printing out of key information to be left pre and post void works.
• The key person communicating between our client, supervisors and contractors and able to chair meetings.
• Keeping all activity logged and up-to-date in an accurate manner via utilisation of a voids tracker.
• Liaising with staff at various working sites keeping them up-to-date with progress information
• Follow the company's policies and procedures at all times
• Cooperate with colleagues from other departments in a timely manner when necessary
• Provide information to your line manager in a timely manner when requested to do so
• Follow and support policies, procedures, initiatives and work instructions related to sustainability improvement and environmental compliance

Provide a full administrative service to the team. Preserve and uphold confidentiality of all client/patient information. Receive complex or sensitive information and pass on information to other staff by prioritisation. Adopt a non-judgemental attitude to all patients you meet. Receive and handle inbound calls/emails from patients. Book or amend an appointment. Ensure that patients are provided appointment dates/times suited to their needs. Contact new patients to remind them of their appointments. Escalate any issues/concerns as and when they arise. Maintain appointment/patient data on internal systems for reporting purposes. Be familiar with the confidential referral system operated by the team. Provide callers GPs, other professionals, staff relatives, clients with gambling problems and other agencies with educational information and self-help materials on request. Take responsibility for monitoring stocks and re-ordering these materials. Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items. Arrange agendas in conjunction with the wider team, take minutes and maintain an action log and risk register for the nursing team.

Your new company
Working for the NHS in Exeter for an asap start until July.
The role is full-time Monday - Friday 37.5 hours per week.
Pay is between £11.67 to £12 per hour.
3 days from the office and 2 from home.

Your new role

• Provide quality administrative support to the EA & Business Manager to the Chief Executive.
• Book travel, accommodation, events and conferences as requested.
  The post holder will manage the Travel and Events inbox and maintain an up-to-date spreadsheet of bookings and costs.
• To support the EA & Business Manager to the Chief Executive with the administration of the Retirement Process, Leavers Process etc.
• Provide administrative support at Departmental, ad-hoc meetings as requested, taking accurate minutes/records of proceedings and ensure that all relevant meeting correspondence, i.e. agenda, previous minutes, action registers and supporting materials, are prepared and forwarded to respective parties in line with time objectives set through meeting constitutions.
• When typing minutes, letters and supporting documents the post holder must adhere to the Trust Corporate Communications guidelines for layout and presentation of text.
• Prepare detailed itineraries for the Chief Executive and EA & Business Manager to the Chief Executive; including confirmation of hotel bookings, rail travel etc as required.
• Action and log incoming mail and outgoing correspondence for the Executive Office as appropriate, using discretion to ensure that any correspondence and actions are referred to the appropriate people.
• Dealing with telephone calls including the taking of highly confidential messages accurately and forwarding these quickly and efficiently.

What you'll need to succeed
Previous strong administration experience.
Diary management experience
Excellent customer service experience.

What you'll get in return
Hybrid working
Weekly pay
Holiday allowance
Pension contribution

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This well-known, large organisation is seeking an administrator to join their team on a temp to perm basis.
Your new role
You will be responsible for handling inbound and outbound calls, handling payment issues, dealing with reports and compiling data for reports, handling complaints, being first point of contact for customers, ensuring KPIs are met, and any other ad-hoc duties needed by the team.
What you'll need to succeed
Your previous experience in customer service and administration will help you succeed in this role. You're professional, personable, with an excellent telephone manner and excellent attention to detail. You're a team player, organised and proactive. You're also able to get to the site in Bredbury Monday to Friday and can work shifts between 08:00 - 17:30.
What you'll get in return
You will receive an excellent rate of £11.82 per hour plus holiday pay. There is also an opportunity to be made permanent in the role after 13 weeks, when you will receive a great benefits package. This is a large and well-known organisation where you can develop your skills and knowledge.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Please refer to the attached job description and person specification when completing your application

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close on 13th May 2024 at Midnight. Please note you may be invited to a remote interview prior to the closing date of the advert. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. We welcome applications from the Armed Forces.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Please note:- Internal applicants on permanent contracts can only apply for this post as a secondment and must have the approval of your current line manager before applying. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close on 13th May 2024 at Midnight. Please note you may be invited to a remote interview prior to the closing date of the advert. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered. We welcome applications from the Armed Forces.

Please refer to the attached job description and person specification for full details of responsibilities Word processing of all forms of correspondence, reports and summaries that are required by the team. Answer all telephone calls within the defined timeframe. To use effective telephone techniques to healthcare professionals, patients and other agencies in a quick and efficient manner. Record information in the chosen software timely and accurately. Manage all calls in a controlled and professional manner. Deal with difficult callers in a calm and professional manner. Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken regarding the Trust Information Governance and Information Security policies. Undertake diary management for clinicians and/or managers, as required. Organise clinics and associated appointments for clinics, using appropriate systems to manage work. Organise team meetings, take, transcribe, and distribute minutes accordingly as required. Provide operational support to colleagues. Deal with staff and service user requests that may be part of a cash office function as and when required, and in accordance with Trust procedures. Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy. Maintain filing in both paper and electronic records, ensuring that it is kept up to date at all times. In accordance with Trust procedures, track and receive notes in a timely manner. Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate. Undertake training of new staff as directed by Line Manager and/or other managers Provide cover as directed by Line Manager for other member of the team in their absence and assist with their workloads as necessary. Undertake other duties as may be reasonably required commensurate with the grade of the post. Please refer to the attached Job Description and Person Specification for full details of responsibilities.

Are you looking for an Administrator role within a large and well known company? This fantastic employer based in Horwich with multiple sites in the UK is looking to recruit an Administrator to join their team. Along with a salary of up to £22,000 dep on experience, the role comes with hybrid working (generally 4 days at home each week), 25 days holiday plus bank holidays, pension, free parking, healthcare, a staff discount scheme and a 35 hour working week with the chance to work from home up to 4 days a week.

What will you be doing as an Operations Administrator:
Working as part of a team, you will assist with daily business activities and admin tasks. The role includes monitoring, chasing, and reporting on key processes to ensure that targets are hit and deadlines are maintained as well as playing a key part in organising training and other events. Duties will include:
· Assisting with diary management for the team
· Arranging training and business update sessions
· Planning holiday and absence cover arrangements and updating records
· Managing the disbursement write off process for clients
· Co-ordinating and tracking referrals from across the business
· Managing specific inboxes and distributing emails
· Managing and collating various forms and spreadsheets for specific clients
· Keeping diaries updated and overseeing billing arrangements
· Assisting with distribution of the digital post as and when needed

We would LOVE to hear from you if you have the following skills and experience:
· Experience in an Administrator role
· Experience working with management information would be beneficial but is not essential
· Excellent communication skills
· Ambitious and driven
· Strong time management and organisational skills
· Comfortable using Word, Excel and Outlook

What will you get in return for your work as an Operations Administrator:
· A salary of £20,820 to £22,000, depending on experience
· 25 days holiday plus bank holidays
· The ability to buy or sell up to 3 additional days
· Pension scheme
· Healthcare cashback plan
· Staff discount scheme
· A great work/life balance with a 35 hour working week
· Hybrid working: 4 days at home and 1 in the office

To Apply
If this sounds like an Administrator role you will LOVE, please send your CV today

We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest.

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Administrator

OA are recruiting for an Administrator to join our client’s highly successful and growing team.

This is an exciting role working for a leading security company specialising in CCTV installation and burglar alarms.

You’ll need to have previous administration experience, deliver excellent customer service at all times and be able to communicate clearly and effectively. This position also requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Location: Whetstone

Hours: Monday – Friday. 8.30am – 5.30pm. Office based.

Salary: £26,000-£27,000 – depending on experience

Administrator - Benefits:

• 28 days inclusive of bank holidays
• Company dos every couple of months

Administrator - Key Responsibilities:

• Deal with queries, quotes and stock ordering.
• Handle calls and enquiries from clients and customers

• Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling correspondence

Administrator - Skills and Experience

• At least 3 years administration experience required.
• Be hardworking, confident and self-motivated.
• Have knowledge and working experience of Excel, Word and Outlook
• Previous experience in using CRM systems.

• Excellent organizational and time management skills

• Excellent communication skills, written and verbal
• Have exceptional attention to detail.

If you are interested in this position, please apply online with your CV.

BARNPERM

Established in 1995, Osborne Appointments is an independently owned recruitment agency specialising in the supply of temporary, contract and permanent placements. OA are committed to placing the right candidate in the right job every time and pride ourselves in outstanding levels of Candidate Satisfaction

Thank you for your interest in this position. It is with regret that we are unable to respond personally to each individual application due to the high volume of CVs we receive on a daily basis. However, your application will be reviewed by one of our qualified consultants within the next 48 hours. If you do not hear from us within this time period, you have unfortunately been unsuccessful on this occasion.

Administrator- Sparkford - £12.50-13.50ph DOE

My client, a successful family owned Manufacturing business, is looking to recruit an Office Administrator / Manufacturing Administrator for their site located on the outskirts of Yeovil in Sparkford near Wincanton. This role is newly created and will last a minimum of 3-6 months, possibly longer. My client is updating their computer systems and is looking for a good all round administrator who is happy carrying out a variety of tasks ranging from basic Filing and scanning, to talking to customers on the phone and updating the computer system.

You will be based in modern facilities and working as part of a small friendly office team

Skills & Experience Required:
·Computer literate, including EXCEL
·Good analytical, numerical and communication skills
·Excellent eye for detail
·Enjoy working as part of a small office team, able to multi task and be hands on

Benefits of the role: Salary is £12.50-£13.50p/h . The hours are Monday to Friday 8.30-4.30. Free parking and a kitchen area.
This role is commutable from Yeovil, Wincanton, Shepton Mallet, Castle Cary, Martock, Somerton

Recruit4Staff are proud to be representing their client, a leading manufacturing company in their search for a Administrator to work in their leading facility in Ellesmere (Shropshire).

For the successful Administrator our client is offering:

• £11.44 per hour
• 8:00 AM to 4:00 PM Monday- Friday
• 6 month contract
• Free parking
• Immediate start
• Modern office-based facilities.

The Role - Administrator:

• Accepting incoming calls
• Reading from a script
• Asking relevant questions
• Making notes
• Data entry
• Day to day administration
• Passing calls to the controllers

What our client is looking for in a Administrator:

• Some office-based Administration or telesales/ customer service experience is required - ESSENTIAL.
• Good written and verbal communication skills
• Good IT Skills- ESSENTIAL
• Must be able to work in a team environment.

Key Skills or Similar Job Titles:

Office Administrator, Office Admin, Administrator, Administration, Telesales, Call Handler

Commutable From:

Telford, Shrewsbury, Wrexham, Oswestry, Whitchurch

For further information about this and other positions please apply now.

This vacancy is being advertised on behalf of Recruit4staff (Wrexham) Limited who are operating as a recruitment agency, agent, agencies, employment agency, or employment business.