Total 41 Others Office Administrator job vacancies in Selangor

Job Summary :

The General Administrator is responsible for supporting various departments within an organization by performing a range of administrative tasks. This role requires strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks efficiently.

Key Responsibilities :

• Administrative Support: Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and organizing events.
  
  
• Document Management: Prepare, organize, and store various company documents, ensuring all paperwork is up-to-date and readily accessible.
  
  
• Communication: Handle incoming calls, respond to emails, and liaise with clients and vendors to ensure all queries are addressed promptly and professionally.
  
  
• Data Entry and Record Keeping: Perform data entry tasks and maintain accurate records of company operations, financials, and other critical data.
  Office Management: Ensure office supplies are maintained, including checking inventory and ordering new supplies as needed.
  
  
• Reporting: Assist with the preparation of regular reports on expenses, office budgets, and other expenditures.
  
  
• Human Resources Support: Assist the HR department with the recruitment process, employee onboarding, and maintaining employee records.

Skills and Qualifications :

• Organizational skills: Excellent ability to organize tasks, documents, and schedules effectively.
  
  
• Communication skills: Strong written and verbal communication skills to interact with various stakeholders.
  
  
• Problem-solving skills: Ability to address issues promptly and find effective solutions.
  
  
• Attention to detail: High level of accuracy in all tasks, from data entry to managing schedules.
  
  
• Technical proficiency: Comfortable with office software, including MS Office Suite (Word, Excel, Outlook) and any specific database management or scheduling tools used by the company.

Educational Requirements :

A high school diploma is required; however, a bachelor’s degree in Business Administration, Communications, or a related field can be advantageous.

Experience :

Previous experience in an administrative role is preferred. Experience in the specific industry of the company may also be beneficial.

Perks & Benefits

• Personal leave
• Personal development opportunities

RESPONSIBILITIES

• Process quotations, invoices, and other sales documents efficiently.
• Negotiate prices and terms with clients.
• Maintain and update CRM system to track sales performance.
• Follow up on inquiries and quotations promptly.
• Address customer feedback and complaints effectively.
• Manage debtors’ collections on a monthly basis.
• Prepare budgets and purchasing plans for management.
• Coordinate training arrangements with external trainers and team members.
• Develop and update business SOPs based on ISO standards.
• Run marketing campaigns for training, promotions, and events.
• Schedule and organize training logistics, including venue and materials.
• Coordinate HRD Claimable Course submissions with HRD Corp.
• Manage training submissions and approvals with government agencies.
• Coordinate logistics for training, meetings, and teleconferences.
• Assist in scheduling and coordinating training sessions.
• Communicate with participants before, during, and after courses.
• Provide technical support during virtual training sessions.
• Maintain documentation for training and certification programs.
• Gather feedback from trainees and trainers after each session.
• Ensure timely evaluation processes and prepare training reports.
• Collaborate with external trainers to maintain TMS quality.
• Support training development by preparing materials.
• Introduce SPS products and services to customers and prospects.
• Collaborate with team members on sales and marketing campaigns.
• Support activities or events based on client agreements.
• Establish affiliations with reliable institutes or training providers.
• Seek collaborations with government and international organizations.
• Attend SPS events, trade shows, or conferences as needed. 

REQUIREMENT

The following traits, skills, and attitudes encompass the essential qualities needed for a successful Training Coordinator role.

• Organizational & Time Management: Efficiently manage tasks, prioritize
  deadlines, and maintain order in work processes.
• Communication & Interpersonal Skills: Clearly communicate with clients,
  trainers, and team members, while actively listening and empathizing with their needs.
• Problem-Solving & Adaptability: Quickly identify issues, find practical solutions, and adapt to changing priorities and procedures.
• Customer Focus & Service Orientation: Provide exceptional service to clients, promptly addressing their needs and concerns.
• Tech Proficiency & Analytical Thinking: Utilize CRM systems and software proficiently, while analyzing data to make informed decisions.
• Proactive & Resilient Attitude: Take initiative, anticipate challenges, and
  bounce back from setbacks with optimism.
• Collaboration & Leadership Abilities: Work effectively within teams, guiding external trainers and colleagues towards common goals.
• Continuous Learning & Cultural Sensitivity: Stay updated on industry trends, regulations, and best practices, while respecting diverse perspectives and backgrounds.
• Confidence & Accountability: Approach tasks with confidence, take
  responsibility for outcomes, and maintain integrity in all interactions.
• Creativity & Resourcefulness: Think innovatively, utilizing available resources efficiently to develop solutions and approaches.
• Networking & Confidentiality: Build professional relationships with industry
  partners, while maintaining confidentiality of sensitive information.
• Qualification: Possess a minimum of SPM qualification

*SPS’s HQ is only 500m from the MRT Train Station*

Responsibilities:

• Ensure the timely picking up/fetching of Director/Senior Management/designated persons to/from residences, offices and any other such destinations as assigned.
• Ensure the vehicle clean and well-maintained all the times.
• Be responsible for the routine check-up of the vehicles, which include but not limited to oil, brake function, water, lights and tire condition.
• Shall strictly observe the Traffic Rules and Regulation and maximum speed limit as prescribed by the Road Transport Department (JPJ) and Royal Malaysia Police (PDRM)
• To provide dispatch services when required.
• To provide shuttle services when required.
• Assist in the administrative and maintenance services.
• Shall observe strictly the Company’s rules and regulation, policies and directives and instruction of the Company.
• Perform other ad-hoc tasks as assigned by superior from time to time.

Requirements:

• Candidate possess at least SPM or equivalent.
• At least 3 years above experience in related field with good driving records.
• Must possess a valid driving license (Class D) and able to operate various manual/ auto vehicle (MPV, SUV, Van and etc).
• Well disciplined and groomed. Punctual, honest and patient attitude.
• Ability to maintain a high level of confidentiality and discretion.
• Able to communicate in English and Bahasa Malaysia.
• Able to work overtime when needed.

Perks & Benefits

• Nearby public transport
• Medical insurance

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Ad hoc task upon instructed 

Perks & Benefits

• Commission and bonus
• Company trips
• Medical insurance

職責：

• 確保及時接送董事/高級管理人員/指定人員往返住所、辦公室和指定的任何其他此類目的地。
• 確保車輛始終清潔且保養良好。
• 負責車輛的日常檢查，包括但不限於油、煞車功能、水、燈光和輪胎狀況。
• 應嚴格遵守道路交通局（JPJ）和馬來西亞皇家警察（PDRM）規定的交通規則和規定以及最高速度限制
• 需要時提供調度服務。
• 需要時提供接送服務。
• 協助行政和維護服務。
• 應嚴格遵守公司的規則和規定、政策和公司的指示和指示。
• 執行上級不時指派的其他臨時任務。

要求：

• 候選人至少擁有 SPM 或同等學歷。
• 至少3年以上相關領域經驗並具有良好的駕駛記錄。
• 必須持有有效駕駛執照（D級）並能操作各種手動/自動車輛（MPV、SUV、麵包車等）。
• 紀律嚴明，儀表整齊。準時、誠實、耐心的態度。
• 能夠保持高度的保密性和自由裁量權。
• 能夠用英語和馬來語溝通。
• 需要時能夠加班。

津貼和福利

• 附近的公共交通
• 醫療保險

• 接聽和直接撥打電話
• 組織和安排約會
• 規劃會議並記錄詳細會議記錄
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格
• 協助準備定期報告
• 開發和維護歸檔系統
• 更新和維護辦公室政策和程序
• 訂購辦公用品並研究新交易和供應商
• 維護聯絡人列表
• 預訂旅行安排
• 提交並核對費用報告
• 為訪客提供一般支持
• 充當內部和外部客戶的聯絡點
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問
• 根據指示執行臨時任務

津貼和福利

• 佣金和獎金
• 公司旅行
• 醫療保險

Report to: Project Director

• In charge of project in-coming and out-going correspondence, circulation and dispatch.
• In charge of documentation filing system for proper operational procedure at site office.
• Ensure all document controls comply with ISO procedures.
• In charge of Progress Report preparation and submission and likes.
• Attending meeting and prepare minutes as when required for the project.
• Assist Project Manager/Director in purchasing and procurement of material required for the project.
• Prepare Project Budget/Costing under the instruction and supervision by Project Manager/Director.
• Respective Project Insurance Policy and follow up.
• Follow up on payment certificates from respective Consultant inclusive payment collection for all project.
• Assist respective Project Manager in application for power, water and telephone supply.
• Update the summary list of project documentation submission and approval status in the progress report, Request for Inspection, NCR, etc on weekly basis.

Requirement:

1. Diploma/Degree in Administration Management or its equivalent.
2. Must be a CIDB green card holder.
3. Minimum two (2) years working experience in document control, in similar position or related working experience.
4. Good communication and organizing skills, self-motivated, reliable, good time management and able to work under pressure, efficient, initiative, responsibilities,
5. Proficient in Microsoft office applications such as power point / excel / word and etc.
6. Proficiency in English and Malay.
7. Able to work in Rawang, Selangor

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code

Responsibilities: 

Administration work, contract administration work, procurement and etc
 

Requirements: 

Candidate currently pursuing a Diploma or Bachelor's Degree in Business Studies/Administration/Management, Human Resource Management, Finance/Accountancy/Banking, Secretarial, Commerce or equivalent.
Required skill(s): Microsoft office.
Preferred skill(s): Adobe software.
Required language(s): Bahasa Malaysia, English
2 Internship position(s) for duration of 3 - 6 month(s).
 

FutureOne Corporation Sdn Bhd

Email: juneong@future1.one

Contact Person : June Ong

Contact No: +60 12 6330996

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Central location

報告對象：專案總監

• 負責專案進出函件、流轉和調度。
• 負責現場辦公室正確操作程序的文件歸檔系統。
• 確保所有文件控制符合 ISO 程序。
• 負責進度報告的準備和提交以及按讚。
• 參加會議並根據專案需求準備會議記錄。
• 協助專案經理/總監採購和採購專案所需的材料。
• 在專案經理/總監的指導和監督下準備專案預算/成本。
• 各自的項目保險單並跟進。
• 跟進各顧問的付款證明，包括所有項目的付款收集。
• 協助各自專案經理申請電力、水和電話供應。
• 每週更新進度報告、檢查請求、NCR 等中專案文件提交和批准狀態的摘要清單。

要求：

1. 行政管理文憑/學位或同等學歷。
2. 必須是 CIDB 綠卡持有者。
3. 至少兩 (2) 年文件控制工作經驗、類似職位或相關工作經驗。
4. 良好的溝通和組織能力，有上進心，可靠，良好的時間管理能力，能夠在壓力下工作，高效，主動，有責任感，
5. 熟練使用power point/excel/word等Microsoft Office應用程式。
6. 精通英語和馬來語。
7. 能夠在雪蘭莪萬撓工作

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求

Location: Westport, Port Klang

Job Description:

As an Office Clerk at Chin Leong Thye Sdn Bhd, you will play a vital role in supporting our business operations within the department. You will assist our administrative staff in various clerical and administrative tasks, ensuring the smooth functioning of our office environment.

Job Responsibilities:

• Sort and distribute incoming and outgoing mail.
• File forms and documents accurately for easy retrieval.
• Answer incoming phone calls and direct them appropriately.
• Greet clients and visitors in a friendly and professional manner.
• Track stocks and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist in various administrative duties as required by the team.
• Maintain a tidy and organized office workspace.

Job Requirements:

• Diploma, Advanced Diploma, Higher Graduate Diploma
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal abilities.
• Proficiency in basic office software (e.g., Microsoft Office Suite).
• Ability to multitask and work collaboratively in a team.
• Prior office clerical experience is a plus but not mandatory.

Perks & Benefits:

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and innovative work environment.
• The chance to be a part of a dynamic and growing company.

職責：

行政工作、合約管理工作、採購等

要求：

目前正在攻讀商業研究/行政/管理、人力資源管理、財務/會計/銀行、秘書、商業或同等學歷的文憑或學士學位的候選人。
所需技能：Microsoft Office。
首選技能：Adobe 軟體。
所需語言： 馬來語、英語
2 實習職位，為期 3 - 6 個月。

FutureOne Corporation Sdn Bhd

電子郵件：juneong@future1.one

聯絡人：June Ong

聯絡電話：+60 12 6330996

津貼和福利

• 員工股權
• 津貼（旅費、交通費等）
• 中心位置

Responsibilities:

• Assist Admin, Finance and Operation Department

Requirements:

• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skill
• Short term/contract will be considered if you are waiting to further your studies

Perks & Benefits

• Nearby public transport
• Casual dress code
• Company trips
• Personal leave
• Open culture

職責：

• 協助行政、財務及營運部

要求：

• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力
• 如果您正在等待繼續深造，將考慮短期/合約

津貼和福利

• 附近的公共交通
• 休閒著裝要求
• 公司旅行
• 事假
• 開放文化

Position Overview :

We are looking for a dynamic and detail-oriented individual to join our team as a Project Coordinator / Project Administrator. This role is pivotal in supporting the successful execution of various projects within our organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Project Coordinator / Project Administrator will work closely with project managers and team members to ensure projects are delivered on time, within budget, and to the highest standards.

Key Responsibilities:

1. Project Planning and Coordination:

· Assist in the development of project plans, timelines, and budgets in collaboration with project managers.

· Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines.

· Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives.

2. Documentation and Reporting:

· Maintain accurate project documentation, including meeting minutes, action items, and project status reports.

· Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks.

· Ensure project files and documentation are organized and accessible to team members as needed.

3. Resource Management:

· Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources.

· Monitor project budgets and expenditures, tracking costs and expenses against approved budgets.

· Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively.

4. Quality Assurance and Compliance:

· Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements.

· Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed.

· Ensure project activities adhere to company policies, procedures, and regulatory requirements.

5. Risk Management:

· Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them.

· Assist in the development of risk management plans and contingency strategies to address project uncertainties.

· Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts.

Qualifications:

· Bachelor's degree in Business Administration, Project Management, or related field.

· Proven experience in project coordination, administration, or related roles.

· Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

· Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.

· Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira.

· Ability to work effectively in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and attention to detail.

· PMP certification or equivalent is a plus.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職位概述：

我們正在尋找一位充滿活力且注重細節的個人加入我們的團隊，擔任專案協調員/專案管理員。這一角色對於支持我們組織內各種專案的成功執行至關重要。理想的候選人應具備強大的組織能力、出色的溝通能力和積極主動的解決問題的能力。專案協調員/專案管理員將與專案經理和團隊成員密切合作，確保專案按時、在預算範圍內交付並達到最高標準。

主要責任：

1. 專案規劃與協調：

· 與專案經理合作，協助制定專案計畫、時間表和預算。

· 協調專案活動、會議和資源，確保順利執行並遵守最後期限。

· 充當專案團隊和利害關係人之間的聯絡人，促進溝通並確保專案目標的一致性。

2. 文件和報告：

· 維護準確的專案文檔，包括會議記錄、行動專案和專案狀態報告。

· 準備並向利害關係人分發定期進度報告，突顯成就、里程碑和潛在風險。

· 確保專案文件和文件井井有條，並可供團隊成員根據需要存取。

3.資源管理：

· 協助資源分配和調度，確保團隊成員和資源的最佳利用。

· 監控專案預算和支出，根據核准的預算追蹤成本和支出。

· 識別資源限製或衝突，並與專案經理合作有效解決它們。

4. 品質保證和合規性：

· 透過監控專案可交付成果並確保符合既定標準和要求，支援品質保證工作。

· 定期進行審查和評估，以確定需要改進的領域並根據需要實施糾正措施。

· 確保專案活動遵守公司政策、程序和監管要求。

5. 風險管理：

· 識別可能影響專案時間表或結果的潛在風險和問題，並積極主動地緩解這些風險和問題。

· 協助制定風險管理計畫和緊急應變策略，以解決專案的不確定性。

· 與專案團隊進行有效溝通，以提高對潛在風險的認識並促進風險緩解工作。

資格：

· 工商管理、專案管理或相關領域學士學位。

· 在專案協調、管理或相關角色方面擁有豐富的經驗。

· 較強的組織能力和對細節的關注，能夠同時管理多項任務。

· 優秀的書面和口頭溝通能力，能夠與各級利害關係人進行專業互動。

· 熟練使用專案管理軟體和工具，例如 Microsoft Project、Asana 或 Jira。

· 能夠在快節奏、緊迫的環境中有效運作，同時保持高度的準確性和對細節的關注。

· PMP 認證或同等學歷者優先。

津貼和福利

• 事假
• 開放文化
• 個人發展機會